HomeMy WebLinkAboutCOMM - Meeting Minutes - 1080 - 4-4-2019 - COMMISSIONER1297
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BOARD OF COMMISSIONERS
WASHINGTON COUNTY, PENNSYLANIA
Minute No. 1080 April 4, 2019
The Washington County Commissioners met in regular session in the Public Meeting Room,
Courthouse Square, Washington, Pa., with the following members being present: Commissioners Larry
Maggi, Diana Irey Vaughan and Harlan G. Shober, Jr. Also being present the Rev. Eugene C. Beard, Jr.,
Nazareth Baptist Church, Washington, Pa.; American Legion Post 22 representative Robert Branch; Solicitor
J. Lynn DeHaven; Chief Clerk Cynthia B. Griffin; Administrative Assistant Joyce Thornburg; Executive
Secretaries Joy Omdoff, Marie Trossman and Randi Marodi; Planning Department representative Gracie
Abel; Controller Mike Namie; Finance Director Josh Hatfield; Human Resources Director Shelli Arnold;
Children and Youth Services Director Kim Rogers; CYS employees Pamela Geruschat; Greg Javens, Tiffany
Lindsay, Jennifer Grayson, Mindy Kass, Marie Higgins, David Cincinnati, Tyler Kuhn, Amanda Spartz, Lora
O'Neil, Christina Stefanick, Michelle Moore, Pat Berdine, Hilary Burchett, Elizabeth Gross, Jennifer Mengle,
Bob Madison, Tiffany Mahland, Carrie Lavecchia, Julie Yusko, Shari Coyne, Janice Yaegle and Kris
McDowell; SPHS STTARS representatives Joanna Dragan, Pam Kilgore; Washington County Library System
representatives Diane Ambrose and Jessica Miller; Chartiers-Houston Community Library representative
Laura Swanson; Peters Township Library representative Myra Oleynik; Heritage Public Library representative
Mary Durand; Bentleyville Public Library representative Charlotte Carpenter; Fredericktown Area Public
Library representative Theda Diethorn; Observer -Reporter Publishing Co. representative Barbara Miller;
WJPA representative Bruce Sakalik, and concerned citizens Tom Lonich, Claudia Bennett and Jim Piper.
Mr. Maggi called the meeting to order at approximately 10:04 a.m.
Rev. Beard led the meeting with a prayer.
Mr. Branch led the Pledge of Allegiance.
Mr. Maggi entertained a motion approving Minute No. 1079 dated March 21, 2019.
Moved by Mrs. Vaughan; seconded by Mr. Shober, approving Minute No. 1079, as written.
Roll call vote taken:
Mr. Shober — Yes; Mrs. Vaughan — Yes; Mr. Maggi — Yes.
Motion carried unanimously.
SPECIAL ORDER OF BUSINESS
Mrs. Vaughan read the proclamation announcing April as Child Abuse Prevention Month.
Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the proclamation.
Roll call vote taken:
Mr. Shober — Yes; Mrs. Vaughan — Yes; Mr. Maggi — Yes.
Motion carried unanimously.
Children & Youth Director Kim Rogers accepted the proclamation on behalf of her office. Ms.
Rogers thanked the Commissioners for their support, and announced that this office received 100% on its
federal audit; served over 2,000 families last year; and investigated over 600 cases of abuse.
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Mr. Shober read the proclamation announcing April 7 — 13, 2019, as National Library Week.
Moved by Mr. Shober; seconded by Mrs. Vaughan, approving the proclamation.
Roll call vote taken:
Mr. Shober — Yes; Mrs. Vaughan — Yes; Mr. Maggi — Yes.
Motion carried unanimously.
Citizens Library Director Diane Ambrose and Washington County Library System Coordinator
Jessica Miller accepted the proclamation. Ms. Miller thanked the Commissioners for their ongoing support
and commented on how pleased they all are to have received a Local Share Account grant.
Mrs. Vaughan read a proclamation announcing April as Sexual Assault Awareness Month.
Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the proclamation.
Roll call vote taken:
Mr. Shober — Yes; Mrs. Vaughan — Yes; Mr. Maggi — Yes.
Motion carried unanimously.
SITARS Program Supervisor Joanna Dragan accepted the proclamation. Ms. Dragan thanked the
Commissioners for their support. Ms. Dragan stated that sexual violence is an issue in both Washington and
Greene County, however, more individuals are becoming aware due to the widespread media attention.
RECESS FOR PHOTOS
PUBLIC COMMENTS
Heritage Public Library representative Mary Duranti thanked the Commissioners for always
supporting the local libraries. Ms. Durand stated her library was fortunate to receive a Local Share Account
grant which helped them remodel some of the aging areas in their building.
