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Home My WebLink AboutCOMM - Meeting Minutes - 1077 - 2-21-2019 - COMMISSIONER1273 1 MINUTE BOOK BOARD OF COMMISSIONERS WASHINGTON COUNTY, PENNSYLANIA Minute No. 1077 February 21, 2019 The Washington County Commissioners met in regular session in the Public Meeting Room, Courthouse Square, Washington, Pa., with the following members being present: Commissioners Larry Maggi, Diana Irey Vaughan and Harlan G. Shober. Also being present American Legion Post 639 representative Tony Luskoski; Solicitor J. Lynn DeHaven; Chief Clerk Cynthia B. Griffin; Administrative Assistant Joyce Thornburg; Executive Secretaries Joy Orndoff, Marie Trossman and Randi Marodi; Secretary Paula Jansante; Planning Department representative Gracie Abel; Controller Mike Namie; Finance Director Josh Hatfield; Human Resources Director Shelli Arnold; Children and Youth Services Director Kim Rogers and representative Carrie Lavecchia; Tax Revenue and Recorder of Deeds Director Debbie Bardella; Marquette Associates representative Lee Martin; MATHCOUNTS Coordinator Virginia Schultz; Peters Township MATHCOUNTS coach Chris Kedzuf and MATHCOUNTS winners Nathan McWilliams, Jack Yu, Damien Busche, Caleb Mowery and Michael Potts; Observer -Reporter Publishing Co. representative Barbara Miller; WJPA representative Bruce Sakalik, and concerned citizens Ed Callahan, Mona Callahan, Lori McWilliams, Yue Qing Zhang, Sharon Mowery, Rachel Potts and Deb Busche. Mr. Maggi called the meeting to order at approximately 10 a.m. Commissioner Irey Vaughan led the meeting with a prayer. Mr. Luskoski led the Pledge of Allegiance. Mr. Maggi entertained a motion approving Minute No. 1076 dated February 7, 2019. Moved by Mrs. Vaughan; seconded by Mr. Shober, approving Minute No. 1076, as written. Roll call vote taken: Mr. Shober — Yes; Mrs. Vaughan — Yes; Mr. Maggi — Yes. Motion carried unanimously. SPECIAL ORDER OF BUSINESS Mr. Maggi introduced the MathCounts competition coordinator Virginia "Ginny" Shultz. Ms. Shultz passed out certificates to the top placing young adults in this competition. These young adults have excelled in building critical thinking and problem solving skills while making math fun and exciting for students. Ms. Shultz thanked the commissioners for their continued support while recognizing the bright young adults. (RECESS FOR PHOTOS PUBLIC COMMENTS None OLD BUSINESS BID AWARDS Solicitor DeHaven recommended the Board, on behalf of the Planning Commission and Purchasing Department, award the bid contract to Judson Wiley, Washington, Pa. for the provision of concrete and concrete products based on the per cubic yard costs submitted in their bid proposal. This contract will be 1274 MINUTE BOOK BOARD OF COMMISSIONERS WASHINGTON COUNTY, PENNSYLANIA effective February 21, 2019 through December 31, 2019. This bid has been awarded to the lowest most responsive and responsible bidder meeting specifications. Moved by Mrs. Vaughan, seconded by Mr. Shober, approving the contract with Judson Wiley. Roll call vote taken: Mr. Shober — Yes; Mrs. Vaughan — Yes; Mr. Maggi — Yes. Motion carried unanimously. CHANGE ORDERS Solicitor DeHaven recommended the Board, on behalf of the Purchasing Department and the Redevelopment Authority of the County of Washington, approve a change order with McRandal Plumbing for a change with the water closet units at a credit amount of $500. The supplier shipped the incorrect water closets and credited $100 per unit. Moved by Mrs. Vaughan, seconded by Mr. Shober, approving the change order with McRandal Plumbing. Roll call vote taken: Mr. Shober — Yes; Mrs. Vaughan — Yes; Mr. Maggi — Yes. Motion carried unanimously. NEW BUSINESS Chief Clerk presented to the Board for their consideration and approval, to adopt a resolution declaring a grant by the Washington County Hospital Authority to the Presbyterian SeniorCare Network's Woodside Place of Washington