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Home My WebLink AboutCOMM - Meeting Minutes - 933 - 9-20-2012 - COMMISSIONER336 M IN LITE BOO K BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYL.ANIA IMR LIMITED E00718327LD Minute No. 933 Washington County Commissioners Washington, Pennsylvania, September 20, 2012 The Washington County Commissioners met in regular session in the Public Meeting Room, Courthouse Square, Washington, Pennsylvania, with the following members being present. Commissioners Larry Maggi, Diana Irey Vaughan and Harlan G. Shober, Jr Also being present: The Rev. Dr. Robert Miller of Fourth Presbyterian Church of Washington, L. Dan Brener of American Legion Post 902, Solicitor J. Lynn DeHaven, Director of Administration Scott Fergus, Chief Clerk Mary Helicke, Administrative Assistant Joyce Thornburg, Admimstrative Commissioner Assistants Joy Orndoff, Sue Orrick, Marie Trossman, Human Resources Director Chuck Nichols, Veterans Affairs Director Barry Grimm, Planning Department representative Melanie Thomas -Finney, WJPA representative Jim Jefferson, Observer Reporter Publishing Co. representative Barbara Miller, Southwestern Pennsylvania Area Agency on Aging representative Matt Urain, WashArts employee Bill Faust, Tri-County Federation of Musicians representatives Mark Smith and Robert Rossi and concerned citizens Frank Byrd, John Adams Chairman Maggi called the meeting to order at approximately 10:05 a.m. The Rev. Dr. Robert Miller led the meeting with.a prayer. Mr. Bruner led the Pledge of Allegiance. Chairman Maggi entertained a motion to approve Minute No. 932 dated September 6, 2012, as written. Moved by Mr. Shober, seconded by Mrs. Irey Vaughan, approving Minute No. 932 as written. Roll call vote taken: ' Mr. Shober - Yes; Mrs. Irey Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. SPECIAL ORDER OF BUSINESS Mr. Shober read a proclamation proclaiming the week of September 23 — 29, 2012, as Employ the Older Workers' Week. Moved by Mr. Shober, seconded by Mrs. Irey Vaughan, approving the proclamation for Employ the Older Workers' Week. Roll call vote taken: Mr. Shober - Yes; Mrs. Irey Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. Senior employment representative with SWPA Area Agency on Aging, Matt Uram, thanked the Board of Commissioners for recognizing our productive seniors for contributing to the work force and being mentors to a younger generation. Washington resident Bill Faust, commented that his employer, WashArts, in conjunction with SWPA Area Agency on Aging, has allowed him the wonderful opportunity to work for the WashArts organization. Mr. Maggi read a plaque of congratulations recognizing Local 592 of the International Musicians Union, Tri-County Federation of Musicians, on their 100`h anniversary. Accepting the plaque were members of Local 592 of the International Musicians Union, Robert Rossi and Mark Smith. Mr. Rossi thanked the Board of Comtnissnoners for this recognition and for realizing how important it is to have active musicians and live music. (RECESS FOR PHOTOS) PUBLIC COMMENTS John Adams commented on transportation safety. 337 M I N U T E BOARD OF COUNTY COMMISSIONERS • • WASHINGTON COUNTY, PENNSYL,ANIA IMR LIMITED E00718327LD OLD BUSINESS Solicitor DeHaven recommended the Board extend the bid award for new and recycled toner cartridges for Aging, Elections, Tax Assessment and the District Justices, to the following vendors through September 30, 2013, which is in accordance with the original proposal documents. Automation Aids, Inc., Horsham, Pa. Printing Supplies, Plainsboro, N.J. Supply Saver, Neptune, N.J. Moved by Mrs. Irey Vaughan, seconded by Mr. Shober, approving the extension of the bid award for new and recycled toner cartridges. Roll call vote taken: Mr. Shober - Yes; Mrs. Irey Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. NEW BUSINESS Chief Clerk presented to the Board for their consideration and approval of an amendment to the Southpointe Town Center Development agreement revising the amount of acreage pernmitted for multifamily units from 7 acres to 8.1 acres. Approval of a new Town Center conceptual plan showing the proposed units is also requested. All other terms of the plan approved on August 11, 2011 remains in full force and effect. These revisions were approved by the Washington County Authority. Moved by Mrs. Irey Vaughan, seconded by Mr. Shober, approving the amendment to the Southpointe Town Center Development agreement revising the amount of acreage permitted for multifamily units and approval of a new Town Center