OLD BUSINESS
BID AWARD
Solicitor DeHaven recommended the Board, on behalf of the Purchasing Department and the
Planning Commission, award the bid contract for the Wheeling 8 Bridge superstructure replacement project
to Metzinger Contractor, Inc., Pittsburgh, Pa. The total cost is $289,203.35 and will be paid from Act 13
restricted bridge funds. This bid is being awarded to the lowest most responsive and responsible bidder
meeting specifications.
Moved by Mrs. Vaughan, seconded by Mr. Shober, approving the contract with Metzinger
Contractor, Inc.
Roll call vote taken:
Mr. Shober — Yes; Mrs. Vaughan — Yes; Mr. Maggi — Yes.
Motion carried unanimously.
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BOARD OF COMMISSIONERS
WASHINGTON COUNTY, PENNSYLANIA
Solicitor DeHaven recommended the Board, on behalf of the Purchasing Department, award the bid
contract for the Joint Municipal Purchasing Program to the following vendors based on their per unit cost
submitted in their bid proposals:
Advanced Drainage Systems, Ludlow Mass. Coolsprings, Uniontown, Pa.
Authorized distributor: Interstate Pipe, Washington, Pa.
Hanson Aggregates, Connellsville, Pa.
This contract is effective April 4, 2019 through March 31, 2020. The total yearly cost of the contract is
approximately $10,000. This bid is being awarded to the lowest most responsive and responsible bidders
meeting specifications.
above.
Moved by Mrs. Vaughan, seconded by Mr. Shober, approving the contract with the vendors listed
Roll call vote taken:
Mr. Shober — Yes; Mrs. Vaughan — Yes; Mr. Maggi — Yes.
Motion carried unanimously.
BID EXTENSIONS
Solicitor DeHaven recommended the Board, on behalf of the Purchasing Department, approve the
extension of our current contract for the furnishing, delivery and installation or repair of flooring for all
Washington County facilities with Don Greer's Fashion Floors, Washington, Pa. This contract extension will
be effective through May 31, 2020. All other terms and conditions of the current agreement remain the same.
Moved by Mrs. Vaughan, seconded by Mr. Shober, approving the contract extension with Don
Greer's Fashion Floors.
Roll call vote taken:
Mr. Shober — Yes; Mrs. Vaughan — Yes; Mr. Maggi — Yes. .
Motion carried unanimously.
BID REJECTION
Solicitor DeHaven recommended the Board, on behalf of the Purchasing Department and Planning
Commission, approve the rejection of all bids and rebid for the Shelter 10 outdoor fireplace. Bids came in
over budget.
Moved by Mrs. Vaughan, seconded by Mr. Shober, approving the bid rejection for the Shelter 10
outdoor fireplace.
Roll call vote taken:
Mr. Shober — Yes; Mrs. Vaughan — Yes; Mr. Maggi — Yes.
Motion carried unanimously.
NEW BUSINESS
Chief Clerk presented to the Board for their consideration and approval, on behalf of the Recorder of
Deeds, of an agreement between the office of the Recorder of Deeds and the Pennsylvania Historical and
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Museum Commission for microfilm storage into the Security Microfilm Program (SMP). The one-time
handling fee is $5 per roll.
Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the agreement between the Recorder of
Deeds and the Pennsylvania Historical and Museum Commission.
Roll call vote taken:
Mr. Shober — Yes; Mrs. Vaughan — Yes; Mr. Maggi — Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval, on behalf of the Planning
Commission, of supplement #4 in the amount not to exceed $7,500 with GAI Consultants for additional
work required on the Department of Environmental (DEP) permit for Discovery Cove in Cross Creek
County Park. The revised contract authorization amount is $247,110 and will be paid with Cross Creek gas
lease funds.
Moved by Mrs. Vaughan; seconded by Mr. Shober, approving supplement #4 with GAI Consultants.
Roll call vote taken:
Mr. Shober — Yes; Mrs. Vaughan — Yes; Mr. Maggi — Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval, on behalf of the Planning
Commission, of a grant request to the Department of Environmental Protection (DEP) for 2018 unclaimed
recycling amounts of 1,562.66 tons. The grant funds received will be applied toward future special collection
events.
Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the grant for unclaimed recycling
tonnages.
Roll call vote taken:
Mr. Shober — Yes; Mrs. Vaughan — Yes; Mr. Maggi — Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval, on behalf of Finance and
Public Safety, of the 2018 Hazardous Material Emergency Response Preparedness report for submission to
the Pennsylvania Emergency Management Agency (PEMA).
Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the 2018 Hazardous Material
Emergency Response Preparedness Report.
Roll call vote taken:
Mr. Shober — Yes; Mrs. Vaughan — Yes; Mr. Maggi — Yes.
Motion carried unanimously.
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Chief Clerk presented to the Board for their consideration and approval, on behalf of Finance and
Aging Services, of $3,000 in matching funds required for a $37,000 local share account funded project at the
Cross Creek Senior Community Center for paving of the parking lot. The matching funds will be paid from
capital funds.
Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the paving of the parking lot at the
Cross Creek Senior Community Center.
