HomeMy WebLinkAboutCOMM - Meeting Minutes - 1135 - 8-19-2021 - COMMISSIONER•
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BOARD OF COMMISSIONERS
WASHINGTON COUNTY, PENNSYLANIA
Minute No. 1135 August 19, 2021
The Washington County Commissioners met in regular session in the Public Meeting Room,
Courthouse Square, Washington, Pa., with the following members being present: Commissioners Diana Irey
Vaughan, Larry Maggi, and Nick Sherman. Also present are President Judge John DiSalle; Solicitor Jana
Grimm; Chief of Staff John Haynes; Controller Mike Namie; Finance Director Josh Hatfield; Human
Resources Director Shelli Arnold; Court Administrator Patrick Grimm; Building and Grounds Director Justin
Welsh; Sheriff representatives Anthony Interval, Jason,Luci, Jack Hammerson, and Chad Beattie; Washington
Drug & Alcohol Commission representatives Cheryl Andrews and Breanne Bouman; Washington County
Public Safety Ryan J. Frazee; Clyde E. Miller; James Piper; Disabled American Veterans Richard Warco;
Bridget Loutzenhiser; Nancy Frazier; Heather Hudock; Dave Frazier; John Hudock; Prothonotary Laura
Hough; Register of Wills Jim Roman; Tina Whited; Prothonotary Office Jacklyn Avolio; Abby Loutzenhiser;
Becky Reid; Frank Byrd; St. James Parish Tracy Sushel and Father Andrew Siasa; WJPA representative Bruce
Sakalek; Ron Paul; Planning Department Gracie Abel; Sandy Kearns; Mary Gordon; Anne Charles; L. Jones;
Crystal Thomas; Christina Proctor; Maryann Stockdale; Ann Thomas; R. Thomas; Clerk of Courts Brenda
Davis; Greg Edwards; Judy Stapel; Secretaries Randi Marodi and Patrick Geho. The following individuals
arrived after the meeting began: Kerry Gallick; John Gallick; Melanie Maxwell; Ewan Maxwell; Tom
Flickinger; Bill Nutt; John Lunt; Adam Hovdnec; Secretary Marie Trossman; Ann Shaner; and Demo Agoris.
Mrs. Vaughan called the meeting to order at approximately 10:01 a.m., and announced this meeting is
video and audio live streamed via Facebook.
Father Andrew Siasa led the meeting with a prayer.
Mr. Warco led the Pledge of Allegiance.
Mrs. Vaughan entertained a motion approving Minute No. 1133 dated July 15, 2021, and Special
Meeting Minute No. 1134 dated July 29, 202E
Moved by Mr. Sherman; seconded by Mr. Maggi, approving Minute No. 1133 and 1134, as written.
Roll call vote taken:
Mr. Sherman — Yes; Mr. Maggi — Yes; Mrs. Vaughan — Yes.
Motion carried unanimously.
SPECIAL ORDER OF BUSINESS
None
PUBLIC COMMENT
The following spoke in favor of an audit: Bridget Loutzenhiser, Heather Hudock, John F. Hudock,
Becky Reid, Ron Paul, Sandy Kearns, Mary Gordon, Anne Charles, Nancy Frazier, Crystal Thomas, and Ann
Thomas.
The following said they were never consulted about what software they were to get: Register of Wills
Jim Roman, Prothonotory Laura Hough and deputy Tina Whited.
Frank Byrd of Washington is very upset about the disarray the row offices are in.
OLD BUSINESS
BID AWARDS
Solicitor Grimm recommended the Board, on behalf of Purchasing and Court Administration, award
the bid contract for a Courts Case Management System to Thomson Reuters, Eagan, Minn. at an estimated
amount of $1.565 million for upfront costs plus $350,000 fee per year for maintenance and support.
American Rescue Plan Act funds will be utilized through 2024.
