Loading...
HomeMy WebLinkAboutCOMM - Meeting Minutes - 1005 - 12-17-2015 - COMMISSIONER461 MINUTE BO0K 1 1 BOARD OF COMMISSIONERS WASHINGTON COUNTY, PENNSYLANIA IMR LIMITED E00718327LD Minute No. 1005 Washington County Commissioners Washington, Pennsylvania, December 17, 2015 The Washington County Commissioners met in regular session in the Public Meeting Room, Courthouse Square, Washington, Pa., with the following members being present: Commissioners Larry Maggi, Diana Irey Vaughan and Harlan G. Shober. Also being present: The Rev. Don Coleman, Canonsburg Presbyterian Church, Canonsburg, Pa.; Veterans Affairs Director and American Legion Post 613 representative Barry Grimm; Solicitor J. Lynn DeHaven; Director of Administration Scott Fergus; Chief Clerk Mary Helicke; Administrative Assistant Joyce Thornburg; Commissioner Administrative Assistants Joy Omdoff, Marie Trossman and Randi Marodi; State Senator Camera Bartolotta; Clerk of Courts Barbara Gibbs, Laurel and Leah Ziemba; Planning Department representative Abbey Rugola; Sheriff Sam Romano; Chamber of Commerce Director Jeff Kotula; Children & Youth Services Director Kimberly Rogers; CCIS representatives Tracy Holsopple and Grace Archibald; Register of Wills Director Mary Jo Poknis; Clerk of Courts representatives Kristin Marcy, Linda Babko; Montour Trails representative Ned Williams; Monongahela Valley Hospital representative Sara Schumacher; Donora Council representatives Denny Gutierrez and Gilbert Szakel Jr.; Tripil representative Joann Nagy; City of Monongahela representative Ken Kulak; WJPA representative Jim Jefferson; Observer -Reporter Publishing Co. representative Barbara Miller; and concerned citizen Frank Byrd. Mr. Maggi called the meeting to order at approximately 10 a.m. The Rev. Don Coleman led the meeting with a prayer. Mr. Grimm led the Pledge of Allegiance. Mr. Maggi entertained a motion approving Minute No. 1004 dated December 3, 2015. Moved by Mrs. Vaughan; seconded by Mr. Shober, approving Minute No. 1004, as written. Roll call vote taken: Mr. Shober - Yes; Mrs. Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. SPECIAL ORDER OF BUSINESS Mrs. Vaughan read a retirement plague for Clerk of Courts Barbara Gibbs. The Commissioners thanked Ms. Gibbs for 54 years of dedicated service. Mr. Maggi stated that Ms. Gibbs' office is one of the most efficient and well -run office in the state. Ms. Gibbs stated she totally enjoyed her tenure here and was elected eight times and is the longest, continuous serving official in the county. She was also a two-time recipient of the Washington County Bar Association's Liberty Bell Award, 1987 and 2015 Along with thanking her staff, Ms. Gibbs thanked her solicitor, Mr. Posner, who has been with her for over 32 years. Miss Gibbs' daughter Laurel Ziemba, thanked the staff for supporting her mom through the years. 462 MINUTE BOOK BOARD OF COMMISSIONERS WASHINGTON COUNTY, PENNSYLANIA IMR LIMITED E00718327LD PUBLIC COMMENT Monongahela Valley Hospital vice president of fund development Sara Schumacher thanked the Commissioners and the Local Share Account committee members for their check which enables the hospital to offset the cost of five ultra sound machines. Donora Council representative Gilbert Szakal, spoke to Mr. Kotula and Ms. Bartolotta about Community College of Allegheny County extending their education services to Donora. He stated this is a perfect opportunity for the town. He also stated he had spoken to Mr. Shober about connecting Washington and Donora via public transportation. Donora representative Denny Gutierrez wanted to thank Senator Bartolotta and Mr. Kotula for speaking to him and to reiterate trying to get money to extend Community College of Allegheny College to Donora. TRIPIL board member Michael Melmire thanked the Local Share Account committee and the Commissioners for supporting the YWCA renovation project in the amount of $400,000. Architect for TRIPIL and councilman for Monongahela Ken Kulak also thanked the Commissioners for helping further their mission and all of the viable projects that are presented to the Local Share Account Committee. Montour Trail representative Ned Williams thanked the Commissioners and Local Share Account Committee in helping steer funds throughout the County. Commissioner Maggi if there There being asked were additional public comments. no additional public comments, Commissioner Maggi asked the Chief Clerk to present Item D. under New Business regarding the Local Share Projects: Chief Clerk respectfully requests the Commissioners approve the projects as recommended by the Local Share Committee for referral to the Redevelopment Authority of Washington County for the purpose of submitting Single Applications to the Department of Community and Economic Development for funding grants in accordance with the Pennsylvania Race Horse Development and Gaming Act. The applications will include reasonable administrative costs charged by the Redevelopment Authority. 