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HomeMy WebLinkAbout2023-03-17_BOC_Minutes No 1167_APPROVED 2123 MINUTE BOOK BOARD OF COMMISSIONERS WASHINGTON COUNTY, PENNSYLANIA i�w i,rir ❑ i Rts�saa i�c Minute No. 1167 March 16, 2023 The Washington County Commissioners met in regular session in Public Meeting Room G-16,in the Crossroads Center, 95 West Beau Street,Washington, Pa.,with the following members being present: Commissioners Diana Irey Vaughan,Larry Maggi, and Nick Sherman. Also present are Solicitor Jana Grimm; Chief of Staff Mike Namie; Finance Director Josh Hatfield; Human Resources Assistant Director Andrea Johnston; Human Services Director Kith Rogers; Controller April Sloane;Washington County Authority Director John Timney and employee Dia Hoffrage;Behavioral Health and Developmental Services representative Lisa Milan and Sheila Fullerton;Public Safety Director Gerald Coleman and employees Justin Shawley,Amanda Victor,Jared Jenkins and Dan Harvey; Chief Deputy Sheriff Anthony Mosco and Deputy Robert Lonick;Washington County Bar Association representatives Rachel Lozosky and DeRicci Getty; Veterans Council representative Sandy Young; Executive Secretaries Marie Trossman, Randi Marodi, and Patrick Geho; Chief Clerk Cynthia B. Griffin;Administrative Assistant Joyce Thornburg;Planning representative Kahe Chasko;The Rev. Eric W. Tarpley of Nazareth Baptist Church; WTAE Channel 4 representative Kendall Cross; Observer-Reporter representative Mike Jones;WJPA radio representative Joe Jasek and concerned citizens J. Bracken Burns,Lorenzo Garino,Jim Piper, Noel McMullen, Corey McConn, Bonnie Rankin,Ann Shaner, Cindy Fisher, Clyde Wilhelm,Larry Pollock,Jr., Sandy Sabot, Electra Janis,Jodi Noble, Paul Fedore, Rich Yosi, Chris Richr, Eric Graham,Jordan Cramer,The Rev. Marilyn Fisher, Kathy Degrechie, Matt Mancini, Randy Howell, Paul Lauer, Darrin Patterson, Chris McKenzie and Jonathan Madaras. Mrs. Vaughan called the meeting to order at approximately 2 p.m. and announced this meeting is video and audio live-streamed via Facebook. The Rev. Eric W. Tarpley led the meeting with a prayer. Ms. Kepler led the Pledge of Allegiance. Mrs. Vaughan entertained a motion approving Minute No. 1166, dated February 16, 2023. Moved by Mr. Sherman; seconded by Mr. Maggi, approving Minute No. 1166 as written. Roll call vote taken: Mr. Sherman—Yes; Mr. Maggi—Yes; Mrs. Vaughan—Yes. Motion carried unanimously. SPECIAL ORDER OF BUSINESS Mr. Maggi read a proclamation declaring May 1, 2023 as Law Day. Moved by Mr. Maggi; seconded by Mr. Sherman, approving the proclamation. Roll call vote taken: Mr. Sherman—Yes; Mr. Maggi—Yes;Mrs. Vaughan—Yes. Motion carried unanimously. Accepting the proclamation is Rachel Lozosky, Chair of the Bar Association's Public Relations, and Services Committee. Ms. Lozosky thanked the Commissioners. She stated that attorneys and members of the bar, are proud to celebrate the 65`h anniversary this year and the theme is Cornerstones of Democracy. Law Day celebration is to be held in the Washington County Courthouse on May 1, 2023. Mr. Sherman read a proclamation declaring March as Developmental Disabilities Awareness Month. Moved by Mr. Sherman; seconded by Mr. Maggi, approving the proclamation. Roll call vote taken: Mr. Sherman—Yes;Mr. Maggi—Yes;Mrs. Vaughan—Yes. Motion carried unanimously. Accepting the proclamation is Sheila Fullerton, Director of Behavior Health and Developmental Services. Ms. Fullerton thanked the Commissioners, families, support coordinators, providers, and members of the community for their support. RECESS FOR PHOTOS 2124 MINUTE BOOK BOARD OF COMMISSIONERS WASHINGTON COUNTY, PENNSYLANIA 1MR-U MI.TF-7__E].80A4ZKY_ PUBLIC COMMENT Mrs. Vaughan stated that the views and opinions expressed by the speakers during public comment are exclusively those of the speakers and do not reflect or represent those of the Washington County Board of Commissioners and have not been verified. The following Washington County residents addressed the Commissioners during public comment: Paul Lauer, Peters Township manager, thanked the Commissioners for addressing the emergency radio communication system for Washington County. It's a problem that needs to be addressed, but he is concerned that the Board isn't following the Public Safety Advisory Board's recommendation. Sandy Young, a member of the Washington County Veterans Advisory Council and the Washington County Marine Corps League, discussed the change in staffing at the Veteran's Department and voiced her concerns about the new direction the office is heading. John Timney, Director of the Washington County Authority, gave an update on the expansion and improvements to the Broadband system and explained the many ways this is beneficial to our county. He thanked the board for their support of phases one and two of the project which included Avella, Beallsville, Scenery Hill,Bentleyville, and West Finley, and phase three which will include ten (10) unserved projects and 700 miles of fiber that targets 6,000 unserved residents and businesses. He attended this meeting to represent the first award of this phase which includes Jefferson Township, Canton Township, and Taylorstown. Any questions and concerns can be directed to broadbandh.elpLa co.washington.aa.us. Marilyn S. Fisher, the pastor at Payne Chapel A.M.E. in Canonsburg, praised the Furlough Into Service (F.I.T.S.) Program and the extensive amount of work they did for the church. She thanked the Commissioners for making it possible to re-open the church after four years of closure. She extended an invitation to an open house at 4 p.m. on Sunday, May 7, 2023. Clyde Wilhelm, a member of the Public Safety Advisory Board, asked the Commissioners to table the vote on the emergency radio communication system. He raised concerns about the bid and said it was disrespectful not to consult the board before awarding the contract. R. Eric Graham, Chief of the West Alexander Volunteer Fire Department and a member of the Public Safety Advisory Committee, thanked the board for looking into the emergency radio communication system. He is apprehensive about the project being approved because three of the four experts consulted said it's not possible. Larry Pollock, a member of the Public Safety Advisory Board, thanked the board for their efforts to improve the emergency radio communication system. He also discussed the findings of the three experts. He said that as a growing county,we need more capacity and better coverage, and this isn't the solution. He asked that the decision be tabled. Lorenzo Garino,who represented the emergency services community, urged the board to temporarily suspend consideration on today's vote. He asked the board to exercise due diligence and listen to the experts who studied the system. He said this is a reckless solution that will set the county back 15 years. Jonathan Madaras thanked the Commissioners for attempting to solve the emergency radio crisis but said he was taken aback by the late notice of the vote. He said the current system has failed and is a joke, therefore he asked that the issue be tabled, and the committee's recommendation be approved. Annie Shaner commented on the Medically Assisted Treatment (MAT) program that was discussed at the prison board meeting. She believes the 15 minutes of patient observation is too long. She also urged them to visit the juvenile facility in Jefferson County, Ohio, and to consider the distance and its effect on family visits. She also reminded everyone to vote. Jordan Cramer, Fire Chief of South Strabane Township, is shocked about the quality of the Washington County emergency radio system. He said they experience issues every day. He said the public safety system is subpar and it has resulted in a public safety crisis for Washington County. He said that using 2125 MINUTE BOOK BOARD OF COMMISSIONERS WASHINGTON COUNTY, PENNSYLANIA [MR I I EQE.I.80 49.1KV' the same vendor that created the system is a disservice to the residents,visitors, and first responders. He asked that the decision be tabled. Chris Richr, Chief of the City of Washington Fire Department, commended the board for trying to make improvements to the emergency radio system. He discussed an issue where their department was left without radio service. He is baffled that the board is awarding a contract to a company that has failed the county for 20 years. He asked the board to table the matter and take into consideration the committee's recommendations. Rich Yosi, Chief of the North Strabane Fire Department, said the proposed system has holes,with frequencies that are not guaranteed. He encouraged the board to table the decision and listen to the recommendations of the appointed radio committee. Paul Fedure, the Field Program Coordinator for the Center for Coal Field Justice, said they are tracking the Johnson&Johnson opioid settlement. He said the county received $2.6 million and will receive $11.5 million over the next 18 years. He asked about the county's plans for the funds already received. THE BOARD OF COMMISSIONER'S RESPONSE Chairman Irey Vaughan thanked Sandy Young for her military service and for all she has done for the veterans in the community. She explained that exit interviews are conducted when employees leave so we can see what their reasons are for leaving.The Veterans Director retired and has agreed to come back to assist with the distribution of flags and markets.We were told the Veteran's Advisory Council was okay with the decision to hire a new director because the previous Veterans Director was part of that hiring process. Mrs.Vaughan explained to Annie Shaner that the Medically Assisted Treatment(MAT)Program would provide medical assistance to those who are going through withdrawal when they come through the doors of the correctional facility,which is an estimation of 30 percent of the jail population. It would cost taxpayers an estimated$800,000 to $1.3 million to institute this program,which is not mandated by the state. Regarding the juvenile beds, she explained that it is very difficult to find juvenile detention facilities. She said we are not equipped in Washington County to house them in our facility,and it requires specific regulations. The county will make sure someone looks at the new facility that was approved as an option,which was $200 per day as opposed to$750 a day for the current facility we use. She explained that the county has a number of contracts in place because if one facility is full, they have to look for another. In reference to the comments about the radio communication system, Mrs. Vaughan said the board appreciates the first responders very much, and she has heard concerns throughout the years about the need for a new system. This new board put together a public safety committee to look for ways to improve the current 911 system to better serve Washington County. She said the board went through a number of processes to help put together a request for a proposal and a study showed that we had an issue that needed to be addressed.The only reason we are talking about this is that the county was fortunate enough to receive American Rescue Plan Act monies that will allow us to invest a significant amount of money into public safety. She explained that the board didn't receive a recommendation from the committee, but received scoring criteria,which did not take into consideration the budget for the new system,which was $20 million. The county only received two proposals from providers for a new 911 system, one from Motorola and another from Tait.Tait,who subcontracts with MRA,would be the responsible party in the contract. It was difficult to compare the two systems because they are different; one was VHF and the other was 800. Their research and review of the proposals show that the VHF system (if it could be implemented) would provide higher levels of coverage. However, concerns have been brought up as to whether the VHF system can be implemented. She explained that the board met at least seven times to discuss the proposals and the issues, and our staff has had a minimum of 15 meetings.There was also an analysis of the proposals by our resident expert Justin Shawley and Public Safety Director Gerald Coleman. 2126 MINUTE BOOK BOARD OF COMMISSIONERS WASHINGTON COUNTY, PENNSYLANIA IMR 1M.ULU E19Dads7-K+,� Both proposals exceed the $20 million allocated for the project. The Motorola proposal was $7.695 million more, and the annual maintenance costs for the Motorola proposal are a minimum of$629,000 more. Tait's proposal would reuse every county-controlled radio site tower and would save an additional$700,000 in projected costs for leases to the county. Motorola was asked to provide a proposal for VHF, and they would not. The Motorola proposal also far extends the completion date for spending the ARPA funds,while the Tait proposal falls within that timeline. What is on the agenda today is not just to award a proposal to Tait, but to submit the proposal to the treasury, and the treasury must approve the expenditure for Tate, to begin with a study that would determine if VHF can work. If VHF cannot work,we will pull back. Because Motorola was more than $7.6 million higher in costs,we are doubtful the treasury would approve that expenditure. We are trying to determine what to do to help and this is the most logical first step. Vice Chairman Maggi pointed out that the costs are yearly maintenance fees of about$700,000,which goes on in perpetuity,while the leasing costs are an additional$500,000 to 3600,000 a year, every year. Budget concerns drove this project,which has to be approved by the Department of Treasury and the general consensus is that if the county chose the higher proposal,it would probably be rejected. Mrs. Vaughan said that if the study reveals that the proposal won't work, the board will go to the treasury and explain that this is our only option. And we will be faced with having Motorola implement a new system within the timeframe of the ARPA requirements. Mr. Maggi said the project has to be completed by 2026, which Motorola couldn't commit, and after that, the money will no longer be available. OLD BUSINESS BID AWARD Solicitor Grimm recommended the Board, on behalf of Purchasing, award the broadband services proposal, for a unified turnkey solution providing broadband connectivity for 383 residential and commercial targets in the Jefferson Township, Canton Township, and Taylorstown, PA area, to Aurora by Hickory Telephone/Advanced Telephone Systems, Hickory,PA, for 47 miles of fiber at a total cost of$4,878,797 of which Washington County will pay$1,947,507, the remainder will be supplemented by Hickory Telephone. The total cost will be paid from the American Rescue Plan Act Fund. Moved by Mr. Sherman, seconded by Mr. Maggi, approving the broadband services proposal to Aurora by Hickory Telephone/Advanced Telephone Systems. Roll call vote taken: Mr. Sherman—Yes; Mr. Maggi—Yes;Mrs. Vaughan—Yes. Motion carried unanimously. Solicitor Grimm recommended the Board, on behalf of Purchasing and the Planning Commission, approve the bid award contract for the demolition and removal of the Raccoon #5 bridge to John T. Subrick, Inc., Eighty Four, PA. The total amount is $20,000 and will be paid from liquid fuel funds. Moved by Mr. Sherman, seconded by Mr. Maggi, approving the bid award contract for the demolition and removal of the Raccoon #5 bridge to John T. Subrick, Inc. Roll call vote taken: Mr. Sherman—Yes; Mr. Maggi—Yes; Mrs. Vaughan—Yes. Motion carried unanimously. Solicitor Grimm recommended the Board, on behalf of Purchasing, award the Project 25 radio o proposal for the provision of(P25) VHF Radio Cmmunications System to support public safety communications within the county to Tait/MRA, Inc./PMC Wireless. The total cost is $17,462,682 without subscribers and the option to add subscribers at a cost of$5,083,008,with an estimated annual maintenance cost of$284,190. This award is contingent upon the outcome of the frequency coordination and license modification study and approval of American Rescue Plan Act funding from the United States Treasury. Mr. Sherman made a motion that the Project 25 radio proposal be tabled for further review. There was no second motion. 2127 MINUTE BOOK BOARD OF COMMISSIONERS WASHINGTON COUNTY, PENNSYLANIA WEI I 18AITED FABOL4aI&V Moved by Mr. Maggi, seconded by Mrs. Vaughan, approving the bid award Project 25 radio proposal to Tait/MRA, Inc./PMC Wireless. Roll call vote taken: Mr. Sherman-No;Mr. Maggi-Yes;Mrs. Vaughan-Yes. Motion carried. BID REJECTION Solicitor Grimm recommended the Board, on behalf of Purchasing and the Planning Commission, of the rejection of all bids for the Cross Creek docks project and authorize re-bidding. Bids came in over budget. Moved by Mr. Sherman, seconded by Mr. Maggi, approving the bid rejection for the Cross Creek docks project, and authorizing rebidding. Roll call vote taken: Mr. Sherman-Yes; Mr. Maggi-Yes;Mrs. Vaughan-Yes. Motion carried unanimously. CHANGE ORDER Solicitor Grimm recommended the Board, on behalf of Purchasing and Building and Grounds, approve Change Order#3 with Stonemile Group, Inc., Canonsburg, PA. for the Courthouse Courtroom 7 renovation as follows: • Light fixture changes -Addition in the amount of$1,942 • Delete door 51A-Credit in the amount of$3,198 • Add Built-in Bookcase-Addition in the amount of$5,536 The contact authorization amount will increase from $2,618,051.65 to $2,622,331.65. Moved by Mr. Sherman, seconded by Mr. Maggi, approving the change order with Stonemile Group, V Inc. for Courthouse Courtroom 7 renovations. -'` Roll call vote taken: Mr. Sherman-Yes; Mr. Maggi-Yes; Mrs. Vaughan-Yes. Motion carried unanimously. BID CONTRACT EXTENSION Solicitor Grimm recommended the Board, on behalf of Purchasing and pursuant to Act 142, Senate Bill 1154, effective February 20, 2001, approve a 30-day extension with the following bid awards/vendors as additional time is needed to evaluate the bid responses. • MDJ 27-3-05 Office Space RFP: #111522-MDJ RFP a. Premier Commercial Real Estate Services, Morgantown, WV • Courthouse Square Garage and Plaza A/E RFQ: #121322-A/E RFQ a. Architectural Innovations,Pittsburgh, PA b. Building Envelope Consultants and Scientists, Pittsburgh, PA c. Desman Design Management,Pittsburgh, PA d. Desmone and Associates,Pittsburgh, PA e. GAI Consultants, Homestead, PA f. KLH Engineers, Pittsburgh, PA g. Mimar Architects and Engineers, Columbia MD h. O&S Associates, Columbus, OH i. Osborne Engineering, Cleveland, OH j. Walker Consultants, Canonsburg,PA k. Wiss,Janney, Elstner,and Associates, Pittsburgh, PA • Broadband RFPIII: #013123-BroadbandRFPIII a. Armstrong Telephone Company (ATC),Butler, PA b. Breezeline, Saluda,VA c. Comcast Communications,Philadelphia, PA 2128 MINUTE BOOK BOARD OF COMMISSIONERS WASHINGTON COUNTY, PENNSYLANIA [MR LIMITED E 1 pg54s1 KV d. DQE Communications, Pittsburgh,PA e. Aurora by Hickory Telephone Company, Hickory,PA f. Verizon,Washington, DC g. Windstream,Little Rock,AR Moved by Mr. Sherman, seconded by Mr. Maggi, approving the 30-day extension. Roll call vote taken: Mr. Sherman—Yes;Mr. Maggi—Yes; Mrs. Vaughan—Yes. Motion carried unanimously. NEW BUSINESS Chief Clerk presented to the Board for their consideration and approval, of the appointments of Lynn Manning to the Washington County Local Emergency Planning Committee (LEPC) and Will Thomeier to the SPC Public Participation Panel. Moved by Mr. Sherman; seconded by Mr. Maggi, approving the board appointments. Roll call vote taken: Mr. Sherman—Yes;Mr. Maggi—Yes; Mrs. Vaughan—Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval, on behalf of the Planning Commission, of a renewal lease agreement with the Pennsylvania Trolley Museum, Inc. for a term of 25 years commencing March 16, 2023 and ending March 16, 2048. Moved by Mr. Sherman; seconded by Mr. Maggi, approving the renewal lease agreement with the Pennsylvania Trolley Museum, Inc. Roll call vote taken: Mr. Sherman—Yes; Mr. Maggi—Yes; Mrs. Vaughan—Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval, on behalf of the Planning Commission, of a renewal license agreement with the National Pike Trail Council for access to Tunnel#4 from Route 40 in Buffalo Township. The agreement allows access for the construction and maintenance of the tunnel, drainage, and trail that passes through the tunnel. Moved by Mr. Sherman; seconded by Mr. Maggi, approving the renewal license agreement with the National Pike Trail Council for access to Tunnel #4 from Route 40 in Buffalo Township. Roll call vote taken: Mr. Sherman—Yes; Mr. Maggi—Yes;Mrs. Vaughan—Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval, on behalf of the Planning Commission, of a right-of-entry agreement with EQT for plugging a well located in Mingo Creek County Park. The access road and well area will be restored upon completion of the work. Moved by Mr. Sherman; seconded by Mr. Maggi, approving a right-of-entry agreement with EQT. Roll call vote taken: Mr. Sherman—Yes; Mr. Maggi—Yes; Mrs. Vaughan—Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval, on behalf of Finance and the Washington County Authority, of an application and grant agreement with the Just Transition Fund and/or Rockefeller Philanthropy Advisors for the County's proposal to the Appalachian Regional Commission's POWER Initiative, the USDA's Community Connect Program, and Pennsylvania's Capital Projects Fund related to the broadband project. The application and agreement are in the amount of$25,000. Moved by Mr. Sherman; seconded by Mr. Maggi, approving the application and grant agreement with the Just Transition Fund and/or Rockefeller Philanthropy Advisors. 2129 MINUTE BOOK BOARD OF COMMISSIONERS WASHINGTON COUNTY, PENNSYLANIA IMR 11MITFD FSS[19491M- Roll call vote taken: Mr. Sherman—Yes; Mr. Maggi—Yes; Mrs. Vaughan—Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval, on behalf of Finance and the Coroner, of the addition of Sarah Boring and Alana Engleson for diener/autopsy technician services at the previously approved rates. Moved by Mr. Sherman; seconded by Mr. Maggi, approving the addition of Sarah Boring and Alana Engleson for diener/autopsy technician services. Roll call vote taken: Mr. Sherman—Yes;Mr. Maggi—Yes; Mrs. Vaughan—Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval, on behalf of Finance and the Coroner, of a student affiliation agreement with the West Virginia University Board of Governors on behalf of West Virginia University School of Medicine for the County's affiliation for clinical education or fieldwork for students. The agreement is at no cost to the County and will be for the period of March 16, 2023 through March 15, 2028. Moved by Mr. Sherman; seconded by Mr. Maggi, approving the student affiliation agreement with the West Virginia University Board of Governors on behalf of West Virginia University School of Medicine. Roll call vote taken: Mr. Sherman—Yes; Mr. Maggi—Yes; Mrs. Vaughan—Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval, on behalf of Finance and Adult Probation, of a personal service agreement with Jonathan Mattozzi for the provision of alcohol highway safety school instruction. The agreement is in the amount of$500 per 12 1/2 hour class completion. Moved by Mr. Sherman; seconded by Mr. Maggi, approving the personal service agreement with Jonathan Mattozzi. Roll call vote taken: Mr. Sherman—Yes;Mr. Maggi—Yes; Mrs. Vaughan—Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval, on behalf of Finance and Adult Probation, of an amendment with The Payment Group to add the "checks-by-web" payment option under the existing agreement with all convenience fees being paid by the payor. Moved by Mr. Sherman; seconded by Mr. Maggi, approving the amendment with The Payment Group. Roll call vote taken: Mr. Sherman—Yes; Mr. Maggi—Yes; Mrs. Vaughan—Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval, on behalf of Finance and Public Safety, of a renewal grant agreement with the Commonwealth of Pennsylvania, Pennsylvania Emergency Management Agency for the Radiation Emergency Response Fund program. The grant agreement is in the amount of$10,329 and will be for the period of July 1, 2023 through June 30, 2024. Moved by Mr. Sherman; seconded by Mr. Maggi, approving the renewal grant agreement with the Commonwealth of Pennsylvania, Pennsylvania Emergency Management Agency for the Radiation Emergency Response Fund program. Roll call vote taken: Mr. Sherman—Yes; Mr. Maggi—Yes; Mrs.Vaughan—Yes. Motion carried unanimously. 2130 MINUTE BOOK BOARD OF COMMISSIONERS WASHINGTON COUNTY, PENNSYLANIA _1MB_L1M17ER...E1MB_4B1KY Chief Clerk presented to the Board for their consideration and approval, on behalf of Finance and the Correctional Facility, of an addendum to the current contract with Jefferson County, Ohio for the provision of five additional detention beds, as available, at a rate of$200 per day to house juveniles charged as adults under Pennsylvania Direct File Statute. Moved by Mr. Sherman; seconded by Mr. Maggi,approving the addendum to the current contract with Jefferson County, Ohio. Roll call vote taken: Mr. Sherman—Yes; Mr. Maggi—Yes;Mrs. Vaughan—Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval, on behalf of Finance, of the County's participation in five new proposed national opioid settlements with Teva,Allergan, CVS,Walgreens, and Walmart. The participation forms for these settlements will be signed by Diana Irey Vaughan as Chair. Moved by Mr. Sherman; seconded by Mr. Maggi, approving the participation in five new proposed national opioid settlements with Teva,Allergan, CVS, Walgreens, and Walmart. Roll call vote taken: Mr. Sherman—Yes; Mr. Maggi—Yes; Mrs. Vaughan—Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval, on behalf of Finance, of a grant application with the Commonwealth of Pennsylvania,Pennsylvania Commission on Crime and Delinquency for a CJAB grant. The grant application will be up to $2,000 and will be used to facilitate the work of the County's Criminal Justice Advisory Board. Moved by Mr. Sherman; seconded by Mr. Maggi, approving the grant application with the Commonwealth of Pennsylvania, Pennsylvania Commission on Crime and Delinquency for a CJAB grant. Roll call vote taken: Mr. Sherman—Yes; Mr. Maggi—Yes; Mrs. Vaughan—Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval, on behalf of Children and Youth Services, of a provider agreement with Global Wordsmith, LLC for the provision of translation and interpretation services for the period of March 1, 2023 through June 30, 2024. The contract authorization amount is $100,000 and no additional county funds are required. Moved by Mr. Sherman; seconded by Mr. Maggi, approving the provider agreement with Global Wordsmith,LLC. Roll call vote taken: Mr. Sherman—Yes;Mr. Maggi—Yes;Mrs.Vaughan—Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval, on behalf of Children and Youth Services, of a provider agreement with Jefferson County Juvenile Detention Center for the placement of youth offenders who are charged as adults for the period of January 1, 2023 through December 31, 2023. The contract authorization amount is $292,000 and no additional county funds are required. Moved by Mr. Sherman; seconded by Mr. Maggi,approving the provider agreement with Jefferson County Juvenile Detention Center. Roll call vote taken: Mr. Sherman—Yes; Mr. Maggi—Yes; Mrs. Vaughan—Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval, on behalf of Children and Youth Services, of a provider agreement addendum with PA Family Network to extend the program-funded portion of the contract to June 30, 2023. The contract authorization amount will remain the same and no additional county funds are required. Moved by Mr. Sherman; seconded by Mr. Maggi, approving the provider agreement addendum with PA Family Network. 2131 MINUTE BOOK BOARD OF COMMISSIONERS WASHINGTON COUNTY, PENNSYLANIA Roll call vote taken: Mr. Sherman—Yes; Mr. Maggi—Yes; Mrs. Vaughan—Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval, on behalf of Children and Youth Services, of a provider agreement addendum with Every Child for placement services for the period of May 1, 2022 through June 30, 2023. The contract authorization amount will increase by $130,000 and no additional county funds are required. Moved by Mr. Sherman; seconded by Mr. Maggi, approving the provider agreement addendum with Every Child. Roll call vote taken: Mr. Sherman—Yes;Mr. Maggi—Yes; Mrs. Vaughan—Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval, on behalf of Behavioral Health and Developmental Services, of a provider agreement addendum with Beacon Health Options of Pennsylvania to add the setup and ongoing services of BASE file data for the period of July 1, 2022 through June 30, 2023. The contract authorization amount will increase by$6,480 to $51,480 and no additional county funds are required. Moved by Mr. Sherman;seconded by Mr. Maggi, approving the provider agreement addendum with Beacon Health Options of Pennsylvania. Roll call vote taken: Mr. Sherman—Yes; Mr. Maggi—Yes; Mrs. Vaughan—Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval, on behalf of Behavioral �. Health and Developmental Services, of the following provider agreement addendums for a total increase of $125,000 for the period of July 1, 2022 through June 30, 2023. No additional county funds are required. ORIGINAL ADJUSTED PROVIDER AMOUNT AMOUNT Specialized Therapy and Related Services $35,000 $55,000 Therapeutic Early Intervention Service Provider $138,000 $188,000 accessAbilities, Inc. $190,000 $245,000 TOTAL $363,000 $488,000 Moved by Mr. Sherman; seconded by Mr. Maggi, approving the above provider agreement addendums. Roll call vote taken: Mr. Sherman—Yes;Mr. Maggi—Yes;Mrs. Vaughan—Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval, on behalf of Behavioral Health and Developmental Services, of out-of-state travel for Scott Berry to attend a Crisis Intervention Team training in Utah from May 7-12, 2023. The training and all related travel expenses will be approximately $6,000 and no additional county funds are required. Moved by Mr. Sherman; seconded by Mr. Maggi, approving out-of-state travel for Scott Berry to attend a Crisis Intervention Team training in Utah. Roll call vote taken: Mr. Sherman—Yes;Mr. Maggi—Yes; Mrs. Vaughan—Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval, on behalf of Human Services, of an agreement addendum with Blueprints for the Emergency Shelter grant to extend the period of the agreement three months to June 30, 2023. The contract authorization amount will remain the same and no additional county funds are required. 2132 MINUTE BOOK BOARD OF COMMISSIONERS WASHINGTON COUNTY, PENNSYLANIA IMR LIMITEfl�I�QBg`�]}(V Moved by Mr. Sherman; seconded by Mr. Maggi, approving the agreement addendum with Blueprints. Roll call vote taken: Mr. Sherman—Yes; Mr. Maggi—Yes; Mrs. Vaughan—Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval, on behalf of Purchasing and the Redevelopment Authority, of authorization to advertise for the rehabilitation of Taxiway A at the Washington County airport. Moved by Mr. Sherman; seconded by Mr. Maggi, approving authorization to advertise for the rehabilitation of Taxiway A at the Washington County airport. Roll call vote taken: Mr. Sherman—Yes;Mr. Maggi—Yes; Mrs. Vaughan—Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval, on behalf of Purchasing and the Redevelopment Authority, of authorization to advertise for the rehabilitation of Runway 9-27, lighting at the Washington County airport. Moved by Mr. Sherman; seconded by Mr. Maggi, approving authorization to advertise for the rehabilitation of Runway 9-27, lighting at the Washington County airport. Roll call vote taken: Mr. Sherman—Yes; Mr. Maggi—Yes;Mrs. Vaughan—Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval, on behalf of Purchasing and the Redevelopment Authority, of authorization to advertise for the construction of the Southside Taxiway at the Washington County airport. Moved by Mr. Sherman; seconded by Mr. Maggi, approving authorization to advertise for the construction of the Southside Taxiway at the Washington County airport. Roll call vote taken: Mr. Sherman—Yes; Mr. Maggi—Yes; Mrs. Vaughan—Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval, on behalf of Purchasing, of an addendum to our current broadband project management agreement between Washington County and the Washington County Authority to include project management, construction management, marketing, funding research and application,budget, audit and filing of paperwork. This agreement will be effective April 1, 2023 and shall extend through project completion unless sooner terminated in accordance with the terms and conditions of the agreement. The monthly management fees will increase by $5,000 per month for a total monthly cost of$30,000 and costs will be funded from the American Rescue Plan Act Fund. Moved by Mr. Sherman; seconded by Mr. Maggi, approving the addendum to our current broadband project management agreement between Washington County and the Washington County Authority. Roll call vote taken: Mr. Sherman—Yes;Mr. Maggi—Yes; Mrs. Vaughan—Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval, on behalf of Purchasing, of a sublease agreement to our current lease agreement between Washington County and the Washington County Redevelopment Authority for office space, rent, and parking in Courthouse Square. This agreement will commence retroactively to May 1, 2022, on a month-to-month basis at the annual rate of$131,253.34/yeat payable in monthly installments of$10,937.78. This sublease agreement supersedes the previously approved sublease agreement approved August 18, 2022, Minute No. 1156, and addendum #4, approved on December 15, 2022, Minute No. 1163. 2133 MINUTE BOOK BOARD OF COMMISSIONERS WASHINGTON COUNTY, PENNSYLANIA IMF1 LIMITED E180841flKV Moved by Mr. Sherman; seconded by Mr. Maggi, approving the sublease agreement between Washington County and the Washington County Redevelopment Authority. Roll call vote taken: Mr. Sherman—Yes; Mr. Maggi—Yes;Mrs. Vaughan—Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval, on behalf of Purchasing, of the 2023-2024 rent schedule for office space in Courthouse Square. The total cost per square foot is $14.50, which includes $6.50 for rent and $8.00 maintenance cost and will be effective March 1, 2023 through February 28, 2024. Moved by Mr. Sherman; seconded by Mr. Maggi, approving the 2023-2024 rent schedule for office space in Courthouse Square. Roll call vote taken: Mr. Sherman—Yes;Mr. Maggi—Yes;Mrs. Vaughan—Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval, on behalf of Purchasing and Public Safety, to enter into a ten-year lease agreement with Mark W. Bash for a parcel of land (Instrument No. 020-003-00-00-0003-00) for the purpose of installation, construction, operation, repair, replace and removal of communication towers. This lease will be effective April 1, 2023 through March 31, 2032, at an annual rental of$4,800 for years one through five and $5,000 per year for years six through ten. Moved by Mr. Sherman; seconded by Mr. Maggi, approving the lease agreement with Mark W.Bash. Roll call vote taken: Mr. Sherman—Yes;Mr. Maggi—Yes; Mrs. Vaughan—Yes. Motion carried unanimously. Y Chief Clerk presented to the Board for their consideration and approval, on behalf of Purchasing and Information Technology, of an agreement with Scantek, Inc.,Willow Grove,PA, our contract of record to move the existing Electronic Records Library (ERS) documents to a Laserfiche portal for use by external users. The total cost is $8,000.00 and will be paid using American Rescue Plan Act Funds. Moved by Mr. Sherman; seconded by Mr. Maggi, approving the agreement with Scantek, Inc. Roll call vote taken: Mr. Sherman—Yes;Mr. Maggi—Yes;Mrs. Vaughan—Yes. Motion carried unanimously. Chief Clerk presented to the Board for the consideration and approval, on behalf of Purchasing and Information and Technology, approving payment to Environmental Systems Research Institute (ESRI), Redlands, CA in the amount of 348,184.16 for software maintenance and to update the GIS software utilized by Public Safety,Tax Assessment, and Planning. The maps developed through this software are the foundation of the computer-aided dispatch system. Costs will be charged to Public Safety,Tax Assessment, and Planning departments. The proposed purchase is in accordance with the pricing on the PA State contract and therefore does not require bidding. Moved by Mr. Sherman; seconded by Mr. Maggi, approving payment for software maintenance to Environmental Systems Research Institute. Roll call vote taken: Mr. Sherman—Yes; Mr. Maggi—Yes; Mrs. Vaughan—Yes. Motion carried unanimously. I Chief Clerk presented to the Board for their consideration and approval, on behalf of Purchasing and the Planning Commission, of the purchase of a 2-tier 60' octagonal pavilion from Pete Jeffrey&Associates, Indianola,PA. to be installed at Mingo Creek Park. The total cost is $166,702 for the shelter kit and $69,800 for installation which will be paid with oil and gas funds. The proposed purchase would be placed via Costars 14 and therefore does not require bidding. 2134 MINUTE BOOK BOARD OF COMMISSIONERS WASHINGTON COUNTY, PENNSYLANIA IMFLUM IED..F-1 B08401 KV Moved by Mr. Sherman; seconded by Mr. Maggi, approving the purchase of a 2-tier 60' octagonal pavilion from Pete Jeffrey&Associates. Roll call vote taken: Mr. Sherman—Yes;Mr. Maggi—Yes; Mrs. Vaughan—Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval, on behalf of Purchasing and the Planning Commission, of the purchase of a custom playground configuration from Snider Recreation, Inc., North Royalton, OH. to be installed at Ten Mile Park. The total cost is $36,537 which will be paid with oil and gas funds. The proposed purchase would be placed via CoStars 14 and therefore does not require bidding. Moved by Mr. Sherman; seconded by Mr. Maggi, approving the purchase of a custom playground configuration from Snider Recreation, Inc. Roll call vote taken: Mr. Sherman—Yes;Mr. Maggi—Yes; Mrs. Vaughan—Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval, on behalf of Purchasing and the Planning Commission, of the purchase of a Rocky Mountain double vault bathroom building from CXT Concrete Buildings to be installed at Mingo Creek Park. The total cost is $73,160 which will be paid with oil and gas funds. The proposed purchase would be placed via PA CoStars 14 and therefore does not require bidding. Moved by Mr. Sherman; seconded by Mr. Maggi, approving the purchase of a Rocky Mountain double vault bathroom building from CXT Concrete Buildings. Roll call vote taken: Mr. Sherman—Yes;Mr. Maggi—Yes; Mrs. Vaughan—Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval, on behalf of Purchasing and the Sheriffs office, of the purchase of a Cloud Based Report Management System from Cody Systems, Pottstown, PA. for 44 user licenses and 80 hours of remote implementation and training. The total cost is $,87,950,including an annual subscription rate of$18,807 for years one through year three, and will be paid with Act 13 funds. This purchase would be placed via PA Costars 6 and therefore does not require bidding. Moved by Mr. Sherman; seconded by Mr. Maggi, approving the purchase of a Cloud Based Report Management System from Cody Systems. Roll call vote taken: Mr. Sherman—Yes; Mr. Maggi—Yes; Mrs. Vaughan—Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval, on behalf of Purchasing, of an updated application for new designees in the Federal Surplus Property Program. This program allows the County to purchase new or used surplus federal property. Moved by Mr. Sherman; seconded by Mr. Maggi, approving the updated application for new designees in the Federal Surplus Property Program. Roll call vote taken: Mr. Sherman—Yes; Mr. Maggi—Yes; Mrs. Vaughan—Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval, on behalf of Purchasing, of travel for Judge Costanzo to attend a conference for "Handling Capital Cases" sponsored by the National Judicial College in Ft. Lauderdale, FL. The total estimated cost including travel,lodging, and training is approximately $4,000 and will be paid from the Judges' respective operating budget. 2135 MINUTE BOOK BOARD OF COMMISSIONERS WASHINGTON COUNTY, PENNSYLANIA IMB J IWITEU E180MIKV Moved by Mr. Sherman; seconded by Mr. Maggi, approving travel for Judge Costanzo to attend a conference in Ft. Lauderdale, FL. Roll call vote taken: Mr. Sherman—Yes;Mr. Maggi—Yes; Mrs. Vaughan—Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval, on behalf of the Redevelopment Authority of the County of Washington (RACW), to adopt a resolution approving a substantial amendment to the fiscal year 2021 Action Plan and the HOME-ARP Allocation Plan. Moved by Mr. Sherman; seconded by Mr. Maggi, approving the resolution. Roll call vote taken: Mr. Sherman—Yes;Mr. Maggi—Yes;Mrs. Vaughan—Yes. Motion carried unanimously. ANNOUNCEMENTS An Executive Session was held at 10 a.m. on Wednesday, March 15, 2023, following the agenda meeting to discuss personnel and litigation. The regularly scheduled Salary Board meeting will be immediately following today's meeting. All county offices will be closed on Friday,April 7, 2023, 'n observance of Good Friday. SOLICITOR Solicitor Grimm presented to the Board for their consideration and approval of tax refunds in the amount of$3,217.99 HILLEN FRANK LEECH WAYNE D. &KATHLEEN L. RITENOUR JAMES L. &MARY M. 641 GARFIELD AVENUE 1350 S.BRIDGE ROAD 228 BEALLSVILLE ROAD CARNEGIE,PA 15106 WASHINGTON,PA 15301 BENTLEYVILLE,PA 15314 Tax Year: 2022 Tax Year: 2023 Tax Year: 2023 District: CECIL District: A1\/IWELL District: BENTLEYVILLE Parcel: 140-006-01-04-0006-00 Parcel: 020-003-00-00-0016-00 Parcel: 040-005-00-00-0023-00 Amount: $423.89 Amount: $46.44 Amount: $8.58 NEVALA DAVID J.&MATTHEW& ALDERSON JUDITH HOOKS THOMAS F. NATHANIE 322 N CENTRAL 60 LEANING OAK ROAD 169 CRAWFORD LANE CANONSBURG,PA 15317 BOONES MILL,VA 24065 ROSTRAVER TWP.,PA 15012 Tax Year: 2023 Tax Year: 2023 Tax Year: 2023 District: CANONSBURG 3Rv W District: CHARTIERS District: CALIFORNIA Parcel: 110-027-00-00-0033-00 Parcel: 170-008-00-00-0010-10 Parcel: 080-040-00-00-0015-00 Amount: $115.97 Amount: $264.34 Amount: $5 MORGAN CHRISTOPHER J. OWENS THOMAS A&KATHLEEN A PAGE DIANE DONALD 122 BUCK RUN ROAD 199 BIRCH AVENUE CONDRE CLAYSVILLE,PA 15323 PITTSBURGH,PA 15228 751 WATERDAM ROAD Tax Year: 2023 Tax Year: 2023 MCD fURRAY,PA 15317 District: DONEGAL District: NORTH STRABANE Tax Year: 2023 Parcel: 230-019-00-00-0010-00 Parcel: 520-001-16-00-0011-00 District: NORTH STRABANE Amount: $228.61 Amount: $10.48 Parcel: 520-003-00-00-0052-00 Amount: $106.68 AUMAN SCOTT&BIANCO JILL SCHWOTZER OWEN C&LINDSAY R SCHREYER BRADY&SARAH 527 HARVEST VIEW DRIVE 174 PLEASANTVIEW DRIVE 545 FLORAL HILL DRIVE VENETIA,PA 15367 CANONSBURG,PA 15317 WASHINGTON,PA 15301 Tax Year: 2023 Tax Year: 2023 Tax Year: 2023 District: PETERS TOWNSHIP District: PETERS TOWNSHIP District: SOUTH STRABANE Parcel: 540-006-25-00-0018-00 Parcel: 540-007-00-00-0035-03 Parcel: 600-007-00-00-0006-01 Amount: 3231.48 Amount: $1,475.04 Amount: $270.29 2136 MINUTE BOOK BOARD OF COMMISSIONERS WASHINGTON COUNTY, PENNSYLANIA 1MH-L1Iv11TER.IaI.$.13$4�'1.ELV - - ROBISON ROBERT C. WASHINGTON&JEFFERSON 321 LOVER LANE COLLEGE COAL CENTER,PA 15423 60 S.LINCOLN STREET Tax Year: 2023 WASHINGTON,PA 15301 District: WEST PIKE RUN Tax Year: 2023 Parcel: 700-001-00-00-0024-00 District: WASHINGTON 3'D W Amount: $9.76 Parcel: 730-004-00-02-0008-00 Amount: $21.43 Moved by Mr. Sherman; seconded by Mr. Maggi, approving the following tax refunds. Roll call vote taken: Mr. Sherman—Yes;Mr. Maggi—Yes;Mrs. Vaughan—Yes. Motion carried unanimously. There being no further business, Chairman Vaughan declared the meeting adjourned at approximately 3:27 p.m. THE FOREGOING MINUTES WERE SUBMITTED FOR APPROVAL: al .z O',-S� 2023 ATTEST: ir CHIEF .,LER