HomeMy WebLinkAboutCOMM - Meeting Minutes - PB 7-1-20 (SPECIAL MTG) - 7-1-2020 - PRISON BOARDMINUTE
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PRISON BOARD
IMR LIMITED E1316649LD
Special Meeting Minute No. PB 7-1-20
WASHINGTON COUNTY, PENNSYLANIA
July 1, 2020
The meeting of the Washington County Prison Board was held in the 7th floor conference room,
Courthouse Square, Washington, Pennsylvania, and with the following members being present:
Commissioners Diana Irey Vaughan, Nick Sherman and Larry Maggi; Controller Mike Namie; District
Attorney Gene Vittone; and Sheriff Sam Romano. Absent from the meeting: Judge John DiSalle. Also
present: Solicitor Jana Grimm; Warden Ed Strawn; Chief of Staff John Haynes; Finance Director Joshua
Hatfield; Human Resources Director Shelli Arnold; Deputy Controller Cathy Sams; Chief Clerk Cindy
Griffin; Administrative Assistant Joyce Thornburg; and the District Attorney's Trinity High School intern
from Southwest Training, Jacob Taez.
Mrs. Vaughan called the meeting to order at approximately 11:32 a.m.
NOTE: Minute No, PB 6-17-20 dated June 17, 2020, will be approved at the next regarly
scheduled meeting to be held on July 15, 2020.
PUBLIC COMMENTS
0
None.
WARDEN'S REPORT (_n
Warden Strawn respectfully requests the Board to approve the hiring of the following applicants
as part-time correctional officers:
Cody Smith
Kristopher Engel
Ryan Wood
Karlie Ighnat
Lydia Spencer
Paul Karmazin
Mark Buetzow
Chelsea Fine
Vincent Monico
Emilee McClain
Sydney Williams
Monica Piontek
Chase Pindel
Ryan Jacobson
It was moved by Mr. Vittone and seconded by Mr. Maggi, approving the Warden's Report. The
motion was carried unanimously with the Board signifying their approval by stating "Aye". Mr. Maggi
commented that he thought that Paul Karmazin had previously worked here and in the state facility.
Warden Strawn responded he did know if the new employee was the same Paul Karmazin as he did not
interview the above applicants.
OLD BUSINESS
None.
NEW BUSINESS
Mr. Namie distributed a copy of the audit dated January 1, 2019 through December 31, 2019, for
the Inmate Welfare Account and Inmate Money Account.
Page 1- Opinion of the Controller - states what was reviewed and that Ed Strawn served as
Warden of the correctional facility during the audit period.
Page 2 - Inmate Welfare Account - the adjusted balance as of 12/31/19 is $1,260,987.34. The
account has been reconciled and with no discrepancies.
Page 3 - Inmate Money Account - the adjusted balance as of 12/31/19 is $28,577.25. The
account has been reconciled with no discrepancies.
Paees 4 and 5 - Summary of Significant Accounting Principles.
Page 6 - Statement on Internal Control - Controller's letter outlining the study and evaluation of
the Washington County Correctional Facility's system of internal accounting and administrative controls.
The study and evaluation disclosed no material weaknesses warranting management's attention.
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MINUTE BOOK
PRISON BOARD
IMR LIMITED E1316649LD
WASHINGTON COUNTY, PENNSYLANIA
Page 8 - Summary of Prior Audit Recommendations - Mr. Name recalled that last year there
were issues with bank statement reconciliations, correctly calculating and remitting the administrative
fee on a monthly basis and maintaining accurately the financial information in the Keefe system to
ensure that the system balances are correct, complete, and reliable.
Mr. Namie stated that during this audit period, the previous year's findings were corrected and
that there were no findings in this audit. He thanked Deputy Controller Cathy Sams and the new inmate
accounts supervisor, Jonah Greene, for all the work that was performed in addressing the issues stated in
2018 audit. The correctional facility's audit exit meeting was held on Monday, June 29, 2020, and was
attended by Warden Strawn, Deputy Warden Waugh, Inmate Accounts Supervisor, Jonah Green,
Controller Namie and Audit Manager, Kathy Tarr.
Mrs. Vaughan announced to the Board that after 29 years of service, Warden Strawn has
announced his retirement. She congratulated him on the accounting improvements noted in the audit
report.
It was moved Mr. Vittone and seconded by Mr. Sherman, accepting the Warden's retirement. The
motion was carried unanimously with the Board signifying their approval by stating "Aye".
Mrs. Vaughan requested Sheriff Romano to assist and support the correctional facility during the
interim period as the Board begins the process of searching for Warden Strawn's replacement. Mrs.
Vaughan asked that the Sheriff work with the two deputy wardens assisting with management oversight
during the transition period. Mr. Romano agreed and accepted the responsibility of developing an
interim plan.
There being no further business, Mrs. Vaughan declared the meeting adjourned at approximately
11:39 a.m.
THE FOREGOING MINUTES SUBMITTED FOR APPROVAL:
L14Y 16 2020
ATTEST. •
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SECRETARY