HomeMy WebLinkAboutCOMM - Meeting Minutes - PB 9-14-16 - 9-14-2016 - PRISON BOARD111
MINUTE BOOK
PRISON BOARD WASHINGTON COUNTY, PENNSYLANIA
]MR LIMITED E1316649LD
Minute No. PB 9-14-16
Washington County Prison Board
Washington, Pennsylvania, September 14, 2016
The meeting of the Washington County Prison Board was held at the Washington County
Correctional Facility, 100 West Cherry Avenue, Washington, Pennsylvania, with the following
members being present: Commissioners Larry Maggi; Diana Irey Vaughan and Harlan G. Shober, Jr.;
Controller Michael Namie; Sheriff Samuel Romano; District Attorney Eugene Vittone and Judge John
DiSalle. Also present were: Warden Edward Strawn; Deputy Warden of Operations Donald Waugh;
Solicitor Lynn DeHaven; Director of Administration Scott Fergus; Human Resources Director
Kathleen Bali; First Assistant District Attorney Dennis Paluso; Paralegal Megan Galloway; Chief
Clerk Cindy Griffin; Executive Secretaries Joy Orndoff; Marie Trossman and Randi Marodi;
Administrative Assistant Joyce Thornburg; Herald -Standard representative Steve Ferris; and
Observer -Reporter representative Barbara Miller.
Mr. Maggi called the meeting to order at approximately 11:30 a.m.
Mr. Maggi asked if there were any corrections, additions or omissions to Minute No.
PB 8-17-16, each member having received a copy.
It was moved by Mr. Namie and seconded by Mrs. Vaughan that Minute No. PB 8-17-16 be
approved. The motion was carried unanimously with the Board signifying their approval by stating
„Aye„
PUBLIC COMMENTS
None.
WARDEN'S REPORT
Warden Strawn presented the following information to the Board:
Income from other units for the maintenance of prisoners for August 2016
Administrative Fee $5,046.58
Social Security $1,200.00
Tylenol
Monthly sub -total $6.246.58
Year-to-date grand total $164,330.36
Program Fees and Room and Board Income for August 2016
Billed
Collected
Work release
$9,947.96
$10,208.96
Weekenders
$450.00
$450.00
Turned over to Clerk of Courts (minus)
-0-
-0-
Adjustments made to billings (minus)
-0-
-0-
Monthly sub -total
$10,397.96
$10,658.96
Year-to-date grand total
$83,889.64
$83,177.64
Status of prisoners confined at the end of August 2016
Males
Females Total
Full time
75
11
86
Work release
27
6
33
Weekend prisoners
1
2
3
Unsentenced prisoners awaiting sentencing and/or trial
177
46
223
Total prisoners
280
65
345
Males Females
Total
Examinations performed by the physician
40
24
64
New commitments
3
Repeat patients 61
Medical transports performed by the Sheriff 25
Contracted Housing Fee/Month $0.00
Year-to-date grand total $0.00
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MINUTE BOOK
PRISON BOARD
IMR LIMITED E1316649LD
WASHINGTON COUNTY, PENNSYLANIA
Warden Strawn recommended to the Board to award the bid for the repairs of kitchen and
laundry equipment as follows:
(a) Lambert Commercial Sales. Monongahela PA
Section I - General repairs - Kitchen Equipment
$70.00/hour (M-F, 8-5) - $105.00/hour (M-F, weekends, 5-8), 10% discount
from manufactured list price.
(b) Suner Laundry Equipment. Pittsburgh PA 15283
Section II - General repairs - Laundry Equipment
$75.00/hour (M-F, 8-5) - $75.00/hour (M-F, weekends, 5-8)
All work will be done on a time and material, as needed basis. This bid is awarded to the lowest
most responsive and responsible bidder meeting all requirements. This contract will be effective
from the date of agreement through March 31, 2017, with the option to extend for two one-year
periods by mutual agreement of all parties.
Warden Strawn recommended to the Board to enter into an agreement with Dar Pro
Solutions for the purpose of removing used cooking oil from the correctional facility. There is no
cost to the county and the agreement will begin on September 1, 2017 through August 31, 2020,
with automatic renewal for additional 12-month periods, unless cancelled in writing by either
party.
Warden Strawn recommended to the Board to approve the following purchase from PA State
Contract/Costars, which does not require bidding: the purchase of one 40-gallon tilting kettle and
one ice maker for the dietary area, at a total cost of $26,184.00. The requested items would be
purchased via Costars 36. These items will replace aged dietary equipment that has been removed
from service. The proposed vendor for this purchase is Curran Taylor, Inc., of Canonsburg, PA. This
purchase has been reviewed and recommended for approval by the Capital Committee.
The above bid award, agreement and purchase were previously approved by the Board of
Commissioners at a meeting held on September 1, 2016, Minute No. 1021.
Warden Strawn addressed a letter received from the Pennsylvania Department of
Corrections that was distributed to the Board regarding preliminary findings of the facility's Title
37, Chapter 95 inspection. He stated that the facility was inspected, as they are every two years,
and that he wanted to make the Board aware of the letter. [The letter dated August 15, 2016, stated
that "No concerns requiring a plan of action were identified during this inspection."]
Warden Strawn recommended to the Board to promote Captain William C. Cramer to the
vacant Major position. He stated that Captain Cramer has been with the facility for eight years.
Warden Strawn recommended to the Board to hire Mary Fleming as a part time licensed
practical nurse.
It was moved by Mr. Shober and seconded by Mr. Romano that the Warden's Report be
approved. The motion was carried unanimously with the Board signifying their approval by stating
„Aye„
As a supplemental item to the Warden's Report, Warden Strawn recommended to the Board
to approve the termination of employment of Officer Adam Smith.
It was moved by Mrs. Vaughan and seconded by Mr. Namie that the supplemental item to
Warden's Report be approved. The motion was carried unanimously with the Board signifying
their approval by stating "Aye".
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MINUTE BOOK
PRISON BOARD WASHINGTON COUNTY, PENNSYLANIA
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BILLS
Mr. Namie presented to the Board for their consideration and approval the bills dated
September 14, 2016, in the amount of $102,582.77.
It was moved by Mr. Namie and seconded by Mrs. Vaughan to approve the bills dated
September 14, 2016. The motion was carried unanimously with the Board signifying their approval
by stating "Aye". (See list of bills attached hereto and made a part hereof.)
OLD BUSINESS
None
NEW BUSINESS
Mr. Shober thanked Warden Strawn and his team regarding no findings on the review done
by the Pennsylvania Department of Corrections. Mrs. Vaughan asked if we would be receiving
another certificate of compliance. Warden Strawn responded that the certificates of compliance are
no longer distributed.
Mr. Maggi called an executive session at approximately 11:37 a.m. to discuss personnel
matters.
Mr. Maggi reconvened the meeting at approximately 11:51 a.m. following the executive
session.
There being no further business, Chairman Maggi declared the meeting adjourned at
approximately 11:52 a.m.
THE FOREGOING MINUTES SUBMITTED FOR APPROVAL:
2016
ATTEST: v�J
L- SECRETARY
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