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HomeMy WebLinkAboutCOMM - Meeting Minutes - 935 - 10-18-2012 - COMMISSIONER349 M I N U T E BOARD OF COUNTY COMMISSIONERS B 0 0 K WASHINGTON COUNTY, PENNSYLANIA IMR LIMITED FW7183271.1) Minute No. 935 Washington County Commissioners Washington, Pennsylvania, October 18, 2012 The Washington County Commissioners met in regular session in the Public Meeting Room, Courthouse Square, Washington, Pennsylvania, with the following members being present: Commissioners Larry Maggi, Diana Irey Vaughan and Harlan G. Shober, Jr. Also being present: Father Joseph Oleynik of St. John the Baptist Orthodox Church, Canonsburg, Chuck Ringling of American Legion Post 613, Solicitor J. Lynn DeHaven, Director of Administration Scott Fergus, Chief Clerk Mary Helicke, Administrative Assistant Joyce Thornburg, Administrative Commissioner Assistants Joy Omdoff, Sue Orrick, Marie Trossman, Veterans Affairs Director Barry Grimm, Director of Human Services Tim Kimmel, Director of Child Care Information Services Gina Steranko, Child Care Information Services representative Sandy Sabot, Department of Aging representative Debbie DeStefano, Washington County Treasurer Francis King, Washington County Health Center retiree Debbie Batley, Planning Department representative Melanie Thomas -Finney, WJPA representative Jim Jefferson, Observer Reporter Publishing Co. representative Barbara Miller and Smith Township resident Harry Sabatasse, Washington resident Frank Byrd and Independence resident John Adams. Chairman Maggi called the meeting to order at approximately 10:05 a.m. Father Joseph Oleynik led the meeting with a prayer. Mr. Ringling led the Pledge of Allegiance. Chairman Maggi entertained a motion to approve Minute No. 934 dated October 4, 2012, as written. Moved by Mr. Shobet, seconded by Mrs. Irey Vaughan, approving Minute No. 934 as written. Roll call vote taken: Mr. Shober - Yes; Mrs. Irey Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. SPECIAL ORDER OF BUSINESS Mrs. Irey Vaughan read a retirement certificate of appreciation presented to Debbie Batley for more than 36 years of service at the Washington County Health Center. Human Services Director Tim Kimmel commented that Mrs. Batley has been an invaluable asset and resource to the Health Center facility and will be missed. Mrs. Batley thanked the Commissioners and the Health Center staff. She stated it has been a privilege to work with Health Center staff and resident families. Mr. Shober read a proclamation proclaiming the month of October 2012, as Pennsylvania's Promise for Children Month. The proclamation was presented to Sandy Sabot of Washington County Childcare Information Services. Mrs. Sabot introduced Gina Steranko as the new Childcare Information Services director. Mrs. Sabot spoke about Pennsylvania's website for parents promoting quality child care and child development. Also Promoting parent involvement with government and making sure services for children will continue so early care and education is something that will make a difference. Moved by Mr. Shober, seconded by Mrs. Irey Vaughan, approving the proclamation for October 2012, as Pennsylvania's Promise for Children Month. Roll call vote taken: Mr. Shober - Yes; Mrs. Irey Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. (RECESS FOR PHOTOS) 350 BOARD OF COUNTY COMMISSIONERS I N U T E B 0 0 K WASHINGTON COUNTY, PENNSYLANIA IMR LIMITED E0071113271D PUBLIC COMMENTS Smith Township resident Harry Sabatasse commented on the assessed valuation on a piece of land that he owns and says is worthless. He also mentioned he does not like the appeal process. Independence Township resident John Adams commented on the longtime closing and repair of a bridge in Canton Township. I OLD BUSINESS Solicitor DeHaven recommended the Board ratify the bid award for the Washington County Airport runway pavement maintenance to East Coast Paving & Sealcoating, Inc., New Castle, Pa., for the base bid amount of 3297,357,00. This is the lowest most responsive and responsible bid received. This project has been approved by the Redevelopment Authority and will be funded by the Local Share Account (LSA). Moved by Mrs. Irey Vaughan, seconded by Mr. Shober, approving the ratification for the Washington County Airport runway pavement maintenance to East Coast Paving & Sealcoating, Inc., for the base bid amount of $297,357.00, to be funded by LSA. Roll call vote taken: Mr. Shobet - Yes; Mrs, Irey Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. Solicitor DeHaven recommended the Board extend the current contract for the Health Center pharmacy services contract with Curtis Pharmacy LTC Services, Washington Pa. This contract extension will be effective through October 31, 2013, at a total yearly cost of , approximately $800,000.00. This contract extension is in accordance with the original bid documents. Moved by Mrs. Irey