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M I N U T E
BOARD OF COUNTY COMMISSIONERS
WASHINGTON COUNTY, PENNSYLANIA
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Minute No. 960 Washington County Commissioners
Washington, Pennsylvania, December 5, 2013
The Washington County Commissioners met in regular session in the Public Meeting Room, Courthouse Square, Washington, Pa.,
with the following members being present: Commissioners Larry Maggi, Diana Irey Vaughan and Harlan G. Shober, Jr. Also being
present: the Rev. Emily Miller, Church of the Covenant, Washington, Pa..; American Legion Post 391 representative Fred Cecchine;
Solicitor Lynn DeHaven; Chief Clerk Mary Helicke; Administrative Assistant Joyce Thornburg; Commissioner Administrative Assistants
Joy Orndoff and Marie Trossman; Director of Veterans Affairs Barry Grimm; Human Resources Director Chuck Nicholls; Planning
Department representative Melanie Thomas -Finney; Director of Penn State Extension Joseph Conklin; Nottingham Township residents
Chris Ramsey and Ron Remney; Center for Coalfield Justice representatives Patrick Grenter, Veronica Coptis and Sarah Winner; WJPA
representative Jim Jefferson; Observer -Reporter Publishing Co. representative Barbara Miller; and concerned citizen Frank Byrd.
Mr. Maggi called the meeting to order at approximately 10 a.m.
The Rev. Emily Miller led the meeting with a prayer.
Mr. Cecchine led the Pledge of Allegiance.
Mr. Maggi entertained a motion to approve Minute No. 959 dated November 21, 2013.
Moved by Mrs. Vaughan; seconded by Mr. Shober, approving Minute No. 959, as written.
Roll call vote taken:
Mr. Shober - Yes; Mrs. Vaughan; Mr. Maggi - Yes.
Motion carried unanimously.
(RECESS FOR PHOTOS)
PUBLIC COMMENTS
Patrick Grenter, an attorney and executive director of the environmental nonprofit organization, Center for Coalfield Justice, asked
the Commissioners to please maintain the pristine beauty of Mingo Creek County Park by not advertising for proposals from energy
companies to extract oil and gas under county -owned land at the park prior to a public hearing.
Veronica Coptis, community organizer for Center for Coalfield Justice, read a letter from concerned citizen Kathy Hetrick,
regarding drilling under Mingo Park, stressing that fracking would destroy the quiet natural setting in the park area. She asked if the
Commissioners would be able to stop this.
Veronica Coptis read a letter from another concerned citizen, Faith Bjalobok of Venetia, regarding drilling under Mingo Park. She
read that Ms. Bjalobok believes the drilling would produce damage to the natural environment and the various plant and animal species,
and she believes there should be public hearings before an undertaking like this is passed.
Sarah Winner, legal director for Center for Coalfield Justice, read a letter from one of their Board members, Dencil Backus of
McDonald, regarding drilling under Mingo Park. Mr. Backus recognizes that drilling under Mingo Park is likely to bring significant
economic advantages to the County but efforts to block such actions are like to fail. He wants the Commissioners to recognize that drilling
also creates the potential for disaster for residents, with a loss of water supply, contamination of water supply, deteriorating roads,
increased risk of auto accidents due to increased traffic, increased noise, foul smelling and even dangerous air and much more.
Mr. Maggi stated to the above individuals that the County's Director of Administration, Scott Fergus, would speak to them
regarding the drilling under Mingo Park.
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BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYLANIA
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OLD BUSINESS
BID AWARDS
Solicitor DeHaven recommended the Board, on behalf of Buildings and Grounds, approve the bid award to enter into a
professional services contract with HMT & Associates, Inc., Canonsburg, Pa., for engineering services for countywide projects. HMT will
develop a schedule and budget for each project and will provide a cost for their services for each project based on the hourly rates
submitted in their proposal. Seven proposals were received and the hourly rates supplied by HMT were the lowest of all proposals
received. This contract will be effective from January 1, 2014 through December 31, 2016, with the option to extend for three additional
one-year periods.
Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the bid award entering into a professional services contract for
engineering services for countywide projects.
Roll call vote taken:
Mr. Shober - Yes; Mrs. Vaughan - Yes; Mr. Maggi - Yes.
Motion carried unanimously.
Solicitor DeHaven recommended the Board, on behalf of the Washington County Correctional Facility, award the bid contract for
mattresses to MTJ American LLC, Granite Falls N.C., for the per unit cost of $106.67 per mattress. Estimated total cost during contract
period is $37,334.50. This contract will be in effect from January 1, 2014 through December 31, 2018. This is being awarded to the lowest
most responsible and responsive bidder meeting specifications and is contingent upon approval at the Prison Board meeting to be held
Wednesday, January 8, 2014.
Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the bid award for mattresses.
Roll call vote taken: 10
Mr. Shober - Yes; Mrs. Vaughan - Yes; Mr. Maggi - Yes.
Motion carried unanimously.
Solicitor DeHaven recommended the Board, on behalf of Washington County Health Center, approve the bid award for the rental
of medical equipment for the Health Center to the following vendors:
Continental Health Equipment Inc, Kittanning, Pa. KCI USA Inc, San Antonio, Texas
UHS, Minneapolis, Minn.
This contract will be effective from January 1, 2014 through December 31, 2014, with the option to renew for two additional one-year
periods. The total yearly cost is approximately $20,000. This bid is being awarded to the lowest most responsive and responsible bidders
meeting specifications.
Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the bid award for the rental of medical equipment.
Roll callvote taken:
Mr. Shober - Yes; Mrs. Vaughan - Yes; Mr. Maggi - Yes.
Motion carried unanimously.
BID REJECTION
Solicitor DeHaven recommended the Board, on behalf of Veterans Affairs and the Purchasing Department, reject all bids and rebid
flags and markers. Delivery requirements need to be revised.
Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the rejection of bids for flags and markers.
Roll call vote taken:
Mr. Shober - Yes; Mrs. Vaughan - Yes; Mr. Maggi - Yes.
Motion carried unanimously.
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MINUTE BOOK
BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYLANIA
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NEW BUSINESS
Chief Clerk presented to the Board for their consideration and approval of a contract between the Washington County Retirement
Plan and Peirce Park Group, Inc., for investment management consulting services for the period January 1, 2014 to January 1, 2019. The
contract was previously approved by the Retirement Board on November 21, 2013.
Moved by Mrs. Vaughan, seconded by Mr. Shober, approving the contract for investment management consulting services.
Roll call vote taken:
Mr. Shober - Yes; Mrs. Vaughan - Yes; Mr. Maggi - Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval to adopt a resolution to extend Ordinance No. 2003-2,
pursuant to Pennsylvania Act 76 of 1977, authorizing local taxing authorities to provide for tax exemption for economic investment on
certain deteriorated industrial, commercial or other business property. The extension is in effect through December 31, 2023.
Moved by Mrs. Vaughan, seconded by Mr. Shober, approving the extension of Ordinance No. 2003-2.
Roll call vote taken:
Mr. Shober - Yes; Mrs. Vaughan - Yes; Mr. Maggi - Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval, on behalf of the Planning Department, to authorize bids
for the Thompson Hill Boat Launch and development in Cross Creek County Park per the conditional approval from DCNR. Costs for
the project will be paid in part by DCNR and the balance with oil and gas revenues.
Moved by Mrs. Vaughan, seconded by Mr. Shober, approving the authorization of bids for the Thompson Hill Boat Launch and
development in Cross Creek County Park.
Roll call vote taken:
Mr. Shober - Yes; Mrs. Vaughan - Yes; Mr. Maggi Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval, on behalf of the Planning Department, of a supplemental
reimbursement agreement with PADOT in the amount of $277,500 for additional costs to construct the Chartiers No. 63 bridge in Canton
Township. Construction is paid 100%state Act 26. The agreement also designates signature authority of the Commissioners for the
agreement.
Moved by Mrs. Vaughan, seconded by Mr. Shober, approving the supplemental reimbursement agreement with PADOT for
Chartiers No. 63 bridge in Canton Township..
Roll call vote taken:
Mr. Shober - Yes; Mrs. Vaughan - Yes; Mr. Maggi - Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval, on behalf of the Planning Department, of a supplemental
reimbursement agreement with PADOT in the amount of $55,000 for the Pike No. 11 bridge in California Borough for engineering costs.
This supplement replaces the previously approved supplement in the amount of $17,700 and designates signature authority of the
Commissioners for the agreement.
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M I N U T E
BOARD OF COUNTY COMMISSIONERS
B 0 0 K
WASHINGTON COUNTY, PENNSYLANIA
IMR LIMITED E00718327LD
Moved by Mrs. Vaughan, seconded by Mr. Shober, approving the supplemental reimbursement agreement with PADOT for Pike
No. 11 bridge in California Borough,
Roll call vote taken:
Mr. Shober - Yes; Mrs. Vaughan - Yes; Mr. Maggi - Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval, on behalf of the Planning Department, of the final change
order with Gregori Construction, for Pigeon No. 30, in the amount of $13,422.43 for a final contract amount of $1,221,512.43 to be paid
100% state Act 26 funds.
Moved by Mrs. Vaughan, seconded by Mr. Shober, approving the final change order with Gregori Construction for Pigeon No. 30..
Roll call vote taken:
Mr. Shober - Yes; Mrs. Vaughan - Yes; Mr. Maggi - Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval, on behalf of Child Care Information Services, of the
2013-2014 provider service agreements with the list of previously approved providers.
