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Home My WebLink AboutCOMM - Meeting Minutes - PB 1-18-17 - 1-18-2017 - PRISON BOARD125 MINUTE BOOK PRISON BOARD WASHINGTON COUNTY, PENNSYLANIA IMR LIMITED E1316649[_D Minute No. PB 1-18-17 Washington County Prison Board Washington, Pennsylvania, January 18, 2017 The meeting of the Washington County Prison Board was held in the 7th floor conference room, Courthouse Square, Washington, Pennsylvania, with the following members being present: Commissioners Larry Maggi and Diana Irey Vaughan; Controller Michael Namie; Sheriff Samuel Romano; and Judge John DiSalle; absent were Commissioner Harland G. Shober, Jr. and District Attorney Eugene Vittone. Also present were: Warden Ed Strawn; Solicitor Lynn DeHaven; Human Resources Director Kathleen Bali; Chief Clerk Cindy Griffin; and Secretary Paula Jansante. Mr. Maggi called the meeting to order at approximately 11:30 a.m. Mr. Maggi asked if there were any corrections, additions or omissions to Minute No. PB 12-14-16, dated December 14, 2016, each member having received a copy. Mr. Namie noted for the record there was a revision to the PB 12-14-16 minutes under facility population on the Warden's Report. Warden Strawn expressed to Mr. Namie that the figures were incorrect in the report that was submitted at the last meeting due to a software change. Correctional facility staff took numbers from the old software where people were no longer being entered. Mr. Namie stated that he will correct the minutes to reflect the change. It was moved by Mrs. Vaughan and seconded by Mr. Namie that Minute No. PB 12-14-16 be approved based on the above correction. The motion was carried unanimously with the Board signifying their approval by stating "Aye". PUBLIC COMMENTS None. WARDEN'S REPORT Warden Strawn presented the following information to the Board: Income from other units for the maintenance of prisoners for December 2016 Administrative Fee $2,305.82 Social Security $4,000.00 Tylenol $1,558.37 Monthly sub -total $7.864.19 Year-to-date grand total $188,587.32 Program Fees and Room and Board Income for December 2016 Billed Collected Work release $9,594.00 $9,585.00 Weekenders $1,000.00 $1,000.00 Turned over to Clerk of Courts (minus) -0- -0- Adjustments made to billings (minus) -0- -0- Monthly sub -total $10,594.00 $10,585.00 Year-to-date grand total $125,067.79 $123,798.79 Status of prisoners confined at the end of October 2016 Males Females Total Full time Work release 113 30 21 134 5 35 Weekend prisoners 3 1 4 Unsentenced prisoners awaiting sentencing and/or trial 177 39 216 Total prisoners 323 66 389 Males Females Total Examinations performed by the physician 26 20 46 New commitments 4 Repeat patients 42 Medical transports performed by the Sheriff 24 Contracted Housing Fee/Month $0.00 Year-to-date grand total $0.00 126 MINUTE BOOK PRISON BOARD IMR LIMITED E1316649LD WASHINGTON COUNTY, PENNSYLANIA Warden Strawn recommended to the Board to award the bid for fire alarm inspections and repairs to the SimplexGrinnell LP of Cranberry Township, PA., the lowest most responsive and responsible bidder meeting requirements. The total cost for the inspections is approximately $30,000 for all county owned buildings for the initial three-year term of the contact. The repairs are performed as needed based on time and materials. If approved, this contract will be effective January 1, 2017 through December 31, 2017, with option to extend for one additional three-year period. [This bid award was previously approved at the Board of Commissioners meeting held January 5, 2017, Minute No. 1029.] Warden Strawn recommended to the Board to award the bid for laundry supplies for the correctional facility and the health center to the following vendors based on the per unit costs submitted in their bids: Gurtler Industries of South Holland, IL Ecolab Inc. of St. Paul, MN Jack Frye Sales & Service of Monongahela, PA If approved, this contract will be effective January 1, 2017 through December 31, 2017, with the option to extend through December 31, 2018, at a total yearly cost of approximately $30,000. This bid is being awarded to the lowest most responsive and responsible bidders meeting the specifications. [This bid award was previously approved at the Board of Commissioners meeting held January 5, 2017, Minute No. 1029.] Warden Strawn recommended to the Board to award the bid for the linen supplies for the correctional facility and the health center to the following vendors based on the per unit costs submitted in their bids: Calderon Textiles LLC of Indianapolis, IN Harbor Linen of Cherry Hill, NJ Medline Industries Holding LP of Sugarland, TX Cromwell Textile LLC of Cromwell, CT Tabb Textiles Co., Inc. of Opelika, AL Standard Textile Co., Inc. of Cincinnati, OH Victory Supply, Inc. of Mount Pleasant, TN If approved, this contract will be effective January 1, 2017 through December 31, 2017, with the option to extend through December 31, 2018, at a total yearly cost of approximately $50,000. This bid is being awarded to the lowest most responsive and responsible bidders meeting the specifications. Purchasing also requests to rebid items that were not able to be awarded as vendors did not meet specifications. [This bid award was previously approved at the Board of Commissioners meeting held January 5, 2017, Minute No. 1029.] Warden Strawn recommended to the Board to promote Wendy Harris to Captain at the Washington County Correctional Facility, due to a recent retirement. Warden Strawn recommended to the Board to hire the following as part time correctional officers: Billy Vickers Daniel Frey Sean Thomas David E. Miller, Jr. Nia Chilensky Danny Kosek Mr. Maggi inquired if Danny Kosek was a previous employee of the correctional facility. Warden Strawn responded that Mr. Kosek did previously work at the facility but left to take a job in 1 1 the oil and gas industry. 127 1 1 1 PRISON BOARD IMR LIMITED E1316649LD MINUTE BOOK WASHINGTON COUNTY, PENNSYLANIA It was moved by Mrs. Vaughan and seconded by Mr. Romano to approve the Warden's Report. The motion was carried unanimously with the Board signifying their approval by stating „Aye" BILLS Mr. Namie presented to the Board for their consideration and approval the bills dated January 18, 2017, in the amount of $141,793.57. It was moved by Mr. Namie and seconded by Mr. Romano to approve the bills dated January 18, 2017. The motion was carried unanimously with the Board signifying their approval by stating "Aye". (See list of bills attached hereto and made a part hereof.) OLD BUSINESS None. NEW BUSINESS None. There being no further business, Chairman Maggi declared the meeting adjourned at approximately 11:36 a.m. THE FOREGOING MINUTES SUBMITTED FOR APPROVAL: 2017 �_ SECRETARY MINUTE BOOK PRISON BOARD IMR LIMITED E1316649LD This page is blank. WASHINGTON COUNTY, PENNSYLANIA