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AGENDA THURSDAY, APRIL 20, 2023
1. Opening of Meeting
a. Prayer Pastor Michael Roach
Trinity Bible Fellowship
b. Pledge of Allegiance Veteran Gary Elder
Westland
2. Approval of Meeting Minutes Minute No. 1167, March 16, 2023
Special Order of Business
Proclamation —Child Abuse Prevention Month Anne Schlegel, CYS Director
Proclamation — Month of the Young Child Lisa Arnold-Milan, BHDS Administrator
Proclamation — National Library Week Chad Gump, Executive Director
Washington County Library System
Proclamation —Sexual Assault Awareness Month Joanna Dragan, Supervisor
Sexual Violence Services (STTARS)
SPHS Care Center
Proclamation —Watchful Shepherd USA Day Tracy Walnoha, Executive Director
Watchful Shepherd USA
Proclamation —412Thrive Day Samantha Moatz, Founder/Executive Director
412Thrive
Certificates of Recognition — Female Veterans Dr. Sally Mounts, Chief Development Officer
City Mission
Dr. Susan Morris-Rutledge
Pennsylvania Western University
(RECESS FOR PHOTOS)
3. Public Comments
THE VIEWS AND OPINIONS EXPRESSED BY THE SPEAKERS DURING PUBLIC
COMMENT ARE EXCLUSIVELY THOSE OF THE SPEAKERS AND DO NOT
REFLECT OR REPRESENT THOSE OF THE WASHINGTON COUNTY BOARD OF
COMMISSIONERS AND HAVE NOT BEEN VERIFIED.
4. The Board of Commissioners' Response
5. Old Business
Bid Award
a. Broadband Services
b. Cross Creek Shelter
c. Joint Municipal Purchasing Program
d. Washington County Paving Project
Change Order
a. Courthouse 7 Renovations
6. New Business
a. Board Appointment—Chief Clerk
b. Agreement—Chief Clerk
c. Agreement— Planning
d. Memorandum of Understanding— Planning
e. Bid/RFP Authorization — Planning
f. Policy Adoption —Solicitor
g. Renewal Agreement— Finance
h. Subgrant Agreement— Finance
i. Memorandum of Understanding— Finance
j. Grant Approval — Finance
k. Grant Approval — Finance
I. Renewal Agreement— Finance
m. Agreement— Finance
n. Grant Application — Finance
o. Renewal Grant Application — Finance
p. Resolution Approval — Finance
q. Renewal Grant Application — Finance
r. Agreement— Finance
s. Agreement— Finance
t. Agreement—Children &Youth Services
u. Agreement—Children &Youth Services
v. Agreement—Children &Youth Services
w. Addendum —Children &Youth Services
x. Grant Application —Children &Youth Services
y. Addendum — Behavioral Health & Developmental Services
z. Agreement— Human Services
aa. Authorization to Advertise— Purchasing
bb. Contract— Purchasing
cc. Contract— Purchasing
dd. Contract— Purchasing
ee. Contract— Purchasing
ff. Agreement— Purchasing
gg. Lease Agreement— Purchasing
hh. Agreement Renewal — Purchasing
ii. State Contract— Purchasing
jj. Resolution — Redevelopment Authority
7. Announcements
An Executive Session was held at 10 a.m. on Wednesday, April 19, 2023, following the agenda meeting to
discuss personnel and litigation. The regularly scheduled Salary Board meeting will be immediately following
today's meeting.
8. Solicitor
Tax refunds in the amount of$76,830.27
9. Adjournment
OLD BUSINESS
April 20, 2023
A. BID/RFP AWARD - PURCHASING
Purchasing respectfully requests the Commissioners award the Broadband Services proposal
for a unified turnkey solution providing Broadband Connectivity for 680 residential and
commercial targets in the North Hanover Township, South Hanover Township and
Burgettstown, PA areas to Comcast Cable Communications, LLC, of Philadelphia, PA for
116 miles of fiber at a total cost of$8,164,724 of which, Washington County will pay
$3,836,719 the remainder will be supplemented by Comcast. Cost will be funded from the
American Rescue Plan Act Fund.
B. BID AWARD - PURCHASING
Purchasing, on behalf of the Planning Commission, respectfully requests the Commissioners
award the bid for the Cross Creek Shelter site preparation project to A. Liberoni, Inc., Plum,
PA, at a total cost of$2,072,924.58.
This award is being made to the lowest most responsible and responsive bidder meeting
requirements. Bid responses were reviewed and recommended for award by the Purchasing
and Planning Departments. Costs will be paid from Mingo Gas Lease funds.
