HomeMy WebLinkAbout2023-03-15_No 1167_Departmental AgendasCHIEF CLERK AGENDA
March 15, 2023
SPECIAL ORDER OF BUSINESS:
Proclamation — Law Day
Proclamation —
Developmental Disabilities Awareness Month
NEW BUSINESS:
Rachel Lozosky
Law Day Chairperson
Sheila Fullerton, IDD/Autism Dir.
Chief Clerk respectfully requests the Commissioners approve the appointments of Lynn Manning
to the Washington County Local Emergency Planning Committee (LEPQ and Will Thomeier to
the SPC Public Participation Panel.
Chief Clerk, on behalf of the Register of Wills, respectfully requests the Commissioners approve
an agreement with Frank Roney, Esq. to provide solicitor services for the Register of Wills' office.
The agreement is in the amount of $200/month, is effective March 9, 2023, and shall be continuous
until terminated by either party.
MEMORANDUM
March 15, 2023
TO: Commissioner Irey Vaughn
Commissioner Maggi
Commissioner Sherman
FROM: Lisa L. Cessna, Planning Director
SUBJECT: Agenda Meeting — March 15, 2023
1. Planning — Trolley Museum Lease
Planning recommends approval of a lease renewal with the Pennsylvania Trolley Museum,
Inc. for a term of 25 years commencing March 16, 2023 and ending March 16, 2048.
2. Planning — Tunnel #4 License Agreement
Planning recommends a renewed license agreement with the National Pike Trail Council for
access to Tunnel #4 from Route 40 in Buffalo Township. The agreement allows access for
construction and maintenance of the tunnel, drainage and trail that passes through the tunnel.
3. Parks and Recreation — Right of Entry Agreement
Planning recommends approval of a right of entry agreement with EQT for plugging a well
located in Mingo Creek County Park. The access road and well area will be restored upon
completion of the work.
BOARD OF COMMISSIONERS
DIANA TREY VAUGHAN
CHAIR
LARRY MAGGI
VICE CHAIR
NICK SHERMAN
PHONE: 724-228-6724
FAX: 724-228-6965
COUNTY OF WASHINGTON
COMMONWEALTH OF PENNSYLVANIA
AGENDA MEETING - MARCH 15, 2023
FINANCE DEPARMENT
95 WEST BEAU STREET, SUITE 430
WASHINGTON, PENNSYLVANIA 15301
JOSHUA J. HATFIELD
DIRECTOR
LEAH KUDAROSKI
ASSISTANT DIRECTOR
PHONE: 724-228-6894
FAX: 724-228-6941
1. Finance, on behalf of the Washington County Authority, respectfully requests the Board of Commissioners
approve an application and grant agreement with the Just Transition Fund and/or Rockefeller Philanthropy
Advisors for the County's proposal to the Appalachian Regional Commission's POWER Initiative, the USDA's
Community Connect Program, and Pennsylvania's Capital Projects Fund related to the broadband project. The
application and agreement are in the amount of $25,000.
2. Finance, on behalf of the Coroner, respectfully requests the Board of Commissioners approve the addition of
Sarah Boring and Alana Engleson for diener/autopsy technician services at the previously approved rates.
3. Finance, on behalf of the Coroner, respectfully requests the Board of Commissioners approve a student affiliation
agreement with the West Virginia University Board of Governors on behalf of West Virginia University School
of Medicine for the County's affiliation for clinical education or fieldwork for students. The agreement is at no
cost to the County and will be for the period of March 16, 2023 through March 15, 2028.
4. Finance, on behalf of Adult Probation, respectfully requests the Board of Commissioners approve a personal
service agreement with Jonathan Mattozzi for the provision of alcohol highway safety school instruction. The
agreement is in the amount of $500.00 per 12 '/2 hour class completion.
5. Finance, on behalf of Adult Probation, respectfully requests the Board of Commissioners approve an amendment
with The Payment Group to add the "checks -by -web" payment option under the existing agreement with all
convenience fees being paid by the payor.
