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HomeMy WebLinkAboutCOMM - Meeting Minutes - 982 - 12-4-2014 - COMMISSIONER221 MINUTE BOOK BOARD OF COMMISSIONERS WASHINGTON COUNTY, PENNSYLANIA IMR LIMITED E007183271 D Minute No. 982 Washington County Commissioners Washington, Pennsylvania, December 4, 2014 The Washington County Commissioners met in regular session in the Public Meeting Room, Courthouse Square, Washington, Pa., with the following members being present: Commissioners Larry Maggi, Diana Irey Vaughan and Harlan G. Shober, Jr. Also being present: Pastor Lori Walters, Speers United Methodist Church, Speers, Pa.; American Legion Post 793 Representative Tony Pasquerilla; Veterans Affairs Director Barry Grimm; Solicitor J. Lynn DeHaven; Human Resources representative Michael Edgar; Chief Clerk Mary Hchcke; Administrative Assistant Joyce Thornburg; Commissioner Administrative Assistants Joy Orndoff, Marie Trossman and Randi Marodi; Planning Department Director Lisa Cessna; Planning Department representative Melanie Thomas -Finney; WJPA representative Jim Jefferson; Observer -Reporter Publishing Co. representative Barbara Miller; Mountain Valley Trail Riders Vice President Elaine Clemens Mowl; Mountain Valley Trail Riders representatives Todd Andrews, Richard S. Mowl Jr., Jeanie Taylor, Patricia Walker, Sandy Brucker, Dennis Popich, Barbara Gregg and Suzanne Weimer, Rose and Frank Nicotra; and concerned citizens Frank Byrd, Cecil resident Jason Drill and Mingo area resident Karen Israel. Mr. Maggi called the meeting to order at approximately 10 a.m. Pastor Lori Walters led the meeting with a prayer. Mr. Pasquerilla led the Pledge of Allegiance. Mr. Maggi entertained a motion approving Minute No. 981 dated November 20, 2014. Moved by Mrs. Vaughan; seconded by Mr. Shober, approving Minute No. 981, as written. Roll call vote taken: Mr. Shober - Yes; Mrs. Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. SPECIAL ORDER OF BUSINESS None. (RECESS FOR PHOTOS) PUBLIC COMMENTS Eighty Four resident, Todd Andrews, spoke on behalf of the horseback riders that utilize the horse trails throughout Mingo Park. His concern is regarding a possible rumor that the trails are being closed. Washington resident and vice president of Mountain Valley Trail Riders Elaine Cummins also voice concern regarding the rumor that the trails are being closed. The Commissioners and Planning Director Lisa Cessna stated that this was a rumor and they spoke to the group stating that only a section was closed temporarily. This section had to be repaired due to horses traveling over this when the ground had been wet. Once this section was repaired, the ground had to have some time to settle. 222 MINUTE BOOK BOARD OF COMMISSIONERS WASHINGTON COUNTY, PENNSYLANIA IMR LIMITED E00718327LD OLD BUSINESS BID AWARDS Solicitor DeHaven recommended the Board award the bid for auto parts to Smith's Auto Supply, Washington, Pa., being the lowest most responsive and responsible bidder meeting requirements. This contract will be effective January 1, 2015 through January 31, 2016, with the option to extend for two additional two-year periods. Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the bid award for auto parts to Smith's Auto Supply. Roll call vote taken: Mr. Shober - Yes; Mrs. Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. Solicitor DeHaven recommended the Board award the bid for laundry supplies for the Washington County Correctional Facility and the Washington County Health Center to Gurtler Industries, South Holland, Ill. And Ecolab Inc., St. Paul, Minn. This contract will be effective January 1, 2015 through December 31, 2015, with the option to extend through December 31, 2016, at a total yearly cost of approximately $30,000. This bid is being awarded to the lowest most responsive and responsible bidders meeting the specifications. Moved by Mrs. Vaughan; seconded by Mr. Shober, awarding the bid for laundry supplies to Gurtler Industries and Ecolab Inc. Roll call vote taken: Mr. Shober - Yes; Mrs. Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. NEW BUSINESS Chief Clerk presented to the Board for their consideration and approval to adopt a resolution designating the Chairman of the Board of Commissioners to be authorized to sign any agreements entered into with the Commonwealth of Pennsylvania, Department of Transportation, Bureau of Aviation. Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the resolution. Roll call vote taken: Mr. Shober - Yes; Mrs. Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval of the appointment of John Artuso and Bill Stein to the Washington County Authority Board and the reappointment of Commissioner Larry Maggi, William Iams and John Hunter to the Conservation District Board. 