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Home My WebLink AboutCOMM - Meeting Minutes - 1074 - 1-3-2019 - COMMISSIONER7 d 1251 MINUTE BO0K BOARD OF COMMISSIONERS WASHINGTON COUNTY, PENNSYLANIA Minute No. 1074 January 3, 2019 The Washington County Commissioners met in regular session in the Public Meeting Room, Courthouse Square, Washington, Pa., with the following members being present: Commissioners Larry Maggi, Diana Irey Vaughan and Harlan G. Shober. Also being present Pastor Rick Bruckner, Friendship Community Church, Washington, Pa.; Forty and Eight representative Angelia Mattes; Solicitor J. Lynn DeHaven; Chief Clerk Cynthia B. Griffin; Administrative Assistant Joyce Thornburg; Executive Secretaries Marie Trossman and Randi Marodi; Planning Department representative Gracie Abel; Human Resources Acting Director Andrea Johnston; TRIPIL representatives Patrick Griffith and Rose Thomas; Observer - Reporter Publishing Co. representative Barbara Miller; WJPA representative Bruce Sakalik, and concerned citizens Tom Lonich, James Piper and Nuclear Power PA representative Jeff Smith. Mr. Maggi called the meeting to order at approximately 10 a.m. Pastor Bruckner led the meeting with a prayer. Ms. Mattes led the Pledge of Allegiance. Mr. Maggi entertained a motion approving Minute No. 1073 dated December 20, 2018. Moved by Mrs. Vaughan; seconded by Mr. Shober, approving Minute No. 1073, as written. Roll call vote taken: Mr. Shober — Yes; Mrs. Vaughan — Yes; Mr. Maggi — Yes. Motion carried unanimously. SPECIAL ORDER OF BUSINESS None (RECESS FOR PHOTOS PUBLIC COMMENTS Jeff Smith representing Nuclear Power PA, an advocacy group in favor of keeping the nuclear power plants open, in particular, the plant in Shippingport, Pa.. Mr. Smith is requesting a resolution stating the value of nuclear power along with other types of energy. Beaver County has supported this with a resolution. OLD BUSINESS BID CONTRACT EXTENSIONS Solicitor DeHaven recommended the Board, on behalf of the Purchasing Department, extend the bid contract for locksmith services on a time and material basis to Diebold, Inc., North Canton, Ohio, at the hourly rates provided in their proposal. This contract will be effective through December 31, 2019. Moved by Mrs. Vaughan, seconded by Mr. Shober, approving the bid contract with Diebold, Inc. Roll call vote taken: Mr. Shober — Yes; Mrs. Vaughan — Yes; Mr. Maggi — Yes. Motion carried unanimously. 1252 MINUTE BOARD OF COMMISSIONERS WASHINGTON COUNTY, PENNSYLANIA Solicitor DeHaven recommended the Board, on behalf of the Purchasing Department, approve the extension of our current contract for the provision, installation and repair of radio equipment and other equipment for law enforcement vehicles to both Staley Communications, Inc., Wheeling W.Va. and A.V. Lauttamus Communications, Inc., Weirton, W.Va. This contract extension will be effective March 1, 2019 through February 28, 2020, with the option to extend for one additional year. All work will be performed on an as needed and time and material basis. Moved by Mrs. Vaughan, seconded by Mr. Shober, approving the contract extension with Staley Communications, Inc. and A.V. Lauttamus Communication, Inc. Roll call vote taken: Mr. Shober — Yes; Mrs. Vaughan — Yes; Mr. Maggi — Yes. Motion carried unanimously CHANGE ORDER Solicitor DeHaven recommended the Board, on behalf of the Purchasing Department and the Redevelopment Authority, approve the following change orders with Three Rivers Electric (airport, public safety garage, maintenance garage and JPO training facility): • Extend the communications conduit underground to the server room - $4,930. • Add fire alarm wire, conduits and relays to shut down exhaust fan in case of a fire alarm - $8,450. • Add an independent grounding bar for the radio equipment in server room - $645. Moved by Mrs. Vaughan, seconded by Mr. Shober, approving the change order with Three Rivers Electric. Roll call vote taken: Mr. Shober — Yes; Mrs. Vaughan — Yes; Mr. Maggi — Yes. Motion carried unanimously. NEW BUSINESS Chief Clerk presented to the Board for their consideration and approval of an amendment to our current contract for the law firm Goldfarb, Posner, Beck, DeHaven and Drewitz as the county solicitor. The new rate will include a 3% increase and is effective January 1, 2019 through December 31, 2019. Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the law firm of Goldfarb, Posner, Beck, DeHaven and Drewitz as the county solicitor. Roll call vote taken: Mr. Shober — Yes; Mrs. Vaughan — Yes; Mr. Maggi — Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval, on behalf of the Planning Commission, of authorization to bid for stonework and fireplace construction in Mingo Shelter #10. Costs 1253 I d Ii MINUTE BOOK BOARD OF COMMISSIONERS WASHINGTON COUNTY, PENNSYLANIA will be paid with Mingo gas lease funds. Moved by Mrs. Vaughan; seconded by Mr. Shober, approving authorization to bid. Roll call vote taken: Mr. Shober — Yes; Mrs. Vaughan — Yes; Mr. Maggi — Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval, on behalf of the Planning Commission, of a renewal of the contract with Kymberly A. Secreet for animal control services in Washington County parks. This contract will be effective January 1, 2019 through December 31, 2019. The contract authorization amount is $4,800 annually ($400/month) and will be paid from Parks operating budget. Secreet. Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the agreement with Kymberly A. Roll call vote taken: Mr. Shober — Yes; Mrs. Vaughan — Yes; Mr. Maggi — Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval, on behalf of the Planning Commission, of a renewal of the contract with the PA Trolley Museum to conduct tours at the courthouse. This contract will be effective January 1, 2019 through December 31, 2019, at a total amount of $4,000. Costs will be paid from Planning's operating budget. Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the agreement with PA Trolley Museum. Roll call vote taken: Mr. Shober — Yes; Mrs. Vaughan — Yes; Mr. Maggi — Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval, on behalf of Finance, of a policy renewal for accident coverage with Philadelphia Indemnity Insurance Company for program attendees for Community Service, FITS, Alternative Sentencing, volunteers and seasonal juveniles. This policy will be effective January 13, 2019 through January 13, 2020 at a total cost of $4,340. Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the contract with Philadelphia Indemnity Insurance Company Roll call vote taken: Mr. Shober — Yes; Mrs. Vaughan — Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval, on behalf of Behavioral Health and Developmental Services, of a provider agreement with Specialized Therapy and Related Services 1254 MINUTE BOOK BOARD OF COMMISSIONERS WASHINGTON COUNTY, PENNSYLANIA for Early Intervention services for the period of July 1, 2018 through June 30, 2019. The contract authorization amount is $6,000 and no additional county funds are required. Moved by Mrs. Vaughan seconded by Mr. Shober, approving the provider agreement with Specialized Therapy and Related Services. Roll call vote taken: Mr. Shober — Yes; Mrs. Vaughan — Yes; Mr. Maggi — Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval, on behalf of Behavioral Health and Developmental Services, of a provider agreement addendum with Washington Communities Human Services that will terminate the existing contract as of January 31, 2019. The contract authorization amount will increase by $10,000 to $60,000 and no additional county funds are required. Moved by Mrs. Vaughan seconded by Mr. Shober, approving the provider agreement addendum with Washington Communities Human Services. Roll call vote taken: Mr. Shober — Yes; Mrs. Vaughan — Yes; Mr. Maggi — Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval, on behalf of Information Technology, of the following payments for software maintenance renewals: • RBA Professional Data Systems - $23,016.60 for Informix and RBA software. This agreement in effective for the period of January 1, 2019 through December 31, 2019. • RBA Professional Data Systems - $3,564 for a new software upgrade for the Informix and RBA software. This agreement in effective for the period of January 1, 2019 through December 31, 2019. Moved by Mrs. Vaughan; seconded by Mr. Shober, approving payments for RBA Professional Data Systems. Roll call vote taken: Mr. Shober — Yes; Mrs. Vaughan — Yes; Mr. Maggi — Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval, on behalf of the Purchasing Department and Human Resources, of an extension to our current agreement with Inservco Insurance Services for worker's compensation and loss prevention claims for a flat rate fee of $12,000 per year. This agreement will be effective January 1, 2019 through December 31, 2019, with the option to extend for an additional year. 1255 d j 1 MINUTE BOOK BOARD OF COMMISSIONERS WASHINGTON COUNTY, PENNSYLANIA Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the agreement with Inservco Insurance Services. Roll call vote taken: Mr. Shober — Yes; Mrs. Vaughan — Yes; Mr. Maggi — Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval, on behalf of the Purchasing Department and the correctional facility, to enter into an agreement with Washington Physician Hospital Organization, Inc., including the 2019 price list for the provision of healthcare and medical services and outpatient hospital visits and specialist care to the inmates onsite at the correctional facility. This agreement is effective January 1, 2019 through December 31, 2019. The total yearly cost is $92,868 ($7,739/month) for onsite primary care with all outpatient services being paid on a fee for service, based on current Medicare rates, with a $9,000 fixed monthly fee from which WPHO will pay all such claims. Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the agreement with Washington Physician Hospital Organization, Inc. Roll call vote taken: Mr. Shober — Yes; Mrs. Vaughan — Yes; Mr. Maggi — Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval, on behalf of the Purchasing Department and Information Technology, of an increase in internet bandwidth from 100 Mbps to 1 Gbps with DQE Communications, LLC. The county has been hitting up against the maximum capacity quite often these last few months and end users are starting to see performance issues which is causing delays in completing work in a timely manner. Each day there are more functions moving to the `Cloud' which increases our internet usage. The cost in order to increase our pipe line from 100 Mbps to 1 Gbps (1000 Mbps) will increase from $2,250 per month to $3,250 per month. Moved by Mrs. Vaughan; seconded by Mr. Shober; approving the increase in our internet bandwith with DQE Communications, LLC. Roll call vote taken: Mr. Shober — Yes; Mrs. Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval, on behalf of the Purchasing Department, to enter into a five-year lease agreement with Danaus Plexippus, Belle Vernon, Pa. for office space for MDJ Hopkins, with the option to renew for two additional five-year terms. The first term agreement will be effective March 1, 2019 through February 28, 2024 at the following rates: • March 1, 2018 through February 28, 2024 - $3,125/month • March 1, 2024 through February 28, 2029 - $3,375/month • March 1, 2029 through February 28, 2034 - $3,625/month 1256 MINUTE BOOK BOARD OF COMMISSIONERS WASHINGTON COUNTY, PENNSYLANIA Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the agreement with Danaus Plexippus. Roll call vote taken: Mr. Shober — Yes; Mrs. Vaughan — Yes; Mr. Maggi — Yes. Motion carried unanimously. ANNOUNCEMENTS The regularly scheduled Salary Board meeting has been cancelled. The Organizational Salary Board meeting of the Washington County Commissioners will be held at 10 a.m., Monday, January 7, 2019. The Board of Commissioners' meeting, Salary Board and Sinking Fund will be held on Wednesday January 16, 2019 at 2:00 p.m. SOLICITOR Solicitor DeHaven presented to the Board for their consideration and approval of tax refunds in the amount of $320.76. AVG PROP LLC P.O. BOX 406 LANGELOTH, PA 15054 Tax Year: 2018 District SMITH Parcel 570-019-02-05-0009-00 Amount $116.81 AVG PROP LLC 62 TOWNSITE ROAD P.O. BOX 406 LANGELOTH, PA 15054 Tax Year: 2018 District BURGETTSTOWN Parcel 070-016-00-01-0005-00 Amount $203.95 Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the above tax refunds. Roll call vote taken: Mr. Shober — Yes; Mrs. Vaughan — Yes; Mr. Maggi — Yes. Motion carried unanimously. There being no further business, Chairman Maggi declared the meeting adjourned at approximately 10:18 a.m. THE FOREGOING MINUTES SUBMITTED FOR APPROVAL: 1