6. Finance, on behalf of Public Safety, respectfully requests the Board of Commissioners approve a renewal grant
agreement with the Commonwealth of Pennsylvania, Pennsylvania Emergency Management Agency for the
radiation emergency response fund program. The grant agreement is in the amount of $10,329 and will be for the
period of July 1, 2023 through June 30, 2024.
7. Finance, on behalf of the Correctional Facility, respectfully requests the Board of Commissioners approve an
addendum to the current contract with Jefferson County, Ohio for the provision of 5 additional detention beds, as
available, at a rate of $200 per day to house juveniles charged as adults under Pennsylvania Direct File Statute.
8. Finance respectfully requests the Board of Commissioners approve the County's participation in five new
proposed national opioid settlements with Teva, Allergan, CVS, Walgreens, and Walmart. The participation
forms for these settlements will be signed by Diana Irey Vaughan as Chair.
9. Finance respectfully requests the Board of Commissioners approve an application with the Commonwealth of
Pennsylvania, Pennsylvania Commission on Crime and Delinquency for a CJAB grant. The grant application will
be up to $2,000 and will be used to facilitate the work of the County's Criminal Justice Advisory Board.
MEMORANDUM
TO: Commissioner Irey Vaughan, Chair
Commissioner Maggi, Vice Chair
Commissioner Sherman
FROM: Department of Human Services
SUBJECT: Agenda Meeting March 15, 2023
1. Children and Youth Services — Provider Agreement
Children and Youth Services is requesting the approval of a provider agreement with Global
Wordsmith, LLC for the provision of translation and interpretation services for the period of
March 1, 2023 through June 30, 2024. The contract authorization amount is $100,000 and no
additional county funds are required.
2. Children and Youth Services — Provider Agreement
Children and Youth Services is requesting the approval of a provider agreement with Jefferson
County Juvenile Detention Center for the placement of youth offenders who are charged as
adults for the period of January 1, 2023 through December 31, 2023. The contract authorization
amount is $292,000 and no additional county funds are required.
3. Children and Youth Services — Provider Agreement Addendum
Children and Youth Services is requesting the approval of a provider agreement addendum with
PA Family Network to extend the program funded portion of the contract to June 30, 2023. The
contract authorization amount will remain unchanged and no additional county funds are
required.
4. Children and Youth Services — Provider Agreement Addendum
Children and Youth Services is requesting the approval of a provider agreement addendum with
Every Child for placement services for the period of May 1, 2022 through June 30, 2023. The
contract authorization amount will be increased by $130,000 and no additional county funds are
required.
5. Behavioral Health and Developmental Services — Provider Agreement Addendum
Behavioral Health and Developmental Services is requesting approval of a provider agreement
addendum with Beacon Health Options of Pennsylvania to add the set up and ongoing services
of BASE file data for the period July 1, 2022 through June 30, 2023. The contract authorization
amount will be increased by $6,480 to $51,480 and no additional county funds are required.
6. Behavioral Health and Developmental Services — Provider Agreement Addendums
Behavioral Health and Developmental Services is requesting approval of the following provider
agreement addendums for a total increase of $125,000 for the period July 1, 2022 through June
30, 2023 and no additional county funds are required.
ORIGINAL ADJUSTED
PROVIDER AMOUNT AMOUNT
Specialized Therapy and Related Services $ 35,000.00 $ 55,000.00
Therapeutic Early Intervention Service Provider $138,000.00 $188,000.00
accessAbilities, Inc. $190,000.00 $245,000.00
7. Behavioral Health and Developmental Services — Out of State Travel
Behavioral Health and Developmental Services is requesting approval of out of state travel for
Scott Berry to attend a Crisis Intervention Team training in Utah from May 7r' through May 12t',
2023. The training and all related travel expenses will be approximately $6,000 and no additional
county funds are required.
Human Services — Agreement Addendum
Human Services is requesting approval of an agreement addendum with Blueprints for the
Emergency Shelter Grant to extend the period of the agreement three months to June 30, 2023.
