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HomeMy WebLinkAbout2023-01-18_Prison Board_Minute No PB 01-18-23_APPROVED371 MINUTE BO0K PRISON BOARD WASHINGTON COUNTY, PENNSYLANIA IMR LIMITED E1316491 D Minute No. PB 1-18-23 January 18, 2023 The meeting of the Washington County Prison Board was held in Suite G-17 of Crossroads Center, 95 West Beau Street, Washington, Pennsylvania, with the following members being present: Commissioners Diana Irey Vaughan, Nick Sherman; President Judge John DiSalle; District Attorney Jason Walsh; Chief Deputy Sheriff Tony Mosco and Controller April Sloane. Absent from the meeting was Commissioner Larry Maggi. Also present were: Chief of Staff Mike Namie; Solicitor Jana Grimm; Human Resources Assistant Director Andrea Johnston; Finance Director Josh Hatfield; Warden Jeffrey Fewell; Chief Clerk Cindy Griffin; Executive Secretary Randi Marodi; Administrative Assistant Joyce Thornburg; District Court Administrator Patrick Grimm; Deputy Warden Chris Cain; Major David Coddington; Treatment Supervisor Judy Klobucar; Treatment Counselor Samantha Bailey; Chaplain Mike Pierson; Captain Shift -Commander Shane Cisko; Correctional Officer Stephanie Madrid; Correctional Officer Cadets Samantha Coffield, Noah Davis, Shalyn Berggren; and Observer -Reporter representative Mike Jones. Mrs. Vaughan called the meeting to order at approximately 11:00 a.m., and Chaplain Pierson led the meeting with an invocation. Mrs. Vaughan asked if there were any corrections, additions, or omissions to Minute No. PB 12-14-22 dated December 14, 2022. It was moved by Mr. Sherman and seconded by Minute No. PB 12-14-22 be approved. The motion was carried unanimously with the Board signifying their approval by stating "Aye". PUBLIC COMMENT None. WARDEN'S REPORT Income from Other Units for the Maintenance of Inmates for December 2022 Administrative Fee $12,598.68 Social Security $1,200.00 Tylenol $0.00 Monthly sub -total $13,798.68 Year-to-date grand total $163,177.00 Program Fees and Room and Board Income for December 2022 Work Release Inmates Weekend Inmates Monthly sub -total Year-to-date grand total Status of Inmates Confined at the End of December 2022 Full-time Inmates Work Release Inmates Weekend Inmates Inmates Awaiting Trial and/or Sentencing Total Inmates Examinations Performed by the Physician New Commitments Dental Extractions Medical Transports Performed by the Sheriff Contracted Housing Fee/Month Yearly Total Billed Collected -0- -0- -0- -0- -0- -0- -0- -0- Male Female Total 43 8 51 0 0 0 0 0 0 Male Female Total 209 A2 251 252 50 302 81 123 17 8 $0.00 $112,250.00 Warden Fewell introduced to the Prison Board, Cadets Samantha Coffield, Noah Davis and Shalyn Berggren. He stated that the Cadets successfully completed 192 hours of specialized training 372 MINUTE BO0K PRISON BOARD WASHINGTON COUNTY, PENNSYLANIA IMR LIMITED El316649LD and direct supervision as part of the training academy and are certified as Correctional Officers. President Judge DiSalle administered the oath of office to the Cadets and the Prison Board congratulated and welcomed them as new Washington County Correctional Officers. Warden Fewell introduced to the Prison Board Correctional Officer Stephanie Madrid and recognized her as employee of the month for December. He stated that she was selected by the chain of command for outstanding performance and that she has been with the Correctional Facility for approximately four months. Warden Fewell further stated that others should emulate her as a Correctional Office and the Prison Board congratulated Correctional Officer Madrid for her achievement. Warden Fewell started his report by stating that the current population was 301 as of one week ago but noted that the population has increased by 20 due to several bookings over the last week. He noted that the facility has five juveniles in custody being held at either Allegheny or Lehigh counties and one being held at George Junior. Warden Fewell noted that it is costly to house juveniles but due to staffing requirements, they must be housed elsewhere. He continued his report by discussing the staffing levels at the facility with the current Correctional Officer staffing at 76%. Warden Fewell further stated that this figure will fluctuate based on attrition and the availability of new recruits. He stated that the facility continues to work with Human Resources to manage staffing challenges and thanked them for their engagement and for recruiting 16 new recruits in 2022. Warden Fewell stated that training is very important in the facility with Correctional Officers being required to take four online DACOTA training class monthly, with a total of 48 hours of training annually. He expects more hands-on training once staffing levels increase. Warden Fewell stated that off -.site training is scheduled with the County Corrections Association