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HomeMy WebLinkAboutCOMM - Meeting Minutes - 1064 - 7-19-2018 - COMMISSIONER1137 1 1 1 MINUTE BOOK BOARD OF COMMISSIONERS WASHINGTON COUNTY, PENNSYLANIA Minute No. 1064 Washington County Commissioners Washington, Pennsylvania, July 19, 2018 The Washington County Commissioners met in regular session in the Public Meeting Room, Courthouse Square, Washington, Pa., with the following members being present: Commissioners Larry Maggi, Diana Irey Vaughan and Harlan G. Shober, Jr. Also being present Pastor Fran Skariot, Cokeburg Presbyterian Church, Cokeburg, Pa.; Disabled American Veterans Post 123 representative Richard Warco; Solicitor J. Lynn DeHaven; Director of Administration Scott Fergus; Chief Clerk Cynthia B. Griffin; Administrative Assistant Joyce Thornburg; Executive Secretaries Joy Orridoff, Marie Trossman and Randi Marodi; Planning Department representative Gracie Abel; Controller Mike Namie; Finance Director Josh Hatfield; Human Resources Director Andrea Johnston; Judge Gary Gilman; Court Administrator Patrick Grimm; District Attorney Eugene Vittone and representatives Leslie Ridge and Holhe Zavallo; Adult Probation Director Jon Ridge and officers Heather Testa, Nathan Seraly, Brian Penderville, Jordan Sweany, Kyle Kohlbacher, Randy Jackson and Erik Parks; Juvenile Probation Officers Amanda Gallagher, Jason Kozar, Kylie Garner, Jon Gould and Christina Munshower; Observer -Reporter Publishing Co. representative Barbara Miller; WJPA representatives Bruce Sakalik and Jacob I nizner and concerned citizens Thomas Lonich, Patrick Griffith, Rachel Trossman, Jeff Kotula, Michelle Kotula, Malley Kotula, Maeve Kotula, Ben Kremer, Dave Kremer and Leann Howell. Mr. Maggi called the meeting to order at approximately 10 a.m. Pastor Skariot led the meeting with a prayer. Mr. Warco led the Pledge of Allegiance. Mr. Maggi entertained a motion approving Minute No. 1063 dated June 21, 2018. Moved by Mrs. Vaughan; seconded by Mr. Shober, approving Minute No. 1063, as written. Roll call vote taken: Mr. Shober Yes; Mrs. Vaughan — Yes; Mr. Maggi — Yes. Motion carried unanuously. SPECIAL ORDER OF BUSINESS Mrs. Vaughan read a proclamation declaring July 15 through 21, 2018, as Pretrial, Probation and Parole Officers Week. Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the proclamation Roll call vote taken: Mr. Shober — Yes; Mrs. Vaughan — Yes; Mr. Maggi — Yes. Motion carried unanimously. Judge Gilman and Jon Ridge, Chief Probation Officer, accepted the proclamation and thanked the Commissioners for the recognition. 1138 MINUTE BOOK BOARD OF COMMISSIONERS WASHINGTON COUNTY, PENNSYLANIA Certificates of recognition were presented to Maeve Kotula and Benjamin Kremer. Both were recognized for placing first in their grade in the state level of the Americanism essay contest sponsored by the West Alexander American Legion Auxiliary Post 656. Both Ms. Kotula and Mr. Kremer read their essays to the public. (RECESS FOR PHOTOS PUBLIC COMMENTS Disabled American Veteran of Post 123 representative Richard Warco thanked the Commissioners for purchasing flags for the grave sites for our veterans. OLD BUSINESS BID AWARD Solicitor DeHaven recommended the Board, on behalf of the Purchasing Department and Planning Commission, award the bid contract for the Pigeon Creek Bridge #3 to Maccabee Industrial Inc., Belle Vernon, Pa. The total cost is $455,412 and will be paid with Act 13 unrestricted funds. This bid is being awarded to the lowest most responsive and responsible bidder meeting specifications. Inc. Moved by Mrs. Vaughan, seconded by Mr. Shober, approving the contract with Maccabee Industrial, Roll call vote taken: Mr. Shober — Yes; Mrs. Vaughan — Yes; Mr. Maggi — Yes. Motion carried unanimously. Solicitor DeHaven recommended the Board, on behalf of the Purchasing Department and Planning Commission award the bid contract for the Raccoon Bridge #11 to Metzinger Cement, Inc., Pittsburgh, Pa. The total cost is $295,167.58 and will be paid with Act 13 unrestricted funds. This bid is being awarded to the lowest most responsive and responsible bidder meeting specifications. Inc Moved by Mrs. Vaughan, seconded by Mr. Shober, approving the contract with Metzinger Cement, Roll call vote taken: Mr. Shober — Yes; Mrs. Vaughan — Yes; Mr. Maggi — Yes. Motion carried unanimously. Solicitor DeHaven recommended the Board, on behalf of the Purchasing Department and the correctional facility, award the bid contract for food delivery carts/trays to Fountain Products, Bethel Park, Pa. The total cost is $32,404 and will be paid with capital funds. This bid is being awarded to the lowest most responsive and responsible bidder meeting specifications. This agreement for the correctional facility was previously approved by the Prison Board on July 18, 2018, Minute No. PB 7-18-18. 