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HomeMy WebLinkAboutCOMM - Meeting Minutes - 926 - 5-3-2012 - COMMISSIONER276 M IN LITE BOO K BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYLANIA IMR LIMITED E00718327LD Minute No. 926 Washington County Commissioners Washington, Pennsylvania, May 3, 2012 The Washington County Commissioners met in regular session in the Public Meeting Room, Courthouse Square, Washington, Pennsylvania, with the following members being present: Commissioners Larry Maggi, Diana Irey Vaughan and Harlan G. Shober, Jr. Also being present: Pastor Dan Grimes of West Alexander United Methodist Church, Forty & Eight representative George Hutchko, Director of Administration Scott Fergus, Chief Clerk Mary Helicke, Solicitor Mary Lyn Drewitz, Administrative Assistant Joyce Thornburg, Administrative Commissioner Assistants Joy Sprowls and Sue Orrick, Human Resources Director Chuck Nicholls, Human Resources representative Michael Edgar, Veterans Affairs Director, Barry Grimm, Human Services Director Tim Kimmel, Department of Aging Director and Assistant Director Mary Lynn Spilak and Debbie Destefano, Information & Technology Director Don Cortez, Planning representative Melanie Thomas -Finney, active member of Charleroi ALA Unit 22 retired MSgt. Deborah J. Krall, WJPA representative Jim Jefferson, Observer Reporter Publishing Co., representative Barbara Miller, PA Career Link representatives Nan Sninsky, Dave Sims and Sam Socuns, representatives of local senior citizen centers, Senator Solobay's representative Debbie Bachinski, Representative Bandon Neuman's representative Pat Milioto, Director of Southwestern Pennsylvania Area Agency on Aging Executive Director, Leslie Grenfell and agency representative Kathy Costantino, Washington County Health Partners, Inc., Executive Director Lee Rutledge-Falcione, WCHP Tobacco Control Coordinator Marsha Morrison, WCHP Community Wellness Coordinator/Tobacco Free Specialist Mary Alice Hoyer, concerned citizens, Frank Byrd, Carl Maggi, Joe Zupancic and Independence Township resident John Adams. Chairman Maggi called the meeting to order at approximately 10 a.m. Pastor Dan Grimes led the meeting with a prayer. Mr. Hutchko led the Pledge of Allegiance. Chairman Maggi entertained a motion to approve Minute No. 925 dated April 19, 2012, as written. Moved by Mr. Shober, seconded by Mrs. Irey Vaughan, approving Minute No. 925 as written. Roll call vote taken: Mr. Shober - Yes; Mrs. Irey Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. SPECIAL ORDER OF BUSINESS Mr. Maggi read and presented a Certification of Recognition to Deborah J. Krall for outstanding service to area veterans and their families. Ms. Krall accepted the certificate and thanked the Board for the recognition. Mrs. Irey Vaughan read a proclamation declaring the month of May as Smoke Pollution Month to protect children from tobacco. Lee Rutledge-Falcione accepted the proclamation and spoke to the audience about the importance of bringing awareness to the diseases caused by tobacco. Mr. Shober read a proclamation declaring the month of May as Older Americans Month. Kathy Costantino accepted the proclamation and thanked the Board for their ongoing support to area seniors. (RECESS FOR PHOTOS) PUBLIC COMMENTS Concerned citizen John Adams made comments regarding Mr. Maggi and Mrs. Irey Vaughan should not run for another office while serving in office, whether or not new properties are being assessed and also commented that gas well companies are installing heavier rails on the railroad tracks. OLD BUSINESS None MINUTE BOARD OF COUNTY COMMISSIONERS • • S WASHINGTON COUNTY, PENNSYLANIA �G7 IMR LIMITED F0971Q327LD NEW BUSINESS Chief Clerk presented to the Board for their consideration and approval of the following appointments to the Children and Youth Advisory Board: Susan Stonebraker and Kathleen Klein Miller. The two-year terms are effective through May 3, 2014. Moved by Mrs. Irey Vaughan, seconded by Mr. Shober, to approve the appointments to Children and Youth Advisory Board. Roll call vote taken: Mr. Shober - Yes; Mrs. Irey Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval, a contract addendum with Jefferson County Juvenile Detention Center in the amount of $35,000.00 for 2011. The contract is effective through December 31, 2014. Moved by Mrs. Irey Vaughan, seconded by Mr. Shober, to approve the contract addendum with Jefferson County Juvenile Detention Center. Roll call vote taken: Mr. Shober - Yes; Mrs. Irey Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval of an Interlocal Agreement and grant application for the 2012 Edward Byrne Memorial Justice Assistance Grant. The grant will be to purchase two finish cut lawn mowers for the Community Service program and allow the City of Washington to replace a police vehicle. No county funds are required. Moved by Mrs. Irey Vaughan, seconded by Mr. Shober, to approve an Interlocal Agreement and grant application for the 2012 Edward Byrne memorial Justice Assistance Grant. Roll call vote taken: Mr. Shober - Yes; Mrs. Irey Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval of agreements with the Pennsylvania State Police/Commonwealth Law Enforcement Assistance network for Washington County's agencies to utilize JNET to access criminal justice information. Moved by Mrs. Irey Vaughan, seconded by Mr. Shober, to