Capital Campaign. The grant is in the amount of $50,000 and will assist in the establishment of an Alzheimer and dementia care facility. The project is needed and is desirable for the health and safety of the people in the area served by said project. Moved by Mrs. Vaughan, seconded by Mr. Shober, approving the resolution. Roll call vote taken: Mr. Shober — Yes; Mrs. Vaughan — Yes; Mr. Maggi — Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval, on behalf of Information Technology, of the cost of training and all travel related fees, within the rules of the county's travel policy, for an employee to attend the CentralSquare 2019 Customer Event conference on March 17-20, 2019, in San Antonio, Texas. The cost will be approximately $1,500, and will be charged to their budget. Moved by Mrs. Vaughan, seconded by Mr. Shober, approving travel to San Antonio, Texas. Roll call vote taken: Mr. Shober — Yes; Mrs. Vaughan — Yes; Mr. Maggi — Yes. Motion carried unanimously. 1275 1 1 0 MINUTE BOOK BOARD OF COMMISSIONERS WASHINGTON COUNTY, PENNSYLANIA Chief Clerk presented to the Board for their consideration and approval, of the appointment of Tracy Walnoha to the Children and Youth Advisory Board; Apryl Shiffler to the Behavioral Health and Developmental Services Advisory Board; Leah Kudaroski to the Hospital Authority Board; and reappointment of Regina Davin to the Behavioral Health and Developmental Services Advisory Board.. Moved by Mrs. Vaughan, seconded by Mr. Shober, approving the board appointments and reappointment. Roll call vote taken: Mr. Shober — Yes; Mrs. Vaughan — Yes; Mr. Maggi — Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval, on behalf of the Planning Commission, of the following bridge encumbrances submitted to Pennsylvania Department of Transportation (PADOT) for preliminary design: Chartiers #30 - $15,000; Chartiers #53 - $15,000; and Chartiers #58 - $15,000. Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the above bridge encrumbances. Roll call vote taken: Mr. Shober — Yes; Mrs. Vaughan — Yes; Mr. Maggi — Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval, on behalf of the Planning Commission, of a tight of way agreement with Columbia Gas of Pennsylvania and associated payment of $13,000 for a 40 ft. permanent easement under the Panhandle Trail in Midway Borough. The pipeline will be installed through directional bore with no surface impacts to the trail. Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the right of way agreement with Columbia Gas of Pennsylvania. Roll call vote taken: Mr. Shober — Yes; Mrs. Vaughan — Yes; Mr. Maggi — Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval, on behalf of the Planning Commission, of the following agreements with fire companies for fire protection and facility safety inspection in the amount of $1,000 each for the years 2019 and 2020. • Valley Inn Fire Company, Monongahela • Avella Fire Company, Avella • Mount Pleasant Fire Company, Hickory • East Bethlehem Fire Company, Fredericktown • Finleyville Fire Company, Finleyville 1276 MINUTE BOOK BOARD OF COMMISSIONERS WASHINGTON COUNTY, PENNSYLANIA Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the above listed agreements. Roll call vote taken: Mr. Shober — Yes; Mrs. Vaughan — Yes; Mr. Maggi — Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval, on behalf of the Planning Commission, of a hay lease agreement with Curtis Hamilton for 50 acres of hay (tracts 10, 11, 12, and 13) in Cross Creek Park. This agreement will be effective February 1, 2019 through January 31, 2020. The county will receive $20 per acre ($1,000). Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the agreement with Curtis Hamilton. Roll call vote taken: Mr. Shober — Yes; Mrs. Vaughan — Yes; Mr. Maggi — Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval, on behalf of Finance and Public Safety, of a grant agreement with the Pennsylvania Emergency Management Agency (PEMA) for the Radiation Emergency Response Fund (RERF) grant program, and authorize the Finance Director to electronically sign all grant documents related to PEMA administered giants which require an electronic signature. The agreement is in the amount of $10,329.00 and will be for the period of July 1, 2018 through June 30, 2019. Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the grant agreement with the Pennsylvania Emergency Management Agency. Roll call vote taken: Mr. Shober — Yes; Mrs. Vaughan — Yes; Mr. Maggi — Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval, on behalf of Finance, of required updates to the municipal securities post -issuance disclosure policy in accordance with Securities and Exchange Commission (SEC) Rule 15c2-12 and the county's continuing disclosure undertakings. Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the policy updates. Roll call vote taken: Mr. Shober — Yes; Mrs. Vaughan — Yes; Mr. Maggi — Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval, on behalf of Human Resources, of a contract as negotiated between the County of Washington and National Correctional Employees Union (NCEU) Local 132. The contract is effective from January 1, 2018 through 1277 1 1 1 MINUTE BOOK BOARD OF COMMISSIONERS WASHINGTON COUNTY, PENNSYLANIA December 31, 2020, as follows: 2.5% raise in 2018; 2.75% raise in 2019; 3% raise in 2020; 10% contribution to monthly health insurance effective January 1, 2018; 11.5% contribution to monthly health insurance effective January 1, 2019; and 12.5% contribution to monthly health insurance effective January 1, 2020. Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the contract between the County of Washington and the National Correctional Employees Union. Roll call vote taken: Mr. Shober — Yes; Mrs. Vaughan — Yes; Mr. Maggi — Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval, on behalf of Children and Youth Services, of a provider agreement with People R' Us for placement services for the period of July 1, 2018 through June 30, 2019. The contract authorization amount is $110,000 and no additional county funds are required. Us. Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the provider agreement with People R' Roll call vote taken: Mr. Shober — Yes; Mrs. Vaughan — Yes; Mr. Maggi — Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval, on behalf of Behavioral Health and Developmental Services, of the following provider agreement addendums for the period July 1, 2017 through June 30, 2018. No additional county funds are required. PROVIDER AMI, Inc. of Washington -Greene Co ARC Human Services, Inc. Mental Health Association TOTAL FROM $451,940 1,072,820 1,845,000 $3,369,760 TO $512,147 1,244,941 1,886,917 $3,644,005 Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the above listed provider agreement addendums. Roll call vote taken: Mr. Shober — Yes; Mrs. Vaughan — Yes; Mr. Maggi — Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval, on behalf of Behavioral Health and Developmental Services, of meeting and training expenses for the period of January 1, 2019 through December 31, 2019. The total expenses will increase by $2,500 to $57,378 and no additional county funds are required. 1278 MINUTE BOOK BOARD OF COMMISSIONERS WASHINGTON COUNTY, PENNSYLANIA ]MR LIMITED El808441 KV EXPENSE AMOUNT Meeting food $5,722 Training and outreach 27,865 SAMHSA grant training 16,810 Early Intervention training 6,981 TOTAL Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the meeting and training expenses. Roll call vote taken: Mr. Shober — Yes; Mrs. Vaughan — Yes; Mr. Maggi — Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval, on behalf of the Purchasing Department and Information Technology, of an increase of $1,500, for our 2018 not to exceed amount in our Agreement with Brian Norris Consulting Services. This would bring the total not to exceed amount to $26,500. Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the payment to Brian Norris Consulting Services. Roll call vote taken: Mr. Shober — Yes; Mrs. Vaughan — Yes; Mr. Maggi — Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval, on behalf of the Purchasing Department and the correctional facility, to enter into an agreement with CSI Investigation Risk Management to assist in on -going educational internal investigations at the jail. Services shall be performed on an hourly and as needed basis of $95.00 plus mileage. Costs will not exceed a $15,000/year limit and will be paid from their operating budget. This agreement will be effective February 21, 2019 and shall continue year-to-year unless terminated by either party upon 90 days prior written notice. This agreement for the correctional facility was approved in the Prison Board meeting PB 2-20-19 dated February 20, 2019. Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the agreement with CSI Investigation Risk Management. Roll call vote taken: Mr. Shober — Yes; Mrs. Vaughan - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval, on behalf of the Purchasing Department and the Redevelopment Authority of Washington County, of a lease agreement extension between Washington County and the Redevelopment Authority for office space in Courthouse Square. This agreement will be effective March 1, 2019 through February 28, 2021, at the rate of $14.50/sq. ft. plus 19 1279 1 1 MINUTE BOOK BOARD OF COMMISSIONERS WASHINGTON COUNTY, PENNSYLANIA parking spaces at $22.00/month. The total monthly rent is $10,064.75. This contract extension is under the same terms and conditions as the original contract. Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the lease agreement extension with the Redevelopment Authority of Washington County. Roll call vote taken: Mr. Shober — Yes; Mrs. Vaughan — Yes; Mr. Maggi — Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval, on behalf of the Purchasing Department and Public Safety, of payment to Environmental Systems Research Institute (ESRI), Redlands, Calif. for software maintenance and updates of the GIS software system utilized by Public Safety, Tax Assessment and Planning. The contract authorization amount is $29,400 and will be split and paid from their budget. Costs will be covered by state funding. Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the payment to Environmental Systems Research Institute. Roll call vote taken: Mr. Shober — Yes; Mrs. Vaughan — Yes; Mr. Maggi — Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval, on behalf of the Purchasing Department and Information Technology of the upgrade of the Record (FTR) software licensing for the Courthouse and Family Court Center from SBM Electronics, Inc., Pittsburgh, PA in the amount of $53,165.00. This upgrade will enable them to interface with the Windows 10 operating system. The FTR system is utilized in all courtrooms in the Courthouse and FCC. The system was purchased in 2012 and has not been upgraded since. The next anticipated upgrade will not be necessary for at least six years. The proposed purchase is in accordance with the pricing on the PA State Contract and therefore does not require bidding. Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the payment to SBM Electronics, Inc. Roll call vote taken: Mr. Shober — Yes; Mrs. Vaughan — Yes; Mr. Maggi — Yes. Motion carried unanimously. ANNOUNCEMENTS An executive session was held at 10 a.m. Wednesday, February 20, 2019, following the agenda meeting to discuss personnel. The regularly scheduled Salary Board has been cancelled. The Retirement Board meeting will be immediately following the Board of Commissioners meeting. 