1139 d J I MINUTE BOOK BOARD OF COMMISSIONERS WASHINGTON COUNTY, PENNSYLANIA Moved by Mrs. Vaughan, seconded by Mr. Shober, approving the contract with Fountain Products. Roll call vote taken: Mr. Shober — Yes; Mrs. Vaughan — Yes; Mr. Maggi — Yes. Motion carried unanimously. Solicitor DeHaven recommended the Board, on behalf of the Purchasing Department and the Planning Commission, award the bid contract for the Burgettstown Bridge painting project to Amari Painting & Lining, LLC, Meadowlands, Pa. The total cost is $364,000 for bid alternate B and will be paid from both Panhandle gas lease and Greenways funds. This bid is being awarded to the lowest most responsive and responsible bidder meeting specifications. Moved by Mrs. Vaughan, seconded by Mr. Shober, approving the contract with Amari Painting & Lining, LLC. Roll call vote taken: Mr. Shober — Yes; Mrs. Vaughan — Yes; Mr. Maggi — Yes. Motion carried unanimously. BID REJECTION Solicitor DeHaven recommended the Board approve, on behalf of the Purchasing Department and correctional facility, the rejection of all bids for nursing services. Moved by Mrs. Vaughan, seconded by Mr. Shober, approving the bid rejection for nursing services. Roll call vote taken: Mr. Shober — Yes; Mrs. Vaughan — Yes; Mr. Maggi — Yes. Motion carried unanimously. BID CONTRACT EXTENSIONS Solicitor DeHaven recommended the Board, on behalf of the Purchasing Department and Information Technology, approve the extension of our current contract for data and telephone wiring based on a time and material and as needed basis with North Star Communications, Inc., Cecil, Pa. This contract extension will be effective through June 30, 2019, under the same terms and conditions as the original contract. Moved by Mrs. Vaughan, seconded by Mr. Shober, approving the contract extension with North Star Communications, Inc. Roll call vote taken: Mr. Shober — Yes; Mrs. Vaughan — Yes; Mr. Maggi — Yes. Motion carried unanimously. 1140 MINUTE BOOK BOARD OF COMMISSIONERS WASHINGTON COUNTY, PENNSYLANIA CHANGE ORDERS Solicitor DeHaven recommended the Board, on behalf of the Conservation District, approve the following change orders with Fleeher Contracting, LLC, Cecil, Pa., (general trades), Merit Electric, Inc., and D&G Mechanical, (HVAC) as follows: Fleeher Contracting • Change Order #52 in the amount of $1,036.80 for two lite kits to two doors on the USDA side of the building. This willincrease the amount of their current contract to $1,571,798.01. Merit Electric • Change Order #3 Extend boxes at exterior wall due to added insulation - $413.38 • Change Order #4 — Changes to lighting in the USDA storage room second floor - $4,517.85 • Change Order #5 — Add recessed downlights in added hallways and storage rooms - $2,871.57 • Change Order #6 — HVAC discrepancy on single phase and three phase wiring - $5,096.28 • Change Order #7 — additional disconnects, breakers and power poles as per the USDA demands - $4,034.04 • Change Order #8 — dumbwaiter pit equipment - $1,538.46 • Change Order #9 — flag pole and front sign fixtures - $3,179.61 This will increase the amount of their current contract to $187,077.57 D&G Mechanical • Change Oder #1 — Provision of a dedicated cooling unit for the 85 sq. ft. IT room - $3,429.98 is accepted. This will increase the amount of their current contract to $153,339.98. Moved by Mrs. Vaughan, seconded by Mr. Shober, approving the change orders with Fleeher Contracting, LLC., Merit Electric and D&G Mechanical. Roll call vote taken: Mr. Shober — Yes; Mrs. Vaughan — Yes; Mr. Maggi — Yes. Motion carried unanimously. Solicitor DeHaven recommended the Board, on behalf of the Redevelopment Authority, approve the following change order with DiMarco Construction for water runoff materials. This will increase the amount of their current general trades contract to $2,644,500. • Change Order #2 — Rip Rap for water runoff Estimated cost is $6,500. Moved by Mrs. Vaughan, seconded by Mr. Shober, approving the change order with DiMarco Construction. Roll call vote taken: Mr. Shober — Yes; Mrs. Vaughan — Yes; Mr. Maggi — Yes. Motion carried unanimously. NEW BUSINESS Chief Clerk presented to the Board for their consideration and approval, on behalf of the Redevelopment Authority, to adopt a resolution approving the plan amendment to the Local Share Account 1141 J 1 1 MINUTE BOOK BOARD OF COMMISSIONERS WASHINGTON COUNTY, PENNSYLANIA (LSA) program grant provided by the Department of Community and Economic Development (DCED) for the rehabilitation of the Cokeburg Reservoir Dam project. Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the resolution. Roll call vote taken: Mr. Shober — Yes; Mrs. Vaughan — Yes; Mr. Maggi — Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval, on behalf of Public Safety, to approve and ratify the cost of training and all travel related fees, within the rules of the County's travel policy, for an employee to attend the Avtec radio console training on July 16-20, 2018 in Lexington, S.C. The cost is approximately $1,800, and all fees will be charged to Public Safety's budget. Moved by Mrs. Vaughan; seconded by Mr. Shober, approving travel to Lexington, S.C. Roll call vote taken: Mr. Shober — Yes; Mrs. Vaughan — Yes; Mr. Maggi — Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval of the following reappointments: Southwest Corner Workforce: John Lackovic, Darla Openbrier, Stephanie Paluda, and Dave Rogers; Redevelopment Authority: Jean Watson; and Tourism: Jim Lyle, Marcia Minor -Opp and the appointment of Jodi Noble. Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the above board reappointments. Roll call vote taken: Mr. Shober — Yes; Mrs. Vaughan — Yes; Mr. Maggi — Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval, on behalf of the Planning Commission, of a change order with Independent Enterprises in the amount of $37,468.87, for underruns and overruns to close out the project. Costs have been approved by PADOT and will be paid 90% federal, 5% state and 4% county liquid fuels. Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the change order with Independent Enterprises. Roll call vote taken: Mr. Shober — Yes; Mrs. Vaughan — Yes; and Mr. Maggi — Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval, on behalf of Finance and Adult Probation, of a renewal grant application with the Pennsylvania Department of Transportation for the 1142 MINUTE BOOK BOARD OF COMMISSIONERS WASHINGTON COUNTY, PENNSYLANIA DUI Treatment Court Program, and approve a resolution authorizing the Finance Director to sign the grant on behalf of the County. The renewal grant application is in the amount of $74,332.00 and will be for the period of October 1, 2018 through September 30, 2019. Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the grant application for the DUI Treatment Court Program. Roll call vote taken: Mr. Shober — Yes; Mrs. Vaughan — Yes; and Mr. Maggi — Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval, on behalf of Finance, of a grant application with the Pennsylvania Department of Transportation for the District 12 Community Traffic Safety Project, and approve a project director authorization form authorizing the Finance Director as the main contact for the grant and approve a resolution authorizing the Finance Director to sign the grant on behalf of the County. The grant application is in the amount of $314,584.72 and will be for the period of October 1, 2018 through September 30, 2020. Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the grant application for the District 12 Community Traffic Safety Project. Roll call vote taken: Mr. Shober — Yes; Mrs. Vaughan — Yes; and Mr. Maggi — Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval, on behalf of Child Care Information Services, to ratify the 2017-2018 provider service agreement with Grace D. Carter of Aliquippa, Pa. Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the 2017-2018 new provider agreement. Roll call vote taken: Mr. Shober — Yes; Mrs. Vaughan — Yes; Mr. Maggi — Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval, on behalf of Human Services, of a grant allocation agreement with the Pennsylvania Department of Human Services for the Medical Assistance Transportation Program (MATP) for the period of July 1, 2018 through June 30, 2019. The contract authorization amount is $2,520,167. Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the agreement with the Pennsylvania Department of Human Services. Roll call vote taken: Mr. Shober — Yes; Mrs. Vaughan — Yes; Mr. Maggi — Yes. Motion carried unanimously. 