540 Front Street Demolition Project East Bethlehem Township City of Monongahela Accessible Boat Launch City of Monongahela Proj ect Dague Road Bridge Repair Project Centerville Borough Intergenerational Sports Arena The LeMoyne Center Jefferson Twp. Municipal Bldg. Revitalization Jefferson Township Project Monongahela Facade Grant Program City of Monongahela Disability Services Training Tri-County Patriots for Independent HeadquartersDevelopment & YWCA Living (TRIPIL) Veteran's Residential Facility Washington City Mission City of Washington Streetscape Phase III City of Washington 2016 Washington County Marketing Initiative Washington County Chamber of Commerce Alta Vista Spec Building Middle Monongahela Industrial Development Assoc. Former Brockway Glass Redevelopment Project Canton Township 463 MINUTE BO0K 1 1 BOARD OF COMMISSIONERS WASHINGTON COUNTY, PENNSYL.ANIA IMR LIMITED E00718327LD Starpointe Business Park Phase 1-C Earthwork & Infrastructure Technology Drive Reconstruction Main Street Loan Program Trinity Area School District/Intermediate Unit #1 Community Fab Lab 2015 Dye Testing Phase II Project Allenport Borough (Stroall Acres) Sewer Line Replacement Project Besco Area Act 537 Plan CSO Elimination & Valley Street Separation Project Donora Sewer Rehabilitation Project Interceptor Grouting and Repair Project McKean and Fallowfield Interceptor Improvements along with Storm Sewer Separation Study Mt. Pleasant Authority On -Lot Wildcat Sewer Survey Sanitary Sewer System Pipe Rehabilitation Project Sewer Separation Project West Bethlehem Township CCTV Program SR88 Waterline Replacement Project Twin Bridge Waterline Replacement Project Water Main Replacement Design Countywide Home Rehabilitation and Washington County Access Projects Home Ownership Center of Washington County Medical Imaging Equipment Enhancement Safety Improvements Union Valley Watershed Phase I Washington County Council on Economic Develop. California Borough Washington County Council on Economic Develop. Trinity Area School District Pigeon Creek Sanitary Authority Allenport Borough East Bethlehem Township McDonald Sewage Authority Donora Borough Peters Creek Sanitary Authority Charleroi Borough Mt. Pleasant Township Municipal Authority Mid Mon Valley Water Pollution Control Authority Municipal Authority of the City of Monongahela Marianna -West Bethlehem Joint Sewer Authority Tri-County Joint Municipal Authority Water System Authority of the Borough of Charleroi Marianna Borough Redevelopment Authority of the County of Washington Community Action Southwest Monongahela Valley Hospital Pathways of Southwestern Pennsylvania, Inc. Union Township Moved by Mrs. Vaughan, seconded by Mr. Shober, approving the projects as recommended by the Local Share Committee for referral to the Redevelopment Authority of the County of Washington. Roll call vote taken: Mr. Shober - Yes; Mrs. Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. MA MINUTE BOOK BOARD OF COMMISSIONERS WASHINGTON COUNTY, PENNSYLANIA IMR LIMITED E00718327LD OLD BUSINESS BID AWARDS Solicitor DeHaven recommended the Board, on behalf of the Purchasing Department, approve the bid contract for the furnishing and delivering of produce for the Washington County Health Center and the Correctional Facility with Albano's, Washington, Pa. based on the per unit cost of $2.00 above the daily Pittsburgh Wholesale Fruit & Vegetable report. This agreement will be effective January 1, 2016 through December 31, 2018. The contract authorization amount is approximately $31,000 per year. This bid is being awarded to the lowest most responsive and responsible bidder meeting specifications. This bid contract was approved in the Prison Board meeting Minute No. PB-12-16-15. Moved by Mrs. Vaughan, seconded by Mr. Shober, approving the contract with Albano's. Roll call vote taken: Mr. Shober - Yes; Mrs. Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. Solicitor DeHaven recommended the Board, on behalf of the Purchasing Department, approve the bid contract for briefs and underpads for the Washington County Health Center and the Correctional Facility with Twin Med, LLC, Santa Fe Springs, CA. This agreement will be effective January 1, 2016 through December 31, 2016, with the option to extend for one additional year. The contract authorization amount is approximately $193,000 annually. This bid is being awarded to the lowest most responsive and responsible bidder meeting specifications. Moved by Mrs. Vaughan, seconded by Mr. Shober, approving the contract with Twin Med, LLC. Roll call vote taken: Mr. Shober - Yes; Mrs. Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. Solicitor DeHaven recommended the Board, on behalf of the Purchasing Department, approve the bid contract for lumber and building materials with 84 Lumber Company, Eighty Four, Pa. based upon their per unit cost and percentage discount off the manufacturer's list price. This agreement will be effective January 1, 2016 through December 31, 2016, with the option to renew for three additional six-month periods. The contract authorization amount is approximately $35,000 per year. This bid is being awarded to the lowest most responsive and responsible bidder meeting specifications. Moved by Mrs. Vaughan, seconded by Mr. Shober, approving the contract with 84 Lumber Company. Roll call vote taken: Mr. Shober - Yes; Mrs. Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. 465 MINUTE BOOK BOARD OF COMMISSIONERS WASHINGTON COUNTY, PENNSYLANIA IMR LIMITED E1316649LD 1 I I_ Solicitor DeHaven recommended the Board, on behalf of the Purchasing Department, approve the bid contract for drug test kits with Redwood Toxicology Laboratory, Inc., Santa Rosa, Calif. and Nobile Medical, Brookfield, Wis. based upon their per unit costs. This agreement will be effective January 1, 2016 through December 31, 2016, with the option to renew for two additional one-year periods. The contract authorization amount is approximately $15,000 per year and will be paid from their operating budget. This bid is being awarded to the lowest most responsive and responsible bidder meeting specifications. Moved by Mrs. Vaughan, seconded by Mr. Shober, approving the contract with Redwood Toxicology Laboratory, Inc. and Nobile Medical. Roll call vote taken: Mr. Shober - Yes; Mrs. Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. NEW BUSINESS Chief Clerk presented to the Board for their consideration and approval of the following board reappointments: Washington County Authority: John Rheel and Alan Velicky Behavioral Health and Developmental Services: Michael K. Pecosh, Dr. Jennifer Ripepi, Nelson Solow, Emily Stavovy and appointment of Marie J. Ripepi. Children & Youth Services: Kathleen Mancinelli, Donald Hearn, Kristin Wissinger and Donna Nardine. Conservation District: Larry Maggi, Robert Lusk and appointment of Jose Taracido. Farmland Preservation: Mac Carter and Heike Mills Washington Housing Authority: Roger Waters Washington County Industrial Development Authority: Joe Trifaro Planning Commission: Chris Wheat Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the above board reappointments. Roll call vote taken: Mr. Shober - Yes; Mrs. Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval, of an amendment to the lease agreement between the County of Washington and Great Lakes Energy Partners, LLC, predecessor in title to Range Resources — Appalachia, LLC, recorded instrument No. 200330493. This lease was also modified on February 2, 2012 but not recorded. The new modification corrects and amends the acreage from 2,411.4419 acres to 2,418.68565 acres and provides consideration for the additional acreage. MINUTE BOOK BOARD OF COMMISSIONERS IMR LIMITED E1316649LD WASHINGTON COUNTY, PENNSYLANIA Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the amendment to the lease agreement with Great Lakes Energy Partners, LLC Roll call vote taken: Mr. Shober - Yes; Mrs. Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval, on behalf of the Coroner, of the following rate increase. • Pathologists/under contract $1,150 per autopsy (previous $950) • Typist/under contract $75 per report (previous $60) • Typist/under contract $225 per autopsy (previous $200) • Deputy Coroners/under contract $225 per investigation (previous $200) • Removal services $225 per removal (previous $200) Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the rate increase for the listed services. Roll call vote taken: Mr. Shober - Yes; Mrs. Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval, on behalf of the Planning Commission, of two division orders with Range Resources as follows: Amended 48H unit for a decimal interest of 0.07293230 to cover all wells drilled within the boundaries of unit 48 — 53 in Hopewell Township and amended Harmon Creek D unit 33H for a decimal interest of 0.00154013 which changed the unit size from 681.9582 acres to 655.4211 acres. Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the division orders with Range Resources. Roll call vote taken: Mr. Shober - Yes; Mrs. Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval, on behalf of the Planning Commission, to submit a grant request to the Pennsylvania Department of Transportation for multi -modal funding to upgrade the trolley platform and wiring associated with the fairgrounds entrance upgrade. The design is phased for the entrance and bridge replacement as Phase I and the trolley improvements as Phase II. The grant amount is $840,000 with a $360,000 cash match and will be paid through the Fair Gas Lease Funds and trolley in -kind. No additional county funds are required. AM MINUTE BOOK 1 1 BOARD OF COMMISSIONERS WASHINGTON COUNTY, PENNSYLANIA [MR LIMITED E00718327LD Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the grant with the Pennsylvania Department of Transportation. Roll call vote taken: Mr. Shober - Yes; Mrs. Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval, on behalf of Finance, of the renewal of the County's property and casualty insurance for 2016 at the following rates: 2015 2016 % Increase Commercial Package $470,526 $466,924 -0.77% Health Center $ 27,782 $ 27,608 -0.63% County Airport $ 4,837 $ 5,805 20.01% Employee Dishonesty $ 6,727 $ 4,682 -30.40% Umbrella Coverage $ 34,249 $ 34,538 0.84% Public Officials $108,177 $109,444 1.17% TOTAL $652,298 $649,001 Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the property and casualty insurance rates for 2016. Roll call vote taken: Mr. Shober — Yes; Mrs. Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval, on behalf of Finance, of a renewal of the annual contract for the County workers' compensation program with Safety National. This agreement will be effective January 1, 2016 through December 31, 2016. The contract authorization amount is $293,917. Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the contract with Safety National. Roll call vote taken: Mr. Shober— Yes; Mrs. Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval, on behalf of Human Resources, of a renewal of the annual contract for retirees over age 65 with Highmark Freedom PPO Blue. This agreement will be effective January 1, 2016 through December 31, 2016. The rates will remain the same as 2015. Ewe,* MINUTE BOOK BOARD OF COMMISSIONERS WASHINGTON COUNTY, PENNSYLAN1A ]MR LIMITED E00718327LD Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the contract with Highmark Freedom PPO Blue. Roll call vote taken: Mr. Shober — Yes; Mrs. Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval, on behalf of Human Resources, of a renewal of the annual contract for dental coverage with United Concordia. This agreement will be effective January 1, 2016 through December 31, 2016. The rates will remain the same as 2015. Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the contract with United Concordia. Roll call vote taken: Mr. Shober — Yes; Mrs. Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval, on behalf of Human Resources of a renewal of the annual contract with Washington Health System Employee Assistance Program. This agreement will be effective January 1, 2016 through December 31, 2016. The rates will remain the same as 2015 at $18.84/employee. Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the contract with Washington Health System Employee Assistance Program. Roll call vote taken: Mr. Shober — Yes; Mrs. Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval, on behalf of Human Resources of a renewal of the annual contract with Wells Fargo to be the broker of record for medical/prescriptions, dental, vision, life/AD&D and long term disability. This agreement will be effective January 1, 2016 through December 31, 2016. The rates will remain the same as 2015. Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the contract with Wells Fargo. Roll call vote taken: Mr. Shober — Yes; Mrs. Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval, on behalf of Human Resources, of a renewal of the annual contract with Colonial Supplemental Insurance. This agreement will be effective January 1, 2016 through December 31, 2016. The rates will remain the same as 2015. 1 1 MINUTE BOOK BOARD OF COMMISSIONERS WASHINGTON COUNTY, PENNSYLANIA IMR LIMITED E00718327LD Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the contract with Colonial Supplemental Insurance. Roll call vote taken: Mr. Shober — Yes; Mrs. Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval, on behalf of Human Resources, of a renewal of the annual contract with INSERVCO for worker's compensation claims administrative services. This agreement will be effective January 1, 2016 through December 31, 2016. Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the contract with INSERVCO. Roll call vote taken: Mr. Shober — Yes; Mrs. Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval, on behalf of Human Resources' of a renewal of the annual contract with TASC flexible spending with the following fee increase: • Per participant fee of $3.77 per month (previously $3.69) • One time annual renewal fee of $577.00 (previously $565.00) Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the contract with TASC. Roll call vote taken: Mr. Shober — Yes; Mrs. Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval, on behalf of Human Resources, of the continuance of employee benefit for participating and completing the employee wellness profile for 2016 at the rate of $100 per participating employee and $25 per participating spouse. Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the employee benefit for participation in the 2016 employee wellness program. Roll call vote taken: Mr. Shober — Yes; Mrs. Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. 470 MINUTE BOOK BOARD OF COMMISSIONERS WASHINGTON COUNTY, PENNSYLANIA IMR LIMITED E00718327LD Chief Clerk presented to the Board for their consideration and approval, on behalf of Human Resources, of a renewal of the annual contract with Sun Life for life insurance and CIGNA for long term disability at the following rates effective January 1, 2016 through December 31, 2016: • Life Insurance (Sun Life) Basic Term Life — to remain the same as 2015 at .152/$1000 of benefit. Accidental Death & Dismemberment — to remain the same as 2015 at a rate of $0.02/$1000 of benefit. • Long Term Disability (CIGNA) —to remain the same as 2015 at $0.22/$100 of covered payroll. Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the contract with Sun Life and CIGNA. Roll call vote taken: Mr. Shober — Yes; Mrs. Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval, on behalf of Human Resources of a renewal of the contract for drug and alcohol testing for after hour services in the hospital emergency room. This agreement will be effective January 1, 2016 through December 31, 2016. The contract rates will increase/decrease as follows: Minimum charge of $85.00 (previously $110.00) to be assessed if the collector has been called in to the emergency department to perform services and the donor has left the ED prior to providing specimen(s). Fee for each UDS collection performed — increase from $20.00 to $35.00 If a donor refuses to provide a specimen for UDS collection, the response fee will decrease from $110.00 to $85.00 and a UDS collection charge will increase from $20.00 to $35.00. If a donor refuses to provide an initial breath sample or follow-up breath sample for confirmatory testing, the response fee will decrease from $110.00 to $85.00 and an EBT collection charge will stay the same at $30.00. Response fee for the collector called in to provide specimen collection services: $85.00 for 1-5 donors OR $60.00 for 6-10 donors OR $35.00 for more than 10 donors who present for testing Fee was previously $110.00 Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the contract for drug and alcohol testing for after hour services in the hospital emergency room. Roll call vote taken: Mr. Shober — Yes; Mrs. Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval, on behalf of Child Care Information Services, of the new 2015-2016 provider service agreements with the list of following providers: 471 MINUTE BOOK I1 1 I BOARD OF COMMISSIONERS WASHINGTON COUNTY, PENNSYLANIA IMR LIMITED E00718327LD Joanne's Child Care, Conway, Pa. Chelsea Hunter, Beaver Falls, Pa. Sean Boehm, Canonsburg, Pa. Moved by Mr. Shober; seconded by Mr. Maggi, approving the new provider agreements listed. Roll call vote taken: Mr. Shober - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval, on behalf of Human Services, of a provider agreement with Catholic Charities for the provision of counseling services. This agreement will be effective July 1, 2015 through June 30, 2016. The contract authorization amount is $13,600 and no additional county funds are required. Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the agreement addendum with Catholic Charities. Roll call vote taken: Mr. Shober - Yes; Mrs. Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval, on behalf of Children & Youth Services, of a purchase of service agreement with B. Tennile Newsome -Boyles, Esquire to represent Children & Youth Services in juvenile court. This agreement will be effective July 1, 2015 through June 30, 2016. The contract authorization amount is $50/hour. No additional county funds are required. Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the agreement with B. Tennile Newsome -Boyles, Esquire. Roll call vote taken: Mr. Shober - Yes; Mrs. Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval, on behalf of Children & Youth Services, of a purchase of service agreement with Rene Colbert, Esquire to represent Children & Youth Services in juvenile court. This agreement will be effective July 1, 2015 through June 30, 2016. The contract authorization amount is $50/hour. No additional county funds are required. Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the agreement with Rene Colbert, Esquire. Roll call vote taken: Mr. Shober - Yes; Mrs. Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. 472 MINUTE BOOK BOARD OF COMMISSIONERS WASHINGTON COUNTY, PENNSYLANIA IMR LIMITED E00718327LD Chief Clerk presented to the Board for their consideration and approval, on behalf of Purchasing, for Building and Grounds and the Washington County Health Center, to authorize the advertising of requests for proposals for a water treatment program and equipment for Washington County. Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the advertising for a water treatment program and equipment. Roll call vote taken: Mr. Shober - Yes; Mrs. Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval, on behalf of Purchasing, of an updated price list with Recall Total Information Management, for record storage for all county departments through November 30, 2016. The contract authorization amount is $18,000 per year and is in accordance with the current service agreement. Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the updated price list with Recall Total Information Management. Roll call vote taken: Mr. Shober - Yes; Mrs. Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval, on behalf of Purchasing, of an agreement with Washington Physician Hospital Organization, Inc., including the 2016 price list for the provision of healthcare services for medical services to the inmates at the Washington County Correctional Facility, outpatient hospital visits and outpatient specialist care. This contract will be effective January 1, 2016 through December 31, 2016 at a yearly cost of $80,220 for onsite primary care with all outpatient services being paid on a fee for service, based on current Medicare rates with a $9,000 fixed monthly fee from which Washington Physicians Hospital Organization will pay all claims. This agreement was approved in the Prison Board meeting Minute No. PB 12-16-15. Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the agreement with Washington Physician Hospital Organization, Inc. Roll call vote taken: Mr. Shober — Yes; Mrs. Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval, on behalf of Purchasing, of an addendum to an existing support agreement with eDocs Technologies LLC, Pittsburgh, Pa. which will have a remaining balance of $6,000 that will be paid from the general fund. Noted for the record that the eDocs Technologies LLC contract for the Controller's Office as presented on September 3, 2015, Minute No. 998. MINUTE 473 BOARD OF COMMISSIONERS IMR LIMITED E00718327LD 1 WASHINGTON COUNTY, PENNSYLANIA This agreement will be effective date of acceptance through December 31, 2016, with a year-to-year extension option thereafter. The project will be paid for with record improvement funds and no additional county funds are required. All other terms and conditions of the current agreement will remain the same. Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the agreement with: eDocs. Roll call vote taken: Mr. Shober — Yes; Mrs. Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval, on behalf of Public Safety, of the renewal of the annual service agreement with SynergIT to provide level 3 (senior engineering) support for HP blades, servers, and SAN systems located in our 911 center. This agreement will be effective January 1, 2016 through December 31, 2016. The contract authorization amount will not exceed $50,000. The cost is based on 8.5 hours pre -scheduled services only (3-4 days per month). Services outside this scope of work would require written approval from Washington County and would be billed separately. Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the agreement with SynergIT. Roll call vote taken: Mr. Shober — Yes; Mrs. Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval, on behalf of the Washington County Health Center, of the purchase of medical related furniture/equipment. This purchase will be made via bid contract #012115-1MS and therefore does not require bidding. The authorization cost is $22,329.66 and will be funded through the health center operating budget. Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the purchase of medical related furniture / equipment. Roll call vote taken: Mr. Shober — Yes; Mrs. Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval, on behalf of Adult Probation, of a purchase of one cell phone with text messaging through AT & T for the new hire in Adult Probation. The monthly service cost will be $39.99/month which will be paid from their operating budget. This purchase is being made from the PA State contract and does not require bidding. 474 MINUTE BOOK BOARD OF COMMISSIONERS WASHINGTON COUNTY, PENNSYLANIA IMR LIMITED E00718327LD Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the purchase of one cell phone for Adult Probation. Roll call vote taken: Mr. Shober — Yes; Mrs. Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval, on behalf of Finance, of the annual supplemental appropriation. Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the annual supplemental appropriation. Roll call vote taken: Mr. Shober — Yes; Mrs. Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval, on behalf of the Redevelopment Authority of the proposed amendments and revision to the Community Development Block Grant Program, which are part of the County's consolidated action plan. Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the above resolution. Roll call vote taken: Mr. Shober — Yes; Mrs. Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval, on behalf of Finance, of a tax levy and appropriation resolution fixing the tax rate for the year 2016 at 22.85 mills for general purposes and 2.05 for debt purposes and appropriation specific sums estimated to be required for specific purposes of county government for 2016. Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the 2016 budget. Roll call vote taken: Mr. Shober — Yes; Mrs. Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. ANNOUNCEMENTS An executive session was held at 10 a.m. Wednesday, December 16, 2015, following the agenda meeting to discuss personnel and real estate. The regularly scheduled salary board meeting will be held immediately following today's meeting. All county offices will be closed Friday, December 25, 2015 in observance of Christmas and Friday, January 1, 2016 in observance of New Year's Day. The Reorganizational Salary Board meeting of the Washington County Commissioners will be held at 2:00 p.m. Monday, January 4, 2016. 1 1 475 MINUTE BOOK BOARD OF COMMISSIONERS WASHINGTON COUNTY, PENNSYLAN1A IMR LIMITED E00718327LD SOLICITOR None. There being no further business, Chairman Maggi declared the meeting adjourned at approximately 11:04 a.m. 1 THE FOREGOING MINUTES ITTED FOR APPROVAL: 2016 ATTEST: CHIEF CLERK 476 MINUTE BOOK BOARD OF COMMISSIONERS WASHINGTON COUNTY, PENNSYLANIA IMR LIMITED E00718327LD This page is blank. F� 1