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Home My WebLink AboutCOMM - Meeting Minutes - 1069 - 10-18-2018 - COMMISSIONER1195 MINUTE BOOK 1 n BOARD OF COMMISSIONERS WASHINGTON COUNTY, PENNSYLANIA IMR LIMITED E00718327LD Minute No. 1069 October 18, 2018 The Washington County Commissioners met in regular session in the Public Meeting Room, Courthouse Square, Washington, Pa., with the following members being present: Commissioners Larry Maggi, Diana Irey Vaughan and Harlan G. Shober. Also being present Pastor Don Waltermyer of Washington Presbyterian Church, Washington, Pa.; Marine Corps League Post 0613 representative Larry Spahr; Solicitor J. Lynn DeHaven; Chief Clerk Cynthia B. Griffin; Administrative Assistant Joyce Thornburg; Executive Secretaries Joy Orndoff, Marie Trossman and Randi Marodi; Planning Department representative Gracie Abel; Deputy Controller Cathy Sams; Human Resources Acting Director Andrea Johnston; Director of Elections Larry Spahr; Observer -Reporter Publishing Co. representative Barbara Miller and WJPA representatives Bruce Sakalik. Mr. Maggi called the meeting to order at approximately 10:04 a.m. Pastor Waltermyer led the meeting with a prayer. Mr. Spahr led the Pledge of Allegiance. Mr. Maggi entertained a motion approving Minute No. 1068 dated October 4, 2018. Moved by Mrs. Vaughan; seconded by Mr. Shober, approving Minute No. 1068, as written. Roll call vote taken: Mr. Shober — Yes; Mrs. Vaughan — Yes; Mr. Maggi — Yes. Motion carried unanimously. SPECIAL ORDER OF BUSINESS None. (RECESS FOR PHOTOS PUBLIC COMMENTS None. OLD BUSINESS BID AWARDS Solicitor DeHaven recommended the Board, on behalf of the Purchasing Department, approve the bid contract for the Joint Municipal Purchasing Program for Washington County to the following vendors based on their per unit cost submitted in their original bid proposals: American Rock Salt Co., LLC, Mt. Morris, NY AGF Company, McKees Rocks, PA Chemung Supply Corp., Elmira, NY Laurel Aggregates, Morgantown, WV Russell Standard Corp., Mars, PA These contracts will be effective October 18, 2017 through September 30, 2019, at a total yearly cost of approximately $10,000. This bid is being awarded to the lowest most responsive and responsible bidders meeting specifications. Purchasing is also requesting authorization to bid on items that pricing was not provided for. above. Moved by Mrs. Vaughan, seconded by Mr. Shober, approving the contract with the vendors listed Roll call vote taken: Mr. Shober — Yes; Mrs. Vaughan — Yes; Mr. Maggi — Yes. Motion carried unanimously. 1196 MINUTE BOOK BOARD OF COMMISSIONERS WASHINGTON COUNTY, PENNSYLANIA IMR LIMITED E00718327LD BID CONTRACT EXTENSIONS Solicitor DeHaven recommended the Board, on behalf of the Purchasing Department, approve the extension of the current contract with McVehil Plumbing, Heating & Supply, Co., Inc., Washington, Pa. for plumbing services on a time and material basis at a 15% discount from list price. This agreement will be effective November 1, 2018 through October 31, 2019. The total yearly cost is estimated at approximately $30,000 for all county facilities. This extension is in accordance with the original bid documents. Moved by Mrs. Vaughan, seconded by Mr. Shober, approving the contract extension with McVehil Plumbing, Heating & Supply Co., Inc. Roll call vote taken: Mr. Shober — Yes; Mrs. Vaughan — Yes; Mr. Maggi — Yes. Motion carried unanimously. Solicitor DeHaven recommended the Board, on behalf of the Purchasing