conceptual plan. Roll call vote taken: Mr. Shober - Yes; Mrs. Irey Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval of the Juvenile Probation Services Grant Agreement with the Juvenile Court Judges' Commission of the Office of General Counsel effective July 1, 2012 through June 30, 2017. Moved by Mrs. Irey Vaughan, seconded by Mr. Shober, approving the approval of the Juvenile Probation Services Grant Agreement with the Juvenile Court Judges' Commission of the Office of General Counsel. Roll call vote taken: Mr. Shober - Yes; Mrs. Irey Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval of the Emergency Management Performance Grant Program Agreement for Federal Fiscal Year 2012 in the amount of $129,276. This is a reimbursable program involving a_50/50 Federal/County share for salaries and benefits of approved staff positions within the Emergency Management Agency budget. Moved by Mrs. Irey Vaughan, seconded by Mr. Shober, to approve the Emergency Management Performance Grant Program Agreement for Federal Fiscal Year 2012 in the amount of $129,276. Roll call vote taken: Mr. Shober - Yes; Mrs. Irey Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval of a grant application to the Local Share Account for the rehabilitation of the Chartiers #19 bridge on Christy Road in North Strabane Township. Total project costs are anticipated to be $175,000 which includes a $45,000 to kind match. 338 M I N U T E BOARD OF COUNTY COMMISSIONERS B 0 0 K WASHINGTON COUNTY, PENNSYLANIA IMR LIMITED E00718327LD Moved by Mrs. Irey Vaughan, seconded by Mr. Shober, approving a grant application to the Local Share Account for the rehabilitation of the Chartiers #19 bridge on Christy Road in North Strabane Township. Roll call vote taken: Mr. Shober - Yes; Mrs. Irey Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval of a grant application to the Local Share Account for the replacement of the Pigeon #10 bridge on Butsko Road in Fallowfield Township. Total protect costs are anticipated to be $345,000 which includes a $40,000 in kind match. Moved by Mrs. Irey Vaughan, seconded by Mr. Shober,.approving the grant application to the Local Share Account for the replacement of the Pigeon #10 bridge on Butsko Road in Fallowfield Township. Roll call vote taken: Mr. Shober - Yes; Mrs. Irey Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval of a contract with Highmark Blue Cross Blue Shield and the County of Washington to continue to provide health insurance to County retirees over the age of 65. The coverage is effective January 1, 2013 through December 31, 2013. The physician office copays will increase from $15 to $20 per visit and a three-month supply for mail order -prescriptions will increase from two months copay to two and one half months copay. Moved by Mrs. Irey Vaughan, seconded by Mr. Shober, approving a contract with Highmark Blue Cross Blue Shield to continue providing health insurance to County retirees over the age of 65; and office copays will increase to $20 per visit and a three-month supply mail order prescription will increase to two and one half months copay. Roll call vote taken: Mr. Shober - Yes; Mrs. Irey Vaughan - Yes; Mr, Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval of the 2012-2013 provider service agreements for Child Care Information Services the list of previously approved providers. The agreements will automatically renew until either party notifies the other party in writing of their intent not to renew under the current terms. Mary Everly, Charleroi, Pa. Betty Mazanetz, Charleroi, Pa. Lisa Bisde, Washington, Pa. Moved by Mrs. Irey Vaughan, seconded by Mr. Shober, approving the provider service agreements as per above. Roll call vote taken: Mr. Shober - Yes; Mrs. Irey Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval of a purchase of a service agreement addendum for Children & Youth Services with the Bair Foundation of Pennsylvania for the period of July 1, 2012 through June 30, 2013. This addendum will include additional attachments with the program description, finalized rates, affirmative action requirements and an audit clause. The contract authorization amount will remain unchanged and no additional county funds are required. Moved by Mrs. Irey Vaughan, seconded by Mr. Shober, approving the purchase of a service agreement addendum with the Bair Foundation of Pennsylvania. Roll call vote taken: Mr. Shober - Yes; Mrs. Irey Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. 