Vaughan, seconded by Mr. Shober, approving the extension of the current contract for the Health Center pharmacy services contract with Curtis Pharmacy LTC Services, effective through October 31, 2013, at a yearly cost of approximately $800,000,00. Roll call vote taken: Mr. Shober - Yes; Mrs. Irey Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. Solicitor DeHaven recommended the Board ratify the extension of the contract with EnviroScience, Inc., Stow Ohio. This contract is for diagnostics and repairs of County owned dams on a "Time & Material' basis. This extension will be effective through April 20, 2014. To date, there have been no expenditures for 2012. Costs in 2011 were approximately $30,000.00. This extension is in accordance with the original bid documents. Moved by Mrs. Irey Vaughan, seconded by Mt. Shober, approving the ratification for the contract with EnviroScience, Inc., for diagnostics and repairs of County owned damns. Roll call vote taken: Mr. Shober - Yes; Mrs. Itey Vaughan - Yes; Mt. Maggi - Yes. Motion carried unanimously. Solicitor DeHaven recommended the Board approve the Church Restoration change order No. 1 (add) in the amount of $24,828.50 for scaffolding rental for the repair of the two Law Library rooms. This change order is for the delivery, pick-up, erection\dismande labor and rental of System Scaffold for use at the Law Library to repair the ceiling in two (2) 3000 rooms. This change order will increase the amount of their contract from $62,238.00 to $87,066.50 and will be funded from the bond issue. 351 MINUTE BOOK BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYLANIA IMR LIMITED E00719=D Moved by Mrs. Irey Vaughan, seconded by Mr. Shober, approving the Church Restoration change order No. 1 (add) in the amount of $24,828.50. Roll call vote taken: Mr. Shober - Yes; Mrs. Irey Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. INEW BUSINESS Chief Clerk presented to the Board for their consideration and approval of the submission of the following Local Share Grant Applications: Public Safety — a new building at the Airport for storage - $900,000.00 Planning Commission — an Economic Strategy and Inventory Update Study- $250,000.00 Health Center — electronic medical records system $211,000.00 Moved by Mrs. Irey Vaughan, seconded by Mr. Shober, approving the submission of the following Local Share Grant Applications as listed above. Roll call vote taken: Mr. Shober - Yes; Mrs. Irey Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval of an agreement with CGI Communications for the County Video Program via a link on the county's homepage. There is no cost or liability for the project and the agreement is effective for ' three years and will automatically renew at the end of the term for a successive three-year period. Moved by Mrs. Irey Vaughan, seconded by Mr. Shober, approving the agreement with CGI Communications. Roll call vote taken: Mr. Shober - Yes; Mrs, Irey Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval of a contract with HRG, Inc. in the amount of $8,860.00 to prepare a site grading plan and bid documents for excavation and rock removal at the Washington County Fairgrounds. Costs will be paid from Fairgrounds gas lease revenues. Moved by Mrs. Irey Vaughan, seconded by Mr. Shober, approving a contract with HRG, Inc., in the amount of $8,860.00. Roll call vote taken: Mr. Shober - Yes; Mrs, Irey Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval to authorize bids for the excavation and rock removal at the Washington County Fairgrounds upon completion of the site grading plan. It is anticipated that the bid will be awarded to the contractor paying the highest percentages for sales of the stone. Moved by Mrs. Irey Vaughan, seconded by Mr. Shober, approving the authorization of bids for the excavation and rock removal at the Washington County Fairgrounds. Roll call vote taken: Mr. Shober - Yes; Mrs. Irey Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval of a grant agreement addendum with the Department of Public Welfare to extend the fiscal year 2012-2013 agreement through August 31, 2013. The terms of the agreement are unchanged except 47nr nrnvicinnc to Arra ifS \Tn fimdj are remined 352 MINUTE BOOK BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYLANIA IMR LIMITED E00718327LD Moved by Mrs. Irey Vaughan, seconded by Mr. Shober, approving a grant agreement addendum with the Department of Public Welfare to extend the fiscal year 2012-2013 agreement through August 31, 2013. Roll call vote taken: Mr. Shober - Yes; Mrs. Irey Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval of a Referral Management Subscription Agreement with Allscripts for a secure web referral service. There is a one-time fee of $750 and a monthly cost of $300. No additional county funds are required. Moved by Mrs. Irey Vaughan, seconded by Mr. Shober, approving a Referral management Subscription Agreement