approve agreements with the Pennsylvania State Police/Commonwealth Law Enforcement Assistance network for Washington County's agencies to utilize JNET to access criminal justice information. Roll call vote taken: Mr. Shober - Yes; Mrs. Irey Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval to travel for Debbie Rutan to attend the 2012 Onbase Training and Technology Conference September 16-20, 2012, in Kissimmee, Florida. Cost is estimated to be $1,335.00. Moved by Mrs. Irey Vaughan, seconded by Mr. Shober, to approve travel for Debbie Rutan. Roll call vote taken: Mr. Shober - Yes; Mrs. Irey Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. M IN UTE BOO K BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYLANIA ]MR LIMITED E00718327LD Chief Clerk presented to the Board for their consideration and approval of the addition of the International Facility Management Association ($383.00) and the Mon Valley Regional Chamber of Commerce ($72.00) to the list of approved county associations. Moved by Mrs. Irey Vaughan, seconded by Mr. Shober, to approve the addition of the International Facility Management Association and the Mon Valley Regional Chamber of Commerce to the list of approved county associations. Roll call vote taken: Mr. Shober - Yes; Mrs. Irey Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board presented to the Board for their consideration and approval of the grant application for Act 165 Hazardous material Response Fund Grant Application for the period July 1, 2012 to June 30, 2013 for the Public Safety Department. This application is the report of hazardous material threats to the county and a statement showing the number of facilities, chemicals and fees collected. Moved by Mrs. Irey Vaughan, seconded by Mr. Shober, to approve the grant application for Act 165 Hazardous material Response Fund Grant Application. Roll call vote taken: Mr. Shober - Yes; Mrs. Irey Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval of the agreement with the accounting firm of Maher Duessel to audit the grant received by the District Attorney's Office from the Pennsylvania Gaming Control Board. The total amount will not exceed $1,500.00. Moved by Mrs. Irey Vaughan, seconded by Mr. Shober, approving the agreement with the accounting firm of Maher Duessel. Roll call vote taken: Mr. Shober - Yes; Mrs. Irey Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval of the following change orders: East Coast Paving - $57,887.00 (additional paving work in Mingo Creek Park associated with the new bike path) paid through DCNR grants, local share grant and county match. Michael Facchiano Contracting, Inc. — deduction of $21,663.14 (revised limestone material costs associated with Panhandle Trail) paid via two grants and county match. Moved by Mrs. Irey Vaughan, seconded by Mr. Shober, approving change orders with East Coast Paving and Michael Facchiano Contracting, Inc. Roll call vote taken: Mr. Shober - Yes; Mrs. Irey Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval of a revised reimbursement supplement with PADOT for Pigeon #30 Iams Bridge in Somerset Township. The costs have been decreased by $169,600.00 bringing the total reimbursable amount to $1,748.400.00. 279 M IN UTE BOO K BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYLANIA IMR LIMITED E00718327LD Moved by Mrs. Irey Vaughan, seconded by Mr. Shober, approving addition of a revised reimbursement supplement with PADOT. Roll call vote taken: Mr. Shober - Yes; Mrs. Irey Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval of a Deed of Easement with David and Deborah Blackburn for a temporary construction easement and permanent easement associated with the replacement of Pigeon #30 Bridge in Somerset Township. The consideration for this easement is $3,500.00 to be paid 100% by Act 26 funds. Moved by Mrs. Irey Vaughan, seconded by Mr. Shober, approving a Deed of Easement with David and Deborah Blackburn. Roll call vote taken: Mr. Shober - Yes; Mrs. Irey Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval of the 2011-2012 provider service agreements with the following providers: Ruth Montecalvo, Washington, PA Brandi Malli, Washington, PA Patricia Gordon, Washington, PA Sonya's Enchanted Garden Daycare, Donora, PA The Children's Academy, Weirton, WV Moved by Mrs. Irey Vaughan, seconded by Mr. Shober, approving the 2011-2012 provider service agreements. Roll call vote taken: Mr. Shober - Yes; Mrs. Irey Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval of a purchase of service agreement with Pediatric Specialty Care to provide placement services for special needs children for the period July 1, 2011 through June 30, 2012, for a sum not to exceed $25,000.00. No additional county funds are required. Moved by Mrs. Irey Vaughan, seconded by Mr. Shober, approving a purchase of service agreement with Pediatric Specialty Care. Roll call vote taken: Mr. Shober - Yes; Mrs. Irey Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval of the name change of Mental Health/Mental Retardation to Behavioral Health and Developmental Services, per the recommendation of the MH/MR Program Advisory Board. Moved by Mrs. Irey Vaughan, seconded by Mr. Shober, approving the name change of Mental Health/Mental Retardation to Behavioral Health and Developmental Services. Roll call vote taken: Mr. Shober - Yes; Mrs. Irey Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk recommended the Board authorize the advertising for proposals for internet connection services that will supplement the current Verizon connection and provide failover and redundancy for County Administration, Public Safety and M I N U T E BOARD OF COUNTY COMMISSIONERS B 0 0 K WASHINGTON COUNTY, PENNSYLANIA IMR LIMITED E00718327LD the Courts system in accordance with the Continuance of Operations Plan. The 36-month contract is approximately $2,250.00 per month. This cost would be covered under the amount originally budgeted for the Verizon monthly charge which is approximately $4,150 per month. Moved by Mrs. Irey Vaughan, seconded by Mr. Shober, authorizing the advertising for proposals for internet connection services. Mr. Shober — Yes; Mrs. Irey Vaughan — Yes, Mr. Maggi — Yes. Motion carried unanimously. Chief Clerk recommended the Board approve and ratify the advertising for bids for Moisture Remediation Services at an approximate cost of $25,000.00 for eight rooms in the Washington County Health Center. Moved by Mrs. Irey Vaughan, seconded by Mr. Shober, approve and ratify the advertising for bids for Moisture Remediation Services. Mr. Shober — Yes; Mrs. Irey Vaughan — Yes, Mr. Maggi — Yes. Motion carried unanimously. Chief Clerk recommended the Board approve and ratify the advertising for proposals for additional courthouse plaster restoration work including both architectural and engineering design for re -bidding the project. It is estimated the costs will be approximately $650,000.00 and does not include and asbestos abatement. The additional work will include the following: Additional painting repairs to Courtroom 1 ceiling Additional building plaster repairs Scagliola Restoration/Conservation Additional Scagliola scaffolding cost Courtroom 1 pilaster capital repairs Moved by Mrs. Irey Vaughan, seconded by Mr. Shober, approve and ratify the advertising for proposals for additional courthouse plaster restoration work. Mr. Shober — Yes; Mrs. Irey Vaughan — Yes, Mr. Maggi — Yes. Motion carried unanimously. Chief Clerk recommended the Board approve the advertising for proposals for computer software licensing, implementation and third -party fees for both Tax Assessment and Tax Claim at an approximate cost of $1.2 million to be funded from the bond issue. Moved by Mrs. Irey Vaughan, seconded by Mr. Shober, to approve the advertising for proposals for computer software licensing, implementation and third -party fees for both Tax Assessment and Tax Claim. Mr. Shober — Yes; Mrs. Irey Vaughan — Yes, Mr. Maggi — Yes. Motion carried unanimously. Chief Clerk recommended the Board approve the advertising for bids for internal identification signage at the Health Center estimated to be over $10,000.00. Moved by Mrs. Irey Vaughan, seconded by Mr. Shober, to approve the advertising for bids for internal identification signage at the Health Center. Mr. Shober — Yes; Mrs. Irey Vaughan — Yes, Mr. Maggi — Yes. Motion carried unanimously. Chief clerk recommended the Board approve a service renewal agreement with Kronos in the amount of $18,316.24 effective through June 29, 2013. 281 M I N U T E B O 0 K BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYLANIA IMR LIMITED E00718327LD Moved by Mrs. Irey Vaughan, seconded by Mr. Shober, a service renewal agreement with Kronos. Mr. Shober — Yes; Mrs. Irey Vaughan — Yes, Mr. Maggi — Yes. Motion carried unanimously. Chief Clerk recommended the Board authorize the following purchases from the state contract #4400003566, which does not require bidding: IPhone for Domestic Relations' Continuity of Operations Plan - $67.00/month Cell phone for Steven Wright in Cross Creek Park - $31.99/month. Moved by Mrs. Irey Vaughan, seconded by Mr. Shober, authorize purchases from the state contract. Mr. Shober — Yes; Mrs. Irey Vaughan = Yes, Mr. Maggi — Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval to adopt a resolution approving the proposed amendments and revisions to the Community Development Block Grant, Home Investment Partnership and Emergency Solutions Grant Programs which are part of the County's Consolidated Action Plan. Moved by Mrs. Irey Vaughan, seconded by Mr. Shober, approving the adoption of the resolution. Roll call vote taken: Mr. Shober - Yes; Mrs. Irey Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval to adopt a resolution for the Washington County Fiscal Year 2012 Action Plan submitted to the U.S. Department of Housing and Urban Development for the Community Development Block Grant Program, Home Investment Partnerships Program and Emergency Solutions Grants Program. Moved by Mrs. Irey Vaughan, seconded by Mr. Shober, approving the adoption of the resolution. Roll call vote taken: Mr. Shober - Yes; Mrs. Irey Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. , ANNOUNCEMENTS An executive session was held April 18, 2012, immediately following the Agenda Meeting as an information session related to personnel. The monthly Salary Board meeting was held immediately following the Commissioners Meeting. SOLICITOR None There being no further business, Chairman Maggi declared the meeting adjourned at approximately 11 a.m. THE FOREGOING MINUTES SUBMITTED FOR APPROVAL: s % . 2012 ATTEST: kY D D� CH EF CLERK 282 M I N U T E - BOARD OF COUNTY COMMISSIONERS B 0 0 K WASHINGTON COUNTY, PENNSYLANIA IMR LIMITED E00718327LD