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HomeMy WebLinkAboutCOMM - Meeting Minutes - 981 - 11-20-2014 - COMMISSIONER213 MINUTE BOOK BOARD OF COMMISSIONERS WASHINGTON COUNTY, PENNSYLANIA IMR LIMITED E00718327LD Minute No. 981 Washington County Commissioners Washington, Pennsylvania, November 20, 2014 The Washington County Commissioners met in regular session in the Public Meeting Room, Courthouse Square, Washington, Pa., with the following members being present: Commissioners Larry Maggi, Diana Irey Vaughan and Harlan G. Shober, Jr. Also being present: the Rev. Paul Peternel, Assembly of God, Bentleyville, Pa.; American Legion Post 175 representative Deb Williams; Veterans Affairs Director Barry Grimm; Director of Administration Scott Fergus; Solicitor J. Lynn DeHaven; Human Resources Director Kathleen Bali; Chief Clerk Mary Helicke; Administrative Assistant Joyce Thornburg; Commissioner Administrative Assistants Joy Orndoff, Marie Trossman and Randi Marodi; Planning Department representative Melanie Thomas -Finney; WJPA representative Jim Jefferson; Observer -Reporter Publishing Co. representative Barbara Miller; and concerned citizens Frank Byrd, Robin Durila and Jacob Durila, Deana and Wes Parry. Mr. Maggi called the meeting to order at approximately 10 a.m. The Rev. Paul Peternel led the meeting with a prayer. Ms. Williams led the Pledge of Allegiance. Mr. Maggi entertained a motion approving Minute No. 980 dated November 6, 2014. Moved by Mrs. Vaughan; seconded by Mr. Shober, approving Minute No. 980, as written. Roll call vote taken: Mr. Shober - Yes; Mrs. Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. SPECIAL ORDER OF BUSINESS Mr. Maggi read a certificate of congratulations presented to McGuffey High School student, Jacob Durila. He was recognized for his heroism for saving the life of a gentleman that collapsed in the parking lot of the store that he works part time in, Minteer's Market, Claysville, Pa. Minteer's Market owner Deana Parry complimented and thanked Mr. Durila for his heroic actions taken to save a life. (RECESS FOR PHOTOS) PUBLIC COMMENTS None. OLD BUSINESS BID AWARDS Solicitor DeHaven recommended the Board award the bid for plumbing supplies to Colt Plumbing Co., Mechanicsburg, Pa. being the lowest most responsive and responsible bidder meeting requirements. This contract is for plumbing supplies at a 25% discount from list price and will be effective November 20, 2014 through December 31, 2016, with the option to renew for one additional two-year period. 214 MINUTE BOOK BOARD OF COMMISSIONERS WASHINGTON COUNTY, PENNSYLANIA ]MR LIMITED E00718327LD Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the bid award for plumbing supplies to Colt Plumbing Co. Roll call vote taken: Mr. Shober - Yes; Mrs. Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. NEW BUSINESS Chief Clerk presented to the Board for their consideration and approval, on behalf of the Washington County Airport and the Redevelopment Authority of the County of Washington, the following contracts and change orders: J. J. Cunningham, LLC for the runway microsurfacing: $284,550 and change order increasing the amount $9,000; Abel Fence, LLC - $148,095; Lone Pine Construction to install deer guard on airport road - $175,354; and Lone Pine Construction, Inc., Change Order No. 2, increasing the contract by $2,982.49. No County funds are required. Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the above listed contracts and change orders for the airport. Roll call vote taken: Mr. Shober - Yes; Mrs. Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval of the following appointments: David White, Roy Wise and Harry Thompson to the Washington County Veterans Advisory Council, and Jessica Wickard to the Children & Youth Advisory Board. Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the above listed board appointments. Roll call vote taken: Mr. Shober - Yes; Mrs. Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval, on behalf of the Planning Department, of a grant agreement in the amount of $247,000 from the Commonwealth Finance Agency for the Mon Valley River Access Improvements. The 15% match is provided by the participating municipalities and the term of the grant is through June 30, 2017. Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the grant agreement from the Commonwealth Finance Agency for the Mon Valley River Access Improvements. Roll call vote taken: Mr. Shober - Yes; Mrs. Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. 