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HomeMy WebLinkAbout2023-05-18_Commissioners Agenda_No 1169_REVISED PLEASE BE ADVISED THAT THIS PUBLIC MEETING OF THE WASHINGTON COUNTY COMMISSIONERS IS VIDEO AND AUDIO LIVE-STREAMED ON THE COMMISSIONERS' FACEBOOK PAGE. IF YOU HAVE NOT SIGNED IN AND ARE PRESENT AT THIS MEETING, PLEASE DO SO, SO THAT WE HAVE ACCURATE RECORDS. AGENDA THURSDAY, MAY 18, 2023 1. Opening of Meeting a. Prayer Rev. Tom Bellhy New Hope Church b. Pledge of Allegiance John Drake, President Veterans Advisory Council 2. Approval of Meeting Minutes Minute No. 1168, April 20, 2023 Special Order of Business Proclamation — Mental Health Awareness Month Mary Jo Hatfield BHDS Mental Health Program Dir. Proclamation —Older Americans Month Leslie Grenfell, Executive Director SWPA Area Agency on Aging, Inc. Proclamation —Corrections Employee Week Jeff Fewell, Warden Proclamation —Teen Pregnancy Prevention Month Dr. Mary Jo Podgurski WHS Teen Outreach Proclamation — Emergency Medical Services Week Daniel Gulasy, Supervisor Canonsburg Ambulance Prehospital Care Services at AHN (RECESS FOR PHOTOS) 3. Public Comments THE VIEWS AND OPINIONS EXPRESSED BY THE SPEAKERS DURING PUBLIC COMMENT ARE EXCLUSIVELY THOSE OF THE SPEAKERS AND DO NOT REFLECT OR REPRESENT THOSE OF THE WASHINGTON COUNTY BOARD OF COMMISSIONERS AND HAVE NOT BEEN VERIFIED. 4. The Board of Commissioners' Response 5. Old Business Bid Award a. Broadband Connectivity b. Broadband Connectivity Bid Contract Extensions a. Vehicle Repairs & Maintenance Contract Extensions b. County Flooring Installation & Repairing Contract Extension c. Sprinkler System Contract Purchases Change Orders a. Stonemile Group, Inc. —Courtrooms 6 & 7 Donation a. Donation — RAWC 6. New Business a. Board Appointments—Chief Clerk b. Training—Chief Clerk c. Change Order— Planning d. Bid Authorization — Planning e. Advertisement— Planning f. Advertisement— Planning g. Advertisement— Planning h. Agreements— Finance i. Renewal Grant Agreement— Finance j. Grant Project Modification — Finance k. Insurance Renewals— Finance I. Lease Amendment— Finance m. Grant Application — Human Resources n. Provider Agreement—Children &Youth Services o. Provider Agreement—Children &Youth Services p. Provider Agreements—Children &Youth Services q. Provider Agreements—Children &Youth Services r. Purchase of Service Agreement—Children &Youth Services s. Consulting Agreement—Children & Youth Services t. Purchase of Service Agreement—Children &Youth Services u. Agreement—Children &Youth Services v. Provider Agreement Addendum —Children & Youth Services w. Provider Agreements— Behavioral Health and Developmental Services x. Provider Agreement— Behavioral Health and Developmental Services y. Advertisement— Purchasing z. Advertisement— Purchasing aa. Advertisement— Purchasing bb. Advertisement— Purchasing cc. Agreement— Purchasing dd. Lease Amendment— Purchasing ee. Agreement— Purchasing ff. Renewal Agreement— Purchasing gg. Agreement— Purchasing hh. Lease Agreement— Purchasing ii. Addendum — Purchasing jj. Agreement— Purchasing kk. Purchase— Purchasing Il. Purchase— Purchasing mm.Resolution — Redevelopment Authority nn. Resolution — Redevelopment Authority 7. Announcements An Executive Session was held at 10 a.m. on Wednesday, May 17, 2023, following the agenda meeting to discuss personnel and litigation. The regularly scheduled Salary Board meeting will be immediately following today's meeting. The Retirement Board meeting has been canceled. All county offices will be closed on Monday, May 29, 2023, in observance of Memorial Day. 8. Solicitor Tax refunds in the amount of$9,413.15 9. Adjournment OLD BUSINESS May 18, 2023 A. BID/RFP AWARD—PURCHASING Purchasing respectfully requests the Commissioners award the Broadband Services proposal for a unified turnkey solution providing Broadband Connectivity for 695 residential and commercial targets in the South Strabane Township and Amwell Township to Verizon Pennsylvania, LLC and Verizon North, LLC, collectively"Verizon" 1300 I Street NW, Washington, D.C. 20005, for 87 miles of fiber at a total cost of$3,667,410 of which Washington County will pay $2,354,477 the remainder will be supplemented by Verizon. Washington County's cost will be funded from the American Rescue Plan Act Fund. B. BID/RFP AWARD—PURCHASING Purchasing respectfully requests the Commissioners award the Broadband Services proposal for a unified turnkey solution providing Broadband Connectivity for 1,475 residential and commercial targets in the Bentworth area and areas around National Pike, including North and West Bethlehem Townships, Somerset Township, West Pike Run, Beallsville, and Deemston Borough to Comcast Cable Communications, LLC, of Philadelphia, PA, for 126 miles of fiber at a total cost of$9,089,923 of which Washington County will pay $4,369,944 the remainder