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HomeMy WebLinkAboutCOMM - Meeting Minutes - 939 - 12-6-2012 - COMMISSIONER369 M I N U T E BOARD OF COUNTY COMMISSIONERS B 0 0 K WASHINGTON COUNTY, PENNSYLANIA IMRLIMITFD F0071MVLO Minute No. 939 Washington County Commissioners Washington, Pennsylvania, December 6, 2012 The Washington County Commissioners met in regular session in the Public Meeting Room, Courthouse Square, Washington, Pennsylvania, with the following members being present: Commissioners Larry Maggi, Diana Irey Vaughan and Harlan G. Shober, Jr. Also being present: Pastor Dan Grimes of West Alexander United Methodist Church, West Alexander, Pa., Anthony Luskoski of American Legion Post 639, Solicitor J. Lynn DeHaven, Director of Administration Scott Fergus, Chief Clerk Mary Helicke, Administrative Assistant Joyce Thornburg, Administrative Commissioner Assistants joy Omdoff and Marie Trossman, Human Resources Director Chuck Nicholls, Veterans Affairs Director Barry Grimm, Planning Department representative Melanie Thomas -Finney, WJPA representative Jim Jefferson, Observer Reporter Publishing Co. representative Barbara Miller, Nottingham Township resident Robert Vaughan, Washington resident Frank Byrd and Independence Township resident John Adams. Chairman Maggi called the meeting to order at approximately 10 a.m. Pastor Dan Grimes led the meeting with a prayer. Mr. Luskoski led the Pledge of Allegiance. Chairman Maggi entertained a motion to approve Minute No. No. 938 dated November 15, 2012, as written. Moved by Mr. Shober, seconded by Mrs. Irey Vaughan, approving Minute No. 938 as written. Roll call vote taken: Mr. Shober - Yes; Mrs. Irey Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. ' SPECIAL ORDER OF BUSINESS None. (RECESS FOR PHOTOS) PUBLIC COMMENTS Independence Township resident John Adams commented on a news article about Washington County taxes. OT D BUSINESS Solicitor DeHaven recommended the Board award the bid for linen supplies for the Correctional Facility and Health Center to the following vendors for the "per unit" costs submitted in their bid, with an effective date of January 1, 2013 through December 31, 2013, with the option to extend through December 31, 2014 at a total yearly cost of approximately $95,000. This bid is being awarded to the lowest most responsive and responsible bidders meeting the specifications. The Prison Board has approved the Correctional Facility's portion of this bid. ATD American, Wyncote Pa. Harbor Linen, Cherry Hill, N.J. Standard Textile, Cincinnati, Ohio Moved by Mrs. Itey Vaughan, seconded by Mr. Shober, approving the bid award for linen supplies for the Correctional Facility and Health Center. Roll call vote taken: Mr. Shober - Yes; Mrs. Irey Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. Solicitor DeHaven recommended the Board award the bid for laundry supplies for the Health Center to the following vendors for the "per unit" costs submitted in their bid, with an effective date of January 1, 2013 through December 31, 2013 with the option to extend through December 31, 2014 at a total yearly cost of approximately $30,000. This bid is being awarded to the lowest most responsive and responsible bidders meeting the specifications. Gurtler Industries, South Holland, Ill. Ecolab Inc., St. Paul, Minn. 370 MINUTE BOOK BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYLANIA IMR LIMITED E00710327LD Moved by Mrs. Irey Vaughan, seconded by Mr. Shober, approving the bid award for laundry supplies for the Correctional Facility and Health Center. Roll call vote taken: Mr. Shober - Yes; Mrs. Irey Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. Solicitor DeHaven recommended the Board award the bid for plumbing supplies to Colt Plumbing, Mechanicsburg, Pa., at the catalog discount of 25%., with an effective date of approval through December 31, 2014, with the option to extend for one additional two- year period at a total yearly cost of approximately $10,000. This bid is being awarded to the lowest most responsive and responsible bidder meeting the specifications. Moved by Mrs. Irey Vaughan, seconded by Mr. Shober, approving the bid award for plumbing supplies to Colt Plumbing, Mechanicsburg, Pa. Roll call vote taken: Mr. Shober - Yes; Mrs. Irey Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. Solicitor DeHaven recommended the Board authorize the extension of medical equipment rental bid contract to the following vendors; effective