Department, approve the extension of the current contract for ammunition to Witmer Public Safety Group, Inc., Cantersville, Pa. This extension will be effective through May 31, 2019, under the same terms and conditions as the original contract. Moved by Mrs. Vaughan, seconded by Mr. Shober, approving the contract extension with Witmer Public Safety Group, Inc. Roll call vote taken: Mr. Shober — Yes; Mrs. Vaughan — Yes; Mr. Maggi — Yes. Motion carried unanimously. BID CONTRACT PURCHASES Solicitor DeHaven recommended the Board, on behalf of the Purchasing Department and Building and Grounds, authorize the purchase of a standby generator for the Family Court Center annex to Schultheis Electric, Latrobe, Pa. The total estimated cost is $41,000, including labor, equipment and materials, and will be paid with capital funds. Moved by Mrs. Vaughan, seconded by Mr. Shober, approving the purchase with Schultheis Electric. Roll call vote taken: Mr. Shober — Yes; Mrs. Vaughan — Yes; Mr. Maggi — Yes. Motion carried unanimously. NEW BUSINESS Chief Clerk presented to the Board for their consideration and approval, of a settlement agreement between the county and Avanco International, Inc., pertaining to the child accounting profile system utilized by the county's Child and Youth Services (CYS) department. The county will waive certain rights and claims it may have against Avanco in connection with the dispute under the agreement between the county and Avanco. In exchange, Avanco will be remitting $5,481.40 on behalf of the county to the County Commissioners Association of Pennsylvania (CCAP) for costs incurred by CCAP in investigating and resolving this dispute. Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the agreement between the county and Avanco International, Inc. Roll call vote taken: Mr. Shober — Yes; Mrs. Vaughan — Yes; Mr. Maggi — Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval, of the appointments of the following individuals to the Canvass Board for the 2018 General Election: Leona Alexis, Paulie Chappel, Charlie Watts, David Kresh, Cathi Kresh, Peggy Wilson, Myrna Calabro, Donna Park, and Carolyn Dunklin. 1197 MINUTE BO0K n J BOARD OF COMMISSIONERS WASHINGTON COUNTY, PENNSYLANIA ]MR LIMITED E00718327LD Board. Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the appointments to the Canvass Roll call vote taken: Mr. Shober — Yes; Mrs. Vaughan — Yes; Mr. Maggi — Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval, on behalf of the Courts, of training and all travel related fees, within the rules of the county's travel policy, for the Clerk of Courts and the Information Technology deputy director to attend the eCourts Conference in Las Vegas, Nevada, on December 9 through December 12, 201 S. The cost will be approximately $1,800/person and all fees will be paid by each department's operating budget. Moved by Mrs. Vaughan; seconded by Mr. Shober, approving training and travel to Las Vegas Nevada Roll call vote taken: Mr. Shober — Yes; Mrs. Vaughan — Yes; Mr. Maggi — Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval, on behalf of the Elections Office, of the 2018 HAVA Election Security grant allocation in the amount of $235,526.43 pursuant to the Consolidated Appropriations Act of 2018 (P.L. 115-141). The grant will be used to purchase new HAVA- compliant voting systems that are certified in accordance with the Pennsylvania Election Code, meets current state and federal security and accessibility standards, and employs a voter -verifiable paper record. This approval also designates signature authority to the chairman of county commissioners. Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the grant allocation to purchase new HAVA compliant voting systems. Roll call vote taken: Mr. Shober — Yes; Mrs. Vaughan — Yes; Mr. Maggi — Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval, on behalf of Tax Revenue, of an agreement addendum with James W. Haines, Jr., to perform repository title searches. This agreement will be effective October 18, 2018, and shall not to exceed $30,000/year. Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the agreement addendum with James W. Haines, Jr. Roll call vote taken: Mr. Shober — Yes; Mrs. Vaughan — Yes; Mr. Maggi — Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval, on behalf of the Planning Commission, of an easement with Comcast Cable Communications Management, LLC for installation of a broadband communications system across fair and Trolley Museum property to service Tarr Concrete and, ultimately, the Washington County Fair. Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the easement with Comcast Cable Communications Management, LLC. Roll call vote taken: Mr. Shober — Yes; Mrs. Vaughan — Yes; Mr. Maggi — Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval, on behalf of the Planning Commission, of a contract supplement with A&A Consultants in the amount not to exceed $9,943.28 for construction consultation as needed on the fair entrance phase II project. The revised maximum contract amount is 3298,073.47 and will be paid with fair gas lease funds. 1198 MINUTE BOOK BOARD OF COMMISSIONERS WASHINGTON COUNTY, PENNSYLANIA IMR LIMITED E00718327LD Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the contract supplement with A&A Consultants. Roll call vote taken: Mr. Shober — Yes; Mrs. Vaughan — Yes; Mr. Maggi — Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval, on behalf of Children and Youth Services, of a provider agreement with Alternative Rehabilitation Communities, Inc. to provide placement services for the period of July 1, 2017 through June 30, 201 S. The contract authorization amount is $100,000 and no additional county funds are required. Moved by Mrs. Vaughan seconded by Mr. Shober, approving the provider agreement with Alternative Rehabilitation Communities, Inc. Roll call vote taken: Mr. Shober — Yes; Mrs. Vaughan — Yes; Mr. Maggi — Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval, on behalf of Children and Youth Services, of provider agreements with the list of the following providers. These agreements will be effective July 1, 2018 through June 30, 2019. No additional county funds are required. PROVIDER Alternative Living Solutions Alternative Rehabilitation Communities, Inc. Bair Foundation of Pennsylvania The Children's Institute of Pittsburgh, d/b/a Project Star Families United Network, Inc. Harborcreek Youth Services Hermitage House Keystone Adolescent Center TOTAL AMOUNT $300,000 $100,000 $600,000 $500,000 $325,000 $50,000 $260,000 $600,000 $2,805,000 Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the provider agreements listed above. Roll call vote taken: Mr. Shober — Yes; Mrs. Vaughan — Yes; Mr. Maggi — Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval, on behalf of Behavioral Health and Developmental Services, of the following provider agreement addendums for the period July 1, 2017 through June 30, 2018. No additional county funds are required. u PROVIDER FROM TO Diversified Human