will be supplemented by Comcast. Washington County's cost will be funded from the American Rescue Plan Act Fund. C. BID/CONTRACT EXTENSIONS—PURCHASING Purchasing, on behalf of Building & Grounds, respectfully requests the Commissioners extend the Vehicle Repairs & Maintenance bid per section on a"time and material"basis to the following vendors: Powell's Auto Body Inc. General Mechanical Repairs - $70.00 Hourly Rate Body Repairs - $58.00 Hourly Rate, Bodywork Paint& Materials - $39.00 Hourly Rate, Materials Air Conditioning Repairs - $70.00 Hourly Rate Percentage Discount from List Price on Replacement Parts 0% Fox Ford Inc. Transmission Repairs - $119.00 Hourly Rate Vehicle Detail - $79.00 Complete Package/Car/Truck; $40.00 Interior/Car/Truck General Mechanical Repairs - $119.00 Hourly Rate Air Conditioning Repairs - $119.00 Hourly Rate If approved, this contract extension will be effective May 1, 2023, thru May 31, 2024, with no further options to renew. All other terms and conditions of the original agreements remain unchanged. D. CONTRACT EXTENSION—PURCHASING Purchasing respectfully requests the Commissioners extend the current contract for the furnishing, delivery, and installation or repair of flooring for all Washington County facilities with Don Greer's Fashion Floors, Washington, PA. If approved, this contract extension will be effective June 1, 2023 through May 31, 2024, with the option to extend for two additional one-year periods upon mutual agreement. All other terms and conditions of the current agreement remain in full force. E. BID/CONTRACT PURCHASES—PURCHASING Purchasing, on behalf of Building and Grounds, respectfully requests the Commissioners approve the removal and installation of a new Sprinkler System in the Caldwell Building by Scalise Industries Corporation, our contract of record, in the amount of$46,813. The cost will be paid with Capital funds. F. CHANGE ORDERS—PURCHASING Purchasing, on behalf of Building & Grounds,respectfully requests the Board of County Commissioners approve the following change orders with Stonemile Group, Inc., Canonsburg, PA. Change Order#6 is additional work including the basement ramp curb, additional power, conduit, breaker&panel and masonry infill above the beams in the amount of $12,363.00. Change Order#7 is for Doors and Hardware revisions in the amount of $11,723.00. Change orders #6 & #7 will change the amount of their current contract from $2,659,586.65 to $2,683,672.65. This Change Order has been reviewed and recommended by Justin Welsh, Building & Grounds, Pat Grimm, Courts, and Macbracey. G. DONATION—PURCHASING Purchasing, as per Section 1805 of the County Code governing the sale or disposition of personal property of the County, respectfully requests the Commissioners authorize the resolution for the donation of used furniture from Aging Services to the Washington County Redevelopment Authority, who has formerly requested the donation, completed the "Application for Donation," and they have met all of the required criteria. NOTE: The Area on Aging department is donating file cabinets, chairs, and a shelf. NEW BUSINESS May 18, 2023 A. BOARD APPOINTMENTS—CHIEF CLERK Chief Clerk respectfully requests the Commissioners approve the appointments of Robin Thompson and Charisse Bowman to the CYS Advisory Board, the reappointments of Leslie Grenfell and Nick Rawlins to the Transportation Authority Board, and extend the terms of Rich Shriver and Bob Laick's terms through May 31, 2029, on the Transportation Authority Board. B. TRAINING—CHIEF CLERK Chief Clerk, on behalf of the Coroner, respectfully requests the Commissioners approve and ratify the cost of training, mileage, and meals, for five deputy coroners (Rodney Bush, Billy Jack McKay, Aubrey Onorato, Timothy Warco II, and Wendi Wentzell)to attend the Cambria County Coroner's continuing education seminar in Johnstown, PA, on May 5, 2023. The registration fee is $75/person, and all costs will be paid from their operating budget. C. CHANGE ORDER-PLANNING Planning respectfully requests the Commissioners approve a change order in the amount of $64,500 to Blair Construction for the draft horse barn project. Additional posts require repair, frame repair and some additional work to tie the two new roof sections together as needed. Costs will be paid with LSA Grant, fair gas lease and Greenways funds. Revised construction cost $250,500. D. BID AUTHORIZATION—PLANNING Planning respectfully requests the Commissioners approve a request for authorization to bid for guide rail installation at various locations in parks and bridges, as needed. E. ADVERTISEMENT—PLANNING Planning respectfully requests the Commissioners authorize the advertising for requests for proposals (RFPs) from qualified engineering/architectural firms to complete the final bid package for the rehabilitation of National Pike