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HomeMy WebLinkAboutCOMM - Meeting Minutes - 989 - 3-19-2015 - COMMISSIONERMINUTE BOARD OF COMMISSIONERS IMR LIMITED E00718327LD Minute No. 989 WASHINGTON COUNTY, PENNSYLANIA Washington County Commissioners Washington, Pennsylvania, March 19, 2015 The Washington County Commissioners met in regular session in the Public Meeting Room, Courthouse Square, Washington, Pa., with the following members being present: Commissioners Larry Maggi, Diana Irey Vaughan and Harlan G. Shober, Jr. Also being present: Pastor Randy Stateler, Glenn Street Free Methodist Church, Washington, Pa.; American Legion Post 613 representative and Veterans Affairs Director Barry Grimm; Director of Administration Scott Fergus; Solicitor J. Lynn DeHaven; Secretary Paula Jansante; Commissioner Administrative Assistants Joy Orndoff and Marie Trossman Planning Department representatives Abbey Rugola; Pennsylvania State Senator Camera Bartolotta; Pennsylvania State Representative Brandon Newman; Redevelopment Authority representative Nathan Voytek; Washington County Humane Society representative Laurelle Dicks; TRIPIL representatives Kathleen Kleinmann and Gerald Longstreth; Mayor of the City of Washington Brenda Davis; City of Washington Councilman Terry L. Faust; World War II Veteran Clarence Brockman and his daughter, Barbara Brockman; WJPA representative Jun Rhone; Observer -Reporter Publishing Co. representative Barbara Miller; and concerned citizen Frank Byrd. Mr. Maggi called the meeting to order at approximately 10:03 a.m. The Pastor Randy Stateler led the meeting with a prayer. Mr. Grimm led the Pledge of Allegiance. Mr. Maggi entertained a motion approving Minute No. 988 dated March 5, 2015. Moved by Mrs. Vaughan; seconded by Mr. Shober, approving Minute No. 988, as written. Roll call vote taken: Mr. Shober - Yes; Mrs. Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. SPECIAL ORDER OF BUSINESS On behalf of the Commissioners and the Redevelopment Authority of the County of Washington representative Nathan Voytek, a check was presented to Tri County Patriots of Independent Living (TRIPIL) in the amount of $500,000 as part of the Local Share Account (LSA) funds for the TRIPIL Headquarters Project. Executive Director of TRIPIL Kathleen Kleinmann thanked the Commissioners and the LSA Board for the funding for major renovations to the former YWCA building to house the TRIPIL offices, Southwestern PA Disability Services and Training Community Center. On behalf of the Commissioners and the Redevelopment Authority of the County of Washington representative Nathan Voytek, a check was presented to the City of Washington in the amount of $100,000 as part of the LSA funds for the Intermodal Transit Facility Phase II Project. Mayor Brenda Davis thanked the Board of Commissioners and the LSA Board for the funding for the interior build -out on the second level of the facility on East Chestnut Street. The funding will provide quality transportation services for Freedom Line in the County Share Ride Program. 290 MINUTE BOOK BOARD OF COMMISSIONERS WASHINGTON COUNTY, PENNSYLANIA IMR LIMITED E00718327LD On behalf of the Commissioners and the Redevelopment Authority of the County of Washington representative Nathan Voytek, a check was presented to the Washington Area Humane Society in the amount of $75,000 as part of the LSA funds for the Dog Door Replacement Project. General Manager Laurelle Dicks of the Washington Area Humane Society thanked the Board of Commissioners and the LSA Board for funding for the upgrade by providing 34 dog doors at their facility. Mrs. Vaughan read a certificate of congratulations presented to World War II veteran Clarence H. Brockman. Mr. Brockman, also referred to as Sir Clarence Brockman, was named Chevalier of the Legion of Honor for his individual contribution to the liberation of France during World War II and his exemplary service to our country. Mr. Brockman's daughter, Barbara, spoke on his behalf and stated that he was the fifth person ever to be named Chevalier of the Legion of Honor. (RECESS FOR PHOTOS) PUBLIC COMMENTS None OLD BUSINESS BID AWARDS Solicitor DeHaven recommended the Board, on behalf of the Planning Commission, to approve the bid contract for welding services, to Maccabee Industrial, Inc., Belle Vernon, Pa. at the hourly rate provided in their bid proposal. This work is to be done on a time and material basis. The contract will be effective DOA through March 31, 2016 with the option to renew for two additional one-year periods. This bid is being awarded to the lowest most responsive and responsible bidder meeting specifications. Inc. Moved by Mrs. Vaughan, seconded by Mr. Shober, approving the contract with Maccabee Industrial, Roll call vote taken: Mr. Shober - Yes; Mrs. Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanunously. BID CONTRACT EXTENSION Solicitor DeHaven recommended the Board, on behalf of the Coroner, authorize the extension for Forensic Pathologist services to Dr. Todd Luckasevic, Bridgeville, Pa. This contract extension is effective April 18, 2015 through April 17, 2018 with the option to extend for one three-year period by mutual consent of both parties. This extension is under the same terms and conditions of the current agreement. All costs will be paid from the Coroner's budget. 291 MINUTE BOARD OF COMMISSIONERS IMR LIMITED E00718327I n BOOK WASHINGTON COUNTY, PENNSYLANIA Moved by Mrs. Vaughan, seconded by Mr. Shober, approving the contract extension for Forensic Pathologist services. Roll call vote taken: Mr. Shober - Yes; Mrs. Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. Solicitor DeHaven recommended the Board approve the extension of our contract with EnviroScience, Inc., Stow, Ohio for diagnostics and repairs of County owned dams. The contract extension is effective through April 20, 2016 and all work is to be done on a time and material basis. This extension is in accordance with the original bid and recommended by the Planning and Purchasing Department. Moved by Mrs. Vaughan, seconded by Mr. Shober, approving the contract extension with EnviroScience, Inc. Roll call vote taken: Mr. Shober - Yes; Mrs. Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. Solicitor DeHaven recommended the Board, on behalf of Information Technology, approve the extension of our service agreement with ASCC, Cranberry Township, Pa. for video surveillance, access control and intercom services. The contract extension is effective through April 30, 2016 and costs are not to exceed $30,000. This extension is in accordance with the original bid and all costs will be paid from the IT operating budget. Moved by Mrs. Vaughan, seconded by Mr. Shober, approving the contract extension with ASCC. Roll call vote taken: Mr. Shober - Yes; Mrs. Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. NEW BUSINESS Chief Clerk presented to the Board for their consideration and approval, on behalf of the Planning Commission, of a memorandum of understanding with the PA Resource Council for the 2015 calendar year to conduct a Waste Tire Collection. The PA Resource Council will obtain grant funds and administer the grant. The County will provide a collection site, advertise the event, provide volunteers and forward all payments received to Keep Pennsylvania Beautiful for grant and contract administration. Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the memorandum of understanding with PA Resource Council. Roll call vote taken: Mr. Shober - Yes; Mrs. Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. 292 MINUTE BOOK BOARD OF COMMISSIONERS IMR LIMITED E00718327LD WASHINGTON COUNTY, PENNSYLANIA Chief Clerk presented to the Board for their consideration and approval, on behalf of the Planning Commission, of a change order with Clearwater Construction in the amount of $39,794.36 as recommended by PADOT for additional access road repairs associated with the Mingo#10 bridge replacement. The revised contract amount is $915,740.18 paid 100% state Act 26. No additional county funds are required. Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the change order with Clearwater Construction. Roll call vote taken: Mr. Shober - Yes; Mrs. Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval, on behalf of Finance, of a project modification for the Victims of Crime Act grant with the Pennsylvania Commission on Crime and Delinquency. This modification is due to personnel changes and the funding amount remains the same. Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the project modification for the Victims of Crime Act grant. Roll call vote taken: Mr. Shober - Yes; Mrs. Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval, on behalf of Finance, of a project modification for the Victims of Juvenile Offenders grant with the Pennsylvania Commission on Crime and Delinquency. This modification is due to personnel changes and the funding amount remains the same. Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the project modification for the Victims of Juvenile Offenders grant. Roll call vote taken: Mr. Shober - Yes; Mrs. Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval, on behalf of Finance, of a project modification for the Rights and Services for Victims of Crime Act grant with the Pennsylvania Commission on Crime and Delinquency. This modification is due to personnel changes and the funding amount remains the same. 293 BOARD OF COMMISSIONERS IMR LIMITED E00718327LD MINUTE BOOK WASHINGTON COUNTY, PENNSYLANIA Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the project modification for the Rights and Services for Victims of Crime Act grant. Roll call vote taken: Mr. Shober - Yes; Mrs. Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval, on behalf of Child Care Information Services, of the 2014-2015 provider service agreements with the list of following providers. Sheree Ross, Aliquippa, Pa. Brenda Fields, Washington, Pa. Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the 2014-2015 new provider agreements listed. Roll call vote taken: Mr. Shober - Yes; Mrs. Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval, on behalf of Children & Youth Services, of a provider agreement with Community Action Southwest for the provision of Team Dad support services for the period July 1, 2014 through June 30, 2015. The contract authorization amount is $6,666.68. No additional county funds are required. Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the agreement with Community Action Southwest. Roll call vote taken: Mr. Shober - Yes; Mrs. Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously Chief Clerk presented to the Board for their consideration and approval, on behalf of Children & Youth Services, of a provider agreement with Cambria County Commissioners for the placement of one CYS child in the Cambria County Emergency Shelter for the period July 1, 2014 through June 30, 2015. The contract authorization amount is 310,000. No additional county funds are required. Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the agreement with Cambria County Commissioners. Roll call vote taken: Mr. Shober - Yes; Mrs. Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously Chief Clerk presented to the Board for their consideration and approval, on behalf of Children & Youth Services, of a purchase of service agreement addendum with Twin Pines Family Services, LLC to 294 BOARD OF COMMISSIONERS IMR LIMITED E00718327LD MINUTE BOOK WASHINGTON COUNTY, PENNSYLANIA provide foster care placement services for the period of July 1, 2014 through June 30, 2015. The contract authorization amount will increase from $50,000 to $100,000. No additional county funds are required. Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the addendum with Twin Pines Family Services, LLC. Roll call vote taken: Mr. Shober - Yes; Mrs. Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval, on behalf of the Correctional Facility, to authorize advertising for RFP's for pharmacy services. In addition, approval is requested for a month -to -month extension of the current bid contract with Curtis Pharmacy Long Term Care Services, Washington, Pa. No additional county funds are required. Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the advertising for pharmacy services and the extension of the bid contract agreement with Curtis Pharmacy Long Term Care Services. Roll call vote taken: Mr. Shober - Yes; Mrs. Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval, on behalf of the Health Center, of advertising for proposals (RFP's) including engineering services for the Health Center's Canopy project. Moved by Mrs. Vaughan; seconded by Mr. Shober, approving advertising for the Health Center's Canopy project. Roll call vote taken: Mr. Shober - Yes; Mrs. Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval, on behalf of Information Technology, of a service renewal agreement with Kronos in the amount of $31,373.59 for the maintenance and support of the hardware and software for the Kronos Workforce Timekeeper. This agreement is effective through June 29, 2016. All costs will be charged to the I.T. budget. Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the service renewal agreement with Kronos. Roll call vote taken: Mr. Shober - Yes; Mrs. Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously 295 1 MINUTE BOOK BOARD OF COMMISSIONERS WASHINGTON COUNTY, PENNSYLANIA [MR LIMITED E007183271-1) ANNOUNCEMENTS An executive session was held at 10 a.m. on Wednesday, March 18, 2015, following the agenda meeting to discuss real estate and personnel. The regularly scheduled Salary Board meeting will be held immediately following today's meeting. SOLICITOR None There being no further business, Chairman Maggi declared the meeting adjourned at approximately 10:34 a.m. THE FOREGOING MINUTES S MITTED FOR APPROVAL: / . 2015 ATTEST: /I u CHIEF CLERK 296 MINUTE BOOK BOARD OF COMMISSIONERS IMR LIMITED E00718327LD This page is blank. WASHINGTON COUNTY, PENNSYLANIA 1