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AGENDA THURSDAY, MAY 18, 2023
1. Opening of Meeting
a. Prayer Rev. Tom Bellhy
New Hope Church
b. Pledge of Allegiance John Drake, President
Veterans Advisory Council
2. Approval of Meeting Minutes Minute No. 1168, April 20, 2023
Special Order of Business
Proclamation — Mental Health Awareness Month Mary Jo Hatfield
BHDS Mental Health Program Dir.
Proclamation —Older Americans Month Leslie Grenfell, Executive Director
SWPA Area Agency on Aging, Inc.
Proclamation —Corrections Employee Week Jeff Fewell, Warden
Proclamation —Teen Pregnancy Prevention Month Dr. Mary Jo Podgurski
WHS Teen Outreach
Proclamation — Emergency Medical Services Week Daniel Gulasy, Supervisor
Canonsburg Ambulance Prehospital
Care Services at AHN
(RECESS FOR PHOTOS)
3. Public Comments
THE VIEWS AND OPINIONS EXPRESSED BY THE SPEAKERS DURING PUBLIC
COMMENT ARE EXCLUSIVELY THOSE OF THE SPEAKERS AND DO NOT
REFLECT OR REPRESENT THOSE OF THE WASHINGTON COUNTY BOARD OF
COMMISSIONERS AND HAVE NOT BEEN VERIFIED.
4. The Board of Commissioners' Response
5. Old Business
Bid Award
a. Broadband Connectivity
b. Broadband Connectivity
Bid Contract Extensions
a. Vehicle Repairs & Maintenance Contract Extensions
b. County Flooring Installation & Repairing Contract Extension
c. Sprinkler System Contract Purchases
Change Orders
a. Stonemile Group, Inc. —Courtrooms 6 & 7
Donation
a. Donation — RAWC
6. New Business
a. Board Appointments—Chief Clerk
b. Training—Chief Clerk
c. Change Order— Planning
d. Bid Authorization — Planning
e. Advertisement— Planning
f. Advertisement— Planning
g. Advertisement— Planning
h. Agreements— Finance
i. Renewal Grant Agreement— Finance
j. Grant Project Modification — Finance
k. Insurance Renewals— Finance
I. Lease Amendment— Finance
m. Grant Application — Human Resources
n. Provider Agreement—Children &Youth Services
o. Provider Agreement—Children &Youth Services
p. Provider Agreements—Children &Youth Services
q. Provider Agreements—Children &Youth Services
r. Purchase of Service Agreement—Children &Youth Services
s. Consulting Agreement—Children & Youth Services
t. Purchase of Service Agreement—Children &Youth Services
u. Agreement—Children &Youth Services
v. Provider Agreement Addendum —Children & Youth Services
w. Provider Agreements— Behavioral Health and Developmental Services
x. Provider Agreement— Behavioral Health and Developmental Services
y. Advertisement— Purchasing
z. Advertisement— Purchasing
aa. Advertisement— Purchasing
bb. Advertisement— Purchasing
cc. Agreement— Purchasing
dd. Lease Amendment— Purchasing
ee. Agreement— Purchasing
ff. Renewal Agreement— Purchasing
gg. Agreement— Purchasing
hh. Lease Agreement— Purchasing
ii. Addendum — Purchasing
jj. Agreement— Purchasing
kk. Purchase— Purchasing
Il. Purchase— Purchasing
mm.Resolution — Redevelopment Authority
nn. Resolution — Redevelopment Authority
7. Announcements
An Executive Session was held at 10 a.m. on Wednesday, May 17, 2023, following the agenda meeting to
discuss personnel and litigation. The regularly scheduled Salary Board meeting will be immediately following
today's meeting. The Retirement Board meeting has been canceled. All county offices will be closed on
Monday, May 29, 2023, in observance of Memorial Day.