Jeaneen Ball, New Brighton, Pa. Kevin Hill, Aliquippa, Pa. Tiesha Garlington, New Brighton, Pa.
Vikki McClain, Burgettstown, PA
Moved by Mrs. Vaughan, seconded by Mr. Shober, approving the list of previously approved providers.
Roll call vote taken:
Mr. Shober - Yes; Mrs. Vaughan - Yes; Mr. Maggi - Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval, on behalf of Human Services, of an Emergency Shelter
Grant Agreement with the Commonwealth of Pennsylvania Department of Community and Economic Development (DCED) in the
amount of $124,500 for the period of September 26, 2013 through July 25, 2015. No county funds are required.
Moved by Mrs. Vaughan, seconded by Mr. Shober, approving the Emergency Shelter Grant Agreement with the Commonwealth
of Pennsylvania Department of Community and Economic Development (DCED).
Roll call vote taken:
Mr. Shober - Yes; Mrs. Vaughan - Yes; Mr. Maggi - Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval, on behalf of Children and Youth Services, of purchase of
service agreements for the period of July 1, 2013 through June 30, 2014. No additional county funds are required.
PROVIDER AMOUNT
Hermitage House Youth Services $240,000
Twin Oaks Foster Care Program 55,000
Professional Family Care 125,000
Pressley Ridge 206.764
TOTAL $626,764
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M I N U T E B O 0 K
BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYLANIA
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Moved by Mrs. Vaughan, seconded by Mr. Shober, approving the above purchase of service agreements.
Roll call vote taken:
Mr. Shober - Yes; Mrs. Vaughan - Yes; Mr. Maggi - Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval, on behalf of Washington County Health Center, of an
agreement with Gentiva Hospice to provide hospice services to residents of the facility. This agreement will be for one year and will
automatically renew for additional one-year terms. No county funds are required.
Moved by Mrs. Vaughan, seconded by Mr. Shober, approving the agreement with Gentiva Hospice.
Roll call vote taken:
Mr. Shober - Yes; Mrs. Vaughan - Yes; Mr. Maggi - Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval, on behalf of Behavioral Health and Developmental
Services, of the following renewal agreements for the period of January 1, 2014 through December 31, 2017: The contract amounts will
remain the same.
Southwest Behavioral Health Management. Inc. for management services for the HealthChoices Program
Value Behavioral Health of PA for Managed Care Administrative Services.
Moved by Mrs. Vaughan, seconded by Mr. Shober, approving the above renewal agreements.
Roll call vote taken:
Mr. Shober - Yes; Mrs. Vaughan Yes; Mr. Maggi - Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval, on behalf of Washington County Health Center, of travel
for training purposes for the new electronic medical record system at the Health Center. All training is being held at the ACID University
in Coral Springs, Fla., and involves five different times between January and April. The training schedule and approximate costs for each
trip are as follows:
Training #1 January 20`h —January 23`d (3 staff) (approx. travel/lodging cost of $2,950 plus food and rental car)
Training #2 February 11`" — February 13`" (5 staff) (approx. travel/lodging cost of $3,100 plus food and rental car)
Training #3 February 251h — February 281h (5 staff) (approx. travel/lodging cost of $3,625 plus food and rental car)
Training #4 March 24`h- March 27 h (5 staff) (approx. travel/lodging cost of $4,335 plus food and rental car)
Training #5 April 8`h — April 10`h (5 staff) (approx. travel/lodging cost of $3,280 plus food and rental car)
All funds to cover the training is from the LSA grant, no county funds are required.
Moved by Mrs. Vaughan, seconded by Mr. Shober, approving the above travel for training purposes
Roll call vote taken:
Mr. Shober - Yes; Mrs. Vaughan - Yes; Mr. Maggi - Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval, on behalf of the Purchasing Department, to authorize
proposals for cell towers on county -owned property and gas drilling services in Mingo Creek Park.
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M IN UTE BOO K
BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYLANIA
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Moved by Mrs. Vaughan, seconded by Mr. Shober, approving to authorize proposals for cell towers and gas drilling services.
Roll call vote taken:
Mr. Shober - Yes; Mrs. Vaughan - Yes; Mr. Maggi - Yes.
Motion carried unanimously.
ANNOUNCEMENTS
An executive session was held Wednesday, December 4, 2013, following the agenda meeting, as an information session to discuss
personnel and real estate. The regularly scheduled Salary Board meeting will immediately follow today's meeting.
SOLICITOR
None.
There being no further business, Chairman Maggi declared the meeting adjourned at approximately 10:31 a.m.
THE FOREGOING MINUTES S BMITTE//D/,FOR APPROVAL:
2013
ATTEST:
a
CHIEF CLERK
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