from January 1, 2013 thru December 31, 2013, at a total yearly cost of approximately $35,000. This extension is in accordance with the original bid specifications. Universal Hospital Services, formally Stryker Medical, Buffalo, Orchard Park, N.Y. KCI USA, Inc., San Antonio, Texas Freedom Medical, Exton Pa. , Moved by Mrs. Irey Vaughan, seconded by Mr. Shober, approving the extension of the medical equipment rental bid contract. Roll call vote taken: Mr. Shober - Yes; Mrs. Irey Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. Solicitor DeHaven recommended the Board authorize and approve the Hayles & Howe change order #1 (add) in the amount of $1,155.00 for additional labor due to an unscheduled trial overage delay during the scaffold erection at the courthouse atrium. This will increase the amount of their contract from $373,510.00 to $374,665.00. This change order will be funded from the bond issue. Moved by Mrs. Irey Vaughan, seconded by Mr. Shober, approving the Hayles & Howe change order #1. Roll call vote taken: Mr. Shober - Yes; Mrs. Irey Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. NEW BUSINESS Chief Clerk presented to the Board for their consideration and approval of a contract with Eric R. Isenhart, replacing Daniel Chunko, as the criminal conflict attorney effective January 2, 2013, at the rate of $25,000 per year, $2,083.33 per month. Moved by Mrs. Irey Vaughan, seconded by Mr. Shober, approving an agreement Eric R. Isenhart, replacing Daniel Chunko, as the criminal conflict attorney effective January 2, 2013. Roll call vote taken: Mr. Shober - Yes; Mrs. Irey Vaughan - Yes; Mt. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval of following reappointments to the Veterans Advisory Council: Phillip Fiumara, Richard Warco, James Crouch, Larry Bresselsmith, Jr., Thomas Shade, Paul M. Bierer, Ed Snarey, Gerald Gavazzi, Michael Klauer, Charles Rose, William Puchi, Herman Bigi, George Hutchko, Harry Wilson, George Eckert, Jr., Charles Ringling, Herb 14Pr nn (=<nrnr Rncc 1-n,I Nif-. P,-I (l.,,- I.,--. .-,I AT;.-1, A..« --- 11; 371 M I N U T E BOARD OF COUNTY COMMISSIONERS B 0 0 K WASHINGTON COUNTY, PENNSYLANIA IMR LIMITED E00718327LD Moved by Mrs. Irey Vaughan, seconded by Mr. Shober, approving the reappointments for the Veterans Advisory Council. Roll call vote taken: Mr. Shober - Yes; Mrs. Irey Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval of the submission of the Hazardous Material Emergency Response Preparedness Report for 2011 to PEMA showing the number of facilities, chemicals and fees collected in Washington County. Moved by Mrs. Irey Vaughan, seconded by Mr. Shober, approving the submission of the Hazardous Material Emergency Response Preparedness Report for 2011 to PEMA showing the number of facilities, chemicals and fees collected in Washington County. Roll call vote taken: Mr. Shober - Yes; Mrs. Irey Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval of an agreement with PADOT for multi -bridge rehabilitation through PADOT as a pilot project under the Commonwealth Performance of County -Owned Multi -Bridge Projects — Federal Aid program. All costs will be paid by the Commonwealth as the County will temporarily transfer all responsibility for construction to the Department until the project is complete. Total costs shall not exceed $7,300,000 for the rehabilitation of 19 structures. Moved by Mrs. Irey Vaughan, seconded by Mr. Shober, approving the agreement with PADOT for multi -bridge rehabilitation through PADOT as a pilot project under the Commonwealth Performance of County -Owned Multi -Bridge Projects — Federal Aid program. Roll call vote taken: Mr. Shober - Yes; Mrs, Irey Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval of the agreements with the following fire companies for inspection and fire prevention at County parks, for 2013 and 2014, and are $1,000, per fire company, per year. East Bethlehem Fire Company Finleyville Fire Company Avella Fire Company Valley Inn Fire Company Mount Pleasant Fire Company Moved by Mrs. Irey Vaughan, seconded by Mr. Shober, approving the above fire companies for inspection and fire prevention at County parks for 2013 and 2014. Roll call vote taken: Mr. Shober - Yes; Mrs. Irey Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval of an agreement with TEC to complete stream maintenance work on flood control projects on Chartiers Creek (Washington and Canonsburg) and Burgetts Fork (Slovan) at a cost not to exceed $30,000 per year during the term of the contract from January 1, 2013 to December 31, 2018. Moved by Mrs. Irey Vaughan, seconded by Mr. Shober, approving an agreement with TEC to complete stream maintenance work on flood control projects on Chartiers Creek (Washington and Canonsburg) and Burgetts Fork (Slovan) at a cost not to exceed $30,000 per year. Roll call vote taken: Mr. Shober - Yes; Mrs. Irey Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval of an open cut road crossing of Mingo Creek Road just outside of the limits of Minvn Greek Cnnnly Park fnr V1 Annnlnrhin C:arherina LTC to mnstniet a natural oas v therina system. 