8. Solicitor
Tax refunds in the amount of$9,413.15
9. Adjournment
OLD BUSINESS
May 18, 2023
A. BID/RFP AWARD—PURCHASING
Purchasing respectfully requests the Commissioners award the Broadband Services proposal
for a unified turnkey solution providing Broadband Connectivity for 695 residential and
commercial targets in the South Strabane Township and Amwell Township to Verizon
Pennsylvania, LLC and Verizon North, LLC, collectively"Verizon" 1300 I Street NW,
Washington, D.C. 20005, for 87 miles of fiber at a total cost of$3,667,410 of which
Washington County will pay $2,354,477 the remainder will be supplemented by Verizon.
Washington County's cost will be funded from the American Rescue Plan Act Fund.
B. BID/RFP AWARD—PURCHASING
Purchasing respectfully requests the Commissioners award the Broadband Services proposal
for a unified turnkey solution providing Broadband Connectivity for 1,475 residential and
commercial targets in the Bentworth area and areas around National Pike, including North
and West Bethlehem Townships, Somerset Township, West Pike Run, Beallsville, and
Deemston Borough to Comcast Cable Communications, LLC, of Philadelphia, PA, for 126
miles of fiber at a total cost of$9,089,923 of which Washington County will pay $4,369,944
the remainder will be supplemented by Comcast. Washington County's cost will be funded
from the American Rescue Plan Act Fund.
C. BID/CONTRACT EXTENSIONS—PURCHASING
Purchasing, on behalf of Building & Grounds, respectfully requests the Commissioners
extend the Vehicle Repairs & Maintenance bid per section on a"time and material"basis to
the following vendors:
Powell's Auto Body Inc.
General Mechanical Repairs - $70.00 Hourly Rate
Body Repairs - $58.00 Hourly Rate, Bodywork
Paint& Materials - $39.00 Hourly Rate, Materials
Air Conditioning Repairs - $70.00 Hourly Rate
Percentage Discount from List Price on Replacement Parts 0%
Fox Ford Inc.
Transmission Repairs - $119.00 Hourly Rate
Vehicle Detail - $79.00 Complete Package/Car/Truck; $40.00 Interior/Car/Truck
General Mechanical Repairs - $119.00 Hourly Rate
Air Conditioning Repairs - $119.00 Hourly Rate
If approved, this contract extension will be effective May 1, 2023, thru May 31, 2024, with
no further options to renew. All other terms and conditions of the original agreements remain
unchanged.
D. CONTRACT EXTENSION—PURCHASING
Purchasing respectfully requests the Commissioners extend the current contract for the
furnishing, delivery, and installation or repair of flooring for all Washington County
facilities with Don Greer's Fashion Floors, Washington, PA.
If approved, this contract extension will be effective June 1, 2023 through May 31, 2024,
with the option to extend for two additional one-year periods upon mutual agreement. All
other terms and conditions of the current agreement remain in full force.
E. BID/CONTRACT PURCHASES—PURCHASING
Purchasing, on behalf of Building and Grounds, respectfully requests the Commissioners
approve the removal and installation of a new Sprinkler System in the Caldwell Building by
Scalise Industries Corporation, our contract of record, in the amount of$46,813. The cost
will be paid with Capital funds.
F. CHANGE ORDERS—PURCHASING
Purchasing, on behalf of Building & Grounds,respectfully requests the Board of County
Commissioners approve the following change orders with Stonemile Group, Inc.,
Canonsburg, PA.
Change Order#6 is additional work including the basement ramp curb, additional power,
conduit, breaker&panel and masonry infill above the beams in the amount of $12,363.00.
Change Order#7 is for Doors and Hardware revisions in the amount of $11,723.00.
Change orders #6 & #7 will change the amount of their current contract from
$2,659,586.65 to $2,683,672.65. This Change Order has been reviewed and recommended
by Justin Welsh, Building & Grounds, Pat Grimm, Courts, and Macbracey.