with Allscripts. Roll call vote taken: Mr. Shober - Yes; Mrs. Irey Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval of a purchase of service agreement addendum with the following for the period of July 1, 2012 through June 30, 2013. These addenda will include additional attachments with the program description, finalized rates, Affirmative Action Requirements and an Audit Clause. The contract authorization amount will remain unchanged and no additional county funds are required. PROVIDER The Children's Institute of Pittsburgh, d/b/a Project Star George Junior Republic in Pennsylvania ' Keystone Adolescent Center Youth Services Agency of Pennsylvania Moved by Mrs. Irey Vaughan, seconded by Mr. Shober, approving the above provider service agreements. Roll call vote taken: Mr. Shober - Yes; Mrs. Irey Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval of the following purchase of service agreements for the period July 1, 2012 through June 30, 2013. No additional county funds are required. Provider Amount Justice Works Youth Care $800,000 Try -Again Homes, Inc. 20,000 Gwen's Girls, Inc. 150,000 Total $970,000 Moved by Mrs. Irey Vaughan, seconded by Mt. Shober, approving the purchase of service agreements for the period July 1, 2012 through June 30, 2013, listed above. Roll call vote taken: Mr. Shober - Yes; Mrs. Irey Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval of a provider agreement with SPHS CARE Center, Inc., for the provision of Assertive Community Treatment Team services, Crisis Intervention, Crisis Stabilization and Diversion Unit and Outpatient Services. This agreement will run from July 1, 2012 through June 30, 2013, for a sum not to exceed $518,940.00 No additional county funds are required. 353 M I N U T E BOARD OF COUNTY COMMISSIONERS B 0 0 K WASHINGTON COUNTY, PENNSYLANIA IMR LIMITED ED071RI27LD Moved by Mrs. Irey Vaughan, seconded by Mt. Shober, approving a provider agreement with SPHS CARE Center, Inc., for the above listed services. Roll call vote taken: Mr. Shober - Yes; Mrs. Irey Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. Clerk presented to the Board for their consideration and approval of a provider agreement addendum with SPHS Southwest Behavioral Care for the period of July 1, 2012 through June 30, 2013. The contract authorization amount will decrease from $1,731,257 to $1,212,317. No additional county funds are requited. Moved by Mrs. Irey Vaughan, seconded by Mr. Shober, approving a provider agreement addendum with SPHS Southwest Behavioral Care. Roll call vote taken: Mr. Shober - Yes; Mrs. Irey Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval to ratify the purchase of a JCB wheel loader and Wausau snow blower, for use at the County Airport. The approximate cost is $217,189.95 ($121,584.00 for the wheel loader, $95,605.25 for the snow blower) from Walsh Equipment, of Prospect, Pa. This purchase would be made jointly via CoStars and PA DGS contracts, and therefore does not require bidding. Moved by Mrs. Irey Vaughan, seconded by Mr. Shober, approving the ratification to purchase a JCB wheel loader and Wausau snow blower. Roll call vote taken: Mr. Shober - Yes; Mrs. Irey Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval to adopt a resolution to approve the plan amendments and revisions to the Community Development Block Grant Program which are part of the County's Consolidated Action Plan. Moved by Mrs. Irey Vaughan, seconded by Mr. Shober, adopting the resolution to approve the plan amendments and revisions to the Community Development Block Grant Program which are part of the County's consolidated Action Plan. Roll call vote taken: Mr. Shober - Yes; Mrs. Irey Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. SOLICITOR Solicitor DeHaven recommends that the Board of County Commissioners approve the request of Chartis, the County's insurance carrier for employment cases, to settle the case of Edward S. Peters v. County of Washington, filed at No. 2:12-cv-00486, in the U.S. District Court for the Western district of Pennsylvania. Moved by Mrs. Irey Vaughan, seconded by Mr. Shober, approving the request of Chartis to settle the case of Edward S. Peters in the U.S. District Court. Roll call vote taken: Mr. Shober - Yes; Mrs. Irey Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. 354 MINUTE BOOK BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYLANIA IMR LIMITED E00718327LD ANNOUNCEMENTS An executive session was on October 17, 2012, immediately following the Agenda Meeting as an information session related to real estate and litigation styled Edward S. Peters vs. county of Washington in the U.S. District Court. The Salary Board meeting scheduled for today is cancelled. There being no further business, Chairman Maggi declared the meeting adjourned at approximately 10:45 a.m. 1 THE FOREGOING MINUTES SUBMITTED FOR APPROVAL: 2012 ATTEST: 1"i I h,W /I kL Y L o-' Q HIEF CLERK V F