C. BID AWARD
Purchasing respectfully requests the Commissioners award the bid for the "Joint Municipal
Purchasing Program" for Washington County to the listed vendors based on their delivered
per unit cost, as submitted in their bid proposals:
1. One Nation Distribution,New Wilmington, PA
2. Coolspring Stone Supply, Uniontown, PA
3. Midland Asphalt., Bloomsburg, PA
4. Russell Standard, Valencia, PA
5. Heidelberg Materials Northeast, Connellsville, PA
All items have been awarded to the lowest most responsive and responsible bidders meeting
specifications. If approved, this contract will be effective date of approval through April 4,
2024, at a total yearly cost of approximately$12,000. All bid responses were reviewed and
recommended for award by the Planning and Purchasing Departments.
D. BID AWARD
Purchasing, on behalf of the Planning Commission, respectfully requests the Commissioners
award the bid for the Washington County Paving Project servicing Nottingham, Chartiers,
and Cross Creek Townships to Morgan Excavating L.P. Charleroi, PA at their submitted
project cost of$486,765.00.
This award is being made to the lowest most responsible and responsive bidder meeting
requirements. Bid responses were reviewed and recommended for award by the Purchasing
and Planning Departments. Costs will be paid from Mingo Gas Lease funds.
E. CHANGE ORDERS—PURCHASING
Planning respectfully requests the Commissioners approve the following change orders.
Change Orders #4 & 5 Courthouse Courtroom 7 Renovation- Contract#102222
Purchasing, on behalf of Justin Welsh, Building& Grounds respectfully requests the Board
of County Commissioners approve the following change orders with StoneMile Group, Inc.,
Canonsburg, PA.
Change Order#4 is for the duct work and piping penetrations in the Courthouse basement in
the amount of$13,358.00 and includes the following:
Additional double steel channels required to be installed for the HVAC penetrations in
Vault. Provide and install (2) channels, (4) 3/8"plates, conduit cutouts, (15) through bolts w/
epoxy adhesive, and field welding of 3/8"plates to channels after installation. Off hours
work is included.
Change Order#5 is for voids in the floor/ceiling system of Courtroom#7 in the amount of
$23,897.00 and includes the following:
Additional bracing and anchors to the main beam in the Courtroom, steel plate gussets,
concrete in-fill @ void, plus additional labor and material to the steel contractor's package.
Change orders 4 & 5 will change the amount of their current contract from $2,622,331.65. to
$2,659,586.65. Both Change Orders were reviewed and recommended by Justin Welsh,
Building & Grounds, Pat Grimm, Courts Macbracey, and Buchart Horn, Inc.
NEW BUSINESS
April 20, 2023
A. BOARD APPOINTMENTS—CHIEF CLERK
Chief Clerk respectfully requests the Commissioners approve the appointment of
David Gatling to the Washington County Housing Authority.
B. AGREEMENT—CHIEF CLERK
Chief Clerk, on behalf of the Correctional Facility, respectfully requests the Commissioners
approve an agreement with TextBehind for the digitization of inmate family and friends'
mail. The agreement will be in the amount of$500/month, will be funded by Inmate
Welfare funds, and the service will be effective 30 days after agreement execution.
C. LIQUID FUELS AGREEMENT—PLANNING
Planning respectfully requests the Commissioners approve an agreement with PADOT
under the Locally Owned Historic Truss Project which transfers responsibility to PADOT
for design, design development activities, right-of-way acquisition, utility relocation
coordination, contract development, letting and award, construction, construction inspection
and all other activities incidental to the design and construction of the Project. Costs will be
paid 100%with State funds. The agreement also authorizes the Chair of the Board of
Commissioners to execute all documents for the project.
D. MEMORANDUM OF UNDERSTANDING—PLANNING
Planning respectfully requests the Commissioners approve a Memorandum of
Understanding (MOU)with Pennsylvania Resources Council for a Household Hazardous
Waste and Tire Collection event to be held June 24, 2023. Washington County will pay
PRC $6,500 to assist with the cost of the event. Funds will come from the recycling
account.
E. BID/RFP AUTHORIZATION—PLANNING
Planning, on behalf of Parks and Recreation, respectfully requests the Commissioners
approve a request for proposal (RFP) from qualified engineering and planning firms to
complete a Master Site Plan for all county parks. The current plans completed in 2014 have
been substantially implemented. The new plan will complete an analysis of the parks to
determine features and amenities for future development or redevelopment.
F. POLICY ADOPTION—SOLICITOR
The Solicitor respectfully requests the Commissioners adopt a policy outlining the County's
statutory obligations under the Pennsylvania Breach of Personal Information Notification
Act which goes into effect on May 3, 2023.