1280 MINUTE BOOK BOARD OF COMMISSIONERS WASHINGTON COUNTY, PENNSYLANIA SOLICITOR Solicitor DeHaven presented to the Board for their consideration and approval of tax refunds in the amount of $4,637.90. MILLER DAVID R DALVERNY MICHAEL J & TRILLI PAUL C & SONJA A 1536 FOURTH STREET MARILYN L 533 WOODWARD AVENUE MONONGAHELA, PA 15063 106 BAY COURT CHARLEROI, PA 15022 Tax Year: 2018 WASHINGTON, PA 15301 Tax Year: 2018 District CARROLL Tax Year: 2018 District FALLOWFIELD Parcel 130-006-04-01-0017-01 District CHARTIERS Parcel 320-008-03-03-0001-00 Amount $95.99 Parcel 170-017-09-00-0022-00 Amount $31.43 Amount $23.34 JONES FRANK R & ANNETTE L LOPEZ JUAN M & GRETCHEN LANDIS JILL & CHRISTOPHER 122 WILLOW ROAD CLEGG CARTER CLAYSVILLE, PA 15323 507 SECOND STREET 300 AZALEA COURT Tax Year: 2018 MONONGAHELA, PA 15063 CANONSBURG, PA 15317 District EAST FINLEY Tax Year: 2018 Tax Year: 2018 Parcel 270-017-00-00-0001-00 District MONONGAHELA 2ND W District NORTH STRABANE Amount $18.33 Parcel 430-012-00-02-0003-00 Parcel 520-001-29-00-0006-03 Amount $19.22 Amount $27.63 POLLACK SONYA L BROOKS FAMILY TR WILLIS & PATEL REAL EST HOLDINGS 415 ROSS ROAD BETTY LOU BROOKS LLC EIGHTY FOUR, PA 15330 302 AZALEA COURT 1060 JEFFERSON AVENUE Tax Year: 2018 CANONSBURG, PA 15317 WASHINGTON, PA 15301 District NORTH STRABANE Tax Year: 2018 Tax Year: 2018 Parcel 520-004-00-00-0011-06 District NORTH STRABANE District WASHINGTON 2ND W Amount $11.79 Parcel 520-001-29-00-0006-02 Parcel 720-004-00-00-0037-00 Amount $32.99 Amount $179.49 KATSEVICH BENJAMIN & IRYNA WASHINGTON COUNTY SEMPLE PRESTON R 3656 BUFFALO CREEK ROAD 100 W. BEAU ST, SUITE 702 1881 ARLINGTON AVENUE AVELLA, PA 15312 WASHINGTON, PA 15301 WASHINGTON, PA 15301 Tax Year: 2019 Tax Year: 2019 Tax Year: 2019 District BLAINE District BUFFALO District CANTON Parcel 050-004-00-00-0004-13 Parcel 060-014-00-00-0038-04 Parcel 120-009-03-02-0012-00 Amount $110.26 Amount $478.66 Amount $13.1 JOHNSON KEVINE & SHIRLEY A DAN RYAN BUILDER MID VICTORIA LAWRENCE JR 118 CUMER ROAD ATLANTIC 185 SE WAVECREST WAY MCDONALD, PA 15057 1370 WASHINGTON PIKE, STD', 204 BOCA RATON, FL 33432 Tax Year: 2019 BRIDGEVILLE, PA 15017 Tax Year: 2019 District CECIL Tax Year: 2019 District COAL CENTER Parcel 140-006-00-00-0074-11 District CHARTIERS Parcel 190-001-00-00-0044-00 Amount $60.02 Parcel 170-018-05-00-0009-00 Amount $160.27 Amount $134.31 BRIGHT GEORGE T JR BEBO JOHN JR KEITH MATTHEW L &' 41 BIRCH STREET 1908 AVELLA ROAD KIMBERLY A ELLSWORTH, PA 15331 AVELLA, PA 15312 1040 RED TAIL HOLLOW Tax Year: 2019 Tax Year: 2019 WASHINGTON, PA 15301 District ELLSWORTH District INDEPENDENCE Tax Year: 2019 Parcel 310-003-00-02-0004-00 Parcel 370-005-02-01-0002-00 District NORTH FRANKLIN Amount $2.62 Amount $10.24 Parcel 510-001-00-00-0021-00 Amount $35.95 BOVE FRANK HARBISON VIVIAN WEEKLY ELAINE A & DICKIE 181 SUGAR RUN ROAD 181 BEAGLE CLUB ROAD JOE EIGHTY FOUR, PA 15330 FINLEYVILLE, PA 15332 19 PEEBLE CREEK LANE Tax Year: 2019 Tax Year: 2019 FINLEYVILLE, PA 15332 District NOTTINGHAM District NOTTINGHAM Tax Year: 2019 Parcel 530-010-00-00-0019-00 Parcel 530-006-00-00-0023-00 District UNION Amount $6.19 Amount $105.49 Parcel 640-012-09-99-0032-01 Amount $4.29 1281 MINUTE BOOK BOARD OF COMMISSIONERS IMR I IMITFII DROR4 = WASHINGTON COUNTY, PENNSYLANIA WOOD WILBUR R JOOS LAURA M & WILLIAM M PSECU REAL ESTATE 931 LONE PINE ROAD 515 CORTLAND DRIVE SERVICING AMITY, PA 15311 FINLEYVILLE, PA 15332 P.O. BOX 67013 Tax Year: 2019 Tax Year: 2018 HARRISBURG, PA 17106 District WEST BETHLEHEM District PETERS TOWNSHIP Tax Year: 2018 Parcel 660-021-00-00-0025-00 Parcel 540-001-11-00-0013-00 District ROSCOE Amount $9.29 Amount $24.4 Parcel 560-005-00-03-0012-00 Amount $35.84 SOUTHPOINTE MILLER LIVIITED PARTNERS 370 SOUTHPOINTE BLVD. CANONSBURG, PA 15317 Tax Year: 2018 District CECIL Parcel 140-010-00-00-0008-48 Amount $3,006.76 Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the above tax refunds. Roll call vote taken: Mr. Shober — Yes; Mrs. Vaughan — Yes; Mr. Maggi — Yes. Motion carried unanimously. There being no further business, Chairman Maggi declared the meeting adjourned at approximately 10:27 a.m. I 1 THE FOREGOING MINUTES SUBMITTED FOR APPROVAL: ATTEST: 2019