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Home My WebLink AboutCOMM - Meeting Minutes - PB 6-19-13 - 6-19-2013 - PRISON BOARDMINUTE BOOK 473 PRISON BOARD WASHINGTON COUNTY, PENNSYLVANIA Washington County Prison Board Washington, Pa., June 19, 2013 z E The meeting of the Washington County Prison Board was held in the Washington County Correctional Facility, 100 West Cherry Avenue, Washington, Pennsylvania, with the following members being present: Commissioners Larry Maggi, Diana Vaughan and Harlan Shober; Deputy Controller Joshua Hatfield; and Sheriff Samuel Romano. Also 0 present: Warden John Temas; Major Donald Waugh; District Attorney Gene Vittone; Solicitor Mary Lyn Drewitz; Ir 51 Director of Administration Scott Fergus; Human Resources Director Chuck Nicholls; Chief Clerk Mary Helicke; a Administrative Assistant Joyce Thornburg; Administrative Assistants Joy Orndoff and Marie Trossman; and WJPA representative Jim Jefferson and Observer Reporter representative Barbara Miller. • Chairman Maggi called the meeting to order at approximately 11:30 a.m. Chairman Maggi asked if there were any corrections, additions or omissions to Minute No. PB 5-15-13, each member having received a copy. It by Mrs. Vaughan by Mr. Shober that Minute No. PB 5-15-13 be approved as written. was moved and seconded The motion was carried unanimously with the Board signifying their approval by stating "Aye". PUBLIC COMMENTS None. WARDEN'S REPORT Warden Temas presented the following information to the Board: Income from other units for the maintenance of prisoners for Mav 2013 Administrative Fee $2,480.37 Social Security 600.00 Monthly Sub Total 3,080.37 Year-to-date Grand Total $15,123.17 Program Fees and Room and Board Income for May 2013 Billed Collected Work Release $10,063.00 $10,681.00 Weekenders $1,630.00 $1,630.00 Turned over to Clerk of Courts (minus) -0- Adjustments made to billings (minus) -0- Monthly Sub Total $11,693.00 $12,311.00 Year-to-date Grand Total $48,863.59 $49,522.59 Status of prisoners confined at the end of May 2013 Males Females Total Full time 57 5 62 Work release 24 4 28 Weekend prisoners 8 4 12 Unsentenced prisoners awaiting sentencing and/or trial 184 45 229 Total Prisoners 273 58 331 Males Females Total Examinations performed by the physician 63 10 73 New commitments 7 • Repeat patients 66 Medical Transports performed by the Sheriff 15 474 MINUTE BOOK PRISON BOARD WASHINGTON COUNTY, PENNSYLVANIA 11 Warden Temas recommended to the Board to enter into a renewal agreement with the PA District Attorneys Institute (PDAI) for the maintenance and continuance of the PA Statewide Automated Victim Information & Notification (SAVIN) program. The program was provided to the Correctional Facility through PCCD (PA Commission on Crime & Delinquency) grant funds for the purposes of victim notification. The SAVIN program automatically notifies a victim 24/7 of an offender's escape, subsequent apprehension, date of release, work release, etc. PCCD will pay 50% of the maintenance and service fees for 2013. Washington County's share for 2013 is approximately $3,156.57 This agreement is effective January 1, 2013 through December 31, 2013, and it is anticipated that this contract will be renewed for 2014 and subsequent years. A new renewal contract will be issued yearly with a change on the maintenance fee page. This agreement for the Correctional Facility is contingent upon approval at the Board of Commissioners meeting to be held June 20, 2013, Minute No. 951. Warden Temas recommended to the Board to approve the Training for Trainers program to increase the amount of trainers that are currently in the facility. The training focuses on direct supervision and interpersonal communication within the facility. Instructor shall provide an invoice requesting payment for the following fees at the completion of the training: On -site fee, travel/preparation, per diem and incidentals, mileage and lodging, for total not to exceed $3,600.15. Warden Temas recommended to the Board to approve internal affairs training performed by CSI Investigation Risk Management. The training will author and provide direction in a new internal affairs policy for the Correctional Facility, will provide training to staff in regards to how to complete an internal affairs investigation and will provide assistance in the authoring of a jail code of ethics for employees. The time invested in this project would be approximately 16 hours to tour the facility which includes travel time,16 hours devoted to training as well as an additional 50 hours dedicated to research and authorizing proposed internal affairs directive and code of ethics. The total cost for this training is $8,500.00. Warden Temas recommended to the Board to approve the creation of an Honor Guard. Captain King, a former Marine Corp drill instructor, has volunteered to lead 11 correctional officer volunteers in this effort. The Honor Guard will attend and serve for fallen law enforcement officers and other civil servants. They will also attend other public ceremonies upon request on a volunteer basis. There will be a cost of approximately $5,000.00 for equipment and uniforms. This amount will come from budgeted funds, proceeds from the commissary and grants. It is also requested that the volunteers for the Honor Guard be paid for their training, estimated to be approximately two hours per officer. When the Honor Guard attends events of any kind this would be on a volunteer basis and no cost to the County. If all is approved, the Honor Guard has been invited to participate in the Wounded Warrior Ceremony on August 4, 2013. Commissioner Maggi commented that there are monies available from outside agencies to aid in the set-up an Honor Guard. It was moved by Mrs. Vaughan and seconded by Mr. Shober, to approve the Warden's Report. The motion was carried unanimously with the Board signifying their approval by stating "Aye". BILLS Mr. Hatfield presented to the Board for their consideration and approval the bills dated June 19, 2013, in the . amount of $86,218.19. Moved by Mr. Hatfield and seconded by Mr. Romano to approve the bills dated June 19, 2013. The motion carried unanimously with the Board signifying their approval by stating "Aye". (See list of bills attached hereto and made a part hereof.) 475 MINUTE BOOK PRISON BOARD WASHINGTON COUNTY, PENNSYLVANIA OLD BUSINESS None. Chairman Maggi called an executive session as 11:43 a.m. to discuss a litigation matter. Chairman Maggi reconvened the meeting at 11:58 a.m. following the executive session. NEW BUSINESS Warden Temas recommended to the Board to approve the creation of a part time medical records secretary, due to Act 22. Extensive medical history files have to be maintained. This position would be 19-1/2 hours per week. Warden Temas recommended to the board to increase the part-time licensed practical nurse pool by three with no increase in the current amount of hours. This will reduce the amount of overtime hours by full time staff and will reduce the average number of hours worked by the current part time staff. The above items are contingent upon approval at the Salary Board meeting to be held Thursday, June 20, 2013. Moved by Mrs. Vaughan and seconded by Mr. Romano to approve the creation of a part time medical records secretary. The motion carried unanimously with the Board signifying their approval by stating "Aye". There being no further business, Chairman Maggi declared the meeting adjourned at approximately 12:05 p.m. THE FOREGOING MINUTES SUBMITTED FOR APPROVAL: (oUST S 2013 ATTESJ�'�6CRE I<ZY� 0 0