Roll call vote taken:
Mr. Shober — Yes; Mrs. Vaughan — Yes; Mr. Maggi — Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval, on behalf of Human
Resources, of a grant application with the Pennsylvania Counties Risk Pool (PCoRP) effective July 1, 2018
through June 30, 2019 for their loss prevention grant program. This grant in the amount of $20,000.00 will
be utilized for the installation of security cameras in various locations throughout the campus, the purchase of
a fire extinguisher simulator for training purposes in our Public Safety department, and the purchase of a heat
alert system for the safety of our K9 dog.
Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the grant application with the
Pennsylvania Counties Risk Pool.
Roll call vote taken:
Mr. Shober — Yes; Mrs. Vaughan — Yes; Mr. Maggi — Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval, on behalf of Human
Resources, of the contract, as negotiated between the County of Washington and the Washington County
Deputy Sheriffs' Association. This contract will be effective January 1, 2018 through December 31, 2021 as
follows:
• This is a four-year contract with the following annual increases in wages:
° 2018 - 3%
° 2019 - 3.25%
° 2020 - 3.25%
° 2021 - 2.75%
• Employees will contribute the following percentages to monthly health insurance premiums:
° 2018 - 10%
° 2019 - 11%
° 2020 - 12%
° 2021 - 12.5%
Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the contract with the Washington
County Deputy Sheriffs' Association.
Roll call vote taken:
Mr. Shober — Yes; Mrs. Vaughan — Yes; Mr. Maggi — Yes.
Motion carried unanimously.
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Chief Clerk presented to the Board for their consideration and approval, on behalf of Children and
Youth Services, of provider agreements with the list of the following providers. These agreements will be
effective July 1, 2018 through June 30, 2019. No additional county funds are required.
PROVIDER AMOUNT
Formative Outcomes $14,500
Outside In School of Experiential Education $150,000
Southwood Hospital $1,000
TOTAL
Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the provider agreements listed.
Roll call vote taken:
Mr. Shober — Yes; Mrs. Vaughan — Yes; Mr. Maggi — Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval, on behalf of Behavioral
Health and Developmental Services, of provider agreement with Value Behavioral Health of Pennsylvania,
Inc. for the provision of data management software and state reporting. This agreement will be effective
July 1, 2018 through June 30, 2019. The contract authorization amount is $42,000 and no additional county
funds are required.
Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the provider agreement with Value
Behavioral Health of Pennsylvania, Inc.
Roll call vote taken:
Mr. Shober — Yes; Mrs. Vaughan — Yes; Mr. Maggi — Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval, on behalf of the Purchasing
Department and Adult Probation, of an addendum to our current agreement with Security Systems of
America, Pittsburgh, Pa. for the purpose of providing installation and monitoring services for the Juvenile
Probation site at the airport. This agreement will be effective date of installation through February 28, 2024,
and shall automatically renew on a month -to -month basis unless written notice is provided 30 days prior to
expiration of any term. The contract authorization amount is $35 per month and $150 for installation and
will be paid from their operating budget.
Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the agreement with Security Systems of
America.
Roll call vote taken:
Mr. Shober — Yes; Mrs. Vaughan — Yes; Mr. Maggi — Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval, on behalf of the Purchasing
Department and Planning Commission, of the purchase of a John Deere tractor (to include an additional
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mower deck) at a cost of $12,119.57; and also the purchase of a John Deere tractor (to include an additional
mower deck and rotary broom) at a cost of $14,008.40 from Deere and Company, Cary, N.C. The proposed
purchases would be utilized at Cross Creek and Mingo Creek parks and will be paid from gas and oil lease
funds. This purchase is being made from the PA State contract and does not require bidding.
Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the purchase of a two John Deere
tractors.
Roll call vote taken:
Mr. Shober — Yes; Mrs. Vaughan - Yes; Mr. Maggi - Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval, on behalf of the Purchasing
Department and Recorder of Deeds, of a purchase of an air card for a new department laptop from Verizon
Wireless. The laptop will be used for data collectors to have real time access to our assessment system and be
able to make real time changes. The monthly service cost will be $39.99 and the air card is free with
activation. Costs will be paid from their operating budget. This purchase is being made from the PA State
contract and does not require bidding.
Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the purchase of two air cards.
Roll call vote taken:
Mr. Shober — Yes; Mrs. Vaughan - Yes; Mr. Maggi - Yes.
Motion carried unanimously.
ANNOUNCEMENTS
An executive session was held at 10 a.m. Wednesday, April 3, 2019, following the agenda
meeting to discuss personnel. The regularly scheduled Salary Board meeting will be immediately following
the Board of Commissioners meeting.
SOLICITOR
None
There being no further business, Chairman Maggi declared the meeting adjourned at approximately
10:46 a.m.
THE FOREGOING MINUTES
ATTEST:
CHIEF CLERK
FOR APPROVAL:
2019
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WASHINGTON COUNTY, PENNSYLANIA
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