The contract authorization amount will remain the same and no additional county funds are
required.
BOARD OF COUNTY COMMISSIONERS:
DIANA IREY VAUGHAN, CHAIR,
LARRY MAGGI, VICE CHAIR,
NICK SHERMAN
(724)228-6724
WASHINGTON COUNTY
COUNTY OF WASHINGTON
PURCHASING DEPARTMENT
COMMONWEALTH OF PENNSYLVANIA
95 WEST BEAU STREET, SUITE 430
WASHINGTON, PA 15301
TO: BOARD OF COUNTY COMMISSIONERS
FROM: RANDY VANKIRK, DIRECTOR OF PURCHASING
DATE: MARCH 10, 2023
SUBJECT: AGENDA ITEMS FOR MARCH 15, 2023 - MIN#1167
I. BIDS/CONTRACT EXTENSIONS/PROPOSALS
A. Bid/RFP Awards
Randy Vankirk
Director of Purchasing
Phone:724-228-6729
1. Broadband Services- Contract #013123-Broadband - RFP
The Purchasing Department respectfully requests the Board of County Commissioners
award the Broadband Services proposal for a unified turnkey solution providing
Broadband Connectivity for 383 residential and commercial targets in the Jefferson
Township, Canton Township and Taylorstown, PA area, to Aurora by Hickory
Telephone/Advanced Telephone Systems of Hickory, PA for 47 miles of fiber at a total
cost of $4,878,797 of which Washington County will pay $1,947,507 the remainder will be
supplemented by Hickory Telephone.
Total County costs will be funded from the American Rescue Plan Act Fund.
2. Raccoon 5 Bridge Demolition- Contract #020723-RCB
The Purchasing Department, on behalf of Lisa Cessna, Director of Planning, respectfully
requests the Board of County Commissioners award the Raccoon 5 Bridge Removal bid to
John T Subrick Inc., of Eighty Four, PA for the demolition and removal of the Raccoon
Creek Bridge no. 5 at their total submitted cost of $20,000.00
Total cost will be funded from Liquid Fuels funds.
B. Authorization to Bid/Reauest Proposals
1. Airport- Rehabilitate Taxiwav A - Contract #032823-Taxiwav A
Purchasing, on behalf of Redevelopment, respectfully requests the Board of County
Commissioners authorize the advertising for the Rehabilitation of Taxiway A at the
Airport.
2. Airport- Rehabilitate Runwav 9-27. Li h�, ting - Contract #032823-RWLi hg_ting
Purchasing, on behalf of Redevelopment, respectfully requests the Board of County
Commissioners authorize the advertising for the Rehabilitation of Runway 9-27, Lighting
at the Airport.
C. Reiect All Bids
1. Cross Creek Docks Proiect - Contract #030723—CCD
Purchasing, on behalf of Lisa Cessna, Director of Planning, respectfully requests the Board
of County Commissioners reject all bids for the Cross Creek Docks project and authorize
Re -bidding. Bids came in over budget.
D. Change Order to Bid Contract
Purchasing respectfully requests the Board of County Commissioners approve the following
change order.
1. Change Order #3- Courthouse Courtroom 7 Renovation - Contract #102222
Purchasing, on behalf of Justin Welsh, Building & Grounds respectfully requests the Board
of County Commissioners approve the following change order with Stonemile Group,
Inc., Canonsburg, PA
Change Order #3 includes the following:
COR 003R1 — Light Fixture Changes + $1,942.00
COR 005R1 — Delete Door 5 1 A - $3,198.00
COR 007 - Add Built in Bookcase + $5,536.00
Net plus $4.280.00
This will change the amount of their current contract from $2,618,051.65 to $2,622,331.65.
This Change Order was reviewed and recommended by Justin Welsh, Building & Grounds,
Pat Grimm, Courts & Buchart Horn, Inc.
