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HomeMy WebLinkAboutCOMM - Meeting Minutes - 934 - 10-4-2012 - COMMISSIONER343 M IN LITE BOOK BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYLANIA ]MR LIMITED E00718327LD Minute No. 934 Washington County Commissioners Washington, Pennsylvania, October 4, 2012 The Washington County Commissioners met in regular session in the Public Meeting Room, Courthouse Square, Washington, Pennsylvania, with the following members being present: Commissioners Larry Maggi, Diana Irey Vaughan and Harlan G. Shober, Jr. Also being present: Deacon Jeffery Hirst of Immaculate Conception Church in Washington, Veterans Affairs Director Barry Grimm, Solicitor J. Lynn DeHaven, Director of Administration Scott Fergus, Chief Clerk Mary Helicke, Administrative Assistant Joyce Thornburg, Administrative Commissioner Assistants Joy Orndoff, Sue Orrick, Marie Trossman, Human Resources Director Chuck Nichols, Planning Department representative Melanie Thomas -Finney, WJPA representative Jun Jefferson, Observer Reporter Publishing Co. representative Barbara Miller, founder and President of Academy for Adolescent Health Inc. — Teen Outreach representative Mary Jo Podgurski, Chairman of Dignity and Respect representative Bracken Burns, Domestic Violence Services of Southwestern Pa., Director representative Michelle Robinson -Ritter, Domestic Violence Services of Southwestern Pa., Prevention and Education Coordinator representative Lisa Hunnum, McMurray resident Bob Donnan and concerned citizens Frank Byrd and John Adams. Chairman Maggi called the meeting to order at approximately 10:05 a.m. Deacon Jeffery Hirst led the meeting with a prayer. Mr. Grunm led the Pledge of Allegiance. Chairman Maggi entertained a motion to approve Minute No. 933 dated October 4, 2012, as written. Moved by Mr. Shober, seconded by Mrs. Irey Vaughan, approving Minute No. 933 as written. Roll call vote taken: Mr. Shober - Yes; Mrs. Irey Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. SPECIAL ORDER OF BUSINESS Mr. Shober read a proclamation designating October 2012, as Dignity and Respect month. Moved by Mr. Shober, seconded by Mrs. Irey Vaughan, approving the proclamation for Dignity and Respect. Roll call vote taken: Mr. Shober - Yes; Mrs. Irey Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. Accepting the proclamation were Mary Jo Podgurski and former Commissioner and Chairman of the Campaign for Dignity and Respect, Bracken Burns. Dr. Podgurski thanked the Commissioners for recognizing the need for awareness for dignity and respect. She also stated this is the sixth annual Ambassador for Respect program and will include the, focus on older adults. Bracken Burns stated the campaign has now grown to 10 counties and continuously growing. He also asked that everyone take the dignity and respect pledge by signing a pledge card and actually living day to day with dignity and respect for each other. Mrs. Irey Vaughan read a proclamation declaring October 2012, as Domestic Violence Awareness Month. The proclamation was accepted by Domestic Services of Southwestern Pa. Director Michelle Robinson -Ritter and Prevention and Education Coordinator Lisa Hannum. Ms. Hannum stated that Citizens Library, for the entire month of October, displays an empty table place setting representing a victim of domestic violence. She also stated that W&J College, local elementary and high schools, businesses, local law enforcement departments and churches, take an active role in delivering their message against domestic violence. Moved by Mrs. Irey Vaughan, seconded by Mr. Shober, approving the proclamation for Domestic Violence Awareness Month. Roll call vote taken: Mr. Shober - Yes; Mrs. Irey Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. 