G. RENEWAL AGREEMENT—FINANCE
Finance, on behalf of the Correctional Facility, respectfully requests the Commissioners
approve a renewal agreement with the County of Allegheny for the housing of inmates. The
agreement is reciprocal between both parties with a daily housing fee of$158.04 charged by
Allegheny County Jail and a daily housing fee of$87.32 charged by the Washington
County Correctional Facility with each facility responsible for the cost of medical care for
their placed inmates. The agreement will be effective May 1, 2023 through April 30, 2024,
and is contingent upon approval at the Prison Board meeting on April 19, 2023, Minute No.
PB 4-19-23.
H. SUBGRANT AGREEMENT—FINANCE
Finance, on behalf of the Sheriff, respectfully requests the Commissioners approve a
subgrant agreement with the Borough of Canonsburg for police training grant monies from
the Commonwealth of Pennsylvania. The agreement is in the amount of$260,515 and will
reimburse the County for all costs associated with the training.
I. MEMORANDUM OF UNDERSTANDING—FINANCE
Finance, on behalf of the Sheriff, respectfully requests the Commissioners approve a
Memorandum of Understanding (MOU) with Total Security International LLC for the
provision of specialized police training. The MOU is in the amount of$248,536.80 with a
maximum of$5,000 to be reserved to cover any unplanned costs incurred by the County, if
any. The MOU is fully reimbursable under a subgrant agreement with the Borough of
Canonsburg and will be effective pending county solicitor review and approval.
J. GRANT APPROVAL—FINANCE
Finance, on behalf of the Sheriff, respectfully requests the Commissioners ratify the
approval of a grant application with State Farm Insurance. The grant application is in the
amount of$2,500 and will be used for the Sheriff's DARE program.
K. GRANT APPROVAL—FINANCE
Finance, on behalf of the Sheriff, respectfully requests the Commissioners ratify the
approval of a grant application with the Washington Community Foundation for the Range
Resources Good Neighbors Fund. The grant application is in the amount of$10,000 and
will be used for the Sheriff's DARE program.
L. RENEWAL AGREEMENT—FINANCE
Finance, on behalf of the Courts, respectfully requests the Commissioners approve a
renewal agreement with Washington Drug and Alcohol Commission, Inc. for the Saturday
Teen Education Program (STEP). The agreement is in the amount of$30,000 and will be
for the period of one year from May 1, 2023 through April 30, 2024, and will be fully
funded from Act 198 Substance Abuse and Education and Demand Reduction monies.
M. AGREEMENT—FINANCE
Finance, on behalf of the Courts, respectfully requests the Commissioners approve a
personal services agreement with Lace Keeney for the provision of Court Reporting
Network(CRN) evaluation services. The agreement is in the amount of$30/CRN
evaluation, and will be effective April 20, 2023, and shall continue until terminated by
either party.
N. GRANT APPLICATION—FINANCE
Finance, on behalf of the Washington County Authority, respectfully requests the
Commissioners ratify the approval of a grant application with Appalachian Regional
Commission's Partnerships for Opportunity and Workforce and Economic Revitalization in
the amount of$2.5 million for broadband expansion for the underserved in Washington
County.
O. RENEWAL GRANT APPLICATION—FINANCE
Finance, on behalf of Public Safety, respectfully requests the Commissioners approve a
renewal grant application and agreement with the Commonwealth of Pennsylvania,
Pennsylvania Emergency Management Agency (PEMA) for the Hazardous Materials
Response Fund program. The grant application and agreement will not exceed$40,000 and
will be for the period of July 1, 2023 through June 30, 2024.
P. RESOLUTION APPROVAL—FINANCE
Finance respectfully requests the Commissioners approve a resolution certifying the local
match for state operating financial assistance for the Washington County Transportation
Authority. The resolution covers the fiscal year 2023-24, in the amount of$190,000, and
will enable the Authority to access $2,004,724 in operating funds for the year.
Q. RENEWAL GRANT APPLICATION—FINANCE
Finance respectfully requests the Commissioners approve a renewal service agreement with
Maximus US Services, Inc. for the provision of indirect cost reporting. The agreement is in
the amount of$41,700 ($13,900 per annum) and covers engagement years 2021, 2022, and
2023.
R. AGREEMENT—FINANCE
Finance respectfully requests the Commissioners approve a subrecipient agreement with the
Redevelopment Authority of the County of Washington (RACW) for administration of the
fiscal year 2022 Community Development Block Grant program. The agreement is in the
amount of$3,520,435 and reaffirms the existing approval of RACW as administrator of the
County's program.
