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Home My WebLink AboutCOMM - Meeting Minutes - PB 2-17-21 - 2-17-2021 - PRISON BOARD283 MINUTE BOOK PRISON BOARD WASHINGTON COUNTY, PENNSYLANIA IMR LIMITED E1316649L D Minute No. PB 2-17-21 February 17, 2021 The meeting of the Washington County Prison Board was with the following members being present: Commissioners Diana Irey Vaughan Larry Maggi and Nick Sherman; President Judge John DiSalle; Controller Mike Namie; and Sheriff Sam Romano; absent from the meeting was District Attorney Gene Vittone. Also present: Solicitor Jana Grimm; Warden Fewell; Chief of Staff John Haynes; Finance Director Joshua Hatfield; Human Resources Director Shelli Arnold; Deputy Controller Cathy Sams; Chief Clerk Cindy Griffin; Administrative Assistant Joyce Thornburg; Keefe Commissary Network representatives Eric Sower; IC Solutions representative Brad Coens; and IT Support Specialist John Crawford. Mrs. Vaughan called the meeting to order at approximately 11:31 a.m., and led the meeting with the invocation. Mrs. Vaughan asked if there were any corrections, additions or omissions to Minute No. PB 2-3-21, dated February 3, 2021, each member having received a copy. It was moved by Mr. Maggi and seconded by Mr. Namie that Minute No. PB 2-3-21, be approved. The motion was carried unanimously with the Board signifying their approval by stating „Aye„ PUBLIC COMMENTS None. WARDEN'S REPORT Warden Fewell respectfully requested the Prison Board to award the bid for linen supplies for the Correctional Facility to the listed vendors at the per unit costs submitted in the respective bids. • ATD-American Company, Wyncote, PA • Anchor Wiping Cloth, Detroit, MI • Phoenix Textile Corporation, O'Fallon MO If approved, this contract will be effective from February 18, 2021 through December 31, 2021, with the option to extend through December 31, 2022, at a total yearly cost of approximately $30,000. This bid is being awarded to the lowest most responsive and responsible bidders meeting the specifications. Bid responses were reviewed and recommended for award by the Correctional Facility and the Purchasing Department. Inmate Telephone System - Contract #091416-1ITS Addendum #2 Warden Fewell respectfully requested the Prison Board to approve an addendum to the agreement for Inmate Telephone Services with IC Solutions, San Antonio TX. ICSolutions has agreed to deploy 225 wireless inmate tablets, plus an inventory of replacement tablets onsite. There are additional video visitation stations and inmate telephone as well in this proposal. In addition, ICSolutions will provide the county/jail with a $25,000 technology grant which will be fully funded and available to the county/jail immediately upon activation of ICSolutions services. If approved, this contract shall remain in effect for a period of five years from date of execution with optional renewals thereafter. The proposals were reviewed and recommended for award by the Correctional Facility and Purchasing. Service under the contract amendment will include the following key components: The Bridge Inmate Tablets: ICSolutions will deploy 225 wireless inmate tablets, plus an inventory of replacement tablets stored onsite. Our tablet solution includes the following components: 1) Inmate Calling app -enables secure inmate calling through ICSolutions' ENFORCER® platform; standard usage rates and security controls apply. There is no cost for an inmate to use a tablet to access free inmate services - such as education, commissary ordering, scanned postal mail retrieval, or law library research. The cost to access streaming entertainment content like music, games, and movies, is $0.05 per minute. A $0.05-per-minute rate also MINUTE BOOK PRISON BOARD IMR LIMITED E1316649LD WASHINGTON COUNTY, PENNSYLANIA applies when inmates use tablets to read/write emails; no per -message charges apply when inmates send emails to family/friends. The public can send messages to inmates at the rate of $0.25 per email or photo - 50% less than rates charged by our competitors. The County will receive commissions on all tablet revenue, including messaging and per -minute usage charges, at the rate of 25% of gross revenue. Beacon JMS: ICSolutions will provide the Beacon Jail Management System at no cost to the County, including installation and the first three years' maintenance. Video Visitation Upgrade: ICSolutions will upgrade your expand your existing 15 video visitation kiosks to 23 of our latest -model V17 video kiosks. ICSolutions will also enable touchscreen access to Washington County's Lexis Nexis law library service on the V17 kiosks, as well as commissary ordering, facility -to inmate information sharing, and document posting. Additional Phones: ICSolutions will install up to 10 additional inmate telephones at locations specified by the County. The Attendant: ICSolutions will turn on The Attendant, an Interactive Voice Response (IVR) system to provide public and inmate callers with automated information. Offsite Mail Scanning (Optional): If desired by the County, ICSolutions can implement a mail scanning service, whereby non -legal postal mail is scanned offsite and delivered to inmates electronically via The Bridge tablets and The Visitor" video visitation kiosks. There is no cost to the County for this optional service. However, should the County choose to deploy mail scanning, your commission rate for tablet usage will be adjusted to 25% of streaming entertainment content only. ICSolutions will retain the messaging revenue to help offsite the cost of the offsite mail scanning program. Technology Grant: ICSolutions will provide the County with a $25,000.00 Technology Grant, which may be spent entirely at the County's discretion. The $25,000.00 Technology Grant will be funded in full immediately upon execution of the contract amendment. Inmate Phone Commissions: ICSolutions will pay Washington County 55% of Adjusted Gross Revenue generated by all inmate calls of every kind - including local, in -state long distance, interstate, and international calls. ICSolutions will retain the first $0.25 of revenue generated by each inmate phone call. The County will receive commissions on the total gross revenue generated after the first $0.25 of each call (Adjusted Gross Revenue). All other aspects of the current contract will remain in effect and unchanged, including current rates and fees for inmate calling and video visitation. Washington County will continue to receive commissions on remote video visitation at the rate of 50% of Total Gross Revenue. As always, Washington County will also continue to enjoy local technical service; 24 x 7 x 365 live, U.S.-based customer service for facility staff and customers; and online storage of all call recordings and data for the life of the contract. DIGS Costars 36 - Curran Taylor Warden Fewell respectfully requested the Prison Board to approve the purchase of one 40- gallon tilting kettle for the dietary area, at a total cost of $25,433.71 to be paid from the Inmate Welfare Fund. The requested item would be purchased via DGS Costars 36, and therefore does not require solicitation of a bid. The proposed item would replace aged dietary equipment that has been removed from service. The proposed vendor for this purchase is Curran Taylor, Inc., of Canonsburg, PA. It was moved by Mike Namie and seconded by Mr. Sherman, approving the Warden's Report with no exceptions. The motion was carried unanimously with the Board signifying their approval by stating "Aye". BILLS Mr. Namie presented to the Board for their consideration and approval of the bills dated February 17, 2021, in the amount of $168,507.86. 285 MINUTE BOOK PRISON BOARD WASHINGTON COUNTY, PENNSYLANIA IMRIIMITED Fl�1g�42ln It was moved by Mr. Namie and seconded by Mr. Maggi approving the bills dated February 17, 2021. The motion was carried unanimously with the Board signifying their approval by stating "Aye". (See list of bills attached hereto and made a part hereof.) OLD BUSINESS None. NEW BUSINESS None. There being no further business, Mrs. Vaughan declared the meeting adjourned at approximately 11:44 p.m. THE FOREGOING MINUTES SUBMITTED FOR APPROVAL: 3 .2021 ATTEST. SECRETARY 1 1 w PRISON BOARD IMR LIMITED E1316649LD MINUTE BOOK WASHINGTON COUNTY, PENNSYLANIA This page is blank. 1 I 1