344 BOARD OF COUNTY COMMISSIONERS IN U T E B 0 0 K WASHINGTON COUNTY, PENNSYLANIA IMR LIMITED E00718327LD (RECESS FOR PHOTOS) PUBLIC COMMENTS McMurray resident Bob Donnan spoke about his concerns with Marcellus shale drilling in Cross Creek Park. Mr. Donnan stated that United States Geological Survey has reported that almost 1% of Washington County's land has been disturbed by Marcellus shale drilling. He asked what the Commissioners planned on doing to remediate the environmental degradation. Independence Township resident John Adams commented on federal tax dollars' help to fuel the natural gas boom. OLD BUSINESS Solicitor DeHaven recommended the Board award the bid for Joint municipal purchasing for Washington County to the following vendors which is effective October 4, 2012 through September 30, 2012, and has been awarded to the lowest most responsive and responsible bidder meeting the specifications. Del Sir Supply, Inc., Meadow Lands, Pa. Hei Way LLC, Sarver, Pa. LA Industries, LLC, New Stanton, Pa. North American Salt Co., Overland Park, Kan. SAL Chemical Co., Weirton, W.Va. Moved by Mrs. Irey Vaughan, seconded by Mr. Shober, approving the bid award for Joint municipal purchasing to the vendors mentioned above. Roll call vote taken: Mr. Shober - Yes; Mrs. Irey Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. Solicitor DeHaven recommended the Board award the bid extension for outdoor equipment, maintenance and supplies to the following vendors effective November 1, 2012 through October 31, 2013. The total yearly cost of this contract is estimated at approximately $17,000.00. Bull International, Washington, Pa. Murphy Family Inc., Washington, Pa. Contractors Connection, Washington, Pa. Power Pro Equipment, New Holland, Pa. Moved by Mrs. Irey Vaughan, seconded by Mr. Shober, approving the bid extension for outdoor equipment, maintenance and supplies to vendors mentioned above. Roll call vote taken: Mr. Shober - Yes; Mrs. Irey Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. Solicitor DeHaven recommended the Board award the bid extension of the contract with McVehil Plumbing, Heating & Supply Co., Inc., Washington Pa. for plumbing services on a "Tune & Material" basis. All material is at a 15% discount from list price and is effective November 1, 2012 through October 31, 2013, at an estimated yearly cost of $30,000.00 for all county facilities. Moved by Mrs. Irey Vaughan, seconded by Mr. Shober, approving the bid extension of the contract with McVehil Plumbing, Heating & Supply Co, Inc. for plumbing services. Roll call vote taken: Mr. Shober - Yes; Mrs. Irey Vaughan - Yes; Mr. Maggi - Yes. E Motion carried unanimously. Solicitor DeHaven recommended the Board award the bid extension of a professional services contract with HMT & Associates, Inc., Canonsburg, Pa., for hourly rates for architectural and engineering services, proposing a rate increase ranging from $5-10 per hour, 345 M IN U TE BOO K BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYLANIA IMR LIMITED E00718327LD per discipline. This contract extension will be effective December 1, 2012 through December 31, 2013. This extension is in accordance with the current agreement for the provision of architectural and engineering services for County budding projects and based on submitted hourly rates. In addition, HMT & Associates, Inc., may be utilized for their services on several upcoming projects including; the A -level parking garage, Courthouse steps and an architectural study on a potential Booking Center at the Washington County Correctional Facility. Moved by Mrs. Irey Vaughan, seconded by Mr. Shober, approving the bid extension for professional services contract with HMT & Associates, Inc. Roll call vote taken: Mr. Shober - Yes; Mrs. Irey Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. Solicitor DeHaven recommended the Board ratify the rejection of all bids for the airport runway pavement maintenance. Due to the bidding summary requirements as stated in the bid drawings and the total amount bid for all sections, the airport will revise the documents and rebid. Moved by Mrs. Irey Vaughan, seconded by Mr. Shober, approving the ratification of the rejection of all bids for the airport runway pavement maintenance. Roll call vote taken: Mr. Shober - Yes; Mrs. Irey Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. NEW BUSINESS Chief Clerk presented to the Board for their consideration and approval of a resolution agreeing to amend the tax increment financing plan for the Crossroads project in the City of Washington, pending approval and participation of the same resolution by the City and the Washington School District. Moved by Mrs. Irey Vaughan, seconded by Mr. Shober, approving the resolution agreeing to amend the tax increment financing plan for the Crossroads project. Roll call vote taken: Mr Shober - Yes; Mrs. Irey Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval of the appointment of Steve Johnson to the Washington County Redevelopment Authority Board effective through July 30, 2016. Moved by Mrs. Irey Vaughan, seconded by Mr. Shober, approving the approval of appointment of Steve Johnson. Roll call vote taken: Mr. Shober - Yes; Mrs. Irey Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval of a supplemental reimbursement agreement with PADOT revising design costs for the Pike 11 Bridge. The total estimated project cost of $335,000.00, to be paid 80% state and 20% County liquid fuels. Moved by Mrs. Irey Vaughan, seconded by Mr. Shober, approving a supplement reimbursement agreement with PADOT revising design cost for Pike 11 Bridge. Roll call vote taken: Mr. Shober - Yes; Mrs. Irey Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. 