Services, Inc. $55,000 $63,213 JG Early Intervention Specialists, Inc. 160,000 163,632 Pediatric Therapy Professionals, Inc. 50,000 52,749 Western PA School for the Deaf 16,000 20,964 TOTAL $281,000 $300,558 1199 MINUTE BOOK j I �l BOARD OF COMMISSIONERS ]MR LIMITED E00718327LD WASHINGTON COUNTY, PENNSYLANIA Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the above listed provider agreement addendums. Roll call vote taken: Mr. Shober — Yes; Mrs. Vaughan — Yes; Mr. Maggi — Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval, on behalf of the Purchasing Department and Court Administration, of advertising for requests for proposals (RFP's) for office space for MDJ 27-01-03 (Hopkins). The current lease agreement expires on February 28, 2019. Moved by Mrs. Vaughan; seconded by Mr. Shober, approving advertising for office space for MDJ Hopkins. Roll call vote taken: Mr. Shober — Yes; Mrs. Vaughan — Yes; Mr. Maggi — Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval, on behalf of the Purchasing Department and Adult Probation, of a purchase of one air card for an on -board in one of their vehicles through Verizon Wireless. The monthly service cost will be $39.99 and the air card is free with activation. Costs will be paid from their operating budget. This purchase is being made from the PA State contract and does not require bidding. Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the purchase of one air card. Roll call vote taken: Mr. Shober — Yes; Mrs. Vaughan — Yes; Mr. Maggi — Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval, on behalf of the Purchasing Department and the Correctional Facility, of an agreement with Maxim Healthcare Services for the purpose of providing medical staffing services (RNs, LPNs, CNAs and NCNAs). This agreement will be effective October 18, 2018 through July 31, 2019, with automatic renewals at the listed rates in the current agreement. Costs will be paid from their operating budget. This service for the correctional facility is contingent upon Prison Board approval. Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the agreement with Maxim Healthcare Services. Roll call vote taken: Mr. Shober — Yes; Mrs. Vaughan — Yes; Mr. Maggi — Yes. Motion carried unanimously. ANNOUNCEMENTS An executive session was held at 10 a.m. Wednesday, October 17, 2018, following the agenda meeting to discuss personnel and real estate. The regularly scheduled Salary Board meeting will be immediately following today's meeting. SOLICITOR Solicitor DeHaven presented to the Board for their consideration and approval of tax refunds in the amount of $6,593.36. 1200 MINUTE BOOK BOARD OF COMMISSIONERS WASHINGTON COUNTY, PENNSYLANIA [MR LIMITED E00718327LD FOREST CITY DILLON/FOREST CITY RES MGMT INC 50 PUBLIC SQUARE, STE 1200 CLEVELAND, OH 44113 Tax Year: 2016 District DONORA Parcel 240-013-00-07-0005-01 Amount $1,659.45 HOMME VERNON R & REGINA M 1800 FONTA FLORA ROAD NEBO, NC 28761 Tax Year: 2017 District ELLSWORTH BOROUGH Parcel310-014-00-00-0013-00 Amount $22.35 FOREST CITY DILLON/FOREST CITY RES MGMT INC 50 PUBLIC SQUARE, STE 1200 CLEVELAND, OH 44113 Tax Year: 2017 District DONORA Parcel 240-013-00-07-0005-01 Amount $510.09 CALVERT ROBERT MONROE III 71 JULIAN ROAD CLAYSVILLE, PA 15323 Tax Year: 2018 District BUFFALO Parcel 060-006-00-00-0020-02 Amount $5.48 SAGHY WILLIAM R & JO ANN 531 PITTSBURGH ROAD BROWNSVILLE, PA 15417 Tax Year: 2017 District W. BROWNSVILLE ANNEX Parcel675-013-00-00-0001-09 Amount $197.19 STUDENT ASSN INC 250 UNIVERSITY