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Home My WebLink AboutCOMM - Meeting Minutes - 1087 - 8-15-2019 - COMMISSIONER1377 MINUTE BOOK 1 I 1 BOARD OF COMMISSIONERS WASHINGTON COUNTY, PENNSYLANIA Minute No. 1087 August 15, 2019 The Washington County Commissioners met in regular session in the Public Meeting Room, Courthouse Square, Washington, Pa., with the following members being present: Commissioners Larry Maggi, Diana Irey Vaughan and Harlan G. Shober, Jr. Also being present Marine Corps League Post 1138 representative Barry Bebout; Solicitor J. Lynn DeHaven; Chief Clerk Cynthia B. Griffin; Administrative Assistant Joyce Thornburg; Executive Secretaries Joy Orndoff and Randi Marodi; Planning Department representative Gracie Abel; Controller Mike Namie; Finance Director Josh Hatfield; Human Resources Director Shelli Arnold; Judge Brandon Neuman; Court Administrator Patrick Grimm; Domestic Relations Director Sharon Francis and employees Tammy Bell, Michele Bell, Jada Finley and Susan Toporcer; Chamber of Commerce President and Director of Tourism Jeff Kotula; Center for Community Resources representative Melody McCord; Observer -Reporter Publishing Co. representative Barbara Miller; and concerned citizens Doreen Price, Frank Byrd, and Jim Piper. Mr. Maggi called the meeting to order at approximately 10 a.m. Commissioner Diana Irey Vaughan led the meeting with a prayer. Mr. Bebout led the Pledge of Allegiance. Mr. Maggi entertained a motion approving Minute No. 1086 dated July 18, 2019. Moved by Mrs. Vaughan; seconded by Mr. Shober, approving Minute No. 1086, as written. Roll call vote taken: Mr. Shober — Yes; Mrs. Vaughan — Yes; Mr. Maggi — Yes. Motion carried unanimously. Chamber of Commerce representative Jeff Kotula invited everyone to try and stop at the Washington Park ball field for the final game of the Pony League World Series at 7 p.m. Mr. Kotula also presented all three commissioners with their own authentic Washington Pony League jerseys. SPECIAL ORDER OF BUSINESS Mrs. Vaughan read a proclamation declaring August as Child Support Enforcement Awareness Month. Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the above proclamation. Roll call vote taken: Mr. Shober — Yes; Mrs. Vaughan — Yes; Mr. Maggi — Yes. Motion carried unanimously. Director of Domestic Relations Sharon Francis thanked the Commissioners for the proclamation. She recognized a few members of her staff that have been involved for almost 20, years or more; Michele Bell, Tammy Bell, Susan Toporcer, Jada Findley, April Plants, Chad Teagarden, Sadie Garnett and Carrie Ricker. 1378 MINUTE BOOK BOARD OF COMMISSIONERS WASHINGTON COUNTY, PENNSYLANIA Judge Neuman highlighted the fact that he rarely sees individuals that are behind in their support. He stated this is a testament to the hardworking and caring employees of the department. Washington County is the shining light across the Commonwealth. (RECESS FOR PHOTOS PUBLIC COMMENTS Concerned citizen Frank Byrd made comments regarding recidivism rates in Washington County and he questioned why there is no average bond. Mr. Byrd thanked Controller Mike Namie for his work auditing the Clerk of Courts and the Prothonotary's Office. He's also concerned about the District Attorney's office moving to the Caldwell Building. Noreen Price introduced herself as the owner of Potter's House in Monongahela. Ms. Price wanted to introduce Potter's House to the Commissioners. The house is a resource and referral service for citizens with disabilities; a meeting place for church events and other organizations; and much more. She thanked the Commissioners for recognizing citizens with disabilities. OLD BUSINESS BID CONTRACT PURCHASES Solicitor DeHaven recommended the Board, on behalf of the Sheriff, approve the purchase of tasers and accessories from Axon Enterprises. The total amount is $48,030 and will be paid from Act 13 funds. Moved by Mrs. Vaughan, seconded by Mr. Shober, approving the purchase from Axon Enterprises. Roll call vote taken: Mr. Shober — Yes; Mrs. Vaughan — Yes; Mr. Maggi — Yes. Motion carried unanimously. EMERGENCY PURCHASE Solicitor DeHaven recommended the Board, on behalf of Building and Grounds, approve an emergency purchase from Scalise Industries Corporation, Lawrence, PA for the installation of a new flue pipe atop the Family Court Center. The total amount is $77,500 and will be paid from Act 13 funds. Moved by Mrs. Vaughan, seconded by Mr. Shober, approving the purchase from Scalise Industries. Roll call vote taken: Mr. Shober — Yes; Mrs. Vaughan — Yes; Mr. Maggi — Yes. Motion carried unanimously. NEW BUSINESS Chief Clerk presented to the Board for their consideration and approval, on behalf of the Washington County Transportation Authority, to adopt a resolution to provide matching funds for fiscal year 2019-2020 in the amount of $135,425. This is an increase of $3,889 from a previously adopted resolution. 