1143 j 1 MINUTE BOOK BOARD OF COMMISSIONERS WASHINGTON COUNTY, PENNSYLANIA Chief Clerk presented to the Board for their consideration and approval, on behalf of Human Services, to enter into an agreement with the Washington County Transportation Authority for management of the MATP program. This agreement will be effective July 1, 2018 through June 30, 2019. The contract authorization amount is $2,520,167 and no additional county funds are required. Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the agreement with the Washington County Transportation Authority. Roll call vote taken: Mr. Shober — Yes; Mrs. Vaughan — Yes; Mr. Maggi — Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval, on behalf of Human Services, of the following provider agreements to provide homeless assistance services for the period of July 1, 2018 through June 30, 2019. No additional county funds are required. PROVIDER AMOUNT Connect, Inc. Emergency Shelter Services $ 93,700 Domestic Violence Services of Southwestern PA Bridge Hou ing for Domestic Violence Victims 6,400 Emergency Shelter Sen4ces 13,480 Blueprints Rental Assistance 48,900 TOTAL 1 Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the listed provider agreements. Roll call vote taken: Mr. Shober — Yes; Mrs. Vaughan — Yes; Mr. Maggi — Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval, on behalf of Behavioral Health and Developmental Services, of a provider agreement addendum with Pathways of Southwestern Pennsylvania, Inc. to add Community Habilitation Licensed Day Habilitation with Transportation for the period of July 1, 2017 through June 30, 2018. The contract authorization amount will remain the same and no additional county funds are required. Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the provider agreement addendum with Pathways of Southwestern Pennsylvania, Inc. Roll call vote taken: Mr. Shober — Yes; Mrs. Vaughan — Yes; Mr. Maggi — Yes. Motion carried unanimously. 1144 MINUTE BOOK BOARD OF COMMISSIONERS WASHINGTON COUNTY, PENNSYLANIA Chief Clerk presented to the Board for their consideration and approval, on behalf of Behavioral Health and Developmental Services, of provider agreements with the list of the following providers. These agreements will be effective July 1, 2018 through June 30, 2019. No additional county funds are required. PROVIDER AMOUNT ACHIEVA $145,000 Allegheny HealthChoices, Inc. $25,000 AMI, Inc. 30,000 Aging Services of Washington County 27,000 Diversified Human Services, Inc. 15,000 Global Wordsmiths 1,500 JG Early Intervention Specialist 145,000 Frank C. Roney, Jr., Esquire 22,500 The Early Learning Institute 45,000 The Western PA School for the Deaf 20,000 TOTAL 477.500 Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the provider agreements listed. Roll call vote taken: Mr. Shober — Yes; Mrs. Vaughan — Yes; Mr. Maggi — Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval, on behalf of Behavioral Health and Developmental Services, of a purchase of service agreement addendum with Susquehanna Software, Inc. for the period of July 1, 2018 through June 30, 2019. The quarterly maintenance fee will increase from $600 to $650 and no additional county funds are required. Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the addendum with Susquehanna Software, Inc. Roll call vote taken: Mr. Shober — Yes; Mrs. Vaughan - Yes; Mr. Maggi — Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval, on behalf of Children and Youth Services, of a provider agreement with Catholic Charities of the Diocese of Greensburg for the provision of foster care placement services. This agreement will be effective July 1, 2017 through June 30, 2018. The contract authorization amount is $50,000 and no additional county funds are required. Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the provider agreement with Catholic Charities of the Diocese of Greensburg. Roll call vote taken: Mr. Shober — Yes; Mrs. Vaughan — Yes; Mr. Maggi — Yes. Motion carried unanimously. 1145 0 �1 MINUTE BOOK BOARD OF COMMISSIONERS WASHINGTON COUNTY, PENNSYLANIA Chief Clerk presented to the Board for their consideration and approval, on behalf of Children and Youth Services, of a provider agreement addendum with Justice Works Youth Care for family group decision making for the period of July 1, 2017 through June 30, 201 S. The contract authorization amount will increase by $200,000 to $400,000 and no additional county funds are required. Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the provider agreement addendum with Justice Works Youth Care. Roll call vote taken: Mr. Shober — Yes; Mrs. Vaughan — Yes; Mr. Maggi — Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval, on behalf of Children and Youth Services, of a provider agreement addendum with SPHS Connect for the provision of housing services for the period of July 1, 2017 through June 30, 2018. The contract authorization amount will increase by $1,000 to $63,000 and no additional county funds are required. Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the provider agreement addendum with SPHS Connect. Roll call vote taken: Mr. Shober — Yes; Mrs. Vaughan — Yes; Mr. Maggi — Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval, on behalf of Children and Youth Services, of a purchase of service agreement with Frank Kocevar, Esq. to provide legal representation to children involved with the Children and Youth Services agency. This agreement will be effective July 1, 2018 through June 30, 2019. The contract authorization amount is $3,333.33 for 11 months and $3,333.37 for the 12`' month. No additional county funds are required. Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the purchase of service agreement with Frank Kocevar, Esq. Roll call vote taken: Mr. Shober — Yes; Mrs. Vaughan — Yes; Mr. Maggi — Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval, on behalf of Children and Youth Services, of a purchase of service agreement with Megan L. Patrick, Esq. to provide legal representation to children involved with the Children and Youth Services agency. This agreement will be effective July 1, 2018 through June 30, 2019. The contract authorization amount is $3,333.33 for 11 months and $3,333.37 for the 12t" month. No additional county funds are required. 1146 MINUTE BOOK BOARD OF COMMISSIONERS WASHINGTON COUNTY, PENNSYLANIA Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the purchase of service agreement with Megan L. Patrick, Esq. Roll call vote taken: Mr. Shober — Yes; Mrs. Vaughan — Yes; Mr. Maggi — Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval, on behalf of Children and Youth Services, of a purchase of service agreement with Mark Adams, Esq. to represent Children and Youth Services in juvenile court. This agreement will be effective July 1, 2018 through June 30, 2019. Services will be billed at $65.00 per hour and no additional county funds are required. Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the purchase of service agreement with Mark Adams, Esq. Roll call vote taken: Mr. Shober — Yes; Mrs. Vaughan — Yes; Mr. Maggi — Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval, on behalf of Children and Youth Services, of a purchase of service agreement with Christine Cardinale, Esq. to represent Children and Youth Services in juvenile court. This agreement will be effective July 1, 2018 through June 30, 2019. Services will be billed at $65.00 per hour and no additional county funds are required. Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the purchase of service agreement with Christine Cardinale, Esq. Roll call vote taken: Mr. Shober — Yes; Mrs. Vaughan — Yes; Mr. Maggi — Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval, on behalf of Children and Youth Services, of a purchase of service agreement with Zach Mesher, Esq. to represent Children and Youth Services in juvenile court. This agreement will be effective July 1, 2018 through June 30, 2019. Services will be billed at $65.00 per hour and no additional county funds are required. Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the purchase of service agreement with Zach Mesher, Esq. Roll call vote taken: Mr. Shober — Yes; Mrs. Vaughan — Yes; Mr. Maggi — Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval, on behalf of Children and Youth Services, of a purchase of service agreement with Brent Peck, Esq. to represent Children and Youth 1147 I 1 1 MINUTE BOOK BOARD OF COMMISSIONERS WASHINGTON COUNTY, PENNSYLANIA Services in Juvenile court. This agreement will be effective July 1, 2018 through June 30, 2019. Services will be billed at $65.00 per hour and no additional county funds are required. Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the purchase of service agreement with Brent Peck, Esq. Roll call vote taken: Mr. Shober — Yes; Mrs. Vaughan — Yes; Mr. Maggi — Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval, on behalf of Children and Youth Services, of provider agreements with the list of the following providers. These agreements will be effective July 1, 2018 through June 30, 2019. No additional county funds are required. PROVIDER Bethesda Children's Home CASA for Kids, Inc. Catholic Charities of the Diocese of Greensburg Chambers Foundation Dr. Neil Rosenblum Justice Works — FGDM Pressley Ridge — Service Pressley Ridge — Placement TOTAL AMOUNT $ 375,000.00 25,000.00 50,000.00 93,000.00 100,000.00 400,000.00 600,000.00 200,000.00 1.84&M.00 Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the provider agreements listed. Roll call vote taken: Mr. Shober — Yes; Mrs. Vaughan — Yes; Mr. Maggi — Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval, on behalf of the Purchasing Department and Building and Grounds, of the advertising for bids for roofing repairs for the courthouse dome restoration design and tile roof replacement scheduled for 2019. Moved by Mrs. Vaughan; seconded by Mr. Shober, approving advertising for roof repairs at the courthouse. Roll call vote taken: Mr. Shober — Yes; Mrs. Vaughan — Yes; Mr. Maggi — Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval, on behalf of the Purchasing Department and Building and Grounds, of the advertising for bids for the replacement of the courthouse square (penthouse) boiler, air separator strainer and expansion tank. • MINUTE BOOK BOARD OF COMMISSIONERS WASHINGTON COUNTY, PENNSYLANIA boiler. Moved by Mrs. Vaughan; seconded by Mr. Shober, approving advertising for the courthouse square Roll call vote taken: Mr. Shober — Yes; Mrs. Vaughan — Yes; Mr. Maggi — Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval, on behalf of the Purchasing Department and Information Technology, to authorize the payment of two invoices in the amount of $35,000, made payable to eDocs. Services were performed under the current hardware, software and support services agreement for the restoration of courthouse electronic records. (Note: Minute No. 1017 and Minute No. 1044.) Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the payment to eDocs. Roll call vote taken: Mr. Shober — Yes; Mrs. Vaughan — Yes; and Mr. Maggi — Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval, on behalf of the Purchasing Department, to enter into a one-year lease agreement, with the option to renew on a yearly basis with North Strabane Township for MDJ 27-3-5 (Weller) for our current office space. This agreement will be effective August 1, 2018 through July 31, 2019. The monthly lease amount is $1,425.00. Moved by Mrs. Vaughan, seconded by Mr. Shober, approving the lease agreement with North Strabane Township. Roll call vote taken: Mr. Shober — Yes; Mrs. Vaughan — Yes; Mr. Maggi — Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval, on behalf of the Purchasing Department and the correctional facility, of a three-year agreement with Guardian RFID, Maple Grove MN, for the provision of software, hardware, support services and web -based software for inmate management, monitoring and tracking. The total cost of the system is estimated at $129,369.40, which will be 100% funded by CCAP/PCoRP. It is noted, if the agreement is cancelled within the first three years, Washington County will be required to reimburse all or part of total cost and will be responsible for the integration into existing offender case management systems, wifi connections, consumables (wristbands - $1.00 each) and the yearly renewal fee of $3500.00. The yearly fee covers maintenance, software updates, data backup, customer service and technical support and will be paid from the IC Solutions Technology Grant, with no cost to the county. This agreement for the correctional facility was previously approved by the Prison Board on July 18, 2018, Minute No. PB 7-18-18. n i L_i 1149 1 1 L_ MINUTE BOOK BOARD OF COMMISSIONERS WASHINGTON COUNTY, PENNSYLANIA Moved by Mrs. Vaughan, seconded by Mr. Shober, approving the agreement with Guardian RFID. Roll call vote taken: Mr. Shober — Yes; Mrs. Vaughan — Yes; Mr. Maggi — Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval, on behalf of the Purchasing Department and the correctional facility, of an agreement with Ideal Integrations, Pittsburgh, Pa., for the purpose of providing hardware and labor, including a wireless assessment, to create a plan for a new wireless network configuration which will work in conjunction with the inmate management monitoring and tracking system. This agreement will be effective date of agreement 2018. The total cost is $12,868.06 and will be paid from the IC Solutions Technology grant, with no cost to the county. This agreement for the correctional facility was previously approved by the Prison Board on July 18, 2018, Minute No. PB 7-18-18. Moved by Mrs. Vaughan, seconded by Mr. Shober, approving the agreement with Ideal Integrations. Roll call vote taken: Mr. Shober — Yes; Mrs. Vaughan — Yes; Mr. Maggi — Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval, on behalf of the Purchasing Department, to enter into agreement with Florida Consulting for the purpose of developing bid specifications and to provide construction administration for the roofing repairs for the courthouse dome restoration design and tile roof replacement design at the following costs: Dome repair estimated cost 1,000,000/ Florida Consulting $41,500.00 Tile replacement estimated cost $400,000/Florida Consulting $27,500.00 Extra services (if necessary) not included in the base are ACM sampling at $95 per sample, $1,000 for asbestos remediation specifications and $500 for additional site visits. Costs will be paid from Act 13 funds. Moved by Mrs. Vaughan, seconded by Mr. Shober, approving the agreement with Florida Consulting. Roll call vote taken: Mr. Shober — Yes; Mrs. Vaughan — Yes; Mr. Maggi — Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval, on behalf of the Purchasing Department and Information Technology, of our renewal agreement with SynergIT, Pittsburgh, Pa, for our maintenance software for the Cisco Smartnet. This agreement will protect our key operating components and give us the ability to upgrade and entitles us to support Call Manager which operates all of our phones and actually sets up and conducts our phone calls. The total cost is $21,652.20 and will be paid from their operating budget. 1150 MINUTE BOOK BOARD OF COMMISSIONERS WASHINGTON COUNTY, PENNSYLANIA Moved by Mrs. Vaughan, seconded by Mr. Shober, approving the agreement with SynergIT. Roll call vote taken: Mr. Shober — Yes; Mrs. Vaughan — Yes; Mr. Maggi — Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval, on behalf of the Purchasing Department and Information Technology, of the renewal agreement with SynergIT, Pittsburgh, Pa. for the Cisco unity connection upgrade and migration of enhanced licenses to CUWL standard for full jabber functionality. This agreement will renew our existing licenses and upgrade to the newer version that will keep us in compliance with our version of Call Manager and keep us on a supported platform from Cisco. The total cost is $29,657.00 and will be paid from their operating budget. (Note: This is for voicemail and a feature called Jabber. This feature allows critical personnel to launch an app on their cell phones that makes it act like their desk phone.) Moved by Mrs. Vaughan, seconded by Mr. Shober, approving the agreement with SynergIT. Roll call vote taken: Mr. Shober — Yes; Mrs. Vaughan — Yes; Mr. Maggi — Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval, on behalf of the Purchasing Department, Public Safety and Information Technology, of the renewal of VMWare software support. The total cost will be $22,760.08 and will be paid via Public Safety's operating budget. Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the renewal of the VMWare software support. Roll call vote taken: Mr. Shober — Yes; Mrs. Vaughan — Yes; Mr. Maggi — Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval, on behalf of the Purchasing Department and Information Technology, of a service renewal agreement with Kronos for maintenance renewal to cover software updates and support services. This agreement will be effective June 30, 2018 through June 29, 2019. The total cost is $36,769.94 and will be charged to the IT budget. Moved by Mrs. Vaughan, seconded by Mr. Shober, approving the agreement with Kronos. Roll call vote taken: Mr. Shober — Yes; Mrs. Vaughan — Yes; Mr. Maggi — Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval, on behalf of the Purchasing Department and Information Technology, of the purchase of a pure storage flash array, extended services 1151 MINUTE BOOK BOARD OF COMMISSIONERS WASHINGTON COUNTY, PENNSYLANIA agreement, including installation from CDW-G, Inc., Vernon Hills, IL. The total cost is $182,477.94 and will be paid via ACT-13 funds. The proposed purchase is covered under the Costars 3 contract, and therefore does not require bidding. Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the purchase from CDW-G. Roll call vote taken: Mr. Shober — Yes; Mrs. Vaughan — Yes; Mr. Maggi — Yes. Motion carried unanimously. ANNOUNCEMENTS An executive session was held at 10 a.m. Wednesday, July 18, 2018, following the agenda meeting to discuss personnel. The regularly scheduled Salary Board meeting will be immediately following today's meeting. SOLICITOR None. There being no further business, Chairman Maggi declared the meeting adjourned at approximately 10:46 a.m. THE FOREGOING MINUTES SUBM,RTED FOR APPROVAL: ATTEST: 1 2018