339 MINUTE BOOK BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYLANIA IMR LIMITED E00718327LD Chief Clerk presented to the Board for their consideration and approval of the following purchase of service agreements for Children and Youth Services for the period July 1, 2012 through June 30, 2013, in the total amount of $1,200,000.00. No additional county funds are required. Provider Amount Mel Blount Youth Horne of Pennsylvania, Inc. $50,000 Adelphoi Village, Inc. 1.150.000 TOTAL $1,200,000 Moved by Mrs. Irey Vaughan, seconded by Mr. Shober, approving the purchase of service agreements as per above. Roll call vote taken: Mr. Shober - Yes; Mrs. Irey Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval to ratify travel for Jennifer Schilken, caseworker, to travel to Portland, Oregon, to take custody of a child to be placed in foster care. The trip was planned for September 14 and 15, 2012. The approximate cost of this trip, which includes travel, meals and lodging are $1,014 and the county portion of this cost will be approximately $203. Moved by Mrs. Irey Vaughan, seconded by Mr. Shober, approving the ratification for a Children and Youth Services caseworker to travel to Portland, Oregon. Roll call vote taken: Mr. Shober - Yes; Mrs. Irey Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval for a grant allocation agreement with the Department of Public Welfare for the Medical Assistance Transportation Program (NfATP) for the period of July 1, 2012 through June 30, 2013. No county funds are required. Approval is also requested to enter into an agreement with the Washington County Transportation Authority for management of the MATP program tentatively in the amount of $2,743,018 for the period of July 1, 2012 through June 30, 2013. No county funds are required. Moved by Mrs Irey Vaughan, seconded by Mr Shober, approving a grant allocation with the Department of Public Welfare for Medical Assistance Transportation Program (MATP) and an agreement with Washington County Transportation Authority for management of the MATP. Roll call vote taken: Mr. Shober - Yes; Mrs. Irey Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval of provider agreements with the Washington County Health Center for Hospice Compassus to provide hospice services, .inpatient respite care services and inpatient acute care services. Each agreement will be for one year and will automatically renew. No additional county funds are required. Moved by Mrs. Irey Vaughan, seconded by Mr Shober, approving the provider agreements for hospice services, inpatient respite care services and inpatient acute care services. Roll call vote taken: Mr Shober - Yes; Mrs. Irey Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval of the advertising for bids for a new compact/ dump ster for Washington County Health Center. The current dumpster is 30 years old and beyond repair. It is estimated that the cost will be approximately $30K. 340 M I N U T E BOARD OF COUNTY COMMISSIONERS IMR LIMITED E00718327LD B 0 OX WASHINGTON COUNTY, PENNSYLANIA Moved by Mrs. Irey Vaughan, seconded by,Mr. Shober, approving the advertising for bids for a new compact/dumpster for the Health Center. Roll call vote taken: Mr. Shober - Yes; Mrs. Irey Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval of the purchase of a phone/internet,bundle plan located at the Washington Eleimentary School site for the monthly cost of $84.99, for the Leader Program (Probation Services). This contract would continue year to year with a 30-day option to cancel. The total cost of this service will be paid from their operating budget. Moved by Mrs. Irey Vaughan, seconded by Mr. Shober, approving the purchase of a phone/internet bundle plan located at the Washington Elementary School site. Roll call vote taken: Mr. Shober - Yes; Mrs. Irey Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously Chief Clerk presented to the Board for their consideration and approval of the ratification to purchase LED retrofit lighting kits to be placed in the area of the Courthouse Square exterior. The approximate cost is $30,000.00. The equipment is being purchased via Lavalux LED of Ambridge, Pa. This is one of the projects approved by DOE to be funded through the EECBG Fluids. The products are to be procured via the Costars 8 2012/2013 contract, and therefore do not require bidding. Installation will be completed by our county electrician. No labor costs are included. Moved by Mrs. Irey Vaughan, seconded by Mr. Shober, approving the, ratification of the purchase of LED retrofit lighting kits to be placed in the area of the Courthouse Square exterior. Roll call vote taken: Mr. Shober - Yes; Mrs. Irey Vaughan - Yes, Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval of the purchase of a John Deere Gator from John Deere Co. c/o Maple Mountain Equipment, Washington. The total cost will be approximately $18,583.00. The purchase falls under PA State Contract, and therefore does not require bidding. The current contract runs through September 30, 2013. Moved by Mrs. Irey Vaughan, seconded by Mr. Shober, approving the purchase of a John Deere Gator. Roll call vote taken: Mr. Shober - Yes, Mrs. Irey Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval of the purchase of a 2013 Ford Explorer in the amount of $28,659 from Day Ford, Monroeville, for the Coroner's office. The purchase would be made via CoStars 13, and therefore does not require bidding. Funding will be from Act 122 funds. No County funds are required. Moved by Mrs. Irey Vaughan, seconded by Mr. Shober, approving the purchase of a 2013 Ford Explorer. Roll call vote taken - Mr. Shober - Yes; Mrs. Irey Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval,of the purchase of a Smart Phone through V.erizon for the new Environmental Services Supervisor, at a cost of $199.00. The monthly cost of the Smart Phone will be $89.00/month. The plan includes unlimited data, 450 anytime voice minutes, and unlimited text messaging. This purchase will be paid from the department operating funds. 341 M IN UTE BOO K BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYLANIA [MR LIMITED E00718327LD Moved by Mrs. Irey Vaughan, seconded by Mr. Shober, approving the purchase of a Smart Phone. Roll call vote taken: Mr. Shober - Abstain; Mrs. Irey Vaughan - Yes; Mr. Maggi - Yes. Motion carried. ANNOUNCEMENTS An executive session was on September 5, 2012, immediately following the Agenda Meeting as an information session related to personnel. The bi-weekly Salary Board meeting will immediately follow today's meeting. TAX REFUNDS The Solicitor DeHaven recommended the Board approve tax refunds in the amount of $5,280.28. Moved by Mrs. Irey Vaughan, seconded by Mr. Shober, approving the following tax refunds. Roll call vote taken: Mr. Shober - Yes; Mrs. Irey Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. ROTH JAMISON P 700 LIBERTY STREET CALIFORNIA, PA 15419 2012 COUNTY TAX DISTRICT CALIFORNIA PARCEL. 080-020-00-10-0001-00 $7 76 MALLOY BRIAN M 127 WILDER RD DOVER, DE 19904 2012 COUNTY TAX DISTRICT DONORA PARCEL 240-019-00-02-0001-00 $69.01 CILLO CATHERINE 81 POPLAR STREET CANONSBURG, PA 15317 2010 COUNTY TAX DISTRICT NORTH STRABANE PARCEL 520-013-26-00-0024-00 $96 29 WEBER FRANCINE J 103 GINGER HILL RD FINLEYVILLE, PA 15332 2012 COUNTY TAX DISTRICT NOTTINGHAM PARCEL- 530-005-09-99-0014-02 $18 07 GOEL POONAM & AJAY PRAKASH 128 LAMPLITER LN MCMURRAY, PA 15317 2011 COUNTY TAX DISTRICT PETERS TOWNSHIP PARCEL- 540-006-09-00-0008-00 $883.44 DEWITT MARY ELIZABETH 60 SHARP AVE WASHINGTON, PA 15301 2012 COUNTY TAX DISTRICT- WASHINGTON 6TH W PARCEL- 760-008-00-01-0002-00 $6.24 BOTTA FRANK C 474 IRONWOOD DR CANONSBURG, PA 15317 2011 COUNTY TAX DISTRICT: CECIL PARCEL, 140-010-04-00-0013-00 $781 17 FUTURA PARK DEVELOPERS RIVERVIEW M H E PO BOX 217 DUNLEVY, PA 15432 2012 COUNTY TAX DISTRICT: DUNLEVY PARCEL 250-001-09-99-0015-01T $20.48 CILLO CATHERINE 81 POPLAR STREET CANONSBURG, PA 15317 2011 COUNTY TAX DISTRICT NORTH STRABANE PARCEL 520-013-26-00-0024-00 $288 86 DOLANCH JAMES R & TRICIA R 1013 SHERIFFS CT MCMURRAY, PA 15317 2011 COUNTY TAX DISTRICT PETERS TOWNSHIP PARCEL 540-010-29-00-0005-00 $527.39 GOEL POONAM & AJAY PRAKASH 128 LAMPLITER LN MCMURRAY, PA 15317 2012 COUNTY TAX DISTRICT• PETERS TOWNSHIP PARCEL. 540-006-09-00-0008-00 $883 44 BOTTA FRANK C 474 IRONWOOD DR CANONSBURG, PA 15317 2012 COUNTY TAX DISTRICT• CECIL PARCEL 140-010-04-00-0013-00 $781 17 MT PLEASANT TWP VFD 106 MAIN STREET HICKORY, PA 15340 2012 COUNTY TAX DISTRICT: MT PLEASANT PARCEL. 460-012-02-01-0007-00 $33 74 CILLO CATHERINE 81 POPLAR STREET CANONSBURG, PA 15317 2012 COUNTY TAX DISTRICT• NORTH STRABANE PARCEL- 520-013-26-00-0024-00 $288.86 DOLANCH JAMES R & TRICIA R 1013 SHERIFFS CT MCMURRAY, PA 15317 2012 COUNTY TAX DISTRICT PETERS TOWNSHIP PARCEL: 540-010-29-00-0005-00 $527 39 DELOST SUSAN J & CHARLES RICHARD GOSSARD 1520 LOMBARD CIR WASHINGTON, PA 15301 2012 COUNTY TAX DISTRICT SOUTH STRABANE PARCEL- 600-005`-19-00-0028-00 $66 89 There being no further business, Chairman Maggi declared the meeting adjourned at approximately 10:40 a.m. 342 M I N U T E BOO K BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYLANIA ]MR LIMITED E00718327LD THE FOREGOING MINUTES SUBMITTED FOR APPROVAL: k.2012 ATTEST- ( +'✓G I j CHIEF CLERK