1379 MINUTE BOOK BOARD OF COMMISSIONERS WASHINGTON COUNTY, PENNSYLANIA Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the resolution. Roll call vote taken: Mr. Shober — Yes; Mrs. Vaughan — Yes; Mr. Maggi — Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval to ratify the execution of an amendment to the Agreement of Sale to purchase the office building located at 26 South Main Street, Washington, Pennsylvania, from George G. Sprowls, trustee of the George G. Sprowls Revocable Trust. The amendment provides for a purchase price of $400,000. Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the amendment to the sale agreement with George G. Sprowls. Roll call vote taken: Mr. Shober — Yes; Mrs. Vaughan — Yes; Mr. Maggi — Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval to enter into Intergovernmental Cooperation Agreements (IGA's) between Washington County Land Bank, the County of Washington, East Washington and Canonsburg Boroughs, and the Washington and Canon McMillian School Districts for the purpose of participating in the County Land Bank. Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the agreements. Roll call vote taken: Mr. Shober — Yes; Mrs. Vaughan Yes; Mr. Maggi — Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval of the reappointments of Thomas Moore, Harry Thompson, Carl Pro, Gerry Gavazzi, Michael Klauer, George Eckert, Jr., Phillip Fiumara, Thomas Shade and the appointments of John Brafchak, Dave Thompson, Carolyn Dunklin, Angeha Mattes, and Ed Stasko to the Washington County Veterans Advisory Council; and appoint Amy Criss to the Southwest Corner Workforce Development Board. Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the board appointments. Roll call vote taken: Mr. Shober — Yes; Mrs. Vaughan — Yes; Mr. Maggi — Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval, on behalf of the Planning Commission, of a deed of easement with Northway Development Company for permanent and temporary easements associated with the replacement of the Chartiers #12 bridge on McDowell Lane. The total amount is $1,200 and will be paid 80% state and 20% county liquid fuels. • MINUTE BOOK BOARD OF COMMISSIONERS WASHINGTON COUNTY, PENNSYLANIA Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the easement with Northway Development Company. Roll call vote taken: Mr. Shober — Yes; Mrs. Vaughan — Yes; Mr. Maggi — Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval, on behalf of the Planning k Commission, of a deed of easement with Little Lake Theatre Company for permanent and temporary easements associated with the replacement of the Chartiers #12 Bridge on McDowell Lane. The total amount is $25,000 and will be paid 80% state and 20% county liquid fuels. Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the easement with Little Lake Theatre Company. Roll call vote taken: Mr. Shober — Yes; Mrs. Vaughan — Yes; Mr. Maggi — Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval, on behalf of the Planning Commission, of a deed of easement with Pennsylvania Fish and Boat Commission for permanent and temporary easements associated with the replacement of the Chartiers #12 Bridge on McDowell Lane. The total amount is $16,400 and will be paid 80% state and 20% county liquid fuels. Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the easement with Pennsylvania Fish and Boat Commission. Roll call vote taken: Mr. Shober — Yes; Mrs. Vaughan — Yes; Mr. Maggi — Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval, on behalf of the Planning Commission, of a revised reimbursement agreement with the Pennsylvania Department of Transportation (PADOT) for the Chartiers #12 bridge in North Strabane. Costs will increase from $925,000 to $940,000 and will be paid 80% federal and 20% county. A motion also authorizes the Chairman of the Board to execute all documents for this project. Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the reimbursement agreement with the Pennsylvania Department of Transportation. Roll call vote taken: Mr. Shober — Yes; Mrs. Vaughan — Yes; Mr. Maggi — Yes. Motion carried unanimously. 1381 MINUTE BOOK BOARD OF COMMISSIONERS IMR I IMIT D El808491 KV WASHINGTON COUNTY, PENNSYLANIA 1 Chief Clerk presented to the Board for their consideration and approval, on behalf of the Planning Commission, of a revised reimbursement agreement with the Pennsylvania Department of Transportation (PADOT) for the Pigeon #26 bridge in Bentleyville. Costs will increase from $580,000 to $600,000 and will be paid 80% federal and 20% county. A motion also authorizes the Chairman of the Board to execute all documents for this project. Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the reimbursement agreement with the Pennsylvania Department of Transportation. Roll call vote taken: Mr. Shober — Yes; Mrs. Vaughan — Yes; Mr. Maggi — Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval, on behalf of the Planning Commission, of a change order with Morgan Excavating for asphalt paving at the fairgrounds on the entrance road and new beef barn in the amount of $48,252.67 to be paid with fair gas lease funds. The total cost to Morgan Excavating in all paving areas at the parks and fair is $296,327.17. Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the change order with Morgan Excavating. Roll call vote taken: Mr. Shober — Yes; Mrs. Vaughan — Yes; Mr. Maggi — Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval, on behalf of the Planning Commission, of an amended unit with Range Resources to split the county interest in the Pangeris A unit with the new Kresic C unit to be created as associated with the Panhandle Trail. The decimal interest in the original unit will not change but a new decimal interest in the new unit will be created. Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the amendment with Range Resources. Roll call vote taken: Mr. Shober — Yes; Mrs. Vaughan — Yes; Mr. Maggi — Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval, on behalf of the Planning Commission, of an amended Harmon Creek D unit 19H to reduce the total size of the unit. The decimal interest of 0.00203433 does not change. Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the amendment. Roll call vote taken: Mr. Shober — Yes; Mrs. Vaughan — Yes; Mr. Maggi — Yes. Motion carried unanimously. 1382 MINUTE BOOK BOARD OF COMMISSIONERS WASHINGTON COUNTY, PENNSYLANIA Chief Clerk presented to the Board for their consideration and approval, on behalf of Finance and Adult Probation, of an application and agreement and prior year financial statement with the Pennsylvania Board of Probation and Parole for the 2019-2020 grant-in-aid continuing program. The application and agreement is for the period of July 1, 2019 through June 30, 2020. Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the application and agreement with the Pennsylvania Board of Probation and Parole. Roll call vote taken: Mr. Shober — Yes; Mrs. Vaughan — Yes; Mr. Maggi — Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval, on behalf of Finance and Probation Services, of a memorandum of understanding between Washington County Regional SWAT Team, Washington County Probation Services and Washington County Firemen's Association for the use of the firing range located on the grounds of the Washington County Firemen's Association Fire Academy. The memorandum will allow for a necessary training facility for use by the County's probation officers and Sheriff Deputies at no cost to the County. Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the memorandum of understanding for the necessary training facility. Roll call vote taken: Mr. Shober — Yes; Mrs. Vaughan — Yes; Mr. Maggi — Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval, on behalf of Finance and Public Safety, of a renewal agreement with the Pennsylvania Emergency Management Agency for the 2019-2020 radiation emergency response fund grant program. The agreement is in the amount of $10,329 and is for the period of July 1, 2019 through June 30, 2020. Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the renewal agreement with the Pennsylvania Emergency Management Agency. Roll call vote taken: Mr. Shober — Yes; Mrs. Vaughan — Yes; Mr. Maggi — Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval, on behalf of Finance and the Redevelopment Authority of the County of Washington, of supplement No. 1 for the Northside Development project under the existing professional services agreement between the Redevelopment Authority of the County of Washington as agent for the Washington County Airport and CDI-Infrastructure, LLC dba L.R. Kimball. The supplement is in the amount of $58,299. 1 1 I 1383 MINUTE BO0K BOARD OF COMMISSIONERS WASHINGTON COUNTY, PENNSYLANIA Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the supplement for the Northside Development project. Roll call vote taken: Mr. Shober - Yes; Mrs. Vaughan — Yes; Mr. Maggi — Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval, on behalf of Finance and the Redevelopment Authority of the County of Washington, of a professional services agreement between the Redevelopment Authority of the County of Washington as agent for the Washington County Airport and CDI-Infrastructure, LLC dba L.R. Kimball for the rehabilitation of runway (microsurfacing and crack sealing) project. The agreement is in the amount of $68,562 and will be funded by a combination of bureau of aviation grant and local match monies. Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the agreement with CDI Infrastructure, LLC dba L.R. Kimball. Roll call vote taken: Mr. Shober — Yes; Mrs. Vaughan — Yes; Mr. Maggi — Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval, on behalf of Human Resources, of the Office of Elections Policy, This policy for the County Office of Elections is intended to prevent any conflict of interest or appearance thereof when employees serve as elected officials. The County wishes to establish a policy for insuring that public confidence be maintained throughout the entire election process and protect the effective and efficient provisions of county election services. Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the new Office of Elections Policy. Roll call vote taken: Mr. Shober — Yes; Mrs. Vaughan — Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval, on behalf of Human Services, to enter into agreements with Department of Housing and Urban Development (HUD) to provide housing and supportive services to homeless individuals and families in the amount of $875,893. These agreements will be effective May 1, 2019 through July 31, 2020. No additional county funds are required. Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the agreements with the Department of Housing and Urban Development. Roll call vote taken: Mr. Shober — Yes; Mrs. Vaughan — Yes; Mr. Maggi — Yes. Motion carried unanimously. 1384 MINUTE BOOK BOARD OF COMMISSIONERS WASHINGTON COUNTY, PENNSYLANIA Chief Clerk presented to the Board for their consideration and approval, on behalf of Human Services, of the following provider agreements for housing and supportive services to homeless individuals and families. No additional county funds are required. AGENCY AMOUNT GRANT YEAR Connect, Inc. $519,288.00 5/1/2019 — 4/30/2020 Connect, Inc. $ 138,440.00 6/1/2019 — 5/31/2020 TOTAL �G57,728.00 Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the above provider agreements. Roll call vote taken: Mr. Shober — Yes; Mrs. Vaughan — Yes; Mr. Maggi — Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval, on behalf of Human Services, of a provider agreement addendum with Blueprints to provide homeless assistance services for the period of July 1, 2018 through June 30, 2020. The contract authorization amount will be increased by $6,280.97 to $107,000.97 and no additional county funds are required. Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the provider agreement addendum with Blueprints. Roll call vote taken: Mr. Shober — Yes; Mrs. Vaughan — Yes; Mr. Maggi — Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval, on behalf of Human Services, of an assurance of compliance associated with the Human Services Block Grant application for the period of July 1, 2019 through June 30, 2020. The funds are provided by the Pennsylvania Department of Human Services and no additional county funds are required. Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the grant application. Roll call vote taken: Mr. Shober — Yes; Mrs. Vaughan — Yes; Mr. Maggi — Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval, on behalf of Children and Youth Services, of a provider agreement with Dr. Joseph Greenberg for the period of July 1, 2018 through June 30, 2019. The contract authorization amount is $30,000 and no additional county funds are required. Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the agreement with Dr. Joseph Greenberg. Roll call vote taken: Mr. Shober — Yes; Mrs. Vaughan — Yes; Mr. Maggi — Yes. Motion carried unanimously. 1 11 I 1385 MINUTE BOOK BOARD OF COMMISSIONERS WASHINGTON COUNTY, PENNSYLANIA Chief Clerk presented to the Board for their consideration and approval, on behalf of Children and Youth Services, of the following provider agreements for the period of July 1, 2019 through June 30, 2020. No additional county funds are required. PROVIDER AMOUNT Dr. Joseph Greenberg $30,000 Crossroads Group Homes and Services, Inc. 250,000 TOTAL $280,000 Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the provider agreements listed. Roll call vote taken: Mr. Shober — Yes; Mrs. Vaughan — Yes; Mr. Maggi — Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval, on behalf of Children and Youth Services, of a provider agreement addendum with Blueprints for the period of July 1, 2018 through June 30, 2019. The contract authorization amount will increase by $15,000 to 210,000 and no additional county funds are required. Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the addendum with Blueprints. Roll call vote taken: Mr. Shober — Yes; Mrs. Vaughan — Yes; Mr. Maggi — Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval, on behalf of Children and Youth Services, of a provider agreement addendum with Adelphoi Village for the period of July 1, 2018 through June 30, 2019. The contract authorization amount will increase by $100,000 to 2,200,000 and no additional county funds are required. Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the addendum with Adelphoi Village. Roll call vote taken: Mr. Shober — Yes; Mrs. Vaughan — Yes; Mr. Maggi — Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval, on behalf of Children and Youth Services, of a provider agreement with Westmoreland County Youth Shelter Facility for the period of July 1, 2019 through June 30, 2020. Daily rate is $199.00 per child, no additional county funds are required. Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the agreement with Westmoreland County Youth Shelter Facility. Roll call taken: Mr. Shober — Yes; Mrs. Vaughan — Yes; Mr. Maggi — Yes. Motion carried unanimously. • • • MINUTE BOOK BOARD OF COMMISSIONERS WASHINGTON COUNTY, PENNSYLANIA Chief Clerk presented to the Board for their consideration and approval, on behalf of Children and Youth Services, of a provider agreement with Westmoreland County Detention Facility for the period of July 1, 2019 through June 30, 2020. The daily rate is $199.00 per child and no additional county funds are required. Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the agreement with Westmoreland County Detention Facility. Roll call taken: Mr. Shober — Yes; Mrs. Vaughan — Yes; Mr. Maggi — Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval, on behalf of Behavioral Health and Developmental Services, of the following provider agreements for the period of July 1, 2019 through June 30, 2020. No additional county funds are required. PROVIDER accessAbilities, Inc. Allegheny HealthChoices, Inc. Keystone Community Resources, Inc. Pediatric Therapy Professionals, Inc. Psychiatric Care Systems, PC Triad Behavior Support Services, LLC The Western PA School for the Deaf AMOUNT $75,000 10,000 165,000 37,000 190,400 48,000 20,000 TOTAL $545,400 Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the provider agreements listed. Roll call vote taken: Mr. Shober — Yes; Mrs. Vaughan — Yes; Mr. Maggi — Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval, on behalf of Children and Youth Services, to submit the County Assurance of Financial Commitment and Participation associated with the Needs Based Plan and Budget for the period of July 1, 2019 through June 30, 2020. The county match requirement is approximately $5,500,000, which is based on a projected budget of $32,043,151 Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the needs based plan and budget. Roll call vote taken: Mr. Shober — Yes; Mrs. Vaughan — Yes; Mr. Maggi — Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval, on behalf of the Purchasing Department and the correctional facility, the advertising for bids for a commercial washer and dryer to be installed at the correctional facility. Purchasing shall proceed based on approval of funding. I", r] 1 1387 MINUTE BOOK BOARD OF COMMISSIONERS WASHINGTON COUNTY, PENNSYLANIA IMR I IMITFn F1808491KV Moved by Mrs. Vaughan; seconded by Mr. Shober, approving advertising for a commercial washer and dryer. Roll call vote taken: Mr. Shober - Yes; Mrs. Vaughan — Yes; Mr. Maggi — Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval, on behalf of the Purchasing Department and the Redevelopment Authority of the County of Washington, the advertising for bids for the Northside Development project for infrastructure improvements including site preparation, paving (apron, taxiway, access road, parking) and lighting at the Northside hangar. The total construction estimate is $5,603,650. Moved by Mrs. Vaughan; seconded by Mr. Shober, approving advertising for the Northside Development project. Roll call vote taken: Mr. Shober — Yes; Mrs. Vaughan — Yes; Mr. Maggi — Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval, on behalf of the Purchasing Department and the Redevelopment Authority of the County of Washington, the advertising for bids for the Rehabilitate Runway project for crack sealing the entire runway and remarking all pavement markings. The total construction estimate is $401,300. Moved by Mrs. Vaughan; seconded by Mr. Shober, approving advertising for the Rehabilitation Runway project. Roll call vote taken: Mr. Shober — Yes; Mrs. Vaughan — Yes; Mr. Maggi — Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval, on behalf of the Purchasing Department and Public Safety, to enter into a fiber use agreement with DQE Communications LLC, Pittsburgh, PA for the purpose of an additional dark fiber strand from DQE for connectivity between the primary PSAP at Beau Street and the airport building. The additional dark fiber is required for proper redundancy in the network configuration between the primary and backup PSAP locations. This agreement will be effective date of completion for a 20 year period. The monthly rate will be $550 and will be paid via 911's operating budget. MINUTE BOOK BOARD OF COMMISSIONERS WASHINGTON COUNTY, PENNSYLANIA Moved by Mrs. Vaughan; seconded by -Mr. Shober, approving the fiber use agreement with DQE Communications, LLC. Roll call vote taken: Mr. Shober — Yes; Mrs. Vaughan Yes; Mr. Maggi — Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval, on behalf of the Purchasing Department and Public Safety, to enter into a service agreement with Comcast Business for broadband internet and television service at the Airport EOC as well as failover service for the 911 center and will be used during emergency operations at the airport building. This agreement will be effective 36 months from August 15, 2019, with options to extend year to year. The total monthly cost is $339.40 and will be paid from their operating budget. Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the service agreement with Comcast Business. Roll call vote taken: Mr. Shober — Yes; Mrs. Vaughan — Yes; Mr. Maggi — Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval, on behalf of the Purchasing Department and Court Administration, to enter into a security agreement with Vector Security for new panic button systems at the 11 district court offices. This agreement will be effective 36 months from August 15, 2019, with options to extend year to year. The total monthly cost will be $439.45 and will be paid from their operating budget. Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the security agreement with Vector Security. Roll call vote taken: Mr. Shober — Yes; Mrs. Vaughan — Yes; Mr. Maggi — Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval, on behalf of the Purchasing Department, of an amendment to our elevator maintenance agreement with Otis Elevator Company, Pittsburgh, PA., to include the Caldwell Building (Dover Passenger Elevator) for an additional $185.00 per month and $120.00 per month for the two Otis service elevators. This addendum will be effective August 15, 2019 through June 30, 2020. The contract addendum is under the same terms and conditions as the original contract. 