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HomeMy WebLinkAboutCOMM - Meeting Minutes - 958 - 11-7-2013 - COMMISSIONER545 M IN UTE BOOK BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYLANIA IMR LIMITED E00718327LD Minute No. 958 Washington County Commissioners Washington, Pennsylvania, November 7, 2013 The Washington County Commissioners met in regular session in the Public Meeting Room, Courthouse Square, Washington, Pa., with the following members being present: Commissioners Larry Maggi, Diana Irey Vaughan and Harlan G. Shober, Jr. Also being present: the Rev. Paul Peternel of the Assembly of God Church, Bentleyville, Pa.; American Legion Post 907 representative Scott Howard; Solicitor Lynn DeHaven; Director of Administration Scott Fergus; Chief Clerk Mary Helicke; Administrative Assistant Joyce Thornburg; Commissioner Administrative Assistants Joy Orndoff, Sue Orrick and Marie Trossman; Director of Veterans Affairs Barry Grimm; Human Resources Director Chuck Nicholls; Planning Department representative Melanie Thomas -Finney; Court representative Tom Jess; Pennsylvania State Representative Pete Daley; Peters Township Superintendent Dr. Jeanine French; Peters Township Middle School Principal Bob Freado and representatives of the school district; Charleroi Area School District bus driver Eva Harris and Charleroi Area School District representative Jerri Crampo; WJPA representative Jim Jefferson; Observer -Reporter Publishing Co. representative Barbara Miller; and concerned citizen Frank Byrd. Mr. Maggi called the meeting to order at approximately 10 a.m. The Rev. Paul Peternel led the meeting with a prayer. Mr. Howard led the Pledge of Allegiance. Mr. Maggi entertained a motion to approve Minute No. 957 dated October 17, 2013. Moved by Mrs. Vaughan; seconded by Mr. Shober, approving Minute No. 957, as written. Roll call vote taken: Mr. Shober - Yes; Mrs. Vaughan; Mr. Maggi - Yes. Motion carried unanimously. SPECIAL ORDER OF BUSINESS Mrs. Vaughan read a certificate congratulating Peters Township Middle School as a Blue Ribbon School award recipient. This is a national honor that recognizes schools exemplifying quality leadership and teaching practices. Principal Bob Freado accepted the certificate. Mr. Freado thanked the Commissioners and Mrs. Helicke for the invitation to accept the certificate. He was honored to represent the community and Washington County. He stated that so many positive things come from a community that supports education. The community will also be celebrating this achievement in January. Mr. Freado introduced Superintendent Dr. Janine French, Assistant Principal of the middle school Michael Henaghan, office staff members Fran Lund and Lisa Bobrzynski, Technology Education teachers Brian Griffin and Joe Bayto, Special education teacher Jessica Neidermeyer and eighth grade science teacher Cindy 011endyke. Mr. Maggi read a certificate of recognition congratulating Charleroi Area School District bus driver Eva Harris for her heroics when rescuing, helping and protecting 19 students from Charleroi Elementary School during a bus fire. Ms. Harris noticed smoke, stopped the bus, and got all the students off to a safe place and directed them completely out of sight from the bus, so as not to traumatize them, just prior to the bus exploding in flames. Pennsylvania State Representative Pete Daley also congratulated bus driver Eva Harris, on being a remarkable human being. Representative Daley stated that she is a true hero. Ms. Harris thanked the Commissioners and Representative Daley for the honor of receiving the certificate. She stated she does not feel like a hero but she was doing her job because the safety of her students are her job. Ms. Harris also thanked Charleroi's safety director Jerri Crampo, who taught Ms. Harris all about bus safety, the Charleroi School Board and her supervisor, Keith Ward, for conducting fire drills, which are conducted two times a year. (RECESS FOR PHOTOS) PUBLIC COMMENTS None. 546 M I N U T E BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYLANIA IMR LIMITED E00718327LD OLD BUSINESS BID EXTENSIONS Solicitor DeHaven recommended the Board, on behalf of Purchasing and Public Safety, approve to extend the contract for engineering, installation, servicing, repair, maintenance and removal of 911 county -wide communication equipment to the following vendors: Lauttamus Communications Inc, Pittsburgh Pa. MRAInc., Washington, Pa. Staley Communications, Wheeling, W.Va. This extension will be effective January 1, 2014 through December 31, 2014, with the option to extend for one additional year. Moved by Mrs. Vaughan, seconded Mr. Shober, approving the bid extension to the vendors listed above. Roll call vote taken: Mr. Shober - Yes; Mrs. Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. Solicitor DeHaven recommended the Board, on behalf of Purchasing and Washington County Correctional Facility, approve to extend the current bid contract for laundry supplies through December 31, 2014, to the following vendors: Allegheny Supply, Duncansville, Pa. Ecolab, Inc., St. Paul, Minn. Gurder Industries, Inc., South Holland, Ill. The yearly laundry supplies costs average around $15,000. This extension is in accordance with the original bid specifications. This extension was approved at the Prison Board meeting held November 6, 2013, Minute No. PB-11-6-13. Moved by Mrs. Vaughan; seconded by Mr. Shober, approving to extend the current bid contract for laundry supplies. Roll call vote taken: Mr. Shober - Yes; Mrs. Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. Solicitor DeHaven recommended the Board, on behalf of Purchasing, Washington County Correctional Facility and Washington County Health Center, approve to extend the bid contract for linen supplies through December 31, 2014, to the following vendors: ATD American, Wyncote, Pa. Harbor Linen, Cherry Hill N.J. Standard Textile, Cincinnati, Ohio The total yearly cost is approximately $95,000. This extension is in accordance with the original bid specifications. This extension was approved at the -Prison Board meeting held November 6, 2013, Minute No. PB-11-6-13. Moved by Mrs. Vaughan, seconded by Mr. Shober, approving to extend the current bid contract for linen supplies. Roll call vote taken: Mr. Shober - Yes; Mrs. Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. Solicitor DeHaven recommended the Board, on behalf of Purchasing and the Planning Department, approve the rejection of all proposals for the Panhandle Trail resurfacing project. It was decided to purchase a tow -behind paver box and a tandem roller to assist with maintenance of the Panhandle Trail to be able to resurface areas in-house. The plan is to determine exactly how many miles we would like to pave next year and what portion we can complete in-house with the new equipment and then re -bid. 547 M I N U T E B O 0 K BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYLANIA IMR LIMITED EOQ71i33?7LD project. Moved by Mrs. Vaughan, seconded by Mr. Shober, approving the rejection of all proposals for the Panhandle Trail resurfacing Roll call vote taken: Mr. Shober - Yes; Mrs. Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. Solicitor DeHaven recommended the Board, on behalf of Purchasing and the Planning Department, approve the rejection of all proposals for a paver to be utilized in the Washington County parks. It was determined that the paver specified in the bid will not fit the equipment that we currently have. Moved by Mrs. Vaughan, seconded by Mr. Shober, approving the rejection of all proposals for a paver to be used in the Washington County parks. Roll call vote taken: Mr. Shober - Yes; Mrs. Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. Solicitor DeHaven recommended the Board, on behalf of Purchasing and Buildings and Grounds, approve the Carl Walker Construction Change Order No. 1 (add) in the amount of $13,523,71 for an additional vapor barrier (5`' layer of epoxy) and primer over the EMS portion of the garage. This change order is Carl Walker's cost only, no profit is being charged. This will increase the amount of their contract from $384,752.20 to $398,275.91, and will be funded from the bond issue. Moved by Mrs. Vaughan, seconded by Mr. Shober, approving Change Order No. 1 for an additional vapor barrier and primer over the EMS portion of the garage. Roll call vote taken: Mr. Shober - Yes; Mrs. Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. NEW BUSINESS Chief Clerk presented to the Board for their consideration and approval, on behalf of Juvenile Probation Services, of the grant, JJSES Implementation Plan, for the period July 1, 2013 through June 30, 2014, in the amount of $250,889. Moved by Mrs. Vaughan, seconded by Mr. Shober, approving the Juvenile Probation Services grant. Roll call vote taken: Mr. Shober - Yes; Mrs. Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval of the addition of the following to the approved list of County associations: National Association of Activity Professionals (Health Center) and National Association of Drug Court Professionals (District Attorney). Moved by Mrs. Vaughan, seconded by Mr. Shober, approving addition of the above listed associations to the approved list of County associations. Roll call vote taken: Mr. Shober - Yes; Mrs. Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. mg M IN UTE BOO K BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYLANIA IMR LIMITED E00718327LD Chief Clerk presented to the Board for their consideration and approval, the following appointments to the Southwest Corner Workforce Investment Board: Neil Bassi, Darlene Bigler, Joyce Blackburn, Lori Kaczmarek, Terry Moyer and William Polacheck. The appointments are effective through August 31, 2015. Moved by Mrs. Vaughan, seconded by Mr. Shober, approving the above listed appointments to the Southwest Corner Workforce Investment Board. Roll call vote taken: Mr. Shober - Yes; Mrs. Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval, on behalf of the Planning Department, of a contract with GAI Consultants in the amount of $125,853 to update the parks, recreation and open -space plan and develop master plans for Mingo Park and Cross Creek Park. Costs will be paid with gas and oil funds. Moved by Mrs. Vaughan, seconded by Mr. Shober, approving the contract with GAI Consultants. Roll call vote taken: Mr. Shober - Yes; Mrs. Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval, on behalf of the Planning Department, of a supplemental reimbursement agreement with PADOT for the Chartiers No. 63 bridge to increase the approved costs to $1,602,827 to be paid 100% by Act 26. The agreement also designates signature authority of the Commissioners. Moved by Mrs. Vaughan, seconded by Mr. Shober, approving the supplemental reimbursement agreement with PADOT to increase approved costs. Roll call vote taken: Mr. Shober - Yes; Mrs. Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval, on behalf of the Planning Department, to authorize bids for solar -powered electrical improvements to the new shelter at Cross Creek County Park. These expenses will be paid with oil and gas funds. Moved by Mrs. Vaughan, seconded by Mr. Shober, approving the authorization of bids for solar -powered electrical improvements. Roll call vote taken: Mr. Shober - Yes; Mrs. Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval, on behalf of Child Care Information Services, of the following provider service agreements: Pete Martorella, Sr., Charleroi, Pa. Cynthia Walker, Beaver Falls, Pa. Kathryn Sallis, Beaver Falls, Pa. Darlene Wilcox, Beaver Falls, Pa. Gretchen Brown, Aliquippa, Pa. Pamela DeMatteis, Aliquippa, Pa. Joanne Hallahan, Beaver Falls, Pa. Kathleen Rombold, New Brighton, Pa. Sharon Crowe, Washington, Pa. Denise Murphy, Enon Valley, Pa. Melissa Newhouse, West Mayfield, Pa. Moved by Mrs. Vaughan, seconded by Mr. Shober, approving above listed provider service agreements. Roll call vote taken: Mr. Shober - Yes; Mrs. Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. 549 M IN UTE BOOK BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYLANIA IMR LIMITED E00718327LD Chief Clerk presented to the Board for their consideration and approval, on behalf of Behavior Health and Developmental Services, approval of the following allocation adjustments for the period of July 1, 2012 through June 30, 2013. No additional county funds are required. Provider From To ARC Human Services, Inc. $145,000 $154,631 Diversified Human Services, Inc. 104,500 124,704 J.G. Early Intervention Specialists, Inc. 27,550 42,104 Pathways of Southwestern Pennsylvania, Inc. 602,871 746,054 SPHS Southwest Behavioral Care, Inc. 1,231,491 1,267,578 Washington Communities Human Services 1,304,651 1,336,460 Moved by Mrs. Vaughan, seconded by Mr. Shober, approving above listed allocation adjustments. Roll call vote taken: Mr. Shober - Yes; Mrs. Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval, on behalf of Behavioral Health and Development Services, of an allocation adjustment with J.G. Early Intervention Specialists, Inc. for the period July 1, 2013 through June 30, 2014. The contract authorization amount will increase from $36,500 to $75,000. Moved by Mrs. Vaughan, seconded by Mr. Shober, approving the allocation adjustment with J.G. Early Intervention Specialists, Inc. Roll call vote taken: Mr. Shober - Yes; Mrs. Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval, on behalf of the Washington County Health Center, of a modification to the 2013/2014 agreement with the Southwestern Pennsylvania Area Agency on Aging for the provision of Adult Day Care Services increasing the reimbursement rate for adult day care services to $58.39 for a full day and $20.20 for a half day. No additional county funds are required. Moved by Mrs. Vaughan, seconded by Mr. Shober, approving the above modification to the 2013/2014 agreement with the Southwestern Pennsylvania Area Agency on Aging. Roll call vote taken: Mr. Shober - Yes; Mrs. Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval, on behalf of Human Services, to enter into an agreement with the Department of Housing and Urban Development (HUD) to provide housing and supportive services to disabled homeless individuals in the amount of $99,403. This agreement will run from October 22, 2013 through October 21, 2014, No county funds are required. Moved by Mrs. Vaughan, seconded by Mr. Shober, approving to enter into an agreement with the Department of Housing and Urban Development (HUD). Roll call vote taken: Mr. Shober - Yes; Mrs. Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. 