`Before she casts her vote, Mrs. Vaughan wanted to provide some information on this. In 2019, and this was the first
time in 24 years, Mrs. Vaughan convened the head directors with the newly elected ofidals that have not taken office. This was
to make sure they were well equipped to understand government and what they needed to do to be successful. Since January 2021,
they have had a number of Court orders the Court had deemed necessary in order to continue with the work that they do. On
January 15, to the Clerk of Courts, Prothonotary and the Kegister of Wills, administrative procedures for filing offices. 1IVe had
another one May 7, to the Clerk of Courts; May 28, to the Clerk of Courts; July 1, to the Clerk of Courts; July 6, to the
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Register of mills; July 22, to the Register of Wills,- August 5, to the Register of Wills The Court has had a number of issues
and frankly a number of issues completing the work within the judicial system. With that being said and after speaking to
President Judge DiSalle and Judge Lucas, they have collectively over 40 years of experience in the administration of justice. Mrs
Vaughan has spent a great deal of time reviewing requests for proposals on software ystems that would work for the Courts, an
integrated software ystem. The three goals are for automation, automation, and access for the public. Some of the highlights they
are voting on in a reduction in physical storage. Wle have spent a great deal of money storing documents for Wlashington County.
Its around $60,000 peryear. This will reduce this burden. Also, this is believed to reduce litigation time and costs. Ifyou have
ever used our judicial system, you will know that there is a backlog, and people have waited a great deal of time for the
administration of justice. It will reduce errors and reliance on the filing offices. It will reduce the chances to commit errors and
allows for e filing and automation for the users. This is why they went to the bar association to receive their input. This will also
reduce staff on an annual basis in the Prothonotary's Office because of the automated filing. This will provide a greater amount
of public access. This report we received, along with a meeting with the judges, it also guarantees configuration for the Register of
Wills oce with integration. This is not a stand -along system that can be used throughout ourjudicial system.
Moved by Mr. Sherman, seconded by Mr. Maggi, approving the contract with Thomson Reuters.
Roll call vote taken:
Mr. Sherman — Yes; Mr. Maggi — Yes; Mrs. Vaughan — in confidence I vote yes.
Motion carried unanimously.
Solicitor Grimm recommended the Board, on behalf of Purchasing and the Redevelopment
Authority, award the bid contract for paving and lighting for the Northside Hangar to Eurovia Atlantic Coast,
LLC dba Northeast Paving, Pittsburgh, Pa. The total amount is $1,518,272.20 for the base bid and the
funding source will be a combination of State Capital Budget and Local matching funds. This bid is being
awarded to the lowest most responsive and responsible bid received. This award is based on final approval
from the Federal Bureau of Aviation.
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Moved by Mr. Sherman, seconded by Mr. Maggi, approving the contract with Eurovia Atlantic Coast,
LLC dba Northeast Paving.
Roll call vote taken:
Mr. Sherman — Yes; Mr. Maggi — Yes; Mrs. Vaughan — Yes.
Motion carried unanimously.
Solicitor Grimm recommended the Board, on behalf of Purchasing and Human Services, award the
bid contract for the Mobile Personal Safety App to Alert Media, Inc., Austin, Texas. at a cost of
$8.60/month/ user.
Note: Alert Media is an established provider for Washington County and this service will offer the ability to
provide notification to emergency services and the agency if the signal has been lost or interrupted, which is a
concern in some rural areas while helping to ensure additional protections to Children and Youth Services
caseworkers/aids while working in the field.
Moved by Mr. Sherman, seconded by Mr. Maggi, approving the contract with Mobile Personal Safety
App to Alert Media, Inc.
Roll call vote taken:
Mr. Sherman — Yes; Mr. Maggi — Yes; Mrs. Vaughan — Yes.
Motion carried unanimously.
Solicitor Grimm recommended the Board, on behalf of Purchasing and the Law Library/Records
Center, award the bid contract for scanning and indexing to Scantek, Inc., Willow Grove, Pa. at an estimated
amount of $1.5 million and expenses will be paid from the American Rescue Plan Act funds.
Moved by Mr. Sherman, seconded by Mr. Maggi, approving the contract with Scantek, Inc.
Roll call vote taken:
Mr. Sherman - Yes; Mr. Maggi — Yes; Mrs. Vaughan — Yes.
Motion carried unanimously.
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BID CONTRACT EXTENSION
Solicitor Grunm recommended the Board, on behalf of Purchasing, approve the extension of the bid
contract for printing services and printed forms to the following vendors for the period of September 1, 2021
through August 31, 2022. This extension is under the same terms and conditions as the original bid
document.
• Blanc Printing Company, Bridgeville, Pa.
• Consolidated Graphics, Bridgeville, Pa.
• Five Thousand Forms, Fogelsville, Pa.
• MPB Print & Sign Superstore, Morgantown, W.Va.
Moved by Mr. Sherman, seconded by Mr. Maggi, approving the contract with the above listed
vendors.