AVENUE CALIFORNIA, PA 15419 Tax Year: 2018 District CALIFORNIA Parcel 080-050-00-00-0006-00 Amount $983.76 BEDAZZLE LLC PHILLIPS JEFFREY A & DARLA J ZYLO JOHN 32 CEMETERY ROAD P.O. BOX 438 P.O. BOX 383 CHARLEROI, PA 15022 MEADOWLANDS, PA 15347 MEADOWLANDS, PA 15347 Tax Year: 2018 Tax Year: 2018 Tax Year: 2018 District CHARLEROI District CHARTIERS District CHARTIERS Parcel160-002-00-00-0002-00 Parcel170-017-02-00-0038-00 Parcel170-001-09-99-0015-01T Amount $1,045.68 Amount $5.96 Amount $31.9 FOREST CITY DILLON/FOREST CITY RES MGMT INC 50 PUBLIC SQUARE, STE 1200 CLEVELAND, OH 44113 Tax Year: 2018 District DONORA Parcel240-013-00-07-0005-01 Amount $986.37 PATTERSON BILLIE JO 1307 41"' STREET MONONGAHELA, PA 15063 Tax Year: 2018 District MONONGAHELA 2ND W Parcel430-028-00-00-0018-00 Amount $1.91 CILLO CATHERINE 81 POPLAR STREET CANONSBURG, PA 15317 Tax Year: 2018 District NORTH STRABANE Parcel 520-013-26-00-0024-00 Amount $36.43 MAZUR EDWARD M 40 FISCHER ROAD WASHINGTON, PA 15301 Tax Year: 2018 District SOUTH STRABANE Parcel600-001-01-02-0018-00 Amount $2.63 OBRIEN PATRICK S & NICOLE A 112 WILLOW ROAD CLAYSVILLE, PA 15323 Tax Year: 2018 District EAST FINLEY Parcel 270-017-00-00-0001-01 Amount $22.38 WHITE KIM D 274 BELLS LAKE ROAD PROSPERITY, PA 15329 Tax Year: 2018 District MORRIS Parcel 450-003-09-99-0018-00 Amount $10.72 MANGANAS THOMAS N & JILL C 235 LINDEN CREEK ROAD CANONSBURG, PA 15317 Tax Year: 2018 District NORTH STRABANE Parcel520-002-00-00-0020-01 Amount $202.89 CANCELLIERE HEATHER 11 ROUNDTOP DRIVE FINLEYVILLE, PA 15332 Tax Year: 2018 District UNION Parcel 640-002-09-99-0284-OOT Amount $12.86 BEEBE SHERILYN & PAUL E MCCLOSKEY 254 TWIN BRIDGE ROAD CHARLEROI, PA 15022 Tax Year: 2018 District FALLOWFIELD Parcel320-013-00-00-0012-01 Amount $5.59 HULL KIMMEL 42 CRESTVIEW EST, LOT 42 NEW EAGLE, PA 15067 Tax Year: 2018 District NEW EAGLE Parcel 480-001-09-99-0042-OOT Amount $11.66 ROSCOE DANIEL & MARY BETH 410 HEMLOCK WAY WASHINGTON, PA 15301 Tax Year: 2018 District SOUTH FRANKLIN Parcel 590-011-00-00-0010-27 Amount $292.57 SCHWARTZ GARY JR & LISA 17 HIDDEN VALLEY DRIVE FINLEYVILLE, PA 15332 Tax Year: 2018 District UNION Parcel640-002-09-99-0017-OOT Amount $9.77 Fj 1201 MINUTE BOOK BOARD OF COMMISSIONERS WASHINGTON COUNTY, PENNSYLANIA IMR LIMITED E00718327LD SAGHY WILLIAM R & JO ANN 531 PITTSBURGH ROAD BROWNSVILLE, PA 15417 Tax Year: 2018 District WEST BROWNSVILLE ANNEX Parcel675-013-00-00-0001-09 Amount $197.19 COSTANZO JAMES E JR. & DEBORAH 160 EBERLE ROAD HICKORY, PA 15340 Tax Year: 2018 District MT PLEASANT Parcel 460-001-00-00-0004-00 Amount $50.61 CNX LAND LLC 1000 CPNSOL ENERGY DRIVE CANONSBURG, PA 15317 Tax Year: 2018 District WEST FINLEY Parcel 680-019-00-00-0008-00 Amount $44.07 WTB HOUSING LP CENTURY BLDG, SUITE 30 130 SEVENTH STREET PITTSBURGH, PA 15222 Tax Year: 2018 District WASHINGTON 4T11 W Parcel 740-001-00-01-0021-00 Amount $130.97 COSTANZO JAMES E JR. & DEBORAH 160 EBERLE ROAD HICKORY, PA 15340 Tax Year: 2018 District MT PLEASANT Parcel 460-001-00-00-0004-00 Amount $112.88 Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the above tax refunds. Roll call vote taken: Mr. Shober — Yes; Mrs. Vaughan — Yes; Mr. Maggi — Yes. Motion carried unanimously. There being no further business, Chairman Maggi declared the meeting adjourned at approximately 10:17 a.m. THE FOREGOING MINUTES ATTEST: f� CHIEF FOR APPROVAL: 0 .2018 1202 MINUTE BOOK BOARD OF COMMISSIONERS WASHINGTON COUNTY, PENNSYLANIA IMR LIMITED E00718327LD This page is blank. [J