223 MINUTE BOOK BOARD OF COMMISSIONERS WASHINGTON COUNTY, PENNSYLANIA [MR LIMITED E00718327LD Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the board appointments and reappointments. Roll call vote taken: Mr. Shober - Yes; Mrs. Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval, on behalf of the Planning Department, of the bids fonan upgraded gate at Cross Creek Park; fencing in Ten Mile Park between park property and the adjoining residential neighborhood (estimated at $14,000) and split rail fencing in Cross Creek Park within the Thompson Hill development in the area of the shelter and playground and along the walkway to the fishing pier. Costs will be paid with oil and gas funds. Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the upgrades at Cross Creek Park and Ten Mile Park as listed above. Roll call vote taken: Mr. Shober - Yes; Mrs. Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval, on behalf of the Financing Department, of an addendum to the agreement with Attorney Frank Magone for services for the Domestic Relations office at a cost of $2,083 per month for the period January 1, 2015 through December 31, 2015. Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the addendum to the agreement with Attorney Frank Magone for services for Domestic Relations. Roll call vote taken: Mr. Shober - Yes; Mrs. Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval, on behalf of the Human Resources Department, of a professional services contract with attorney Robert Grimm of the law firm Swartz Campbell, LLC to provide legal services to the county pertaining to employment related cases, civil rights matters, EEOC, PHRA claims, unemployment compensation cases. The rates will remain the same as follows and will be effective January 1, 2015 through December 31, 2015: attorney - $125.00/hour; associate attorney - $110.00/hour and paralegal - $60.00/hour. Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the professional services contract with attorney Robert Grimm of the law firm Swartz Campbell, LLC. Roll call vote taken: Mr. Shober - Yes; Mrs. Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. 224 MINUTE BOOK BOARD OF COMMISSIONERS WASHINGTON COUNTY, PENNSYLANIA ]MR LIMITED E00718327LD Chief Clerk presented to the Board for their consideration and approval, on behalf of the Human Resources Department, of the renewal of the following rates effective January 1, 2015 through December 31, 2015: Life Insurance (Sun Life); Basic Term Life — to increase from .144 to .152/$1000 of benefit; Accidental Death & Dismemberment — to remain the same as 2014 at a rate of $0.02/$1000 of benefit. Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the insurance renewals. Roll call vote taken: Mr. Shober - Yes; Mrs. Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval, on behalf of the Human Resources Department, of a professional services contract with Mon Valley Hospital for the purpose of providing multiphasic blood screening services for employees and spouses. The screening rate, effective January 1, 2015 through December 31, 2015, for standard testing (36-test) is $25.00 per person. Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the contract with Mon Valley Hospital. Roll call vote taken: Mr. Shober - Yes; Mrs. Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval, on behalf of the Human Resources Department, of the renewal of a professional services contract with attorney Carl Smith of the law firm Weber Gallagher Simpson Stapleton Fires & Newby LLP. The purpose of this contract is for the Human Resources Department to utilize the services of Attorney Smith on issues relating to unemployment Compensation claims. The rates of the contract will increase as follows and will be effective January 1, 2015 through December 31, 2015: partner attorney - $175.00/hour; and associate attorney - $145.00/hour; paralegal - $85.00/hour. Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the contract with attorney Carl Smith of the law firm Weber Gallagher Simpson Stapleton Fires & Newby LLP. Roll call vote taken: Mr. Shober - Yes; Mrs. Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval, on behalf of Child Care Information Services, 2014-2015 provider service agreements with the list of previously approved providers. 225 M I N U T E BOARD OF COMMISSIONERS IMR LIMITED E00718327LD Jennifer Bonanni, Beaver Falls, Pa. Judith A. Rubenstein, Ambridge, Pa. Bonita Comer, Cokeburg, Pa. Gail Lyon, Beaver Falls, Pa. Margaret Cook, Beaver Falls, Pa. B00K WASHINGTON COUNTY, PENNSYLANIA Kimberly Kennedy, Aliquippa, Pa. Lisa Porto, New Brighton, Pa. Mikal Hall, Aliquippa, Pa. Carol Pronesti, Darlington, Pa. Nancy Hile, Ambridge, Pa. Kia Cansler, New Brighton, Pa. Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the 2014-2015 new provider agreements listed. Roll call vote taken: Mr. Shober - Yes; Mrs. Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval, on behalf of Children and Youth Services, of the following provider agreements for the period July 1, 2014 through June 30, 2015. No additional county funds are required. PROVIDER AMOUNT Pyramid Health Care $7,500 Adelphoi Village 1,600,000 TOTAL $1,607,500 Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the provider agreements listed above. Roll call vote taken: Mr. Shober - Yes; Mrs. Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval, on behalf of Human Services, to enter into grant agreements with the Department of Housing and Urban Development (HUD) to provide housing and supportive services to homeless individuals and families in the amount of $485,581. The time period for these 12-month agreements will range from May 1, 2014 through January 1, 2015. No county funds are required. Moved by Mrs. Vaughan; seconded by Mr. Shober, approving to enter into an agreements with the Department of Housing and Urban Development (HUD). Roll call vote taken: Mr. Shober - Yes; Mrs. Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval of an addendum to the current agreement with NMS Labs of Willow Grove Pa., for Post Mortem Laboratory Services, to include the updated 2015 fee schedule. 226 MINUTE BO0K BOARD OF COMMISSIONERS WASHINGTON COUNTY, PENNSYLANIA IMR LIMITED E00718327LD Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the current agreement with NMS labs to include the updated 2015 fee schedule. Roll call vote taken: Mr. Shober - Yes; Mrs. Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval, on behalf of Information Technology, of a Microsoft Enterprise Agreement with CDW-G. This is a 36-month agreement at the cost of $148,303.44 each year. The total cost is shared by the General Fund, Health Center, Children and Youth Services, Domestic Relations, Behavioral Health and Development Services, Adult Probation, Child Care Information Services, Public Safety, Liquid Fuels, Drug Task Force, etc. Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the Microsoft Enterprise Agreement with DCW-G. Roll call vote taken: Mr. Shober - Yes; Mrs. Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval, on behalf of Public Safety, of an agreement with Atlantic Nitrogen Holdings, Inc. (Kyle Dick), Washington, Pa., for the purpose of storing public safety trucks at their facility located at 100 Hamilton Street, Washington, Pa. Total monthly cost is $1,500 to be paid from the Public Safety Operating Budget. This agreement will be effective December 3, 2014 through November 30, 2015, continuing year-to-year unless terminated with a 30-day written notice. Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the agreement with Atlantic Nitrogen Holdings, Inc. (Kyle Dick), Washington, Pa. Roll call vote taken: Mr. Shober - Yes; Mrs. Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval, on behalf of Court Automation, to ratify the purchase of remote connectivity video conferencing equipment from Audio Visual Innovations, Inc. of Broadview Heights, Ohio. The purchase is made via PA State Contract/COSTARS 3, and therefore does not require bidding. Total cost of the equipment is $20,127.00, and would provide replacement items for video conferencing equipment currently located in Judge Lucas' courtroom. The purchase would be made via capital funds. 227 BOARD OF COMMISSIONERS IMR LIMITED E00718327LD MINUTE BOOK WASHINGTON COUNTY, PENNSYLANIA Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the ratification of the purchase of remote connectivity video conferencing equipment from Audio Visual Innovations, Inc. Roll call vote taken: Mr. Shober - Yes; Mrs. Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. ANNOUNCEMENTS An executive session was held Wednesday, December 3, 2014, immediately following the agenda meeting to discuss personnel and litigation styled Boyd Clutter vs Washington County Health Center. The regularly scheduled Salary Board and Retirement Board meetings will be held immediately following today's meeting. SOLICITOR None. There being no further business, Chairman Maggi declared the meeting adjourned at approximately 10:21 a.m. THE FOREGOING MINUTES S MITTED FOR APPROVAL: 2014 ATTEST: a CHIEF CLERK 1 228 BOARD OF COMMISSIONERS IMR LIMITED E00718327LD MINUTE BOOK WASHINGTON COUNTY, PENNSYLANIA This page is blank. L7 1 11