Roll call vote taken:
Mr. Sherman — Yes; Mr. Maggi — Yes; Mrs. Vaughan — Yes.
Motion carried unanimously.
BID CONTRACT PURCHASES
Solicitor Grimm recommended the Board, on behalf of Purchasing and Information Technology, of
the purchase of the Access Control Phase 2 for the Crossroads Building from Information Technologies
Services, Carnegie, Pa, our contract of record. The estimated cost is $18,489, including labor, equipment and
material and will be paid with Act 13 funds.
Note: Per Information Technology, this is moving other areas of the Crossroads Building to the S2 badge
access system. Also, moving the Crossroads Building off their old system to the S2 as well. So moving
forward we can manage all access of building\door control from one system.
Moved by Mr. Sherman, seconded by Mr. Maggi, approving the purchase of Access Control Phase 2
from Information Technologies Services.
Roll call vote taken:
Mr. Sherman — Yes; Mr. Maggi — Yes; Mrs. Vaughan - Yes.
Motion carried unanimously.
NEW BUSINESS
Chief Clerk presented to the Board for their consideration and approval, of the following
reappointments of Brian Bark, Mark Grimm, D.J. Johnson, Tom Wilkinson, Brad Simms, Eric Graham, Steve
Emery, Clyde Wilhelm, Robert Whiten, David Kegel and Douglas Grimes to the First Responders/Public
Safety Board.
Moved by Mt. Sherman; seconded by Mr. Maggi, approving the board reappointments.
Roll call vote taken:
Mr. Sherman — Yes; Mr. Maggi — Yes; Mrs. Vaughan — Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval, of an agreement with the law
firm of Vorys, Sater, Seymour, and Pease, LLP to provide legal services to the County. This agreement will
replace the contract with Steptoe & Johnson PLLC for the same services and will be effective
August 16, 2021 through January 6, 2024 and the rates will remain the same.
Moved by Mr. Sherman; seconded by Mr. Maggi, approving the agreement with the law firm of Vorys,
Sater, Seymour, and Pease, LLP.
Roll call vote taken:
Mr. Sherman — Yes; Mr. Maggi — Yes; Mrs. Vaughan — Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval; on behalf of the Planning
Commission, of the abandonment of the Ten Mile #10, Blain Bridge site on Piper Road in Deemston
Borough through ordinance per section 2634 of the County Code. The Township road ends prior to the
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bridge at parcel 220-003-00-00-0008-00 and the bridge is no longer in place except for abutments, which will
remain.
Moved by Mr. Sherman; seconded by Mr. Maggi, approving the abandonment of the Ten Mile #10,
Blain Bridge site.
Roll call vote taken:
Mr. Sherman - Yes; Mr. Maggi — Yes; Mrs. Vaughan — Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval, on behalf of the Planning
Commission, of the vacating of Chartiers #20, Eighty Four Bridge on 84 Drive in South Strabane Township
through ordinance per section 2634 of the County Code. The Township Road, 84 Drive (Township Road
861) ends prior to the bridge and has been vacated by the Township. The bridge will be vacated in place.
Moved by Mr. Sherman; seconded by Mr. Maggi, approving to vacate the Chartiers #20, Eighty Four
Bridge.
Roll call vote taken:
Mr. Sherman — Yes; Mr. Maggi — Yes; Mrs. Vaughan — Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval, on behalf of the Planning
Commission, of advertising, of the following list of bridges being abandoned and/or vacated by ordinance,
prior to recording of the documents.
• Chartiers #20 (Eighty Four) BMS 62722705004020, 84 Drive, South Strabane Township: Vacate in
Place
• Pigeon #13 (Fox), BMS 62721108484013, Rosena Road, Fallowfield Township: Vacate, bridge and
pier removed
• Pike #4 (Granville), School Street, California Borough: Vacate, bridge removed
• Raccoon #12 (Elliot), BMS 62722405074012, Greene Road, Smith Township: Abandon to property
owner
• Ten Mile #5 (Hawkins), Hull Road, Deemston Borough: Abandon abutments to property owner
(bridge removed)
• Ten Mile #10 (Blain), Piper Road, Deemston Borough: Abandon abutments to property owner
(bridge removed)
• Ten Mile #11 (Davis), Davis Lane, Deemston Borough: Vacate
• Ten Mile #38 (Martins Mill), Township Road 323, West Bethlehem Township: Vacate
• Wheeling #3 (Gray), Crawford Road, West Finley Township: Vacate
• Wheeling #4 (Martins Mill), Crawford Road, West Finley Township: Vacate
• Buffalo #21 (Nahan), BMS 62720206114021, Camp Buffalo Road, Blaine Township: Abandon site
and abutments to Game Commission after bridge removed
• Buffalo #22 (Noble), BMS 62720206114022, Camp Buffalo Road, Blaine Township: Abandon site
and abutments to Game Commission after bridge removed
Moved by Mr. Sherman; seconded by Mr. Maggi, approving the above list of bridges to be abandoned
and/or vacated.