G. DONATION—PURCHASING
Purchasing, as per Section 1805 of the County Code governing the sale or disposition of
personal property of the County, respectfully requests the Commissioners authorize the
resolution for the donation of used furniture from Aging Services to the Washington County
Redevelopment Authority, who has formerly requested the donation, completed the
"Application for Donation," and they have met all of the required criteria.
NOTE: The Area on Aging department is donating file cabinets, chairs, and a shelf.
NEW BUSINESS
May 18, 2023
A. BOARD APPOINTMENTS—CHIEF CLERK
Chief Clerk respectfully requests the Commissioners approve the appointments of
Robin Thompson and Charisse Bowman to the CYS Advisory Board, the reappointments of
Leslie Grenfell and Nick Rawlins to the Transportation Authority Board, and extend the
terms of Rich Shriver and Bob Laick's terms through May 31, 2029, on the Transportation
Authority Board.
B. TRAINING—CHIEF CLERK
Chief Clerk, on behalf of the Coroner, respectfully requests the Commissioners approve and
ratify the cost of training, mileage, and meals, for five deputy coroners (Rodney Bush, Billy
Jack McKay, Aubrey Onorato, Timothy Warco II, and Wendi Wentzell)to attend the
Cambria County Coroner's continuing education seminar in Johnstown, PA, on May 5,
2023. The registration fee is $75/person, and all costs will be paid from their operating
budget.
C. CHANGE ORDER-PLANNING
Planning respectfully requests the Commissioners approve a change order in the amount of
$64,500 to Blair Construction for the draft horse barn project. Additional posts require
repair, frame repair and some additional work to tie the two new roof sections together as
needed. Costs will be paid with LSA Grant, fair gas lease and Greenways funds. Revised
construction cost $250,500.
D. BID AUTHORIZATION—PLANNING
Planning respectfully requests the Commissioners approve a request for authorization to bid
for guide rail installation at various locations in parks and bridges, as needed.
E. ADVERTISEMENT—PLANNING
Planning respectfully requests the Commissioners authorize the advertising for requests for
proposals (RFPs) from qualified engineering/architectural firms to complete the final bid
package for the rehabilitation of National Pike Trail#4 in Buffalo Township. Engineering
will be paid with Act 13 Greenways Funds to meet the requirements for the PADOT grant
to complete construction in 2024.
F. ADVERTISEMENT—PLANNING
Planning respectfully requests the Commissioners authorize the advertising for requests for
proposals (RFPs) from qualified engineering/architectural firms for the development of
construction drawings and specifications to complete renovations to the Washington County
Agricultural Fair Exhibit Hall #1. Engineering will be paid with Fair Gas Lease funds to
utilize an LSA grant for construction in 2024.
G. ADVERTISEMENT—PLANNING
Planning respectfully requests the Commissioners authorize the advertising for request for
proposals (RFPs) from qualified engineering/planning firms to complete updates to the
Master Plans for the county parks.
H. AGREEMENTS—FINANCE
Finance, on behalf of the Courts, respectfully requests the Commissioners approve an
agreement with Corrie Allen Woods, Esq. and William H. Knestrick III, Esq., for the
provision of post-conviction relief legal representation. The agreement is in the amount of
$3,166.66/month, per attorney($38,000/annum) and will be for the period of May 18, 2023
through the end of the current calendar year and shall continue thereafter on an annual
basis.
I. RENEWAL GRANT AGREEMENT—FINANCE
Finance, on behalf of Adult Probation, respectfully requests the Commissioners approve a
renewal grant agreement with the Commonwealth of Pennsylvania, Pennsylvania
Commission on Crime and Delinquency (PCCD) for the Intermediate Punishment
Treatment program. The grant is in the amount of$300,772 and will be for the period of
July 1, 2023 through June 30, 2024.
J. GRANT PROJECT MODIFICATION—FINANCE
Finance, on behalf of the District Attorney,respectfully requests the Commissioners
approve a grant project modification request with the Commonwealth of Pennsylvania,
Pennsylvania Commission on Crime and Delinquency (PCCD) for the Quantitative
Analysis program. The modification request reallocates $70,043 of unused funds, from the
consultant line item to the equipment line item for the purchase of a mass spectrometer.
