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Home My WebLink AboutCOMM - Meeting Minutes - 1102 - 4-15-2020 - COMMISSIONER1509 1 MINUTE BOOK BOARD OF COMMISSIONERS WASHINGTON COUNTY, PENNSYLANIA Minute No. 1102 April 15, 2020 The Washington County Commissioners met via teleconference with the following members being present: Commissioners Diana Irey Vaughan, Larry Maggi and Nick Sherman. Also present are Solicitor Jana Grimm; Chief of Staff John Haynes; Finance Director Josh Hatfield; Executive Secretaries Marie Trossman and Patrick Geho; Chief Clerk Cynthia B. Griffin; Information Technology representative Donnie Barrett; Administrative Assistant Joyce Thornburg; and Observer -Reporter Publishing Co. representative Barbara Miller. Mrs. Vaughan called the meeting to order at approximately 1:30 p.m., and announced this meeting is being broadcast live with audio via Facebook and the county website. Mrs. Vaughan led the meeting with a prayer. Mr. Maggi led the Pledge of Allegiance. Mrs. Vaughan entertained a motion approving Minute No. 1101 dated April 1, 2020. Moved by Mr. Sherman; seconded by Mr. Maggi, approving Minute No. 1101, as written. Roll call vote taken: Mr. Sherman — Yes; Mr. Maggi — Yes; Mrs. Vaughan — Yes. Motion carried unanimously. SPECIAL ORDER OF BUSINESS Mr. Maggi read a proclamation declaring April 19 through April 25, 2020, as National Library Week. Moved by Mr. Maggi; seconded by Mr. Sherman, approving the proclamation. Roll call vote taken: Mr. Sherman — Yes; Mr. Maggi — Yes; Mrs. Vaughan — Yes. Motion carried unanimously. Mr. Sherman read a proclamation declaring April as Sexual Assault Awareness Month. Moved by Mr. Sherman; seconded by Mr. Maggi, approving the proclamation. Roll call vote taken: Mr. Sherman — Yes; Mr. Maggi — Yes; Mrs. Vaughan — Yes. Motion carried unanimously. RECESS FOR PHOTOS None. PUBLIC COMMENTS None. OLD BUSINESS BID AWARD Solicitor Grimm recommended the Board, on behalf of the Purchasing Department, approve the extension of the current bid contract with EnviroScience, Inc., Stow Ohio. This contract is for diagnostics and repairs of county owned dams on a time and material basis. This contract extension will be effective through April 30, 2021, and this agreement is to utilize a contracted vendor for emergency repairs. Moved by Mr. Sherman, seconded by Mr. Maggi, approving the above extension. Roll call vote taken: Mr. Sherman — Yes; Mr. Maggi — Yes; Mrs. Vaughan — Yes. Motion carried unanimously. Solicitor Grimm recommended the Board, on behalf of the Purchasing Department, approve the extension of the current bid contract for the Joint Municipal Purchasing Program for Washington County to the following vendors based on their per unit cost as submitted in their bid proposals: • Advanced Drainage Systems, Ludlow, Mass., Authorized distributor: Interstate Pipe, Washington Pa. • Coolsprings, Uniontown Pa. • Hanson Aggregates, Connellsville Pa. 1510 MINUTE BOOK BOARD OF COMMISSIONERS WASHINGTON COUNTY, PENNSYLANIA This extension is in accordance with the original bid documents, and will proceed on a month -to - month basis until which time the county is able to request publically advertised bids. Moved by Mr. Sherman, seconded by Mr. Maggi, approving the above extension. Roll call vote taken: Mr. Sherman — Yes; Mr. Maggi — Yes; Mrs. Vaughan — Yes. Motion carried unanimously. Solicitor Grimm recommended the Board, on behalf of the Purchasing Department, approve the extension of the current bid contract for firearms, ammunition and tasers, based on the current 2020 pricing, to the following lowest most responsive and responsible bidders meeting requirements. • Atlantic Tactical, New Cumberland Pa. • Axon Enterprises, Inc., Scottsdale, Ariz. • Witmer Public Safety Group Inc, Coatesville Pa. This extension is in accordance with the original bid documents. If approved, this contract will be effective May 1, 2020 through April 