Roll call vote taken:
Mr. Sherman — Yes; Mr. Maggi — Yes; Mrs. Vaughan — Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval, on behalf of Finance and
Adult Probation, of a personal service agreement with Michael A. Poluszejko for the provision of
presentencing investigations. The agreement is in the amount of $500 per investigation and will be for the
period of August 23, 2021 until terminated by either party.
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Moved by Mr. Sherman; seconded by Mr. Maggi, approving the personal service agreement with
Michael A. Poluszejko.
Roll call vote taken:
Mr. Sherman — Yes; Mr. Maggi — Yes; Mrs. Vaughan — Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval, on behalf of Finance and
Adult Probation, of a personal service agreement with Brittanie Wudkwych for the provision of Alcohol
Highway Safety School (AHSS) instruction. The agreement is in the amount of $500 per 12 '/a hour class
completion and will be for the period of August 2, 2021 until terminated by either party.
Moved by Mr. Sherman; seconded by Mr. Maggi, approving the personal service agreement with
Brittanie Wudkwych.
Roll call vote taken:
Mr. Sherman — Yes; Mr. Maggi — Yes; Mrs. Vaughan — Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval, on behalf of Finance and
Public Safety, of a renewal grant agreement with the Commonwealth of Pennsylvania, Pennsylvania
Emergency Management Agency for the Hazardous Material Response Fund program. The agreement is in
the amount of $26,400, will be for the period of July 1, 2021 through June 30, 2022 and will be electronically
signed by the finance director per resolution.
Moved by Mr. Sherman; seconded by Mr. Maggi, approving the renewal grant agreement with the
Commonwealth of Pennsylvania, Pennsylvania Emergency Management Agency for the Hazardous Material
Response Fund program.
Roll call vote taken:
Mr. Sherman — Yes; Mr. Maggi — Yes; Mrs. Vaughan — Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval, on behalf of Finance and
Public Safety, of a renewal grant agreement with the Commonwealth of Pennsylvania, Pennsylvania
Emergency Management Agency for the Radiation Emergency Response Fund program. The agreement is in
the amount of $10,329, will be for the period of July 1, 2021 through June 30, 2022, and will be electronically
signed by the finance director per resolution.
Moved by Mr. Sherman; seconded by Mr. Maggi, approving the renewal grant agreement with the
Commonwealth of Pennsylvania, Pennsylvania Emergency Management Agency for the Radiation Emergency
Response Fund program.
Roll call vote taken:
Mr. Sherman — Yes; Mr. Maggi — Yes; Mrs. Vaughan - Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval, on behalf of Finance, of a
Novation agreement between Beau Street Associates LP, the County of Washington and the United States of
America related to leases at the Crossroads Building that are administered by the Federal Government
through the General Services Administration.
Moved by Mr. Sherman; seconded by Mr. Maggi, approving the agreement between Beau Street
Associates LP, the County of Washington and the United States of America related to leases at the
Crossroads Building.
Roll call vote taken:
Mr. Sherman - Yes; Mr. Maggi — Yes; Mrs. Vaughan — Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval, on behalf of Finance, of a
policy for use of county lands, facilities and meeting rooms.
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Moved by Mr. Sherman; seconded by Mr. Maggi, approving the policy.
Roll call vote taken:
Mr. Sherman — Yes; Mr. Maggi — Yes; Mrs. Vaughan — Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval, on behalf of Behavioral
Health and Developmental Services, of the following provider agreements for the period of July 1, 2021
through June 30, 2022. No additional county funds are required.
PROVIDER
AMOUNT
Aging Services of Washington County
35,000
Arc Human Services, Inc.
