HomeMy WebLinkAboutCOMM - Meeting Minutes - PB 12-19-18 - 12-19-2018 - PRISON BOARD187
MINUTE BOOK
PRISON BOARD WASHINGTON COUNTY, PENNSYLANIA
IMR LIMITED E13166491,,r)
Minute No. PB 12-19-18 December 19, 2018
The meeting of the Washington County Prison Board was held in the Washington County
Correctional Facility,100 West Cherry Avenue, Washington, Pennsylvania, with the following
members being present: Commissioners Larry Maggi, Diana Irey Vaughan; Harlan G. Shober, Jr.; Judge
John DiSalle; Controller Mike Namie; and Sheriff Sam Romano. Absent from the meeting was District
Attorney Gene Vittone. Also present: Warden Ed Strawn; Director of Administration Scott Fergus;
Assistant District Attorney Dennis Paluso; Solicitor J. Lynn DeHaven; Finance Director Joshua Hatfield;
Human Resources Acting Director Andrea Johnston; Chief Clerk Cindy Griffin; Administrative
Assistant Joyce Thornburg; Executive Secretaries Joy Orndoff, Marie Trossman and Randi Marodi: and
Observer -Reporter representative Barbara Miller.
Mr. Maggi called the meeting to order at approximately 11:32 a.m.
Mr. Maggi asked if there were any corrections, additions or omissions to Minute
No. PB 11-14-18, dated November 14, 2018, each member having received a copy.
It was moved by Mr. Vittone and seconded by Mr. Namie that Minute No. PB 11-14-18, be
approved. The motion was carried unanimously with the Board signifying their approval by stating
„Aye„
PUBLIC COMMENTS
None.
WARDEN'S REPORT
Warden Strawn presented the following information to the Board:
Income from Other Units for the Maintenance of Inmates for November 2018
Administrative Fee
$12,193.52
Social Security
$3,600.00
Tylenol/Medical Reimbursement
$256.43
Monthly sub -total
$16,049.95
Year-to-date grand total
$174,826.79
Program Fees and Room and Board Income for November 2018
Billed
Collected
Work Release Inmates
$24,009.60
$19,614.00
Weekend Inmates
$1,175.00
$1,132.05
Monthly sub -total
$25,184.60
$20,746.05
Year-to-date grand total
$169,825.55
$162,918.45
Status of Inmates Confined at the End of November 2018
Full-time Inmates
Work Release Inmates
Weekend Inmates
Unsentenced Inmates Awaiting Sentencing and/or Trial
Total Inmates
Examinations Performed by the Physician
New Commitments
Repeat Patients
Medical Transports Performed by the Sheriff
Contracted Housing Fee/Month
Male
61
44
5
207
317
Male
43
Female
6
10
0
53
69
Female
29
Total
67
54
5
260
386
Total
72
9
63
28
$0.00
Warden Strawn recommended to the Board, on behalf of the Washington County Correctional
Facility, to award the bid for linen supplies for the correctional facility to the following vendors for
the per unit costs submitted in their bid:
ATD-American Co., Wyncote, PA Harbor Linen, Marlton, NJ
This contract will be effective January 1, 2019 through December 31, 2019, with the option to extend
through December 31, 2020, at a yearly cost of approximately $30,000. This bid is being awarded to
�9
MINUTE BOOK
PRISON BOARD
IMR LIMITED E1316649LD
WASHINGTON COUNTY, PENNSYLANIA
the lowest most responsive and responsible bidders meeting the specifications, and is contingent
upon the Board of Commissioners' approval in the meeting to be held December 20, 2018.
Warden Strawn recommended to the Board, on behalf of the Washington County Correctional
Facility, to award the contract for the provision of HVAC maintenance and preventative maintenance
to Scalise Industries Corporation, Lawrence, PA, who was the lowest most responsive and
responsible bidder meeting requirements. Time and material repairs will be done on an as needed
basis at the rates of between $104.50 and $164.65/hour emergency rate; and projects over $25,000,
at the rate of $103.00 and $159.00/hour emergency rate. Material is priced at vendor's cost plus a
16-20% markup. This contract will be effective January 1, 2019 through December 31, 2020, with
the option to extend for two additional one-year periods. The contract for Scalise Industries Corp.,
was approved in the Board of Commissioners' meeting held December 6, 2018, Minute No. 1072.
Warden Strawn recommended to the Board, on behalf of the Washington County Correctional
Facility, to approve the purchase from Johnson Controls ($30,300.00) our contract of record, for a
new fire pump head and smaller jockey pump, and relief valve to replace failing units at the
correctional facility. Capital has been recommended for the funding source. The purchase from
Johnson Controls was approved in the Board of Commissioners' meeting held December 6, 2018,
Minute No. 1072.
Warden Strawn recommended to the Board, on behalf of the Washington County Correctional
Facility, to approve the hiring of the following 10 applicants as part-time correctional officers and
one part-time LPN:
Anthony Cox Nina Forlini Danielle Sheraskey
Thomas Valerio Kevin Sutton James Smith
Morgan Malka Kailee Myers Taylor Bass
Heather Flanegan Jennifer Kirkland (LPN)
Warden Strawn recommended to the Board, on behalf of the Washington County Correctional
Facility, to approve the termination of employees Captain Adrian Fletcher and Officer Lewis Huey.
It was moved by Mr. Shober and seconded by Mrs. Vaughan, approving the Warden's Report.
The motion was carried unanimously with the Board signifying their approval by stating "Aye".
BILLS
Mr. Namie presented to the Board for their consideration and approval of the bills dated
December 19, 2018, in the amount of $171,329.23.
It was moved by Mr. Namie and seconded by Mrs. Vaughan, approving the bills dated
December 19, 2018. The motion was carried unanimously with the Board signifying their approval by
stating "Aye". (See list of bills attached hereto and made a part hereof.)
OLD BUSINESS
None.
NEW BUSINESS
Warden Strawn called an executive session at approximately 11:33 a.m. regarding a personnel
matter. Mr. Maggi reconvened the meeting at approximately 11:52 a.m. following the executive
session.
There being no further business, Mr. Maggi declared the meeting adjourned at approximately
11:56 a.m.
THE FOREGOING MINUTES SUBMITTED FOR APPROVAL:
�'✓�% �' 2019
ATTEST:
SECRETARY