372 M I N U T E BOARD OF COUNTY COMMISSIONERS B 0 0 K WASHINGTON COUNTY, PENNSYLANIA IMR LIMITED E00718327LD Construction and restoration guidelines will be provided to minimize disturbance to traffic. Moved by Mrs. Irey Vaughan, seconded by Mr. Shober, approving an open cut road crossing of Mingo Creek Road just outside of the limits of Mingo Creek County Park to construct a natural gas gathering system. Roll call vote taken: Mr. Shober - Yes; Mrs. Irey Vaughan - Yes; Mr. Maggi - Yes. ' Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval of a budget modification for the Rights and Services Act grant with the Pennsylvania Commission on Crime and Delinquency. This state grant will be adjusted in several categories with the total remaining at $213,553. No county funds are required. Moved by Mrs. Irey Vaughan, seconded by Mr. Shober, approving a budget modification for the Rights and Services Act grant with the Pennsylvania Commission on Crime and Delinquency Roll call vote taken: Mr. Shobet - Yes; Mrs. Irey Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval of the following 2012-2013 provider agreements with Child Care Information Services and the list of previously approved providers. The agreements will automatically renew until one party notifies the other party, in writing, of their intent not to renew under the current terms. Nikki Johnson, Washington, Pa. Phyllis Cushenberty, Washington, Pa. Beyond Horizon Child Development, Canonsburg, Pa. Douglas Pennington, Oakdale, PA Love Too Learn, Eighty Four, PA Moved by Mrs. Irey Vaughan, seconded by Mr. Shober, approving the above listed provider agreements. Roll call vote taken: Mr. Shober - Yes; Mrs. Irey Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval of a purchase of service agreement addendum with Children and Youth Services and Wesley Spectrum Services for the period of July 1, 2012 through June 30, 2013. The contract authorization amount will increase from $25,000 to $75,000. No additional county funds are required. Moved by Mrs. Irey Vaughan, seconded by Mr. Shober, approving a purchase of service agreement addendum with Wesley Spectrum Services Roll call vote taken: Mr. Shober - Yes; Mrs. Irey Vaughan - Yes; Mr. Maggi - Yes. , Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval of a purchase of service agreement addendum for Children and Youth Services with Alliance for Behavioral and Developmental Disabilities for the period of July 1, 2012 through June 30, 2013. This addendum will include additional attachments with the program description, finalized rates, affirmative action requirements and an audit clause. The contract authorization amount willremain unchanged and no additional county funds are requited. Moved by Mrs. Irey Vaughan, seconded by Mr. Shober, approving a purchase of service agreement addendum with Alliance for Behavioral and Developmental Disabilities. Roll call vote taken: Mr. Shober - Yes; Mrs, Irey Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimouslv. 373 MINUTE BOOK BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYLANIA IMR LIMITED E007Iaa27LD Chief Clerk presented to the Board for their consideration and approval of a purchase of service agreement for Children and Youth Services with Bruce Ferguson, Esquire at a rate of $33.00 per hour for the provision of legal service for the agency during periods of absence of the agency's full-time attorney. This agreement is effective November 14, 2012 through December 31, 2012. No additional county funds are required. Esquire. Moved by Mrs. Itey Vaughan, seconded by Mr. Shober, approving the purchase of service agreement with Bruce Ferguson, Roll call vote taken: Mr. Shober - Yes; Mrs, Irey Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval and ratification of travel for Amanda Palmer, Children and Youth Services caseworker, to travel to