30, 2021, with the option to extend for one additional year. Moved by Mr. Sherman, seconded by Mr. Maggi, approving the above extension. Roll call vote taken: Mr. Sherman — Yes; Mr. Maggi — Yes; Mrs. Vaughan — Yes. Motion carried unanimously. Solicitor Grimm recommended the Board, on behalf of the Purchasing Department, and pursuant to Act 142, Senate Bill 1154, effective February 20, 2001, authorize a 30-day extension of the bid award for Washington County parking garage/plaza renovations to the following vendors, as additional time is needed to evaluate the bid responses. • Allegheny Restoration, Greensburg, Pa. • Carl Walker Construction, Pittsburgh Pa. • CPS Construction Group, Cheswick Pa. • Marian & Richards Inc, Pittsburgh Pa. • Nathan Contracting LP, Allison Park, Pa. • Pullman SST, Inc, Pittsburgh Pa. Moved by Mr. Sherman, seconded by Mr. Maggi, approving the above extension. Roll call vote taken: Mr. Sherman — Yes; Mr. Maggi — Yes; Mrs. Vaughan — Yes. Motion carried unanimously. NEW BUSINESS Chief Clerk presented to the Board for their consideration and approval of the appointment Brian Anderson to the Children and Youth Advisory Board and Stephen Thomas, Jr. to the Housing Authority Board. Moved by Mr. Sherman; seconded by Mr. Maggi, approving the above listed appointments. Roll call vote taken: Mr. Sherman — Yes; Mr. Maggi — Yes; Mrs. Vaughan — Yes. Motion carried unanimously. Chief Clerk, presented to the Board for their consideration and approval, on behalf of the Planning Commission, to approve a deed of easement with Beverly Hickenboth and Edward Lojek, Jr. in the amount of $2,000 for a temporary easement (1,529 square feet) associated with the Pigeon #26 bridge replacement in Bentleyville Borough. Moved by Mr. Sherman; seconded by Mr. Maggi, approving the deed of easement. Roll call vote taken: Mr. Sherman — Yes; Mr. Maggi — Yes; Mrs. Vaughan — Yes. Motion carried unanimously. 1511 fl 1 MINUTE BOOK BOARD OF COMMISSIONERS WASHINGTON COUNTY, PENNSYLANIA Chief Clerk presented to the Board for their consideration and approval, on behalf of the Planning Commission, of an increase to the reimbursement agreement with the Pennsylvania Department of Transportation (PADOT) for the Chartiers #12 bridge over Canonsburg Lake. The total project cost will increase from $940,000 to $5,190,000 to include construction costs. Design costs were paid 80% federal and 20% liquid fuels. Construction costs will be paid 90.59% federal and 9.4% local liquid fuels/Act 44/Act 89 funds. Moved by Mr. Sherman; seconded by Mr. Maggi, approving the reimbursement agreement. Roll call vote taken: Mr. Sherman — Yes; Mr. Maggi — Yes; Mrs. Vaughan — Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval, on behalf of the Planning Commission, of their authorization to submit a grant application to Pennsylvania Department of Community and Economic Development (DCED) for the lakeshore trail project in Cross Creek County Park. The approval includes a resolution, signed by the Chair, authorizing the grant and the approval of a $100 submission fee to the Commonwealth Financing Authority. Moved by Mr. Sherman; seconded by Mr. Maggi, approving the authorization to submit a grant application. Roll call vote taken: Mr. Sherman — Yes; Mr. Maggi — Yes; Mrs. Vaughan — Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval, on behalf of the Planning Commission, of a contract with Mackin Engineering in the amount of $57,888.54 for construction inspection of Pigeon #26 bridge in Bentleyville. Costs will be paid 80% federal and 20% county liquid fuels. Moved by Mr. Sherman; seconded by Mr. Maggi, approving the above contract. Roll call vote taken: Mr. Sherman — Yes; Mr. Maggi — Yes; Mrs. Vaughan - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval, on behalf of Finance and the Redevelopment Authority as agent for the Washington County Airport, of an underground grant (right-of- way) with Verizon