II. AGREEMENTS & CONTRACTS/ADDENDUM
A. Agreement Addendum
1. Washington Countv — Washington Countv Authoritv Proiect Mana e� ment
Agreement Addendum
Purchasing, respectfully requests the Board of County Commissioners approve an
Addendum to our Broadband Project Management Agreement between Washington
County and Washington County Authority to increase the monthly management fees to
Washington County Authority by $5,000 per month for a total monthly cost of $30,000.00.
Total cost will be funded from the American Rescue Plan Act Fund.
If approved, this Agreement will be effective April 1, 2023 and shall extend through project
completion unless sooner terminated in accordance with the terms and conditions of the
agreement.
Note: This amount includes project management, construction management, marketing,
funding research and application, budget, audit and filing of work papers.
2. Washington Countv/ Washington Countv Redevelopment Authoritv Sublease
greement
Purchasing respectfully requests the Board of County Commissioners approve a sublease
agreement to our current lease agreement between Washington County & Washington
County Redevelopment Authority for office space rent and parking in Courthouse Square.
If approved, this agreement will commence retroactively to May 1, 2022 on a month to month
basis at the annual rate of $131,253.34/yr. payable in monthly installments of $10,937.78.
This sublease agreement supersedes the previously approved Sublease agreement on MIN
#1156, Dated 08/18/2022 & Addendum #4, MIN #1163, Dated 12/15/2022.
3. Courthouse Square 2023-24 Rent Schedule
Purchasing respectfully requests the Board of County Commissioners approve the 2023-24
Courthouse Square Rent Schedule for office space in Courthouse Square. The total cost per
square foot will be $14.50, which includes $6.50 for rent and $8.00 maintenance cost. If
approved, rent will be effective March 1, 2023 through February 281, 2024.
4. Bash Lease Agreement — (10 Year Lease)
Purchasing, on behalf of Public Safety, respectfully requests the Board of County
Commissioners enter into a ten year lease agreement with Mark W. Bash for a parcel of
land (Instrument No. 020-003-00-00-0003-00) for the purpose of installation, construction,
operation, repair, replace and removal of communication towers. If approved, this lease will
be effective April 1, 2023, at an annual rental of $4,800 for years one through five and $5,000
per yer for years six through ten from April 1, 2028 through March 31, 2032.
5. Scantek Agreement
Purchasing, on behalf of Ryan Anderson, Information Technology, respectfully requests the
Board of County Commissioners approve an agreement with Scantek, Inc., Willow
Grove, PA, our contract of record, in the amount of $8,000.00 to move the existing ERS
(Electronic Records Library) documents to a Laserfiche portal for use by external users.
Project expenses will be satisfied using American Rescue Plan Act Funds.
IV. STATE CONTRACT/COSTARS PURCHASES
1. State Contract #4400022588 AreGIS Software Maintenance Exn. 6/30/23
Purchasing, on behalf of Ryan Anderson, Information Technology, respectfully requests the
Board of County Commissioners approve the payment of software maintenance from
Environmental Systems Research Institute (ESRI), Redlands, CA in the amount of
$48,184.16. This maintenance is for the software to maintain and update the GIS software
utilized by Public Safety, Tax Assessment, and Planning. The maps developed through this
software are the foundation of the computer aided dispatch system. Funding for this support
is paid at a split between Public Safety, Tax Assessment, and Planning. The proposed
purchase is in accordance with the pricing on the PA State Contract and therefore does not
require bidding.
2. COSTARS 14 — Plavground Equipment — Exp. 1/17/24 Mingo Creek Park Pavilion
Purchasing, on behalf of Lisa Cessna, Director of Planning, respectfully requests the Board
of County Commissioners approve the purchase of a 2-Tier 60' Octagonal pavilion &
installation to be installed at Mingo Creek Park, at a total cost of $166,702.00 for the
shelter kit and $69,800 for installation The proposed vendor is Pete Jeffrey & Associates, of
Indianola, PA.
The proposed purchase would be placed via CoStars 14, and therefore does not require
bidding. The proposed expenditure would be paid via Oil and Gas Funds.