S. AGREEMENT—FINANCE
Finance respectfully requests the Commissioners approve a subrecipient agreement with the
Redevelopment Authority of the County of Washington (RACW) for administration of the
fiscal year 2022 HOME Investment Partnership program. The agreement is in the amount of
$655,656 and reaffirms the existing approval of RACW as administrator of the County's
program.
T. AGREEMENT—CHILDREN & YOUTH SERVICES
Children and Youth Services respectfully requests the Commissioners approve a provider
agreement with A Second Chance for placement services for the period of July 1, 2022
through June 30, 2023. The contract authorization amount is $100,000 and no additional
county funds are required.
U. AGREEMENT—CHILDREN & YOUTH SERVICES
Children and Youth Services respectfully requests the Commissioners approve a provider
agreement with Speak Write for transcription services for the period of April 1, 2023
through June 30, 2024. The contract authorization amount is $25,000 and no additional
county funds are required.
V. AGREEMENT—CHILDREN & YOUTH SERVICES
Children and Youth Services respectfully requests the Commissioners approve a provider
agreement with Dr. Trish Pepe for the provision of psychological and interactional
evaluations for the period of April 1, 2023 through June 30, 2024. The contract
authorization amount is $125,000 and no additional county funds are required.
W. ADDENDUM—CHILDREN & YOUTH SERVICES
Children and Youth Services respectfully requests the Commissioners approve provider
agreement addendums in the amount of$465,000 for the period July 1, 2022 through
June 30, 2023. No additional county funds are required.
X. GRANT APPLICATION—CHILDREN & YOUTH SERVICES
Children and Youth Services respectfully requests the Commissioners approve a grant
application with the Statewide Adoption and Permanency Network for$1,300 to host foster
care recruitment events in 2023. The one-time grant application does not have a match
requirement, so no additional county funds are required.
Y. ADDENDUM—BEHAVIORAL HEALTH & DEVELOPMENTAL SERVICES
Behavioral Health and Developmental Services respectfully requests the Commissioners
approve a provider agreement addendum with Pediatric Therapy Professionals for the
period July 1, 2022 through June 30, 2023. The contract authorization amount will be
increased by $25,000 to $120,000. No additional county funds are required.
Z. AGREEMENT—HUMAN SERVICES
Human Services respectfully requests the Commissioners approve a purchase of service
agreement with Academy for Adolescent Health, Inc. to provide employee training and
facilitate meetings, as needed between the County and third-party providers for the period
of April 1, 2023 through December 31, 2023. Services will be provided at a rate of$125/
hour for up to 20 hours of service. The contract authorization amount will not exceed
$2,500. No additional county funds are required.
AA. AUTHORIZATION TO ADVERTISE—PURCHASING
Purchasing, on behalf of the Courts, respectfully requests the Commissioners authorize the
advertising for Proposals (RFPs) for Office space for MDJ 27-1-03 (Porter).
BB. CONTRACT—PURCHASING
Purchasing, on behalf of Public Safety, respectfully requests the Commissioners approve
the purchase of Cisco Firepower 2110 Firewalls with a 3-year License/Support from
SynergIT at a total cost of$49,920.44, including estimated Installation and Configuration
Services. Costs will be funded from the 9-1-1 Operating Budget.
CC. CONTRACT—PURCHASING
Purchasing respectfully requests the Commissioners approve Professional Services
Consulting Agreement with Jill Sciascia, for the purpose of providing Consulting Services
for the Purchasing Department. This agreement will be effective retro to January 20, 2023
through March 15, 2023, at a rate of$50/hr. and will be paid from the Purchasing
Department Budget.
DD. CONTRACT—PURCHASING
Purchasing, on behalf of the Correctional Facility, respectfully requests the Commissioners
approve the purchase of the Risen Capture Stun Shield from Less Lethal, LLC., at a cost of
$2,303, with a $475 fee to certify one Master Trainer. Costs will be funded from their
Operating Budget.
EE. CONTRACT—PURCHASING
Purchasing respectfully requests the Commissioners approve an Agreement for Broadband
Funding Research and Funding Applications between Washington County and Sustainable
Strategies DC for a total cost of$25,000. This agreement will be effective March 1, 2023,
and shall extend through project completion, unless sooner terminated, in accordance with
the terms and conditions of the agreement. If approved the associated cost for research,
grant writing and submission will be paid to Sustainable Strategies by the grant provided by
Just in Transition Fund(JTF).
