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HomeMy WebLinkAboutCOMM - Meeting Minutes - 946 - 4-4-2013 - COMMISSIONER429 M I N U T E BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYLANIA IMR LIMITED E00718327LP Minute No. 946 Washington County Commissioners Washington, Pennsylvania April 4, 2013 The Washington County Commissioners met in regular session in the Public Meeting Room, Courthouse Square, Washington, Pennsylvania, with the following members being present: Commissioners Larry Maggi, Diana Vaughan and Harlan G. Shober, Jr. Also being present: The Rev. Donald Austin of Charders Hill United Presbyterian Church, Canonsburg, Pa., American Legion Post 391 representative Fred Cecchine, Director of Veterans Affairs Barry Grimm, Solicitor J. Lynn DeHaven, Director of Administration Scott Fergus, Chief Clerk Mary Helicke, Administrative Assistant Joyce Thornburg, Commissioner Administrative Assistants Joy Orndoff, Sue Orrick and Marie Trossman, Human Resources Director Chuck Nicholls, Planning Department representative Melanie Thomas -Finney, MathCounts representatives Kristin McCune of Peters Township Middle School, Linda O'Brien and Melissa Ferencuha, both of Burgettstown Middle School, Citizens Library representative Diane Ambrose and representatives from Heritage Public Library, Monongahela Library, Bendeyville Library and Peters Township Library, The Washington Hospital Teen Outreach representative Linda Adkins, Washington County Community Foundation representatives, Children & Youth Services representatives, Crime Victims office representatives, SPHS STTARS Program representative Kellie McKevitt, WJPA representative Jim Jefferson, Observer Reporter Publishing Co. representative Scott Beveridge and concerned citizen Frank Byrd. Chairman Maggi called the meeting to order at approximately 10 a.m. The Rev. Donald Austin, led the meeting with a prayer. Mr. Cecchine led the Pledge of Allegiance. Chairman Maggi entertained a motion to approve Minute No. 945 dated March 21, 2013, as written. Moved by Mr. Shober, seconded by Mrs. Vaughan, approving Minute No. 945 as written. Roll call vote taken: Mr. Shober - Yes; Mrs. Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. SPECIAL ORDER OF BUSINESS Mr. Shober read a proclamation declaring April 14 through April 20, 2013, as National Library Week. Diane Ambrose, representing Citizens Library, thanked the Commissioners for their ongoing support. She stated libraries are changing rapidly and introducing new technology. On June 7, 2013, the library will be going live with one part of the automated system, thanks to the Local Share Account funding of $250,000 they received to implement automation in all Washington County libraries. Moved by Mr. Shober, seconded by Mrs. Vaughan, approving the National Library Week proclamation. Roll call vote taken: Mr. Shober - Yes; Mrs. Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. Mrs. Vaughan read a proclamation declaring April 9, 2013, as Annual Equal Pay Day. Linda Adkins of The Washington Hospital Teen Outreach accepted the proclamation on behalf of Mary Jo Podgurski and thanked the Commissioners for acknowledging the Annual Equal Pay Day. Moved by Mr. Shober, seconded by Mrs. Vaughan, approving the Annual Equal Pay Day proclamation. Roll call vote taken: Mr. Shober - Yes; Mrs. Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. Mr. Shober read a proclamation declaring September 10, 2013, as Washington County Community Foundation Gives Day. Bill Campbell, Chairman of WCCF, introduced Betsy Trew, President, Ed Morascyzk, trustee and secretary, Richard White, trustee and past chairman and Judge Gladden, trustee. Mr. Campbell thanked the Commissioners for seeing value in having an efficient, effective and 430 M I N U T E BOARD OF COUNTY COMMISSIONERS B 0 0 K WASHINGTON COUNTY, PENNSYLANIA ]MR LIMITED E00718327LD secure web -based vehicle to accept charitable contributions on behalf of over 80 charities. Every contribution on September 10, received for a participating charity through WCCFGives.org will be increased by a percentage of $100,000 match pool provided by several community -minded businesses. WCCF is not charging any fees to participating charities and 100% of the donation will be given to the designated charity. Moved by Mr. Shober, seconded by Mrs. Vaughan, approving the Washington County Community Foundation Gives Day proclamation. Roll call vote taken: Mr. Shober - Yes; Mrs. Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. Mr. Shober read and presented certificates to individuals of Peters Township Middle School who placed first in the annual nationwide MathCounts competition. Peters Township Middle School representative Kristin McCune accepted a certificate for the school and passed out individual student certificates. She thanked the Commissioners for their commitment to education. Also representing Burgettstown Middle School were Linda O'Brien and Melissa Ferencuha. Mrs. Vaughan read a proclamation declaring April 21 through 27, 2013, as National Crime Victims' Rights Week. District Attorney Gene Vittone thanked the Commissioners for their continued support and introduced Kelly Zavallo, Crime Victim advocate and Betsy Dane, Crime Victims' Director. Mr. Vittone announced that his office will continue this week, as always, to make the public aware of the services this office provides such as listening and providing financial support. Moved by Mr. Shober, seconded by Mrs. Vaughan, approving the National Crime Victims' Rights Week proclamation. Roll call vote taken: Mr. Shober - Yes; Mrs. Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. Mrs. Vaughan read a proclamation declaring April 2013, as Child Abuse Awareness Month. Children & Youth Services representative Jane Zupancic thanked the Commissioners and stated that awareness is a key in detecting child abuse. She also stated that preventing child abuse and neglect is a community problem that depends on involvement of people in the community. Director of Children & Youth Services, Kim Rogers, also thanked the Commissioners and stated that the community must work together to protect the well-being of the children by creating a safe, stable and nurturing environment. Moved by Mr. Shober, seconded by Mrs. Vaughan, approving the Child Abuse Awareness Month proclamation. Roll call vote taken: Mr. Shober - Yes; Mrs. Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. Mrs. Vaughan read a proclamation declaring April as Sexual Assault Awareness Month. Accepting the proclamation is Kellie McKevitt. She spoke about Madaline LeMoyne starting the Children's Aide Society approximately 125 years ago and this was the beginning of many agencies in this area. Washington County continues to have a rich tradition of human services. Moved by Mr. Shober, seconded by Mrs. Vaughan, approving the Sexual Assault Awareness Month proclamation. Roll call vote taken: Mr. Shober - Yes; Mrs. Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. (RECESS FOR PHOTOS) PUBLIC COMMENTS None 431 M I N U T E BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYLANIA IMR LIMITED EQQ71Q,1 7I..D OLD BUSINESS None BID AWARDS Solicitor DeHaven recommended the board reject the following request for proposal for electronic medical records (EMR) system and authorize rebidding because of changes being made to the specs. Moved by Mrs. Vaughan, seconded by Mr. Shober, approving the rejection of the request for proposal for electronic medical records system (EMR). Roll call vote taken: Mr. Shober - Yes; Mrs. Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. NEW BUSINESS Chief Clerk recommended to the board for their consideration and approval to adopt a resolution per 147(f of the Internal Revenue Code of 1986 as amended, regarding West Penn Allegheny Health Systems, Inc., and the various members of its obligated group, ( including Canonsburg General Hospital) desire to restructure all or a portion of its revenue bonds in the amount of $752,370,000 Allegheny County Hospital Development Authority Health System Revenue Bonds (West Penn Allegheny Health System) Series 2007A. Moved by Mrs. Vaughan, seconded by Mr. Shober, approving the adoption of a resolution regarding West Penn. Allegheny Health Systems, Inc. Roll call vote taken: Mr. Shober - Yes; Mrs. Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk recommended to the board for their consideration and approval to adopt a resolution per 147(f of the Internal Revenue Code of 1986 as amended, regarding the Washington County Industrial Development Authority's note in the principal amount not to exceed $9,000,000 for a project for Waynesburg University, Waynesburg, Pa. Moved by Mrs. Vaughan, seconded by Mr. Shober, approving the adoption of a resolution regarding the Washington County Industrial Development Authority's note for Waynesburg University, Waynesburg, Pa. Roll call vote taken: Mr. Shober - Yes; Mrs. Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk recommended to the board for their consideration and approval of an addendum to the agreement dated February 1, 2008, between Washington County Children & Youth Services/Washington County Juvenile Probation and Jefferson County Juvenile Detention Center. The addendum is to include $5,040 which is required to cover detention services for 2012. All other terms of the agreement remain in full force and effect. Moved by Mrs. Vaughan, seconded by Mr. Shober, approving an addendum to the agreement between Washington County Children & Youth Services/Washington County Juvenile Probation and Jefferson County Juvenile Detention Center to include $5,040. Roll call vote taken: Mr. Shober - Yes; Mrs. Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk recommended to the board for their consideration and approval of costs associated with the annual Peer Jury Recognition Luncheon being held on May 9, 2013. All costs are estimated to be $2,037. 432 M I N U T E BOARD OF COUNTY COMMISSIONERS B 0 0 K WASHINGTON COUNTY, PENNSYLANIA IMR LIMITED E00718327LD Moved by Mrs. Vaughan, seconded by Mr. Shober, approving costs associated with the annual Peer Jury Recognition Luncheon. Roll call vote taken: Mr. Shober - Yes; Mrs. Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk recommended to the board for their consideration and approval of membership to Pennsylvania Mapping and Geographic Information Consortium (PAMAGIC) - dues for 2013 are $25. Moved by Mrs. Vaughan, seconded by Mr. Shober, approving membership dues to Pennsylvania Mapping and Geographic Information Consortium (PAMAGIC). Roll call vote taken: Mr. Shober - Yes; Mrs. Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk recommended to the board for their consideration and approval of the renewal of the fire service and inspection agreement with West Middletown Fire Company for fire protection in Cross Creek County Park at the rate of $1,000 for 2013 and 2014. Moved by Mrs. Vaughan, seconded by Mr. Shober, approving the renewal of the fire service and inspection agreement with West Middletown Fire Company for protection in Cross Creek County Park. Roll call vote taken: Mr. Shober - Yes; Mrs. Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk recommended to the board for their consideration and approval of the reimbursement agreement with PADOT for the completion of bridge NBIS inspections. Total costs for the two cycle periods are $621,925.49 to be paid 80% federal and 20% local. This also includes a resolution authorizing the Chairman to sign the agreement. Moved by Mrs. Vaughan, seconded by Mr. Shober, approving the reimbursement agreement with PADOT for the completion of bridge NBIS inspections. Roll call vote taken: Mr. Shober - Yes; Mrs. Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk recommended to the board for their consideration and approval of an engineering agreement as prepared by PADOT with Infrastructure Engineers for NBIS inspections of 105 bridges during two cycles of 2013 and 2015 at a total cost not to exceed $488,872.11 paid 80% federal and 20% county liquid fuels. Moved by Mrs. Vaughan, seconded by Mr. Shober, approving the engineering agreement prepared by PADOT with Infrastructure Engineers for NBIS inspections of 105 bridges. Roll call vote taken: Mr. Shober - Yes; Mrs. Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval of a hay lease with Jack Morton and Barbara Campbell to remove hay in Mingo Park before October 15, 2013. For each four round bales of hay cut the County will receive one round bale. M IN LITE BOOK BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYLANIA 433 d n E IMR LIMITED E097113,1?;,,71 n Moved by Mrs. Vaughan, seconded by Mr. Shober, approving the hay lease with Jack Morton and Barbara Campbell. Roll call vote taken: Mr. Shober - Yes; Mrs. Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval of travel for Barbie Castrucci to attend the Workers' Compensation Conference In Hershey on June 10 -June 11, 2013. Total cost of the travel is estimated to be $850. Moved by Mrs. Vaughan, seconded by Mr. Shober, approving travel for Barbie Castrucci. Roll call vote taken: Mr. Shober - Yes; Mrs. Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval of the following 2012-2013 new provider agreements: Alice Walker, Washington, Pa. Jeanette Zizza, Finleyville, Pa. Carol Lockett, Washington, Pa. Moved by Mrs. Vaughan, seconded by Mr. Shober, approving the 2012-2013 new provider agreements. Roll call vote taken: Mr. Shober - Yes; Mrs. Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval of the 2013/2014 Service Area 5 grant with the Department of Public Welfare's Office of Child Development and Early Learning. The total amount of the grant, which will run from July 1, 2013 through June 30, 2014, is $13,455,821 and no county funds are required. Moved by Mrs. Vaughan, seconded by Mr. Shober, approving the 2013/2014 Service Area 5 grant with Department of Public Welfare's Office of Child Development and Early Learning. Roll call vote taken: Mr. Shober - Yes; Mrs. Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval to enter into a lease with Robert C. Boyde and Katherine A. Boyde for the purposes of renting 1,520 square feet of office space for the CCIS satellite office in Beaver County. This will be a 5-year lease with the cost per square foot being $14.50 for the first 3 years and $15.00 for years 4 and 5. An early termination clause is included in the lease in the event state funding gets eliminated. No county funds are required. Moved by Mrs. Vaughan, seconded by Mr. Shober, approving to enter into a lease agreement with Robert C. Boyde and Katherine A. Boyde for the CCIS satellite office in Beaver County. Roll call vote taken: Mr. Shober - Yes; Mrs. Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval of purchase of service agreements effective July 1, 2012 through June 30, 2013: Avanco International - not to exceed $7,519 and Hermitage House - not to exceed $225,000. No additional county funds are required. 434 M I N U T E BOARD OF COUNTY COMMISSIONERS B 0 0 K WASHINGTON COUNTY, PENNSYLANIA IMR LIMITED E00718327LD Moved by Mrs. Vaughan, seconded by Mr. Shober, approving the purchase of service agreements with Avanco International and Hermitage Roll call vote taken: Mr. Shober - Yes; Mrs. Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval of a purchase of service agreement with Chris Hega, Esq., to provide legal services to the agency from April through April 12, 2013. The services provided shall be paid at a rate of $33.00 per hour and no additional county funds are required. Moved by Mrs. Vaughan, seconded by Mr. Shober, approving the purchase of service agreement with Chris Hega, Esq. Roll call vote taken: Mr. Shober - Yes; Mrs. Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval of an agreement with the Department of Housing and Urban Development to provide housing and supportive services to disabled homeless individuals in the amount $88,452. The agreement is effective March 27, 2013 through March 26, 2014. Moved by Mrs. Vaughan, seconded by Mr. Shober, approving the agreement with Housing and Urban Development to provide housing and supportive services to disabled homeless individuals. Roll call vote taken: Mr. Shober - Yes; Mrs. Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval of a purchase of service agreement with Ability to utilize their software to access insurance/pay or eligibility information. The initial setup cost is $100 and the annual fee will be $1,400. No additional county funds are required. Moved by Mrs. Vaughan, seconded by Mr. Shober, approving the purchase of service agreement with Ability to utilize their software to access insurance/pay or eligibility information. Roll call vote taken: Mr. Shober - Yes; Mrs. Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval to ratify a purchase of service agreement with Amber Wilson, RNAC, to complete the MDS assessments and prepare related documentation. The term of this agreement will be from April 1, 2013 through June 30, 2013, and the rate will be $31.00 per hour. No additional county funds are required. Moved by Mrs. Vaughan, seconded by Mr. Shober, approving the ratification of the purchase of service agreement with Amber Wilson, RNAC, to complete the MDS assessments. Roll call vote taken: Mr. Shober - Yes; Mrs. Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval to enter into an agreement with Southern Care, Inc. to provide hospice services to eligible residents in the facility. The effective date of the agreement is April 1, 2013 and no additional county funds are required. 435 M IN UTE BOOK BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYLANIA ]MR LIMITED E99710z 271 D Moved by Mrs, Vaughan, seconded by Mr. Shober, approving the agreement with Southern Care, Inc. to provide hospice services. Roll call vote taken: Mr. Shober - Yes; Mrs. Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval of a fee schedule amendment to the agreement with Post Morten Laboratory Services with NMS Labs of Willow Grove, Pa. This amendment allows for the inclusion of basic to expanded upgrade, blood (forensic) at the rate of $125 for the period January 24, 2013 through February 28, 2013, and $129 for the period March 1, 2013 through February 28, 2014. Moved by Mrs. Vaughan, seconded by Mr. Shober, approving the fee schedule amendment to the agreement with Post Morten Laboratory Services with NMS Labs of Willow Grove, Pa. Roll call vote taken: Mr. Shober - Yes; Mrs. Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval of a payment for software maintenance from Environmental Systems Research Institute in the amount of $32,700 for the 9-1-1 dispatch system and is shared to other county departments such as planning and tax revenue. Funding for this support is paid at a 60/40 split between PEMA funds and the Public Safety Operating budget. This purchase is in accordance with pricing on the PA State Contract. Moved by Mrs. Vaughan, seconded by Mr. Shober, approving the payment for software maintenance from Environmental Systems Research Institute in the amount of $32,700 for the 9-1-1 dispatch system. Roll call vote taken: Mr. Shober - Yes; Mrs. Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval of an amendment for the donation of outdated computer equipment per resolution dated December 13, 2001, Minute No. 685 to include First Love Christian Academy High, a non-profit organization. Moved by Mrs. Vaughan, seconded by Mr. Shober, approving the amendment for the donation of outdated computer equipment to include First Love Christian Academy High, a non-profit organization. Roll call vote taken: Mr. Shober - Yes; Mrs. Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval to adopt a resolution approving the conveyance of real property located at 119 and 123 Adams Avenue in the Borough of Canonsburg, Pa., by the Redevelopment Authority of the County of Washington to Keith and Sharon Evans. Moved by Mrs. Vaughan, seconded by Mr. Shober, approving the adoption of the resolution conveying real property located at 119 and 123 Adams Avenue, Canonsburg, by WCRAC to Keith and Sharon Evans. Roll call vote taken: Mr. Shober - Yes; Mrs. Vaughan- Yes; Mr. Maggi - Yes. Motion carried unanimously. SOLICITOR None. 436 M IN UTE BOO K BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYLANIA IMR LIMITED E00718327LD ANNOUNCEMENTS An executive session was held Wednesday, April 3, 2013, immediately following the Agenda Meeting as an information session regarding personnel and real estate. The Salary Board meeting will immediately follow today's public meeting. There being no further business, Chairman Maggi declared the meeting adjourned at approximately 10:55 a.m. THE FOREGOING MINUTES SUBMIYITD FOR APPROVAL: / 6 y am% .2013 ATTEST: CHIEF CLERK 1 C