in Mars, Pennsylvania in April and with the Warden's Association in King of Prussia, the National Commission on Correctional Healthcare in Washington, D.C., the American Correctional Association in Philadelphia and the Pennsylvania County Correctional Association in Harrisburg in October. He further stated that he tries to get staff involved in these trainings as much as possible. Warden Fewell stated the facility is scheduled for its routine audit by the Pennsylvania Department of Corrections on July 12, 2023. He further stated that facility has information reports due in advance of the of on -site audit and the facility is aggressively preparing for the audit. Warden Fewell stated that commitments for the year 2020 were 1,820,1,826 in 2021, and last year it was up slightly to 1,904. He continued that uses of force are down, about one per week, which is low for a population of around 300. Mrs. Vaughan asked how many pairs of stun gloves the facility has. Warden Fewell responded that the facility has one set. Commissioner Irey Vaughan asked if the facility uses pepper spray more as opposed to the stun gloves. Deputy Warden Cain responded that it is case by case but that the stun gloves have been used moderately. Mrs. Vaughan inquired if other facilities now use the stun glove rather than pepper spray. Warden Fewell responded that many facilities use the stun gloves, including Allegheny County, which also uses other taser devices. Warden Fewell further stated that they actively track use -of -force activities and stated that it is rare and if force is used, it is minor. Warden Fewell stated that there are currently 10 participants in the Community Service Program, and it has gone well. He also stated that our Prison Rape Elimination Act (PREA) rate is good with all allegations either unsubstantiated or unfounded after investigation. Warden Fewell explained the process for reporting and investigation within the facility. Warden Fewell requested the Prison Board to extend the bid for furnishing and delivering of produce for the Correctional Facility with Albano's Produce, Washington, PA, under the same terms and conditions as our original agreement. This bid extension is effective January 1, 2023 through December 31, 2024, and was previously approved at the Board of Commissioners meeting held on November 16, 2022, Minute No. 1161. This request replaces a request for approval presented at the prior Prison Board meeting that contained errors. 1 1 373 MINUTE BO0K PRISON BOARD WASHINGTON COUNTY, PENNSYLANIA IMR LIMITED E13166491J) Warden Fewell, on behalf of Buildings and Grounds, respectfully requested the Prison Board to award the contract for the provision of HVAC/ Boiler Equipment & Preventative Maintenance to Scalise Industries Corporation dba EMCOR Services Scalise Industries, Lawrence, PA, who was the lowest most responsive and responsible bidder meeting requirements. All time & material repairs are to be done on an "as needed" basis at the rates of between $117/hr. & $172.50/hr. emergency rate, and for projects over $25,000 at the rate of $115 and $166/hr. emergency rate - material is the vendor's cost plus a 20% markup. The total bid for the Correctional Facility is $15,885.00 annually for boiler, HVAC, and software maintenance. The proposals have been reviewed and recommended for award by Justin Welsh, Buildings & Grounds, Paul Krajacic, Correctional Facility, and the Purchasing Department. If approved, this contract will be effective January 1, 2023, through December 31, 2024, with the option to extend for two additional two-year periods. This award is contingent upon approval at the Board of Commissioners meeting to be held January 19, 2023, Minute No. 1164. It was moved by Mr. Sherman and seconded by Ms. Sloane to accept the Warden's Report. The motion was carried unanimous with the Board signifying their approval by stating "Aye". BILLS Ms. Sloane presented to the Board for their consideration and approval of the bills dated January 18, 2023, in the amount of $343,635.17. It was moved by Ms. Sloane and seconded by Mr. Sherman, approving the bills dated January 18, 2023. The motion was carried unanimously with the Board signifying their approval by stating "Aye". (See the list of bills attached hereto and made a part hereof.) OLD BUSINESS Ms. Sloane inquired about the presentation and meeting held on December 2, 2022, regarding the facility's needs study as there has been no follow-up. Mrs. Vaughan and Mr. Sherman both stated that there have been no follow-up discussions at this time. NEW BUSINESS None. There being no further business, Mrs. Vaughan declared the meeting adjourned at approximately 11:27 a.m. THE FOREGOING MINUTES SUBMITTED FOR APPROVAL: /7 Z© Z-3 2023 ATTEST: `✓� v SEC ARY 1 374 PRISON BOARD IMR LIMITED E1316649LD MINUTE BOOK WASHINGTON COUNTY, PENNSYLANIA This page is blank I IL