Note: This Pavilion at Mingo Park will be placed in the location of the Old Park Office that
has been demolished.
3. COSTARS 14 — Plavground Eouiument — Exn.1/17/24 Ten Mile Park
Purchasing, on behalf of Lisa Cessna, Director of Planning, respectfully requests the Board
of County Commissioners approve the purchase of a Custom Playground Configuration
for Ten Mile Park, at a total cost of $36,537.00.The proposed vendor is Snider Recreation,
Inc., North Royalton, OH.
The proposed purchase would be placed via CoStars 14, and therefore does not require
bidding. The proposed expenditure would be paid via Oil and Gas Funds.
Note: "We had to remove old equipment for safety reasons and have been shopping around to
find a retrofit for some of the existing equipment to complete the area."
4. COSTARS 14 — ExD. 5/23/23 Mingo Park Restroom Facilities
Purchasing, on behalf of Lisa Cessna, Director of Planning, respectfully requests the Board
of County Commissioners approve the purchase of a Rocky Mountain Double Vault
Bathroom Building for Mingo Park, at a total cost of $73,160.00.
The proposed vendor is CXT Concrete Buildings on the PA COSTARS 14 contract, and
therefore does not require bidding. The proposed expenditure would be paid via Oil and Gas
Funds.
5. COSTARS 6 — ExD. 10/12/23 Report Management Svstem
Purchasing, on behalf of Sheriff Andronas, respectfully requests the Board of County
Commissioners approve the purchase of a Cloud Based Report Management System. The
total cost (listed below) will be paid from Act 13 Funds. This purchase has been
recommended for approval by Ryan Anderson, Information Technology. This purchase is
being made from Cody Systems, Pottstown, PA on the PA COSTARS 6 contract, and
therefore does not require bidding.
• CODY Pathfinder RMS Package for 44 user licenses & 80 hours of Remote
Implementation & Training at a total cost of $,87,950.00, including year one annual
Subscription rate of $18,807. The Annual Subscription rate of $18,807 is for years 1
through year 3.
V. FEDERAL SURPLUS PROPERTY
1. Federal Surplus ProDerty Program
Purchasing respectfully requests the Board of County Commissioners authorize and
approve an updated application for new designees in the Federal Surplus Property
Program. This program allows the County to purchase new or used surplus federal
property.
VI. TRAVEL APROVAL
1. National Judicial Conference
Purchasing respectfully requests the Board of County Commissioners approve Travel for
Judge Costanzo to attend a Conference for "Handling Capital Cases" sponsored by the
National Judicial College in Ft. Lauderdale, FL. Estimated cost including travel, lodging &
training is approximately $4,000. The proposed expenditure would be paid from the Judges
respective Operating Budget.
MIN #1167, Dated 03/16/2023
REDEVELOPMENT AUTHORITY
OF .Lm; COUNTY OF WASHINGTON
100 WEST BEAU STREET, SUITE 603, WASHINGTON, PENNSYLVANIA 15301
JEAN P. WATSON, CHAIRPERSON
STEPHEN T. JOHNSON
DARYL W'. PRICE
LAURAL ZIEMBA
PAUL SCARMAZZI
DATE: March 15, 2023
PHONE 724-228-6875
TOLL FREE 1-888-731-2154
FAX 724-228-6829
www.racw.net
redevelopment@racw.net
ROBERT C. GRIFFIN
EXECUTIVE DIRECTOR
PROJECT ACTIVITY REPORT
TO: Washington County Commissioners
FROM: Redevelopment Authority of the County of Washington
HOME Investment Partnershins American Rescue Plan
COUNTY COMMISSIONERS
DIANA IREY VAUGHAN, CHAIR
LARRY MAGGI, VICE CHAIR
NICK SHERMAN
The American Rescue Plan (ARP) Act of 2021 appropriated funding to provide housing, services,
and shelter to individuals experiencing homeless and other vulnerable populations under the HOME
Investment Partnerships (HOME) Program. Washington County has been allocated $2,104,738 in
HOME -ARP funds by the U.S. Department of Housing and Urban Development (HUD). HOME -
ARP qualifying populations are homeless; at -risk of homelessness; fleeing or attempting to flee
domestic violence, sexual assault, stalking, or human trafficking; other populations where providing
assistance would prevent the family's homelessness or would serve those with the greatest risk of
housing instability.