K. INSURANCE RENEWALS—FINANCE
Finance respectfully requests the Commissioners approve renewals of the County's
property and casualty insurance for 2023-24 with PA Counties Risk Pool (PCoRP) for
general liability, auto liability, public officials' liability,privacy and security liabilities,
property, equipment, and crime coverages. The annual premium is $773,881 and will be for
the period of June 1, 2023 through June 1, 2024. This approval is contingent upon receipt
and review of a proposal from Travelers Insurance for comparable coverages. In the event
the proposal from Travelers is less costly and is recommended and deemed comparable
after consultation with the County's broker of record and County Solicitor, Finance
respectfully requests approval to engage Traveler's Insurance for all property and casualty
insurance coverages to be effective June 1, 2023.
L. LEASE AMENDMENT—FINANCE
Finance respectfully requests to the Commissioners approve a lease amendment with the
Center for Community Resources to extend their lease at the Crossroads Center building for
90 days beyond their original expiration date of May 30, 2023. All other terms and
conditions of the lease shall remain the same.
M. GRANT APPLICATION—HUMAN RESOURCES
Human Resources respectfully requests the Commissioners approve a grant application with
PA Counties Risk Pool (PCoRP) for the 2022-2023 Loss Prevention Grant Program. The
grant application is in the amount of$30,000 and will be used for security cameras to
provide surveillance throughout the Courthouse, Courthouse Square, and Crossroads
buildings to provide and enhance the safety and security of the public and county
employees.
N. PROVIDER AGREEMENT—CHILDREN & YOUTH SERVICES
Children and Youth Services respectfully request the Commissioners approve a provider
agreement with KidsPeace National Center, Inc. for placement services for the period of
May 1, 2023 through June 30, 2023. The contract authorization amount is $50,000. No
additional county funds are required.
O. PROVIDER AGREEMENT—CHILDREN &YOUTH SERVICES
Children and Youth Services respectfully request the Commissioners approve a provider
agreement with Donnelly-Boland and Associates for the period of May 20, 2023 through
May 19, 2024. The contract authorization amount is $187,250. No additional county funds
are required.
P. PROVIDER AGREEMENTS—CHILDREN &YOUTH SERVICES
Children and Youth Services respectfully request the Commissioners approve the
previously approved provider agreements in the amount of$481,540 for the period
May 1, 2023 through June 30, 2024. No additional county funds are required.
Q. PROVIDER AGREEMENTS—CHILDREN &YOUTH SERVICES
Children and Youth Services respectfully request the Commissioners approve the
previously approved provider agreements in the amount of$344,275 for the period
April 1, 2023 through June 30, 2024. No additional county funds are required.
R. PURCHASE OF SERVICE AGREEMENT—CHILDREN & YOUTH SERVICES
Children and Youth Services respectfully request the Commissioners approve a purchase of
a service agreement with Avanco International, Inc. for the Child Welfare Information
Solution(CWIS). This agreement will run from July 1, 2023 through June 30, 2024 for a
sum not to exceed $7,896.03. No additional county funds are required.
S. CONSULTING AGREEMENT—CHILDREN & YOUTH SERVICES
Children and Youth Services respectfully request the Commissioners approve a purchase of
service agreement with Avanco International, Inc. to provide consulting and ad hoc IT
services and support. This agreement will run from July 1, 2023 through June 30, 2024 for a
sum not to exceed $45,000. No additional county funds are required.
T. PURCHASE OF SERVICE AGREEMENT—CHILDREN & YOUTH SERVICES
Children and Youth Services respectfully request the Commissioners approve a purchase of
service agreement with Avanco International, Inc. for the maintenance and security of the
Child Accounting and Profile System(CAPS). This agreement will run from July 1, 2023
through June 30, 2024 for a sum not to exceed$48,110.31. No additional county funds are
required.
