The URL can be used to link to this page

Home My WebLink AboutCOMM - Meeting Minutes - PB 6-17-20 - 6-17-2020 - PRISON BOARD241 MINUTE BOOK PRISON BOARD WASHINGTON COUNTY, PENNSYLANIA IMR LIMITED E13166491 n Minute No. PB 6-17-20 June 17, 2020 The meeting of the Washington County Prison Board was held in the 7th floor conference room_, Courthouse Square, Washington, Pennsylvania, with the following members being present: Commissioners Diana Irey Vaughan, Nick Sherman and Larry Maggi; Controller Mike Namie; and Sheriff Sam Romano; Judge John DiSalle. Absent from the meeting: District Attorney Gene Vittone. Also present: Solicitor Jana Grimm; First Assistant District Attorney Dennis Paluso; Warden Ed Strawn; Chief of Staff John Haynes; Finance Director Joshua Hatfield; Human Resources Director Shelli Arnold; Deputy Controller Cathy Sams; Chief Clerk Cindy Griffin; Administrative Assistant Joyce Thornburg; and Observer Reporter representative Barbara Miller. Mrs. Vaughan called the meeting to order at approximately 11:31 a.m. Mrs. Vaughan asked if there were any corrections, additions or omissions to Minute No. PB 5-6-20, dated May 6, 2020, each member having received a copy. It was moved by Mr. Sherman and seconded by Mr. Namie that Minute No. PB 5-6-20, be approved. The motion was carried unanimously with the Board signifying their approval by stating "Aye". PUBLIC COMMENTS None. WARDEN'S REPORT Income from Other Units for the Maintenance of Inmates for May Administrative Fee $10,500.98 Social Security $800.00 Tylenol $70.15 Monthly sub -total $11,371.13 Year-to-date grand total $59,632.73 Proeram Fees and Room and Board Income for Mav Work Release Inmates Weekend Inmates Monthly sub -total Year-to-date grand total Status of Inmates Confined at the End of Mav Full-time Inmates Work Release Inmates Weekend Inmates Inmates Awaiting Trial and/or Sentencing Total Inmates Examinations Performed by the Physician New Commitments Repeat Patients Medical Transports Performed by the Sheriff Contracted Housing Fee/Month Year-to-date grand total Billed Collected N/A N/A N/A N/A N/A N/A $31,296.00 $29,193.00 Male Female Total 20 6 26 0 0 0 0 0 0 Male Female Total 209 43 252 229 49 278 Male Female Total 30 16 46 5 41 10 $0.00 $0.00 Warden Strawn respectfully requested the Board to award the bid for the furnishing of cameras/DVR system to replace the security system at the correctional facility to Cornerstone Detention Products, Inc., Greenville, WI, in the amount of $209,160.39. Cornerstone is the lowest most responsive and responsible bidder meeting the specifications. The funding source has been confirmed as Act 13 Impact Funds. MIX MINUTE BOOK PRISON BOARD IMR LIMITED E1316649LD WASHINGTON COUNTY, PENNSYLANIA NOTE: Required wiring will be performed under the current contract with Schultheis Electric. Warden Strawn respectfully requested the Board to extend the current contract for elevator maintenance for county facilities with Otis Elevator Co., Pittsburgh, PA. This contract extension will be effective through June 30, 2021, and is under the same terms and conditions as the original contract. Warden Strawn respectfully requested the Board to approve a contract addendum proposal from COM-TEC Security System under the current maintenance/upgrade agreement for the purpose of installation of the new security system. The proposal includes terminations of county provided cable, installation of equipment listed under contract #052720 camera/DVR, network switches, project management, system engineering, system programming, and on -site system start up and training. The cost for this portion of the project is estimated at approximately $348,640.00 of which has been approved for Act 13 funding. NOTE: This portion of the project was part of the original 2014 Security System upgrade. Chief of Staff John Haynes explained that the bid requests were put out as two separate bids. The first for the physical camera equipment and the second for the installation through IT and the monitoring side. Separating the equipment from the installation resulted in a savings to the County of approximately $20,000.00. Warden Strawn respectfully requested the Board to enter into an agreement with McMillen Engineering, Inc., Uniontown, PA, for the purpose of developing bid specifications and to provide construction administration for the complete roof replacement for the correctional facility at a cost of $22,586.00. This project has been recommended to be funded from Act 13 Funds. Mrs. Vaughan asked Warden Strawn to confirm that the bid was for construction administration only. Warden Strawn's response indicated that the engineering firm will be developing the construction specifications that need to be included in the actual construction bid request which has not been finalized. Mr. Haynes stated that the contract has been approved for the general engineering consultant. The consultant will review and report the specifications for the complete roof replacement. To further clarify, McMillen Engineering will be responsible for the development of the project specifications as well as the project administration and management. NOTE: Mr. Maggi asked the Warden Strawn if the roof was a flat roof. Warden Strawn explained that it was, but that the original design was intended for there to be a penthouse on the top, so the cut outs for the air conditioning, etc. are all covered which adds some additional specifications that need to be taken into account since the penthouse was never constructed. The jail was built in 1996, and the roof is in need of replacement. It was moved by Mr. Sherman and seconded by Mr. Maggi approving the Warden's Report. The motion was carried unanimously with the Board signifying their approval by stating "Aye" BILLS Mr. Namie presented to the Board for their consideration and approval of the bills dated June 17, 2020, in the amount of $146,180.17. It was moved by Mr. Namie and seconded by Mr. Maggi approving the bills dated June 17, 2020. Mr. Maggi commented on the number of dental extractions which were 18. Warden Strawn explained that there is no cosmetic dentistry and that the service is performed only in the case of an emergency. The motion was carried unanimously with the Board signifying their approval by stating "Aye". (See list of bills attached hereto and made a part hereof.) OLD BUSINESS None. NEW BUSINESS Mrs. Vaughan called an executive session at 11:40 a.m. to discuss personnel. At this time Warden Strawn was asked to exit the meeting. Mrs. Vaughan reconvened the meeting at approximately 12:44 p.m. 243 MINUTE BOO-K PRISON BOARD WASHINGTON COUNTY, PENNSYLANIA IMR LIMITED E1316fi491,n Mrs. Vaughan called an additional executive session at 12:45 p.m. to discuss personnel. Mrs. Vaughan reconvened the meeting at approximately 12:51 p.m. There being no further business, Mrs. Vaughan declared the meeting adjourned at approximately 12:52 p.m. 1 1 THE FOREGOING MINUTES SUBMITTED FOR APPROVAL: �J 2020 x ATTEST: 7�,' SECRETARY 244 PRISON BOARD IMR LIMITED E1316649LD MINUTE BOOK WASHINGTON COUNTY, PENNSYLANIA This page is blank. 1