1,298,955
The Arc of Washington County
67,000
Chatham University
31,708
Diversified Human Services
225,055
Diversified Human Services
15,000
Keystone Community Resources
$174,000
Mental Health Association
1,933,000
Pathways- of Southwestern PA
441,870
Pathways of Southwestern PA
29,000
Pediatric Therapy Specialists
53,560
The Early Learning Institute
76,220
Triad Behavioral Support Services, LLC
40,170
Washington Communities Human Services
12,000
Washington Communities Human Services
20,000
TOTAL
,4
Moved by Mr. Sherman; seconded by Mr. Maggi, approving the provider agreements listed.
Roll call vote taken:
Mr. Sherman - Yes; Mr. Maggi — Yes; Mrs. Vaughan — Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval, on behalf of Human
Services, of a provider agreement addendum with Blueprints for the administration of the Emergency Rental
Assistance Program COVID-19 grant to provide rental and utility assistance. This agreement will extend
through September 30, 2022, and all other provisions of the original agreement remain unchanged.
Moved by Mr. Sherman; seconded by Mr. Maggi, approving the provider agreement addendum with
Blueprints for the Emergency Rental Assistance Program COVID-19 grant.
Roll call vote taken:
Mr. Sherman — Yes; Mr. Maggi — Yes; Mrs. Vaughan — Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval, on behalf of Human
Services, to enter into a provider agreement with Blueprints for the administration of the Pennsylvania State
Emergency Rental Assistance Program COVID-19 grant to provide rental and utility assistance for the period
of July 1, 2021 through September 30, 2022. The contract authorization amount is $7,374,632.24, and no
additional county funds are required.
Moved by Mr. Sherman; seconded by Mr. Maggi, approving the provider agreement with Blueprints
for the Pennsylvania State Emergency Rental Assistance Program COVID-19 grant.
Roll call vote taken:
Mr. Sherman — Yes; Mr. Maggi — Yes; Mrs. Vaughan — Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval, on behalf of Human
Services, to enter into a provider agreement with Blueprints for the administration of the second Treasury
Emergency Rental Assistance Program COVID-19 grant to provide rental and utility assistance for the period
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of July 1, 2021 through September 30, 2025. The contract authorization amount is $4,828,538.50 and no
additional county funds are required.
Moved by Mr. Sherman; seconded by Mr. Maggi, approving the provider agreement with Blueprints
for the second Treasury Emergency Rental Assistance Program COVID-19 grant.
Roll call vote taken:
Mr. Sherman — Yes; Mr. Maggi — Yes; Mrs. Vaughan — Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval, on behalf of Human
Services, to submit the 2021 State Plan and enter into an agreement with the Pennsylvania Department of
Agriculture for the Temporary Emergency Food Assistance Program (TEFAP) to allow Washington County
to receive funding to purchase food. This agreement will be effective for five years beginning
October 1, 2021 through September 30, 2026, and no additional county funds are required.
Moved by Mr. Sherman; seconded by Mr. Maggi, approving 2021 State Plan and the agreement with
the Pennsylvania Department of Agriculture for the Temporary Emergency Food Assistance Program
(TEFAP).
Roll call vote taken:
Mr. Sherman — Yes; Mr. Maggi — Yes; Mrs. Vaughan - Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval, on behalf of Children and
Youth Services, of a provider agreement with Ward Home, Inc. for placement services for the period of
July 1, 2021 through June 30, 2022. The contract authorization amount is $100,000 and no additional county
funds are required.
Moved by Mr. Sherman; seconded by Mr. Maggi, approving the provider agreement with Ward
Home, Inc.
Roll call vote taken:
Mr. Sherman — Yes; Mr. Maggi — Yes; Mrs. Vaughan — Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval, on behalf of Children and
Youth Services, of a purchase of service agreement with Avanco for fiscal year 2021-2022 Adoption and
Foster Care Analysis and Reporting System (AFCARS) Work Statement. This statement of work is for the
development and implementation of the AFCARS Final Rule 2020 in regards to the data extraction and to
interface AFCARS mandated data to the Office of Child and Family Services (OCYF). The amount of this
agreement is $3,271.21 and no additional county funds are required.
Moved by Mr. Sherman; seconded by Mr. Maggi, approving the purchase of service agreement with
Avanco.
Roll call vote taken:
Mr. Sherman - Yes; Mr. Maggi - Yes; Mrs. Vaughan Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval, on behalf of Children and
Youth Services, of the following provider agreements for the period of July 1, 2021 through June 30, 2022.
No additional county funds are required.