215 MINUTE BOOK BOARD OF COMMISSIONERS WASHINGTON COUNTY, PENNSYLANIA [MR LIMITED E00718327LD Chief Clerk presented to the Board for their consideration and approval, on behalf of the Planning Department and Parks and Recreation, of the expansion of the existing National Fuel right-of-way across the Panhandle Trail from 25' to 50' for the placement of a new natural gas transmission line. A fence will also be installed after the line is constructed to block access to the trail. A payment to the County in the amount of $5,480 will be made. Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the National Fuel right-of-way across the Panhandle Trail. Y Roll call vote taken: Mr. Shober - Yes; Mrs. Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval, on behalf of Human Resources, of the following with Highmark: • Renewal of Freedom PPO Blue contract for retirees over 65 effective January 1, 2015 through December 31, 2015: Design Rate — to decrease from $310.00 to $245.00; • Renewal of the annual contract for Blue Cross/ Blue Shield for medical coverage effective January 1, 2015 through December 31, 2015. The renewal reflects a total increase of 7% over this year's rates; • Renewal of a 2-year contract with Highmark for vision coverage effective January 1, 2015 through December 31, 2016. The renewal reflects a total increase of 4% over this year's rates. Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the above renewals with Highmark. Roll call vote taken: Mr. Shober - Yes; Mrs. Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval, on behalf of Human Resources, of the renewal of the Opt -Out rate for health insurance to increase for 2015 at a monthly rate of $200.00 (previous rate $170.00). Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the Opt -Out renewals for health insurance. Roll call vote taken: Mr. Shober - Yes; Mrs. Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. 216 MINUTE BOOK BOARD OF COMMISSIONERS IMR LIMITED E007I8327LD WASHINGTON COUNTY, PENNSYLANIA Chief Clerk presented to the Board for their consideration and approval, on behalf of Human Resources, of the renewal of the current professional services contract with Attorney Michael Palombo of the law firm Campbell, Durrant, Beatty, Palombo & Miller, P.C. This contract will provide legal services to the County pertaining to labor relations and employment law. The rates will remain the same as follows and will be effective January 1, 2015 through December 31, 2015: Attorney - $190.00/hour; Senior Associate Attorney - $165.00/hour; Associate Attorney - $155.00/hour and Paralegal and Law Clerk - $115.00/hour. Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the renewal of the current professional services as listed above. Roll call vote taken: Mr. Shober - Yes; Mrs. Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval, on behalf of Finance, of a federal grant with the Department of Justice in the amount of $4,951 to be used to promote community awareness of National Crime Victims' week. No County funds are required. Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the federal grant with the Department of Justice. Roll call vote taken: Mr. Shober - Yes; Mrs. Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval, on behalf of Child Care Information Services, of the following 2014-2015 new provider agreements: Darcy Gilmore, Beaver Falls, Pa. and Kim Stiteler, Georgetown, Pa. Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the above new provider agreements. Roll call vote taken: Mr. Shober - Yes; Mrs. Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval, on behalf of Behavioral Health and Developmental Services, of a provider agreement with ACHIEVA Supports to provide Multi - Disciplinary Evaluations for the period of July 1, 2014 through June 30, 2015. The contract authorization amount is $10,000. No additional county funds are required. 217 MINUTE BOARD OF COMMISSIONERS IMR LIMITED E0971R92.7L.,D BOOK WASHINGTON COUNTY, PENNSYLANIA Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the provider agreement with Achieva Supports. Roll call vote taken: Mr. Shober - Yes; Mrs. Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval, on behalf of Children & Youth Services, of the following provider agreements for the period July 1, 2014 through June 30, 2015. No additional county funds are required. PROVIDER AMOUNT Bethesda Children's Home $80,000 Pressley Ridge 200,000 Outside In School of Experimental Education, Inc. 150,000 White Deer Run 625,000 Western PA Childcare — Mid Atlantic Youth Services Corp. 450.000 TOTAL $1505.000 Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the above provider agreements. Roll call vote taken: Mr. Shober - Yes; Mrs. Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval, on behalf of Children & Youth Services, of a purchase of service agreement addendum with Adelphoi Village to extend the term of the contract through December 31, 2014, for placement costs. The contract authorization amount will increase by 3460,000 to $2,100,000 and no additional county funds are required. Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the purchase of service agreement addendum with Adelphoi Village. Roll call vote taken: Mr. Shober - Yes; Mrs. Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval, on behalf of Children & Youth Services, of event expenses that the department will incur for a Battling Addiction -Achieving Permanency mini -summit on November 21, 2014. These expenses will cover staff, room rental and equipment, meals and all associated costs. The estimated cost for the event will be $16,000 and no additional county funds are required. 218 MINUTE BOOK BOARD OF COMMISSIONERS WASHINGTON COUNTY, PENNSYLANIA ]MR LIMITED E00718327LD Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the event expenses. Roll call vote taken: Mr. Shober - Yes; Mrs. Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval, on behalf of Human Services, of a contract addendum with Washington City Mission to provide housing and supportive services to homeless individuals and families. The addendum extends the term of the contract for one year through September 30, 2016. The contract authorization amount remains unchanged and no county funds are required. Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the contract addendum with Washington City Mission. Roll call vote taken: Mr. Shober - Yes; Mrs. Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval, on behalf of the Elections Office, to enter into an agreement with Election Systems & Software (ES&S) in the amount of $18,050 for maintenance and licensing for their poll books. This contract will be effective December 1, 2014 through November 30, 2015. Moved by Mrs. Vaughan; seconded by Mr. Shober, approving to enter into the agreement with Election Systems & Software (ES&S). Roll call vote taken: Mr. Shober - Yes; Mrs. Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval, on behalf of Public Safety, of a one-year extended warranty with Sound Communications, Inc., Grove City, Ohio, for the 911 digital recording system. The warranty is $24,998.79 per year. The total amount would be paid out of the Public Safety operating budget. This contract will be effective January 21, 2015 and would continue until January 20, 2016. Moved by Mrs. Vaughan; seconded by Mr. Shober, approving to the one-year extended warranty with Sound Communications, Inc. Roll call vote taken: Mr. Shober - Yes; Mrs. Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. 219 MINUTE BOARD OF COMMISSIONERS IMR LIMITED E0071R1971 n BOOK WASHINGTON COUNTY, PENNSYLANIA Chief Clerk presented to the Board for their consideration and approval of a service and support agreement with ImageSoft Inc., Southfield, Mich., in the amount of $20,934.00. The agreement would cover the current and future OnBase support and service needs of Information Technology. This agreement would be effective through December 31, 2015. The total amount would be charged to the Information Technology budget. Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the service and support agreement with ImageSoft Inc., Southfield, 44ich. Roll call vote taken: Mr. Shober - Yes; Mrs. Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval to ratify the renewal of the Cisco Smartnet maintenance renewal from Presidio, Pittsburgh, Pa., at a total cost of $40,406.98, for the purpose of protecting our key operating components. This will be paid for from the 2015 Information Technology operating budget. Moved by Mrs. Vaughan; seconded by Mr. Shober, approving to ratify the renewal of the Cisco Smartnet maintenance renewal Roll call vote taken: Mr. Shober - Yes; Mrs. Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. ANNOUNCEMENTS An executive session was held at 10 a.m. Wednesday, November 19, 2014, immediately following the agenda meeting, to discuss real estate and personnel. The regularly scheduled Salary Board meeting has been cancelled. All county offices will be closed Thursday and Friday, November 27 and 28, 2014, in observance of Thanksgiving. SOLICITOR None. There being no further business, Chairman Maggi declared the meeting adjourned at approximately 10:24 a.m. THE FOREGOING MINUTES SUBMITTED FOR APPROVAL: �},, � ,, .2014 ATTEST: -� C� /Y,4 � a, 14C� TCHIEF CLERK 220 BOARD OF COMMISSIONERS IMR LIMITED E00718327LD MINUTE BO0K WASHINGTON COUNTY, PENNSYLANIA This page is blank. 1 �1