346 M I N U T E BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYLANIA ]MR LIMITED E00718327LD Chief Clerk presented to the Board for their consideration and approval of a supplemental reimbursement agreement with PADOT revising costs for engineering, utilities and right of way to $335,000.00 for the Chartiers 61 Bridge to be paid 80% state and 20% County liquid fuels. Moved by Mrs. Irey Vaughan, seconded by Mr. Shober, approving a supplemental reimbursement agreement with PADOT revising for engineering, utilities and right of way to $335,000.00 for the Chartiers 61 Bridge. Roll call vote taken: Mr. Shober - Yes; Mrs. Irey Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval of addendum #2 with HRG, Inc. in the amount of $6,009.60 for a waste study required by PADOT for the Chartiers 61 Bridge. This additional service will increase the contract to $311,809.93 to be paid 80% state and 20% County liquid fuels. Moved by Mrs. Irey Vaughan, seconded by Mr. Shober, approving addendum #2 with HRG, Inc., in the amount of $6,009.60 for a waste study required by PADOT for the Chartiers 61 bridge. Roll call vote taken: Mr. Shober - Yes; Mrs. Irey Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval of an agreement with Domestic Violence Services of Southwestern PA. The agreement will enable the County to contract with Domestic Violence Services for an anticipated STOP Violence Against Women Grant from PCCD. This grant in the amount of $73,750.00 and would be for the calendar year 2013, and be used to partially fund three positions in the District Attorney's office. Moved by Mrs. Irey Vaughan, seconded by Mr. Shober, approving an agreement with Domestic Violence Services of Southwestern PA for $73,750.00 for an anticipated STOP grant. Roll call vote taken. Mr. Shober - Yes; Mrs. Irey Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval of the 2012-2013, Child Care Information Services provider service agreements with the list of previously approved providers. The agreements will automatically renew until either party notifies the other party in writing of their intent not to renew under the current terms. Young Family Child Care, Funleyville, Pa. Brittany Matuck, Charleroi, Pa. Moved by Mrs. Irey Vaughan, seconded by Mr. Shober, approving the above provider service agreements. Roll call vote taken: Mr. Shober - Yes; Mrs. Irey Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval for Children and Youth Services to increase the Special Expenditure Budget by $12,000 in Supportive Client Services, $2,500 in Child Specific Services and $3,000 in Event, Recognition Meetings and Comrmttee. The total amount of the increase is $17,500 and the County's portion is approximately $3,500. Moved by Mrs. Irey Vaughan, seconded by Mr. Shober, approving the increase in Special Expenditure Budget. Roll call vote taken: Mr. Shober - Yes; Mrs, Irey Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. 347 L M IN UTE BOOK BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYLANIA IMR LIMITED E097183271 D Chief Clerk presented to the Board for their consideration and approval to ratify travel for Kimberly Rogers of Children and Youth Services to attend the PCYA Conference in State College, at an approximate cost of $350 - the county's portion is approximately $70.00. Moved by Mrs. Irey Vaughan, seconded by Mr. Shober, approving the ratification of travel for Kimberly Rogers. Roll call vote taken. Mr. Shober - Yes; Mrs. Irey Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval for a purchase of service agreement addendum with Adoption Connection PA and Professional Family Care for the period July 1, 2012 through June 30, 2013. The contract authorization amount will remain unchanged and no additional county funds are required. Moved by Mrs. Irey Vaughan, seconded by Mr. Shober, approving