1389 1 I 0 MINUTE BO0K BOARD OF COMMISSIONERS WASHINGTON COUNTY, PENNSYLANIA IMRIMITFn F18n8491 KV Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the addendum with Otis Elevator Company. Roll call vote taken: Mr. Shober — Yes; Mrs. Vaughan — Yes; Mr. Maggi — Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval, on behalf of the Purchasing Department and Building and Grounds, of an addendum to our current agreement with Chem -Aqua, Inc., Irving, Texas for the purpose of water treatment services at the Caldwell Building. The total yearly cost is $500 plus the initial cost of $2,778.82.for equipment and chemicals. Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the addendum with Chem -Aqua, Inc. Company. Roll call vote taken: Mr. Shober — Yes; Mrs. Vaughan — Yes; Mr. Maggi — Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval, on behalf of the Purchasing Department and Information Technology, of an addendum to our current fiber use agreement with DQE Communications LLC, Pittsburgh, Pa for the purpose of providing an additional internet line for a 100 Mbps at the Caldwell Building. The cost for installation will be $7,500with a $1500.00 per month charge and will be paid from their operating budget. Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the addendum with DQE Communications LLC. Roll call vote taken: Mr. Shober — Yes; Mrs. Vaughan — Yes; Mr. Maggi — Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval, on behalf of Purchasing Department and Information Technology, of the purchase of Cisco switches and cameras from CDW-G, Inc., Vernon Hills, Illinois for use in and around the Caldwell Building. The total cost is $22,953.61 and will be paid via ACT-13 funding. The proposed purchase is covered under the Costars 3 Contract, and therefore does not require bidding. Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the purchase of cisco switches and cameras. Roll call vote taken: Mr. Shober — Yes; Mrs. Vaughan — Yes; Mr. Maggi — Yes. Motion carried unanimously. 1390 MINUTE BOOK BOARD OF COMMISSIONERS WASHINGTON COUNTY, PENNSYLANIA Chief Clerk presented to the Board for their consideration and approval, on behalf of Purchasing Department and correctional facility, of the purchase of a NUCTECH whole body inspection system for the Correctional facility, which includes a five-year warranty ($18,000.00), transportation, insurance, installation, commissioning, training, and technical support. The total estimated cost is $113,000 and shall proceed based on approval of funding. This purchase will be made from the PA COSTARS 12 contract, and therefore does not require bidding.. Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the purchase of a NUCTECH whole body inspection system. Roll call vote taken: Mr. Shober — Yes; Mrs. Vaughan — Yes; Mr. Maggi — Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval, on behalf of Purchasing Department and Building and Grounds, of the purchase of 20 Lifestyle double hung windows from Pella Window & Door Company, Warrendale, Pa. for the Caldwell Building. The total cost is $24,993 will be paid via ACT-13 funding. The proposed purchase is covered under the PA Costars 8 contract, and therefore does not require bidding. Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the purchase of a 20 double hung windows from Pella Window and Door Company. Roll call vote taken: Mr. Shober — Yes; Mrs. Vaughan — Yes; Mr. Maggi — Yes. Motion carried unanimously. ANNOUNCEMENTS An Executive Session was held at 10 a.m. on Wednesday, August 14, 2019, following the Agenda meeting to discuss personnel. An executive session was held on Wednesday, July 21, 2019 at 10 a.m. to discuss real estate. The regularly scheduled Salary Board meeting will be immediately following today's meeting. The Retirement Board meeting has been cancelled, and rescheduled for Thursday, September 5, 2019. All county offices will be closed on Monday, September 2, 2019, in observance of the Labor Day holiday. SOLICITOR None. There being no further business, Chairman Maggi declared the meeting adjourned at approximately 10:40 a.m. THE FOREGOING MINUTES SUBED FOR APPR�}OVAL: -- _ /7 .2019 ATTEST: CHIEF