PROVIDER AMOUNT
Blueprints — Non -Adjudicated Youth Independent Living 150,000
Corporate Security and Investigation 100,000
TOTAL
Moved by Mr. Sherman; seconded by Mr. Maggi, approving the provider agreements listed.
Roll call vote taken:
Mr. Sherman — Yes; Mr. Maggi — Yes; Mrs. Vaughan - Yes.
Motion carried unanimously.
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Chief Clerk presented to the Board for their consideration and approval, on behalf of Children and
Youth Services, the ratification to submit the County Assurance of Financial Commitment and Participation
associated with the Needs -Based Plan and Budget for the period of July 1, 2022 through June 30, 2023. The
County match requirement is approximately $5,600,000, which is based on a projected budget of $31,604,317.
Moved by Mr. Sherman; seconded by Mr. Maggi, approving the agreement for the Children and
Youth Services County Assurance of Financial Commitment and Participation associated with the Needs -
Based Plan and Budget.
Roll call vote taken:
Mr. Sherman — Yes; Mr. Maggi — Yes; Mrs. Vaughan — Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval, on behalf of Children and
Youth Services, of a data sharing agreement with the Pennsylvania Department of Human Services for
sharing of data through the Child Welfare Information Solution System for the period of October 1, 2021
through September 30, 2022. No additional county funds are required.
Moved by Mr. Sherman; seconded by Mr. Maggi, approving the data sharing agreement with the
Pennsylvania Department of Human Services.
Roll call vote taken:
Mr. Sherman — Yes; Mr. Maggi — Yes; Mrs. Vaughan - Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval, on behalf of Purchasing and
the Washington County Correctional Facility, of authorization to advertise for bids for flooring in the
Correctional Facility Processing Center.
Moved by Mr. Sherman; seconded by Mr. Maggi, approving authorization to bid for flooring.
Roll call vote taken:
Mr. Sherman - Yes; Mr. Maggi — Yes; Mrs. Vaughan — Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval, on behalf of Purchasing and
the Washington County Correctional Facility, of authorization to advertise for qualifications for a Facility
Needs Assessment.
Moved by Mr. Sherman; seconded by Mr. Maggi, approving authorization to bid.
Roll call vote taken:
Mr. Sherman — Yes; Mr. Maggi — Yes; Mrs. Vaughan — Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval, on behalf of Purchasing and
Building and Grounds, of authorization to advertise for qualifications for engineering services for the
expansion of the Washington County Correctional Facility. Funding will come from the American Rescue
Plan Act Fund.
Moved by Mr. Sherman; seconded by Mr. Maggi, approving authorization to bid.
Roll call vote taken:
Mr. Sherman — Yes; Mr. Maggi — Yes; Mrs. Vaughan — Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval, on behalf of Purchasing and
Building and Grounds, of authorization to advertise for proposals for air quality control for all Washington
County buildings. Funding will come from the American Rescue Plan Act fund.
Moved by Mr. Sherman; seconded by Mr. Maggi, approving authorization to bid.
Roll call vote taken:
Mr. Sherman — Yes; Mr. Maggi — Yes; Mrs. Vaughan — Yes.
Motion carried unanimously.
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Chief Clerk presented to the Board for their consideration and approval, on behalf of Purchasing and
Human Services, of authorization to advertise for bids for additional psychological evaluation providers.
Moved by Mr. Sherman; seconded by Mr. Maggi, approving authorization to bid.
Roll call vote taken:
Mr. Sherman — Yes; Mr. Maggi — Yes; Mrs. Vaughan — Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval, on behalf of Purchasing and
Court Administration, of authorization to advertise for security services for the Magisterial District Judge
Court offices.
Moved by Mr. Sherman; seconded by Mr. Maggi, approving authorization to bid.
Roll call vote taken:
Mr. Sherman - Yes; Mr. Maggi — Yes; Mrs. Vaughan — Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval, on behalf of Purchasing, of
an addendum to our professional services, request for proposal (RFP) for radio communications consulting
and engineering services with Mission Critical Partners, Wexford, Pa. This addendum is for the purpose of
providing a facility programming study specific to the airport backup facility to identify the space and
technology requirements to convert it to a Primary Public Safety Answering Point (PSAP). The total cost is
$22,500 and will be paid from the American Rescue Plan Act Fund.
Moved by Mr. Sherman; seconded by Mr. Maggi, approving the addendum with Mission Critical
Partners.