Pennsylvania, LLC for the installation of an underground cable at Gulf Stream Road. Moved by Mr. Sherman; seconded by Mr. Maggi, approving the above underground grant. Roll call vote taken: Mr. Sherman — Yes; Mr. Maggi — Yes; Mrs. Vaughan — Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval, on behalf of Children and Youth Services, of the following provider agreements in the amount of $250,000 for the period of July 1, 2019 through June 30, 2020, with the list of previously approved providers. No county funds are required. PROVIDER AMOUNT Community Specialist Corporation Summit Academy 175,000 75,000 TOTAL $ 250,000 Moved by Mr. Sherman; seconded by Mr. Maggi, approving the above agreements. Roll call vote taken: Mr. Sherman — Yes; Mr. Maggi — Yes; Mrs. Vaughan — Yes. Motion carried unanimously. 1512 MINUTE BOOK BOARD OF COMMISSIONERS WASHINGTON COUNTY, PENNSYLANIA Chief Clerk presented to the Board for their consideration and approval, on behalf of Children and Youth Services, of a provider agreement with Pressley Ridge for the period of April 1, 2020 through June 30, 2021. The contract authorization amount is $450,000 and no additional county funds are required. Moved by Mr. Sherman; seconded by Mr. Maggi, approving the Pressley Ridge agreement. Roll call vote taken: Mr. Sherman — Yes; Mr. Maggi — Yes; Mrs. Vaughan — Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval, on behalf of Behavioral Health and Developmental Services, of a provider agreement with SPHS Care Center for a long term structured residence in Butler. The contract authorization amount is $4,000 and no additional county funds are required. Moved by Mr. Sherman; seconded by Mr. Maggi, approving the SPHS Care Center agreement. Roll call vote taken: Mr. Sherman — Yes; Mr. Maggi — Yes; Mrs. Vaughan — Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval, on behalf of Human Services, of a provider agreement with Blueprints to provide emergency shelter services for the period of April 1, 2020 through December 31, 2020. The contract authorization amount is $10,000.00 and no county funds are required. Moved by Mr. Sherman; seconded by Mr. Maggi, approving the Blueprints agreement. Roll call vote taken: Mr. Sherman — Yes; Mr. Maggi — Yes; Mrs. Vaughan — Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval, on behalf of Purchasing, to authorize the advertising for proposals for grant writing. Note: Grant writing will be a primary responsibility, and to handle government affairs as a secondary responsibility. Moved by Mr. Sherman; seconded by Mr. Maggi, approving the authorization to advertise. Roll call vote taken: Mr. Sherman — Yes; Mr. Maggi — Yes; Mrs. Vaughan — Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval, on behalf of Purchasing and Human Resources, of the authorization of the advertising for proposals for a Comprehensive Salary Survey. Moved by Mr. Sherman; seconded by Mr. Maggi, approving the authorization to advertise. Roll call vote taken: Mr. Sherman — Yes; Mr. Maggi — Yes; Mrs. Vaughan — Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval, on behalf of the Coroner, to enter into an agreement with Premier Biotech, Minneapolis, Minn., for the purpose of purchasing COVID 19 tests for the deceased at a rate of $900.00 per case of 60. Purchases will be made on an as needed basis. Funding to be determined based on reimbursement eligibility from FEMA. Moved by Mr. Sherman; seconded by Mr. Maggi, approving the agreement. Roll call vote taken: Mr. Sherman — Yes; Mr. Maggi — Yes; Mrs. Vaughan — Yes. Motion carried unanimously. 1 '1 L 1513 MINUTE BOOK BOARD OF COMMISSIONERS WASHINGTON COUNTY, PENNSYLANIA IMR I IMITFD El 08491 KV SOLICITOR None. ANNOUNCEMENTS The regularly scheduled Salary Board Meeting has been canceled. There being no further business, Chairman Vaughan declared the meeting adjourned at approximately 1:51 p.m. THE FOREGOING MINUTES SUBMITTED FOR APPROVAL: 2020 1 1