Texas to take custody of a child from a non -paid placement. The trip was being planned for December 1, 2012. The approximate cost of this trip, which includes travel, meals and lodging, will be $949 and the county portion of this cost will be approximately $190. Texas. Moved by Mrs. Irey Vaughan, seconded by Mr. Shober, approving and ratifying travel for Amanda Palmer, caseworker, to travel to Roll call vote taken: Mr. Shober - Yes; Mrs. Irey Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval of a purchase of service agreement addendum of Children and Youth Services with Southwestern PA Legal Services, Inc., for the period of July 1, 2012 through June 30, 2013. The contract authorization amount will increase from $60,000 to $80,000. No additional county funds are required. Moved by Mrs. Irey Vaughan, seconded by Mr. Shober, approving the purchase of service agreement addendum with Southwestern PA Legal Services, Inc. Roll call vote taken: Mr. Shober - Yes; Mrs. Irey Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval of the following allocation adjustments for Behavioral health and Developmental Services for the period of July 1, 2011 through June 30, 2012. Provider Crossroads Speech & Heating, Inc. Diversified Human Services, Inc. Pathways of SW Pennsylvania, Inc. From To $49,000 $49,217 131,669 136,469 650,781 685,716 Moved by Mrs. Irey Vaughan, seconded by Mr. Shober, approving the above listed allocation adjustments. Roll call vote taken: Mr. Shober - Yes; Mrs. Itey Vaughan - Yes; Mt. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval and ratification of a provider agreement for the Washington County Health Center with The Washington Hospital to provide Hospice Services. This agreement is effective November 26, 2012, and will remain in effect until terminated by either party. No additional county funds are required. Moved by Mrs. Irey Vaughan, seconded by Mt. Shober, approving the ratification of provider agreement for the Washington County Health Center with The Washington Hospital to provide Hospice Services. R,11 'all ,ntp taken• 374 MINUTE BOOK BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYLANIA IMR LIMITED E00718327LD Mr. Shober - Yes; Mrs. Irey Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration of the approval for the advertising for the repair of commercial water heaters and boilers on a time and material basis for the Washington County Correctional Facility. The cost would be covered from their Operating Funds. Moved b Mrs. Ire Vaughan, seconded b Mr. Shober, approving the advertising for the advertising for the repair of commercial I Y Y g Y � PP g g g P water heaters and boilers on a time and material basis for the Washington County Correctional Facility. Roll call vote taken: Mr. Shober - Yes; Mrs. Irey Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration of the approval of an agreement with SynergIT. This agreement will provide continued level 3 (senior engineering) support of the HP blades, servers and SAN systems located in our 911 Center. The base cost of the support services for the period of January 1, 2013 thru December 31, 2013, and is not to exceed $75,000. The cost is based on 8.5 hours pre -scheduled services only (3-4 days per month.) Services outside this scope of work would require written approval from Washington County and would be billed separately. Moved by Mrs. Irey Vaughan, seconded by Mr. Shober, approving an agreement with SynergIT, providing continued level 3 (senior engineering) support of the HP blades, servers and SAN systems located in our 911 Center. Roll call vote taken: Mr. Shober - Yes; Mrs. Irey Vaughan - Yes; Mt. Maggi - Yes. , Motion carried unanimously. Chief Clerk presented to the Board for their consideration of the approval and ratification of the bulk services agreement for the Washington County Health Center with Comcast to install, maintain and operate a cable communications system. Total cost includes a monthly service fee equal to $12.50 per outlet for total monthly billing of $2,100 for the bulk service, plus all applicable taxes and fees. The monthly per unit service fee may be increased by the Company upon 30 days written notice and such increase shall not exceed 5% per year, for a term of five years from the date first set forth above. This Agreement shall automatically renew for successive periods of two years unless either party shall provide the other with a minimum 60 days notice of its intention not to renew at