a purchase of service agreement addendum with Adoption Connection PA and Professional Family care. Roll call vote taken: Mr. Shober - Yes; Mrs. Irey Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval for provider service agreements in the amount of $225,000 for the period July 1, 2012 through June 30, 2013. No additional county funds are required. Provider Amount Washington Hospital Teel Outreach $75,000 Family Care for Children and Youth, Inc. 150.000 TOTAL $225,000 Moved by Mrs. Irey Vaughan, seconded by Mr. Shober, approving a provider of service agreements as per above Roll call vote taken: Mr. Shober - Yes; Mrs. Irey Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval of the following Emergency Shelter Grant agreements in the total amount of $310,294.00. The agreements are effective July 1, 2012 through June 30, 2014, and funds are provided by the U.S. Department of Housing and Urban Development through the Emergency Shelter Grant Program. No county funds are required. Provider Connect, Inc. Emergency Shelter Services Transitional Housing Domestic Violence Services of Southwestern PA Transitional Housing Emergency Shelter Services Interfaith Hospitality Network Emergency Shelter Services Washington City Mission Emergency Shelter Services Community Action Southwest Emergency Shelter Services TOTAL Amount $52, 350 54,332 $12,131 36,604 14,000 15,000 125.877 $310,294 Moved by Mrs. Irey Vaughan, seconded by Mr. Shober, approving Emergency Shelter Grant agreements as per above Roll call vote taken: Mr. Shober - Yes; Mrs. Irey Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously KM M IN UTE BOO K BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYLANIA ATTEST- IMR LIMITED E00718327LD Chief Clerk presented to the Board for their consideration and approval of purchase of service agreements for three attorneys appointed by the Court to represent parents in those cases in which a conflict of interest exists, as determined by the Court. The cost of each 12-month agreement will be $20,000 and the county share of each agreement will be $4,000. Initially, these agreements will run from the date they are executed by both parties through June 30, 2013, and will be renewed annually thereafter. Moved by Mrs. Irey Vaughan, seconded by Mr. Shober, approving a purchase of service agreements for three attorneys. Roll call vote taken: Mr. Shober - Yes; Mrs. Irey Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval for the Health Center to renew Symantec Evault and Anti- Virus/Spyware, software maintenance at an approximate cost of $19,541.47 from CDW-G of Vernon Hills, Ill. This purchase will be made from the Costars contract, and therefore, does not require bidding. Moved by Mrs. Irey Vaughan, seconded by Mr. Shober, approving the renewal of Symantec Evauh and Anti-Virus/Spyware software maintenance.. Roll call vote taken: Mr. Shober - Yes; Mrs. Irey Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval for the Health Center to purchase Marathon Model RJ- 100SC-30 cubic yard self-contained compactor at a cost of $25,294.60, with proposed funding from Health Center capital, from Eagle Equipment Corporation, Uwchland, Pa. This purchase will be made from the Costars 17 contract, and therefore, does not require bidding. Moved by Mrs. Irey Vaughan, seconded by Mr. Shober, approving the purchase of a self-contained compactor. Roll call vote taken: Mr. Shober - Yes; Mrs. Irey Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval to adopt a resolution to approve the plan amendments and revisions to the Community Development Block Grant Program which are part of the County's Consolidated Action Plan. Moved by Mrs. Irey Vaughan, seconded by Mr. Shober, approving the adoption of a resolution to approve amendments and revisions to the Community Development Block Grant Program. Roll call vote taken: Mr. Shober - Yes; Mrs. Irey Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. ANNOUNCEMENTS An executive session was on October 3, 2012, immediately following the Agenda Meeting as an information session related to personnel. The bi-weekly Salary Board and Prison Board Meetings will immediately follow today's meeting. All County offices will be closed Monday, October 8, 2012, in observance of Columbus Day. There being no further business, Chairman Maggi declared the meeting adjourned at approximately 10:46 a.m. THE FOREGOING MINUTES SUBMITTED FOR APPROVAL: // 2012 7", C tw CLERK