Roll call vote taken:
Mr. Sherman — Yes; Mr. Maggi — Yes; Mrs. Vaughan — Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval, on behalf of Purchasing and
Building and Grounds, of a proposal for architect/engineer services for the Courthouse
renovation/construction (courtroom design, bidding and construction) from Buchart Horn (Celli -Flynn
Brennan) Architects, Pittsburgh, Pa., at their submitted lump sum basis of $199,800 and $3,500 for
reimbursable expenses as well as listed additional services, (per proposal) if necessary. The total cost will be
paid from the American Rescue Plan Act Fund.
Note: The original request for proposal (RFP) award was approved in Min #1066, September 6, 2018,
effective date of acceptance 2018, through project completion. The RFP submittals were received from 11
firms by the submittal deadline of June 6, 2018. A review committee consisting of Mr. Scott Fergus, Mr.
Randy Vankirk, Mr. Justin Welsh, Mr. Patrick Grimm and Mrs. Toni Snyder, reviewed each of the submittals
independently. Based on the content of the proposals, the review committee invited four firms, Buchart
Horn, Crabtree, Rohrbaugh & Associates, LGA Partners and MacLachian, Cornelius, Filom" for interviews
held in August 201 S. Each submitter provided an overview of their firm and subcontractors, their
understanding of the project, followed by questions from the review committee. Based on the RFP submittal
and subsequent interview, the review committee unanimously recommended the selection of Buchart Horn
(Celli -Flynn Brennan) Architects, Pittsburgh, Pa.
Moved by Mr. Sherman; seconded by Mr. Maggi, approving the proposal with Buchart Horn (Celli -
Flynn Brennan) Architects.
Roll call vote taken:
Mr. Sherman — Yes; Mr. Maggi — Yes; Mrs. Vaughan — Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval, on behalf of Purchasing and
the Planning Commission, respectfully requests the Commissioners approve the purchase of one 2022 Ford
F350 diesel 4x4 regular cab dump truck, including plow and salt spreader, hydraulics and equipment for use
throughout the county parks from Woltz & Wind Ford, Heidelberg, Pa. The total cost is $82,270 and will be
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paid from gas and oil funds. The requested truck would be purchased via DGS Costars 25, and therefore
does not require bidding. The proposed truck would replace an aged 2009 dump truck (running board was
removed due to the mounting on the cab being rotted out) scheduled to be auctioned off. (To include a plow
and salt spreader, hydraulics and equipment).
Moved by Mr. Sherman; seconded by Mr. Maggi, approving the purchase of a 2022 Ford F350 diesel
4x4 regular cab dump truck from Woltz & Wind Ford.
Roll call vote taken:
Mr. Sherman — Yes; Mr. Maggi — Yes; Mrs. Vaughan — Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval, on behalf of the
Redevelopment Authority, to adopt a resolution approving the amendments and revisions to the Community
Development Block Grant (CDBG) program, which is part of the County's consolidated and annual action
plan.
Moved by Mr. Sherman; seconded by Mr. Maggi, approving the resolution.
Roll call vote taken:
Mr. Sherman — Yes; Mr. Maggi — Yes; Mrs. Vaughan — Yes.
Motion carried unanimously.
ANNOUNCEMENTS
An Executive Session was held at 10 a.m. Wednesday, August 18, 2021, following the agenda meeting to
discuss personnel and litigation. The regularly scheduled Salary Board meeting will be immediately following
today's meeting. All county offices will be closed on Monday, September 6, 2021, in observance of the Labor
Day holiday.
SOLICITOR
Solicitor Grimm presented to the Board for their consideration and approval, to authorize the
Solicitor, on behalf of the County, to give written consent to the County's insurance carrier, AIG, to offer a
settlement in the lawsuit titled Sheearla Satterfield vs. Washington County and Wade Donahoo, Case Number
2017-6418 filed in the Court of Common Pleas of Washington County, as requested and recommended by
the insurance carrier. The settlement is in the amount of $4,000.
Moved by Mr. Sherman; seconded by Mr. Maggi, approving this authorization.
Roll call vote taken:
Mr. Sherman — Yes; Mr. Maggi — Yes; Mrs. Vaughan — Yes.
Motion carried unanimously.
There being no further business, Chairman Vaughan declared the meeting adjourned at approximately
10:55 a.m.
THE FOREGOING MINUTES SUBMITTED FOR APPROVAL:
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