the end of the then current term. The total cost of this service will be paid from their operating budget. Approval is also requested to add an additional business line to the agreement at an additional charge of $76.95/month. Moved by Mrs. Irey Vaughan, seconded by Mr. Shobet, approving the ratification of the bulk services agreement and an additional business line for the Washington County Health Center with Comcast. Roll call vote taken: Mr. Shober - Yes; Mrs. Irey Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. , Chief Clerk presented to the Board for their consideration of the approval to authorize the purchase of one (1) cell phone for the Job Training Coordinator, to communicate with various Washington County agencies and employers as part of his dudes. The service would be provided through AT&T/ Cingular at a discounted rate of $32.00/month for 450 minutes, and free nights and weekends. This will be purchased from the PA State Contract/COSTARS and therefore do not requite bidding. Moved by Mrs. Irey Vaughan, seconded by Mr. Shober, approving the authorization to purchase of one (1) cell phone for the Job Training Coordinator. Roll call vote taken: Mr. Shober - Yes; Mrs. Itey Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. 375 M I N U T E BOARD OF COUNTY COMMISSIONERS B 0 0 K WASHINGTON COUNTY, PENNSYLANIA IMR LIMITED E00718327LD Chief Clerk presented to the Board for their consideration and approval on behalf of Adult Probation to authorize the leasing of monitoring equipment for offenders from BI Incorporated, Boulder, Colo., and be leased at the following rates effective January 1, 2013 through December 31, 2013. This is in accordance with the pricing PA State Contract. $1.04 /day for the Homeguard 200 bracelets $1.04/day for the Homeguard 205 bracelets $3.02/day for the Homeguard 205 cell units SOLICITOR Solicitor DeHaven presented to the Board for their consideration and approval of tax refunds in the amount of $18,070.68. WASHINGTON COUNTY TREASURER 100 WEST BEAU STREET RM 102 WASHINGTON, PA 15301 DISTRICT: DONEGAL PARCEL: 230-007-00-00-0056-00 COUNTY TAX 2012 $211.84 DOMAN ROBIN L & S G GUNCHUCK MR & MRS TRACY M DOMAN JR 61 BLACK DOG HOLLOW RD CLARKSVILLE, PA 15322 DISTRICT: EAST BETHLEHEM PARCEL: 260-004-00-00-0008-00 COUNTY TAX 2012 $127.40 MT PROSPECT CEMETERY ASSN PO BOX 397 HICKORY, PA 15340 DISTRICT: MT PLEASANT PARCEL: 460-007-00-00-0064-00 COUNTY TAX 2012 $18.69 STOYANOFF JAMES D & MARYANN 108 BERKSHIRE DR MCMURRAY, PA 15317 DISTRICT: NORTH STRABANE PARCEL: 520-002-06-00-0026-00 COUNTY TAX 2012 $21.10 DAVIS STACEY L 91 HICKORY RD DAISYTOWN, PA 15427 DISTRICT: CARROLL PARCEL: 130-005-02-00-0033-00 COUNTY TAX 2012 $68.31 BUTLER JOSHUA W & ERIN L 335 MURDOCKSVILLE RD CLINTON, PA 15026 DISTRICT: HANOVER PARCEL: 340-011-02-01-0002-00 COUNTY TAX 2012 $6.01 HEALTHY CELLS INC 1004 WORTHINGTON AVE CLAIRTON, PA 15025 DISTRICT: NORTH FRANKLIN PARCEL: 510-002-07-00-0072-00 COUNTY TAX 2012 $22.94 TAYLOR THEODORE J III 608 E MCMURRAY RD STE 101 MCMURRAY, PA 15317 DISTRICT: PETERS TOWNSHIP PARCEL: 540-001-06-00-0033-00 COUNTY TAX 2012 $326.76 HIGHLAND RIDGE COMMUNITY DENT CORP 150 W BEAU ST WASHINGTON, PA 15301 DISTRICT: WASHINGTON 6TH W PARCEL: 760-002-00-04-0006-00 COUNTY TAX 2012 $46.82 CHARLEROI CHAMBER OF COMMERCE CHARLEROI PARK TRUSTEES 1 CHAMBER PLAZA CHARLEROI, PA 15022 DISTRICT: CHARLEROI PARCEL: 160-011-00-00-0001-01 COUNTY TAX 2012 $1,227.43 TRUE VINE ANGLICAN CHURCH INC PO BOX 151 MONONGAHELA, PA 15063 DISTRICT: MONONGAHELA 1ST W PARCEL: 420-034-00-00-0002-00 COUNTY TAX 2012 $158.06 CCR PENNSYLVANIA RACING INC MEADOWS CASINO 210 RACETRACK RD WASHINGTON, PA 15301 DISTRICT: NORTH STRABANE PARCEL: 520-011-00-00-0016-00 C COUNTY TAX 2012 $15,809.78 HIGHLAND RIDGE COMMUNITY DEVT CORP 150 W BEAU ST WASHINGTON, PA 15301 DISTRICT: WASHINGTON 6TH W PARCEL: 760-002-00-04-0006-00 COUNTY TAX 2012 $25.48 ANNOUNCEMENTS An executive session was held on December 5, 2012, immediately following the Agenda Meeting as an information session relating to real estate and the reassessment litigation. Another executive session was held on December 6, 2012, at 8:30 a.m. as an information session relating to real estate and reassessment litigation. The Salary Board Meeting will follow today's Board of Commissioners' Meeting. There being no further business, Chairman Maggi declared the meeting adjourned at approximately 10:30 a.m. THE FOREGOING MINUTES SUBMITTED FOR APPROVAL: 2012 ATTEST: I ` , S CHIEF CLERK