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Home My WebLink AboutCOMM - Meeting Minutes - PB 6-20-18 - 6-20-2018 - PRISON BOARD173 MINUTE BOOK PRISON BOARD WASHINGTON COUNTY, PENNSYLANIA IMR LIMITED E1316649LD Minute No. PB 6-20-18 June 20, 2018 The meeting of the Washington County Prison Board was held in the Washington County Correctional Facility,100 West Cherry Avenue, Washington, Pennsylvania, with the following members being present: Commissioners Diana Irey Vaughan and Harlan G. Shober, Jr.; Judge John DiSalle; Deputy Controller Cathy Sams; and Sheriff Sam Romano. Absent from the meeting were Commissioner Larry Maggi; and District Attorney Gene Vittone. Also present: Warden Ed Strawn; Director of Administration Scott Fergus; Solicitor J. Lynn DeHaven; Finance Director Joshua Hatfield; First Assistant District Attorney Dennis Paluso; Human Resources Acting Director Andrea Johnston; Chief Clerk Cindy Griffin; Deputy Warden of Operations Don Waugh; Administrative Assistant Joyce Thornburg; Executive Secretaries Joy Orndoff, Marie Trossman and Randi Marodi; summer intern Kimber Ross; and Observer -Reporter representative Barbara Miller. Mrs. Vaughan called the meeting to order at approximately 11:30 a.m. Mrs. Vaughan asked if there were any corrections, additions or omissions to Minute No. PB 6-6-18, dated June 6, 2018, each member having received a copy. It was moved by Mr. Romano and seconded by Mrs. Sams that Minute No. PB 6-6-18, be approved. The motion was carried unanimously with the Board signifying their approval by stating 'Aye". PUBLIC COMMENTS None. WARDEN'S REPORT Warden Strawn presented the following information to the Board: Income from Other Units for the Maintenance of Inmates for Mav 2018 Administrative Fee $22,675.88 Social Security -0- Inmate Maintenance -0- Monthly sub -total $22,675.88 Year-to-date grand total $68,596.14 Program Fees and Room and Board Income for May 2018 Billed Collected Work Release Inmates $15,523.00 $15,169.00 Weekend Inmates $850.00 $850.00 Turned Over to Clerk of Courts (minus) -0- -0- Adjustments Made to Billings (minus) -0- -0- Monthly sub -total $16,373.00 $16,019.00 Year-to-date grand total $64,720.00 $65,587.00 Status of Inmates Confined at the End of May 2018 Male Female Total Full time 57 19 76 Work Release 39 1 40 Weekend Inmates 3 0 3 Unsentenced Inmates Awaiting Sentencing and/or Trial 235 40 275 Total Inmates 334 60 394 Male Female Total Examinations Performed by the Physician 48 18 66 New Commitments 6 Repeat Patients 60 Medical Transports Performed by the Sheriff 48 Contracted Housing Fee/Month $0.00 Year-to-date grand total $0.00 Warden Strawn recommended to the Board, on behalf of the Washington County Correctional Facility, to award the bid for law enforcement uniforms to North Eastern Uniforms & Eg Inc., Pittsburgh, PA. This contract will be effective from the date of approval through May 31, 2019, with the option to extend year to year. This contract is being awarded to the lowest most responsive and 174 MINUTE BOOK PRISON BOARD IMR LIMITED E1316649LD WASHINGTON COUNTY, PENNSYLANIA responsible bidder meeting the specifications. This is contingent upon approval of the Board of Commissioners' meeting to be held June 21, 2018, Minute No. 1063. Warden Strawn recommended to the Board, on behalf of the Washington County Correctional Facility, to award the bid for kitchen and housekeeping supplies to the following vendors: AGF, McKees Rocks, PA Allegheny Supply, Duncansville, PA A-Z Janitorial Services, Washington, PA Jack Frye Sales & Service, Clairton, PA Janitor Supply, Smock, PA Trimark/SS Kemp, Pittsburgh, PA These contracts will be effective July 1, 2018 through August 31, 2019. This bid is being awarded to the lowest most responsive and responsible bidder meeting specifications. This is contingent upon approval of the Board of Commissioners' meeting to be held June 21, 2018, Minute No. 1063. Warden Strawn recommended to the Board, on behalf of the Washington County Correctional Facility, to authorize the advertising for bids for insulated serving cars/food serving trays. The current equipment is approximately 22 years old and in need of replacement. The estimated cost is $35,000, from Capital Funds. Warden Strawn recommended to the Board to approve the recommendation to promote Adam Leech to Captain, due to the promotion of Major David Codington. Adam has been with the facility for five years. It was moved by Mr. Shober and seconded by Mr. Romano, approving the promotion as stated above. The motion was carried unanimously with the Board signifying their approval by stating "Aye" BILLS Mrs. Sams presented to the Board for their consideration and approval of the bills dated June 20, 2018, in the amount of $149,005.42. It was moved by Mrs. Sams and seconded by Mr. Shober, approving the bills dated June 20, 2018. The motion was carried unanimously with the Board signifying their approval by stating "Aye". (See list of bills attached hereto and made a part hereof.) OLD BUSINESS None. NEW BUSINESS Mrs. Vaughan called an executive session at approximately 11:38. Mr. DeHaven clarified that this executive session was with regard to the case filed by Wendy J. Harris (Wendy J. Harris v City of Washington et al., in the Court of Common Pleas 2018-2782). Mrs. Vaughan reconvened the meeting at approximately 11:43 a.m. following the executive session. Major David Codington entered the meeting and Mrs. Vaughan congratulated him regarding his promotion to Major. She then presented him with his badge. Major Codington thanked everyone for this recognition. He stated he has been with the facility for 6-1/2 years while working his hardest to earn his way up. Major Codington stated he would continue to do the best job he can. Warden Strawn stated he has earned this. There being no further business, Mrs. Vaughan declared the meeting adjourned at approximately 11:45 a.m. THE FOREGOING MINUTES SUBMITTED FOR APPROVAL: 2018 ATTEST:r li; _?'�Z'✓' ! SECRETARY C 1