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MINUTE BOOK
PRISON BOARD WASHINGTON COUNTY, PENNSYLANIA
[MR LIMITED E1316F491 n
Minute No. PB 7-15-20 July 15, 2020
The meeting of the Washington County Prison Board was held in the 7th floor conference room,
Courthouse Square, Washington, Pennsylvania, with the following members being present:
Commissioners Diana Irey Vaughan, Nick Sherman and Larry Maggi; Judge John DiSalle; Controller Mike
Namie; and Sheriff Sam Romano. Absent from the meeting: District Attorney Gene Vittone. Also
present: Solicitor Jana Grimm; First Assistant District Attorney Dennis Paluso; Warden Ed Strawn; Chief
of Staff John Haynes; Finance Director Joshua Hatfield; Human Resources Director Shelli Arnold; Deputy
Controller Cathy Sams; Chief Clerk Cindy Griffin; Administrative Assistant Joyce Thornburg; and
Observer Reporter representative Barbara Miller.
Mrs. Vaughan called the meeting to order at approximately 11:31 a.m.
Mrs. Vaughan asked if there were any corrections, additions or omissions to Minute
No. PB 6-17-20, dated June 17, 2020, each member having received a copy.
It was moved by Mr. Sherman and seconded by Mr. Maggi that Minute No. PB 6-17-20, be
approved. The motion was carried unanimously with the Board signifying their approval by stating
"Aye".
Mrs. Vaughan asked if there were any corrections, additions or omissions to Special Meeting
Minute No. PB 7-1-20, dated July 1, 2020, each member having received a copy.
It was moved by Mr. Sherman and seconded by Mr. Namie that Special Meeting Minute
No. PB 7-1-20, be approved. The motion was carried unanimously with the Board signifying their
approval by stating "Aye".
PUBLIC COMMENTS
None.
WARDEN'S REPORT
Income from Other Units for the Maintenance of Inmates for Tune
Administrative Fee $9,157.59
Social Security $400.00
Tylenol $64.46
Monthly sub -total $9,622.05
Year-to-date grand total $69,254.78
Program Fees and Room and Board Income for Tune
Work Release Inmates
Weekend Inmates
Monthly sub -total
Year-to-date grand total
Status of Inmates Confined at the End of Tune
Full-time Inmates
Work Release Inmates
Weekend Inmates
Inmates Awaiting Trial and/or Sentencing
Total Inmates
Examinations Performed by the Physician
New Commitments
Repeat Patients
Medical Transports Performed by the Sheriff
Contracted Housing Fee/Month
Year-to-date grand total
Billed
Collected
N/A
N/A
N/A
N/A
N/A
N/A
$31,296.00 $29,193.00
Male
Female
Total
22
6
28
0
0
0
0
0
0
Male
Female
Total
203
46
249
225
52
277
Male
Female
Total
17
9
26
0
27
7
$0.00
$0.00
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MINUTE BOOK
PRISON BOARD
IMR LIMITED El316649LD
WASHINGTON COUNTY, PENNSYLANIA
Warden Strawn respectfully requested the Board to approve an agreement with ePeople Health
Care Inc., Sewickley, PA, for the purpose of providing medical staffing service (registered nurses, LPN,
CNA and NCNA). This agreement will be effective from the date of the agreement through July 31, 2021,
with automatic renewals at the listed rates on Exhibit A of the agreement, paid from the correctional
facility's operating budget.
Warden Strawn respectfully requested the board to award the bid for coffee and equipment to
J.D. Marra Hotel & Restaurant Service, Washington, PA, based on the per unit cost submitted in the bid
proposal. All items have been awarded to the lowest most responsive and responsible bidders meeting
specifications. This contract will be effective from August 1, 2020 through July 31, 2022, with an option
to extend for two additional one-year periods.
NOTE: J.D. Marra Hotel & Restaurant Service was not the lowest bidder, however the low bidder
did not meet specifications requiring equipment to be serviced on a weekly basis.
Mrs. Vaughan announced that she was pleased to see that the correctional facility's population
was significantly down.
It was moved by Mr. Maggi and seconded by Mr. Sherman approving the Warden's Report. The
motion was carried unanimously with the Board signifying their approval by stating "Aye".
BILLS
Mr. Namie presented to the Board for their consideration and approval of the bills dated
July 15, 2020, in the amount of $167,164.26.
It was moved by Mr. Namie and seconded by Mr. Maggi approving the bills dated July 15, 2020.
The motion was carried unanimously with the Board signifying their approval by stating "Aye". (See list
of bills attached hereto and made a part hereof.)
OLD BUSINESS
None.
NEW BUSINESS
None.
Mrs. Vaughan asked Sheriff Romano if he had anything to present regarding this interim process
while searching for the warden's replacement, which was discussed in the Special Meeting PB 7-1-20.
Sheriff Romano is working with the two deputy wardens assisting with management oversight during
the transition period. Sheriff Romano indicated that he was working on the plan and will be able to
present and update the Board at the next Prison Board meeting. Mrs. Vaughan asked Deputy Controller
Cathy Sams to add the Sheriffs presentation to the next meeting's agenda.
There being no further business, Mrs. Vaughan declared the meeting adjourned at approximately
11:34 a.m.
THE FOREGOING MINUTES SUgBMITTED FOR APPROVAL:
2020
ATTEST:
�. SECRETARY