Trail#4 in Buffalo Township. Engineering will be paid with Act 13 Greenways Funds to meet the requirements for the PADOT grant to complete construction in 2024. F. ADVERTISEMENT—PLANNING Planning respectfully requests the Commissioners authorize the advertising for requests for proposals (RFPs) from qualified engineering/architectural firms for the development of construction drawings and specifications to complete renovations to the Washington County Agricultural Fair Exhibit Hall #1. Engineering will be paid with Fair Gas Lease funds to utilize an LSA grant for construction in 2024. G. ADVERTISEMENT—PLANNING Planning respectfully requests the Commissioners authorize the advertising for request for proposals (RFPs) from qualified engineering/planning firms to complete updates to the Master Plans for the county parks. H. AGREEMENTS—FINANCE Finance, on behalf of the Courts, respectfully requests the Commissioners approve an agreement with Corrie Allen Woods, Esq. and William H. Knestrick III, Esq., for the provision of post-conviction relief legal representation. The agreement is in the amount of $3,166.66/month, per attorney($38,000/annum) and will be for the period of May 18, 2023 through the end of the current calendar year and shall continue thereafter on an annual basis. I. RENEWAL GRANT AGREEMENT—FINANCE Finance, on behalf of Adult Probation, respectfully requests the Commissioners approve a renewal grant agreement with the Commonwealth of Pennsylvania, Pennsylvania Commission on Crime and Delinquency (PCCD) for the Intermediate Punishment Treatment program. The grant is in the amount of$300,772 and will be for the period of July 1, 2023 through June 30, 2024. J. GRANT PROJECT MODIFICATION—FINANCE Finance, on behalf of the District Attorney,respectfully requests the Commissioners approve a grant project modification request with the Commonwealth of Pennsylvania, Pennsylvania Commission on Crime and Delinquency (PCCD) for the Quantitative Analysis program. The modification request reallocates $70,043 of unused funds, from the consultant line item to the equipment line item for the purchase of a mass spectrometer. K. INSURANCE RENEWALS—FINANCE Finance respectfully requests the Commissioners approve renewals of the County's property and casualty insurance for 2023-24 with PA Counties Risk Pool (PCoRP) for general liability, auto liability, public officials' liability,privacy and security liabilities, property, equipment, and crime coverages. The annual premium is $773,881 and will be for the period of June 1, 2023 through June 1, 2024. This approval is contingent upon receipt and review of a proposal from Travelers Insurance for comparable coverages. In the event the proposal from Travelers is less costly and is recommended and deemed comparable after consultation with the County's broker of record and County Solicitor, Finance respectfully requests approval to engage Traveler's Insurance for all property and casualty insurance coverages to be effective June 1, 2023. L. LEASE AMENDMENT—FINANCE Finance respectfully requests to the Commissioners approve a lease amendment with the Center for Community Resources to extend their lease at the Crossroads Center building for 90 days beyond their original expiration date of May 30, 2023. All other terms and conditions of the lease shall remain the same. M. GRANT APPLICATION—HUMAN RESOURCES Human Resources respectfully requests the Commissioners approve a grant application with PA Counties Risk Pool (PCoRP) for the 2022-2023 Loss Prevention Grant Program. The grant application is in the amount of$30,000 and will be used for security cameras to provide surveillance throughout the Courthouse, Courthouse Square, and Crossroads buildings to provide and enhance the safety and security of the public and county employees. N. PROVIDER AGREEMENT—CHILDREN & YOUTH SERVICES Children and Youth Services respectfully request the Commissioners approve a provider agreement with KidsPeace National Center, Inc. for placement services for the period of May 1, 2023 through June 30, 2023. The contract authorization amount is $50,000. No additional county funds are required. O. PROVIDER AGREEMENT—CHILDREN &YOUTH SERVICES Children and Youth Services respectfully request the Commissioners approve a provider agreement with Donnelly-Boland and Associates for the period of May 20, 2023 through May 19, 2024. The contract authorization amount is $187,250. No additional county funds are required. P. PROVIDER AGREEMENTS—CHILDREN &YOUTH SERVICES Children and Youth Services respectfully request the Commissioners approve the previously approved provider agreements in the amount of$481,540 for the period May 1, 2023 through June 30, 2024. No additional county funds are required. Q. PROVIDER AGREEMENTS—CHILDREN &YOUTH SERVICES Children and Youth Services respectfully request the