U. AGREEMENT—CHILDREN & YOUTH SERVICES
Children and Youth Services respectfully request the Commissioners approve an agreement
with Avanco International, Inc. to protect and provide for the security of Protected Health
Information pursuant to the Health Insurance Portability and Accountability Act (HIPAA).
The agreement is for the period of July 1, 2023 through June 30, 2024. No county funds are
required.
V. PROVIDER AGREEMENT ADDENDUM—CHILDREN & YOUTH SERVICES
Children and Youth Services respectfully request the Commissioners approve a provider
agreement addendum with People R Us for the period of July 1, 2022 through June 30,
2023. The contract authorization amount will be increased by $100,000 to $200,000. No
additional county funds are required.
W. PROVIDER AGREEMENTS—BHDS
Behavioral Health and Developmental Services respectfully request the Commissioners
approve the previously approved provider agreements in the amount of$3,300 for the
period May 1, 2023 through June 30, 2023. No additional county funds are required.
X. PROVIDER AGREEMENT—BHDS
Behavioral Health and Developmental Services respectfully request the Commissioners
approve a provider agreement with Aging Services of Washington County for ombudsman
services for the period of July 1, 2023 through June 30, 2024. The contract authorization
amount is $35,000. No additional county funds are required.
Y. ADVERTISEMENT—PURCHASING
Purchasing, on behalf of the Redevelopment Authority, respectfully requests the
Commissioners authorize the advertising for requests for proposals (RFPs) for the
Rehabilitation of Runway 9-27. This project will include the pavement rehabilitation of
approximately 2,600' of Runway 9-27 at the Washington County Airport. The remainder of
Runway 9-27 will be rehabilitated with a future phase of the project.
Z. ADVERTISEMENT—PURCHASING
Purchasing respectfully requests the Commissioners authorize the advertising for requests
for proposals (RFPs) for the County-wide envelopes, stationary,NCR forms, printing
services and printed forms bid.
AA. ADVERTISEMENT—PURCHASING
Purchasing respectfully requests the Commissioners authorize the advertising for requests
for proposals (RFPs) for the Courthouse maintenance re-roofing project.
BB. ADVERTISEMENT—PURCHASING
Purchasing, on behalf of the Court Administrator, respectfully requests the Commissioners
authorize the advertising for requests for proposals (RFPs) for security services for the MDJ
court offices.
CC. AGREEMENT—PURCHASING
Purchasing, on behalf of the Sheriff's Department, respectfully requests the Commissioners
approve an agreement with Thomson Reuters for the provision of CLEAR for Law
Enforcement Plus subscriptions to approximately 45 users in the Sheriff's Department.
The monthly subscription fee is $244.80 for the first year, $257.04 for the second year, and
$269.89 for the final year. This agreement will be valid from the date of approval with a
36-month term.
DD. LEASE AMENDMENT—PURCHASING
Purchasing respectfully requests the Commissioners approve an amendment to our
Crossroads lease with NCS Pearson Inc. The amendment would extend the term of the lease
for five years, concluding on November 30, 2028. Rent for the first year will be $62,696.46,
with an annual 2%rate increase throughout the term. There will be one remaining option to
extend for three (3) years.
EE. AGREEMENT—PURCHASING
Purchasing, on behalf of the Correctional Facility, respectfully requests the Commissioners
approve an agreement with the National Institute for Jail Operations (NIJO) for the purpose
of accessing a variety of online jail training resources for 90 user licenses at the cost $8,910
and $2,500 for the Academy of Basic Corrections for 20 recruits. This agreement will be
effective June 1, 2023, with an automatic renewal, unless a 30-day prior expiration notice is
provided. The cost will be charged to their operating budget.
NOTE: The agreement for the Correctional Facility is contingent upon Prison Board
approval.