550 M I N U T E BOARD OF COUNTY COMMISSIONERS BOOK WASHINGTON COUNTY, PENNSYLANIA IMR LIMITED E00718327LD Chief Clerk presented to the Board for their consideration and approval, on behalf of Human Services, of agreements with the previously approved providers for homeless assistance services for the period July 1, 2013 through June 30, 2014. The agreements total $160,916. No county funds are required. Provider Connect, Inc. Emergency Shelter Services Domestic Violence Services of Southwestern PA Bridge Housing far Domestic Violence Victims Emergency Shelter Services Community Action Southwest Rental Assistance Washington City Mission Case Management Total Amount $80,077 15,372 13,480 45,900 UK $160,916 Moved by Mrs. Vaughan, seconded by Mr. Shober, approving agreements with the previously approved providers for homeless assistance services. Roll call vote taken: Mr. Shober - Yes; Mrs. Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval, on behalf of Children & Youth Services, of purchase of service agreements with the list or previously approved providers for the period July 1, 2013 through June 30, 2014. The total amount of the contracts is $2,231,559 and no additional county funds are required. Provider Alliance for Behavioral and Developmental Disabilities Family Services of Northwestern Pennsylvania White Deer Run, Inc. Dr. Neil Rosenblum, Ph.D. Southwestern Pennsylvania Legal Services Vision Quest National, Ltd. Gateway Rehabilitation Center Try -Again Homes, Inc. Total Amount $285,000 10,000 625,000 20,000 80,000 150,000 75,000 311.559 Moved by Mrs. Vaughan, seconded by Mr. Shober, approving agreements with the previously approved providers. Roll call vote taken: Mr. Shober - Yes; Mrs. Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval, on behalf of Children & Youth Services, of an addendum to The Children's Institute of Pittsburgh, d/b/a Project STAR agreement to include a per diem rate of $78.90 for foster care services. The contract amount remains unchanged and no additional county funds are required. Moved by Mrs. Vaughan, seconded by Mr. Shober, approving the addendum to The Children's Institute of Pittsburgh, d/b/a Project STAR. Roll call vote taken: I 1 Mr. Shober - Yes; Mrs. Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. 551 M I N U T E B O 0 K BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYLANIA IMR LIMITED E00718327LD Chief Clerk presented to the Board for their consideration and approval, on behalf of Children & Youth Services, of a breakfast and lunch for those attending the Trauma Seminar on December 2, 1013. The seminar is being held at the Southpointe Hilton Garden Inn and 500 people are expected to attend. The cost is approximately $22,500 and no county funds are required. Moved by Mrs. Vaughan, seconded by Mr. Shober, approving the breakfast and lunch for those attending the Trauma Seminar. Roll call vote taken: Mr. Shober - Yes; Mrs. Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval, on behalf of Children & Youth Services, a professional service agreement with Carol Popielarczyk to provide fiscal services to the Agency effective November 12, 2013 through January 27, 2013, at a rate of $18.40 per hour, and the hours worked will not exceed 20 hours per week. No additional county funds are required. Moved by Mrs. Vaughan, seconded by Mr. Shober, approving the professional service agreement with Carol Popielarczyk. Roll call vote taken: Mr. Shober - Yes; Mrs. Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval, on behalf of Buildings and Grounds, of a service agreement for floor mats and uniforms with Cintas Corporation at the per unit cost. The contract is effective January 1, 2014 through December 31, 2016, and will not exceed $4,500 per year. Moved by Mrs. Vaughan, seconded by Mr. Shober, approving the service agreement for floor mats and uniforms. Roll call vote taken: Mr. Shober - Yes; Mrs. Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval, on behalf of the Washington County Correctional Facility, renewal of the agreement with Lexis Nexis for legal research for inmates at the rate of $7,197.00 per year, effective through November 30, 2016. . This renewal was approved at the Prison Board meeting held November 6, 2013, Minute No. PB-11-6-13. Moved by Mrs. Vaughan, seconded by Mr. Shober, approving the renewal of the agreement with Lexis Nexis. Roll call vote taken: Mr. Shober - Yes; Mrs. Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. ANNOUNCEMENTS An executive session was held on Wednesday, November 6, 2013, following the agenda meeting to discuss personnel and real estate. The regularly scheduled Salary Board meeting will immediately follow today's meeting. County offices will be closed Monday, November 11, 2013, in honor of Veteran's Day. SOLICITOR None. There being no further business, Chairman Maggi declared the meeting adjourned at approximately 10:31 a.m. THE FOREGOING MINUTES SUBMITTED FOR APPROVAL: .2013 ATTEST: CHIEF CLERK