Commissioners approve the previously approved provider agreements in the amount of$344,275 for the period April 1, 2023 through June 30, 2024. No additional county funds are required. R. PURCHASE OF SERVICE AGREEMENT—CHILDREN & YOUTH SERVICES Children and Youth Services respectfully request the Commissioners approve a purchase of a service agreement with Avanco International, Inc. for the Child Welfare Information Solution(CWIS). This agreement will run from July 1, 2023 through June 30, 2024 for a sum not to exceed $7,896.03. No additional county funds are required. S. CONSULTING AGREEMENT—CHILDREN & YOUTH SERVICES Children and Youth Services respectfully request the Commissioners approve a purchase of service agreement with Avanco International, Inc. to provide consulting and ad hoc IT services and support. This agreement will run from July 1, 2023 through June 30, 2024 for a sum not to exceed $45,000. No additional county funds are required. T. PURCHASE OF SERVICE AGREEMENT—CHILDREN & YOUTH SERVICES Children and Youth Services respectfully request the Commissioners approve a purchase of service agreement with Avanco International, Inc. for the maintenance and security of the Child Accounting and Profile System(CAPS). This agreement will run from July 1, 2023 through June 30, 2024 for a sum not to exceed$48,110.31. No additional county funds are required. U. AGREEMENT—CHILDREN & YOUTH SERVICES Children and Youth Services respectfully request the Commissioners approve an agreement with Avanco International, Inc. to protect and provide for the security of Protected Health Information pursuant to the Health Insurance Portability and Accountability Act (HIPAA). The agreement is for the period of July 1, 2023 through June 30, 2024. No county funds are required. V. PROVIDER AGREEMENT ADDENDUM—CHILDREN & YOUTH SERVICES Children and Youth Services respectfully request the Commissioners approve a provider agreement addendum with People R Us for the period of July 1, 2022 through June 30, 2023. The contract authorization amount will be increased by $100,000 to $200,000. No additional county funds are required. W. PROVIDER AGREEMENTS—BHDS Behavioral Health and Developmental Services respectfully request the Commissioners approve the previously approved provider agreements in the amount of$3,300 for the period May 1, 2023 through June 30, 2023. No additional county funds are required. X. PROVIDER AGREEMENT—BHDS Behavioral Health and Developmental Services respectfully request the Commissioners approve a provider agreement with Aging Services of Washington County for ombudsman services for the period of July 1, 2023 through June 30, 2024. The contract authorization amount is $35,000. No additional county funds are required. Y. ADVERTISEMENT—PURCHASING Purchasing, on behalf of the Redevelopment Authority, respectfully requests the Commissioners authorize the advertising for requests for proposals (RFPs) for the Rehabilitation of Runway 9-27. This project will include the pavement rehabilitation of approximately 2,600' of Runway 9-27 at the Washington County Airport. The remainder of Runway 9-27 will be rehabilitated with a future phase of the project. Z. ADVERTISEMENT—PURCHASING Purchasing respectfully requests the Commissioners authorize the advertising for requests for proposals (RFPs) for the County-wide envelopes, stationary,NCR forms, printing services and printed forms bid. AA. ADVERTISEMENT—PURCHASING Purchasing respectfully requests the Commissioners authorize the advertising for requests for proposals (RFPs) for the Courthouse maintenance re-roofing project. BB. ADVERTISEMENT—PURCHASING Purchasing, on behalf of the Court Administrator, respectfully requests the Commissioners authorize the advertising for requests for proposals (RFPs) for security services for the MDJ court offices. CC. AGREEMENT—PURCHASING Purchasing, on behalf of the Sheriff's Department, respectfully requests the Commissioners approve an agreement with Thomson Reuters for the provision of CLEAR for Law Enforcement Plus subscriptions to approximately 45 users in the Sheriff's Department. The monthly subscription fee is $244.80 for the first year, $257.04 for the second year, and $269.89 for the final year. This agreement will be valid from the date of approval with a 36-month term. DD. LEASE AMENDMENT—PURCHASING Purchasing respectfully requests the Commissioners approve an amendment to our Crossroads lease with NCS Pearson Inc. The amendment would extend the term of the lease for five years, concluding on November 30, 2028. Rent for the first year will be $62,696.46, with an annual 2%rate increase throughout the term. There will be one remaining option to extend for three (3) years. EE. AGREEMENT—PURCHASING Purchasing, on behalf of the Correctional Facility, respectfully requests the Commissioners approve an agreement with the National Institute for Jail Operations (NIJO) for the purpose of accessing a variety of online jail training resources for 90 user licenses at the cost $8,910 and $2,500 for the Academy of Basic Corrections for 20 recruits. This agreement will be effective June 1, 2023, with an automatic renewal, unless a 30-day prior expiration notice is provided. The cost will be charged to their operating budget. NOTE: The agreement for the Correctional Facility is contingent upon Prison Board approval. FF. RENEWAL AGREEMENT—PURCHASING Purchasing, on behalf of Information Technology, respectfully requests the Commissioners approve a renewal agreement with Superion in the amount of$67,575.82 for software support and maintenance for the entire financial system, including the fund accounting system. This agreement will be effective June 1, 2023 through May 31, 2024, and the total amount will be charged to their operating budget. GG. AGREEMENT—PURCHASING Purchasing, on behalf of Public Safety, respectfully requests the Commissioners approve an agreement with Hanover Township for the purpose of storing public safety equipment and a radio tower at their facility and property located in Hanover Township. The total cost is $1/year, is due on the 1st of January of each year, and will be paid from their operating budget. This agreement will be effective date of agreement(DOA) and shall continue from year to year for a period of 99 years. HH. LEASE AGREEMENT—PURCHASING Purchasing respectfully requests the Commissioners enter into a five-year lease agreement with Pathways of Southwestern Pennsylvania, Inc., located in the Crossroads Center Building, at a cost of$13,232.82/month ($158,793.84 annually), with an annual 2%rate increase for their current office space. This agreement will be effective August 28, 2023 through August 27, 2028. II. ADDENDUM—PURCHASING Purchasing, on behalf of the Correctional Facility, respectfully requests the Commissioners approve an addendum to our agreement for"Inmate Telephone Services"with IC Solutions to add additional equipment and features, replace all existing tablets with new Bridge 8M tablets, and new charging stations. The remote video visitation service fee will be reduced to $6.50/session for up to 30 minutes. This agreement shall remain in effect through December 31, 2028, with optional renewals thereafter with all terms remaining in full force. NOTE: The addendum for the Correctional Facility is contingent upon Prison Board approval. JJ. AGREEMENT—PURCHASING Purchasing, on behalf of the Correctional Facility, respectfully requests the Commissioners approve an agreement with Text Behind, Inc., for inmate mail management services at a total cost of$990/month. This agreement shall remain in effect for a period of three (3) years from date of execution with optional renewals thereafter.The total amount will be funded from the inmate welfare fund. NOTE: The addendum for the Correctional Facility is contingent upon Prison Board approval. KK. PURCHASE—PURCHASING Purchasing, on behalf of Building and Grounds, respectfully requests the Commissioners approve the purchase of a used 30' to 33' Genie Boom Lift from United Rentals. The requested purchase would be made via PA State Costars and therefore does not require bidding. The total cost of the purchase is $39,150 and will be funded from the Capital budget. LL. PURCHASE—PURCHASING Purchasing, on behalf of the Court Administrator, respectfully requests the Commissioners approve the purchase of one witness chair for the witness box, six counsel chairs, and two counsel tables for the courtroom from Jasper Seating Company. The total cost is $22,508 and will be funded from Act 13 funds. Additionally, Purchasing respectfully requests the Commissioners approve the corrected purchase amount as presented at the April 20, 2023, public meeting for office furniture, from Jasper Seating Company. The total corrected cost of the furnishings is $79,517. The requested purchase would be made via PA State Contract and therefore does not require bidding. MM. RESOLUTION—REDEVELOPMENT AUTHORITY The Redevelopment Authority of the County of Washington (RACW) respectfully requests the Commissioners adopt a resolution to approve the Washington County FY 2023 Annual Action Plan. The Plan serves as a funding application that is submitted to the U.S. Department of Housing and Urban Development (HUD) for three formula grant programs including the Community Development Block Grant(CDBG)program the Home Investment Partnerships (HOME)program, and the Emergency Solutions Grant (ESG) program. NN. RESOLUTION—REDEVELOPMENT AUTHORITY The Redevelopment Authority of the County of Washington (RACW) respectfully requests the Commissioners adopt a resolution approving the proposed Action Plan amendments and revisions to the Community Development Block Grant (CDBG) program.