FF. RENEWAL AGREEMENT—PURCHASING
Purchasing, on behalf of Information Technology, respectfully requests the Commissioners
approve a renewal agreement with Superion in the amount of$67,575.82 for software
support and maintenance for the entire financial system, including the fund accounting
system. This agreement will be effective June 1, 2023 through May 31, 2024, and the total
amount will be charged to their operating budget.
GG. AGREEMENT—PURCHASING
Purchasing, on behalf of Public Safety, respectfully requests the Commissioners approve an
agreement with Hanover Township for the purpose of storing public safety equipment and a
radio tower at their facility and property located in Hanover Township. The total cost is
$1/year, is due on the 1st of January of each year, and will be paid from their operating
budget. This agreement will be effective date of agreement(DOA) and shall continue from
year to year for a period of 99 years.
HH. LEASE AGREEMENT—PURCHASING
Purchasing respectfully requests the Commissioners enter into a five-year lease agreement
with Pathways of Southwestern Pennsylvania, Inc., located in the Crossroads Center
Building, at a cost of$13,232.82/month ($158,793.84 annually), with an annual 2%rate
increase for their current office space. This agreement will be effective August 28, 2023
through August 27, 2028.
II. ADDENDUM—PURCHASING
Purchasing, on behalf of the Correctional Facility, respectfully requests the Commissioners
approve an addendum to our agreement for"Inmate Telephone Services"with IC Solutions
to add additional equipment and features, replace all existing tablets with new Bridge 8M
tablets, and new charging stations. The remote video visitation service fee will be reduced
to $6.50/session for up to 30 minutes. This agreement shall remain in effect through
December 31, 2028, with optional renewals thereafter with all terms remaining in full force.
NOTE: The addendum for the Correctional Facility is contingent upon Prison Board
approval.
JJ. AGREEMENT—PURCHASING
Purchasing, on behalf of the Correctional Facility, respectfully requests the Commissioners
approve an agreement with Text Behind, Inc., for inmate mail management services at a
total cost of$990/month. This agreement shall remain in effect for a period of three (3)
years from date of execution with optional renewals thereafter.The total amount will be
funded from the inmate welfare fund.
NOTE: The addendum for the Correctional Facility is contingent upon Prison Board
approval.
KK. PURCHASE—PURCHASING
Purchasing, on behalf of Building and Grounds, respectfully requests the Commissioners
approve the purchase of a used 30' to 33' Genie Boom Lift from United Rentals. The
requested purchase would be made via PA State Costars and therefore does not require
bidding. The total cost of the purchase is $39,150 and will be funded from the Capital
budget.
LL. PURCHASE—PURCHASING
Purchasing, on behalf of the Court Administrator, respectfully requests the Commissioners
approve the purchase of one witness chair for the witness box, six counsel chairs, and two
counsel tables for the courtroom from Jasper Seating Company. The total cost is $22,508
and will be funded from Act 13 funds.
Additionally, Purchasing respectfully requests the Commissioners approve the corrected
purchase amount as presented at the April 20, 2023, public meeting for office furniture,
from Jasper Seating Company. The total corrected cost of the furnishings is $79,517. The
requested purchase would be made via PA State Contract and therefore does not require
bidding.
MM. RESOLUTION—REDEVELOPMENT AUTHORITY
The Redevelopment Authority of the County of Washington (RACW) respectfully requests
the Commissioners adopt a resolution to approve the Washington County FY 2023 Annual
Action Plan. The Plan serves as a funding application that is submitted to the U.S.
Department of Housing and Urban Development (HUD) for three formula grant programs
including the Community Development Block Grant(CDBG)program the Home
Investment Partnerships (HOME)program, and the Emergency Solutions Grant (ESG)
program.
NN. RESOLUTION—REDEVELOPMENT AUTHORITY
The Redevelopment Authority of the County of Washington (RACW) respectfully requests
the Commissioners adopt a resolution approving the proposed Action Plan amendments and
revisions to the Community Development Block Grant (CDBG) program.