To receive HOME -ARP funds, an Allocation Plan must be developed that meets HUD regulatory
requirements and describes the distribution of HOME -ARP funds, including addressing the needs of
qualifying populations. The County's HOME -ARP Allocation Plan was developed in accordance
with the requirements of Notice CPD-21-10 and Notice CPD-22-13, required stakeholder
consultation meetings were held, and the Allocation Plan was on public display March 1, 2023
through March 15, 2023. A summary of the proposed HOME -ARP Allocation Plan was provided to
the Board of Commissioners for review on March 1.
Action
RACW requests that the Board of Commissioners adopt a resolution and approve the HOME -ARP
Allocation Plan.
Resolution attached
Project Activity Report — March 15, 2023
Allennort and West Finlev Street Reconstruction_Prolect Nos. CD 22-01 and CD 22-18
This project involves the following improvements:
Allennort Borough
Street reconstruction of First Street from J.F. Kennedy Street to Riverview Street (approximately
2501f) and Middle Street from First Street to terminus (approximately 6901f).
West Finlev Townshiu
Sheet reconstruction of a portion of Spotted Tail Road from Fraction Road south towards Fraction
Road (approximately 2,000 If),
Contractor: Morgan Excavating, LP
Contract Award: $133,462.50
Funding: $ 64,610.00 Allenport Community Development Block Grant Funds
$ 68,852.50 West Finley Community Development Block Grant Funds
Award Date: March 1, 2023
Canonsburg Street and Sewer Improvements Proiect No. CD 21-03 (Streetl
This project involves reconstruction of East College Street from Adams Avenue to Central Avenue,
approximately 2,050 If.
Contractor: Morgan Excavating, LP
Contract Award: $205,453.50
Funding: Canonsburg Community Development Block Grant Funds
Award Date: March 14, 2023
Donegal and Donora Street Imnrovement PrOiects Nos. CD 20-09 and CD 22-05
This project involves the following improvements:
Donegal Township
Reconstruction and storm water improvements of Poplar Street from Highland Avenue to terminus
(approximately 4501f).
Donora Borough
Reconstruction of Walnut Street from Modisette Avenue to Bank Street (approximately 900 LF).
Contractor: El Grande Industries, Inc.
Contract Award: $172,552.75
Funding: $ 73,904.50 Donegal Community Development Block Grant Funds
$ 98,648.25 Donora Community Development Block Grant Funds
Award Date: March 17, 2023
2
Project Activity Report — March 15, 2023
Midwav and Monongahela Street Reconstrgction Proiect Nos. CD 22-09 and CD 22-10
This project involves street reconstruction as follows:
Midway
Jefferson Street from Railroad Street to West Dickson Street (approximately 6801f).
Monongahela
Chess Street from Fifth Sheet to Fourth Street (appropriately 6651f).
Estimated Project Cost: $100,000.00
Funding: $ 50,000.00 Midway Community Development Block Grant Funds
$ 50,000.00 Monongahela Community Development Block Grant Funds
Bid Opening: March 17, 2023
Indenendence Townshin Demolition Project No. CD 18-15B
This project involves the demolition and site clearance of the following blighted residential structures
that have been condemned under the Township's Code Enforcement Program.
2323 Avella Road
1847 Avella Road
1775 Avella Road
1151 Scenic Drive
Contractor: American Demo, LLC
Contract Award: $26,465.00
Funding Independence Community Development Block Grant Funds
Award Date: March 27, 2023
RACW and Land Bank Board Meetings
Our March board meetings will be Tuesday, March 28, 2023 starting at 4:OOpm at the Hilton Garden
Inn Pittsburgh/Southpointe
SIGNED: