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Home My WebLink About2023-06-21_Prison Board Agenda WASHINGTON COUNTY PRISON BOARD AGENDA Wednesday, June 21, 2023 I. Invocation II. Approval of Minute PB 5-17-23 dated May 17, 2023 III. Public Comment IV. Warden's Report V. Bills VI. Old Business VII. New Business VIII. Adjourn Meeting D. Vaughan M. Namie N. Sherman J. Grimm L. Maggi C. Griffin President Judge DiSalle A. Johnston A. Andronas J. Hatfield J. Walsh J. Fewell A. Sloane J. Thornburg D. Corson Minute No. PB 5-17-23 May 17, 2023 The meeting of the Washington County Prison Board was held in Suite G17 of Crossroads Center, 95 West Beau Street,Washington, Pennsylvania,with the following members being present: Commissioners Diana Irey Vaughan, Larry Maggi, and Nick Sherman; President Judge John DiSalle; Sheriff Anthony Andronas; District Attorney Jason Walsh; and Controller April Sloane. Also present were: Chief of Staff Mike Namie; Solicitor Jana Grimm; Human Resources Assistant Director Andrea Johnston; Finance Director Josh Hatfield; Warden Jeffrey Fewell; Chief Clerk Cindy Griffin; District Court Administrator Patrick Grimm; Deputy Warden Chris Cain; Chaplain Mike Pierson; Human Services Director Kim Rogers; Chief Deputy Sheriff Anthony Mosco; and TextBehind, Inc. representatives Zia Rana and Chris Reilly. Mrs. Vaughan called the meeting to order at approximately 11:02 a.m., and Chaplain Pierson led the meeting with an invocation. Mrs. Vaughan asked if there were any corrections, additions, or omissions to Minute No. PB 4-19-23 dated April 19, 2023. It was moved by Mr. Sherman and seconded by Mr. Maggi, Minute No. PB 4-19-23 dated April 19, 2023,be approved. The motion was carried unanimously with the Board signifying their approval by stating"Aye." PUBLIC COMMENT None. WARDEN'S REPORT Income from Other Units for the Maintenance of Inmates for April 2023 Administrative Fee $12,293.07 Social Security $800.00 Tylenol $0.00 Monthly sub-total $13,093.07 Year-to-date grand total $68,537.85 Program Fees and Room and Board Income for April 2023 Billed Collected Work Release Inmates -0- -0- Weekend Inmates -0- -0- Monthly sub-total -0- -0- Year-to-date grand total -0- -0- Status of Inmates Confined at the End of April 2023 Male Female Total Full-time Inmates 45 11 56 Work Release Inmates 0 0 0 Weekend Inmates 0 0 0 Male Female Total Inmates Awaiting Trial and/or Sentencing 210 40 250 Total Inmates 255 51 306 Examinations Performed by the Physician 85 New Commitments 123 Dental Extractions 14 Medical Transports Performed by the Sheriff 4 Contracted Housing Fee/Month $0.00 Yearly Total $10,917.40 Warden Fewell began by recognizing Officer Brian Dupain as employee of the month for the month of April. The Warden publicly congratulated him for his service and noted that Officer Dupain was not present as he was working. Warden Fewell then introduced Zia Rana, President and CEO of TextBehind, Inc., and Christopher Reilly, Business Development Manager of TextBehind, Inc. The Warden stated that they were in attendance to answer any questions that the Prison Board may have regarding TextBehind, Inc. and to discuss digitizing all family, friends, and legal mail for all inmates as they provide inmate mail management services. Warden Fewell then updated the Board on the FITS program and stated that there are seven to eight inmates who currently participate in the program and further stated that the inmates are doing a good job and work Tuesday through Saturday. Warden Fewell requested an executive session to discuss personnel matters. Mrs.Vaughan called an executive session at 11:05 a.m.to discuss personnel. Mrs.Vaughan reconvened the meeting following the executive session at approximately 11:08 a.m. Warden Fewell respectfully requested the Prison Board approve an agreement with the National Institute for Jail Operations (NIJO) for the purpose of access to a variety of online jail training resources for 90 user licenses at$8,910 and $2,500 for the Academy of Basic Corrections (20 recruits). Funding will be from their operating budget. If approved, this agreement will be in effect for a three-year period, beginning on June 1, 2023,with automatic renewal unless a 30-day expiration notice is provided. This agreement is contingent upon approval at the Board of Commissioners meeting to be held May 18, 2023, Minute No. 1169. Mrs. Vaughan asked the Warden if this is a brand-new service. The Warden responded that this is a continuation of their existing online training. He further stated that this is a renewal agreement for when they conduct online training. Warden Fewell respectfully requested the Prison Board approve an addendum to an agreement for"Inmate Telephone Services" with IC Solutions, San Antonio Texas to add additional Equipment&Features, replacing all existing tablets with new Bridge 8M tablets, including new charging stations. The remote video visitation service fee will be reduced to $6.50 per session (up to 30 minutes). If approved, this contract shall remain in effect through December 31, 2028,with optional renewals thereafter with all terms remaining in full force. This agreement is contingent upon approval at the Board of Commissioners meeting to be held May 18, 2023, Minute No. 1169. Warden Fewell respectfully requested the Prison Board approve an agreement with TextBehind, Inc., Phoenix, MD, for the inmate mail management services (Legal Mail System Enabled), at a total cost of$990 per month. If approved,this agreement shall remain in effect for a period of three (3) years from the date of execution with optional renewals thereafter. The total amount will be funded from the inmate welfare fund. This agreement is contingent upon approval at the Board of Commissioners meeting to be held May 18, 2023, Minute No. 1169. Warden Fewell stated that the inmate mail management service will eliminate the job duties for the part-time mail clerk because the company will handle all family and friends' mail, as well as the inmates' legal mail. He continued that the job duties of the mail clerk position will be reassigned and stated that this position will not be eliminated because it is a union position. Mr. Sherman asked if this will be a cost savings. Warden Fewell responded that it will not be a cost savings but will free up job duties for other areas. The Warden further stated that the new service will help eliminate contraband coming into the Jail through the mail. It was moved by Mr. Sherman and seconded by Mr. Maggi to accept the Warden's Report. The motion was carried unanimously with the Board signifying their approval by stating"Aye." BILLS Ms. Sloane presented to the Board for their consideration and approval of the bills dated May 17, 2023, in the amount of$349,570.13. It was moved by Ms. Sloane and seconded by Mr. Maggi, approving the bills dated May 17, 2023. The motion was carried unanimously with the Board signifying their approval by stating"Aye" (see the list of bills attached hereto and made a part hereof). OLD BUSINESS None. NEW BUSINESS None. There being no further business, Mrs.Vaughan declared the meeting adjourned at approximately 11:15 a.m. THE FOREGOING MINUTES SUBMITTED FOR APPROVAL: , 2023 ATTEST: SECRETARY Washington County Correctional Facility Invoices - June 21, 2023 *A Z Janitorial Services LLC Housekeeping Supplies Bid $ 5,902.79 *Access Information Protected Secure Waste Removal $ 136.96 *AIS Commercial Parts & Service Kitchen Equipment Repair $ 841.98 *Albano's Produce Bid $ 5,489.20 *Allegheny County Jail Inmate Holding $ 3,750.00 Belfiore's Coffee & Food Service Co. Coffee Bid $ 1,024.80 *Big's Sanitation Inc. Waste Removal $ 820.00 *Bimbo's Bakery USA Inc. Bread Bid $ 4,602.39 *Buckholt, Jack Employee Travel $ 883.73 *CDW-G Computer Hardware $ 796.84 *Charm-Tex Hygeine Products $ 356.70 *Chipps, Eli Employee Travel $ 56.99 *Colt Plumbing Plumbing Equipment Bid $ 370.18 *Columbia Gas of PA Inc. Energy Utility Services $ 4,022.63 *Cornerstone Detention Products Inc. Electronic Hardware $ 770.00 County of Lehigh Inmate Housing $ 5,400.00 *FBM Capital LLC Cost Per Copy Bid $ 197.54 *George Junior Republic Contracted CYS Service $ 91,628.10 *Grainger W W Inc. Industrial Commodities Bid $ 1,494.53 *Hobart Service Kitchen Equipment Repair $ 2,043.38 Jack Frye Sales and Service Housekeeping Bid $ 1,325.00 Lawrence County General Fund Inmate Housing $ 3,800.00 *Lexis Nexis Law Library $ 616.00 *McDonough Jonathan Employee Travel $ 578.64 *McKesson Medical-Surgical Medical Supplies Bid $ 873.00 *Novacare Outpatient Employment Screening $ 250.00 *PA State Police Employment Screening $ 66.00 *Pennsylvania American Water Water Utility $ 8,379.76 Primecare Medical Inc. Contracted Medical Services $ 167,468.11 *Ricoh USA Inc. Cost Per Copy Bid $ 579.01 *Scalise Industries General Contracting Bid $ 2,125.10 *Schneider's Dairy Milk Bid $ 5,742.94 *Sprague Operating Resources Liquid Fuels Utility Service $ 4,149.00 *Sysco Pittsburgh LLC COSTARS Food Contract $ 16,522.74 *Tri-State Office Furniture Furniture $ 1,390.00 *US Foods Inc. Food Bid $ 31,414.82 *Verizon Wireless Telecommunication Utility $ 160.04 *W B Mason Co. Inc. Office Supplies Bid $ 540.72 *Washington E Washington Joint Authority Sewage Utility Service $ 16,660.00 *Washington Physicians Group Employment Screenings $ 658.00 *West Penn Power Power Utility $ 9,800.48 Total 6/21/23 Meeting $ 403,688.10 *Paid as required by due date WASHINGTON COUNTY PRISON BOARD Continued W B Mason Co. Inc. 540.72 Washington E Washington Joint Auth. 16,660.00 Washington Physicians Group 658.00 West Penn Power 9,800.48 Bills Presented for Approval June 21, 2023 A Z Janitorial Services LLC 5,902.79 Access Information Protected 136.96 AIS Commercial Parts&Service 841.98 Albano's 5,489.20 Allegheny County Jail 3,750.00 Belfiore's Coffee & Food Service Co. 1,024.80 Big's Sanitation Inc. 820.00 Bimbo's Bakery USA Inc. 4,602.39 Buckholt,Jack 883.73 CDW-G 796.84 Charm-Tex 356.70 Chipps, Eli 56.99 Colt Plumbing 370.18 Columbia Gas of PA Inc. 4,022.63 Cornerstone Detention Products Inc. 770.00 County of Lehigh 5,400.00 TOTAL $403,688.10 FBM Capital LLC 197.54 Approved for Payment George Junior Republic 91,628.10 Grainger W W Inc. 1,494.53 Hobart Service 2,043.38 Jack Frye Sales and Service 1,325.00 Lawrence County General Fund 3,800.00 Chairman Lexis Nexis 616.00 McDonough Jonathan 578.64 McKesson Medical-Surgical 873.00 Novacare Outpatient 250.00 PA State Police 66.00 Secretary Pennsylvania American Water 8,379.76 Primecare Medical Inc. 167,468.11 Ricoh USA Inc. 579.01 Scalise Industries 2,125.10 Schneider's Dairy 5,742.94 Controller Sprague Operating Resources 4,149.00 Sysco Pittsburgh LLC 16,522.74 Tri-State Office Furniture 1,390.00 US Foods Inc. 31,414.82 Verizon Wireless 160.04 Certified Correct