FF. AGREEMENT—PURCHASING
Purchasing, on behalf of the Court Administrator, respectfully requests the Commissioners
approve an agreement with For the Record("FTR") to upgrade courtrooms and hearing
rooms software, including licenses for monitoring software, and support from FTR at a cost
of$20,800. Costs will be funded from Act 13 Funds.
GG. LEASE AGREEMENT—PURCHASING
Purchasing, on behalf of the Court Administrator, respectfully requests the Commissioners
enter into a seven(7)year lease agreement with Washington Investments LLC., for MDJ
27-3-5 (Manfredi), with the option to renew for two additional five (5)year terms at a 5%
increase. The term of this lease shall begin upon completion of the final buildout later this
year.
First 7-year term—9/1/2023 — 8/31/2030 - (26.00/sq ft), $7,254.00/mo. based upon the total
square footage of 3,348.
HH. AGREEMENT RENEWAL—PURCHASING
Purchasing, on behalf of the Court Administrator, respectfully requests the Commissioners
approve the three (3)renewals and payment of the Annual Software Support &
Maintenance Agreement(Jaspersoft Courts Case Management System)with Tibco Cloud
Software Group in the amount of$63,694. This will be effective June 17, 2023, through
June 16, 2026, and will be funded from their operating budget.
II. STATE CONTRACT—PURCHASING
Purchasing, on behalf of the Court Administrator, respectfully requests the Commissioners
approve the purchase of office furniture, from Jasper Seating Company. The requested
purchase would be made via PA State Contract, and therefore does not require bidding.
Total cost of the proposed furnishings is $77,678, and the purchase would be funded from
Act 13.
JJ. RESOLUTION—REDEVELOPMENT AUTHORITY
The Redevelopment Authority of the County of Washington (RACW) respectfully requests
the Commissioners adopt a resolution approving the proposed Action Plan amendments and
budget revisions to the Community Development Block Grant(CDBG)Program.
Minute No. 1167 March 16, 2023
The Washington County Commissioners met in regular session in Public Meeting Room G-16,in the
Crossroads Center, 95 West Beau Street,Washington,Pa.,with the following members being present:
Commissioners Diana Irey Vaughan,Larry Maggi, and Nick Sherman. Also present are Solicitor Jana
Grimm; Chief of Staff Mike Namie; Finance Director Josh Hatfield; Human Resources Assistant Director
Andrea Johnston; Human Services Director Kim Rogers; Controller April Sloane;Washington County
Authority Director John Timney and employee Dia Hoffrage; Behavioral Health and Developmental Services
representative Lisa Milan and Sheila Fullerton;Public Safety Director Gerald Coleman and employees Justin
Shawley,Amanda Victor,Jared Jenkins and Dan Harvey; Chief Deputy Sheriff Anthony Mosco and Deputy
Robert Lonick;Washington County Bar Association representatives Rachel Lozosky and DeRicci Getty;
Veterans Council representative Sandy Young; Executive Secretaries Marie Trossman,Randi Marodi, and
Patrick Geho; Chief Clerk Cynthia B. Griffin;Administrative Assistant Joyce Thornburg;Planning
representative Kahe Chasko;The Rev. Eric W.Tarpley of Nazareth Baptist Church;WTAE Channel 4
representative Kendall Cross; Observer-Reporter representative Mike Jones;WJPA radio representative Joe
Jasek and concerned citizens J. Bracken Burns,Lorenzo Garino,Jim Piper,Noel McMullen, Corey McConn,
Bonnie Rankin,Ann Shaner, Cindy Fisher, Clyde Wilhelm,Larry Pollock,Jr., Sandy Sabot,Electra Janis,Jodi
Noble, Paul Fedore,Rich Yosi, Chris Richr, Eric Graham,Jordan Cramer,The Rev. Marilyn Fisher, Kathy
Degrechie,Matt Mancini, Randy Howell,Paul Lauer,Darrin Patterson, Chris McKenzie and Jonathan
Madaras.
Mrs. Vaughan called the meeting to order at approximately 2 p.m. and announced this meeting is
video and audio live-streamed via Facebook.
The Rev. Eric W. Tarpley led the meeting with a prayer.
Ms. Kepler led the Pledge of Allegiance.
Mrs. Vaughan entertained a motion approving Minute No. 1166, dated February 16, 2023.
Moved by Mr. Sherman; seconded by Mr. Maggi, approving Minute No. 1166 as written.
Roll call vote taken:
Mr. Sherman—Yes;Mr. Maggi—Yes;Mrs. Vaughan—Yes.
Motion carried unanimously.
SPECIAL ORDER OF BUSINESS
Mr. Maggi read a proclamation declaring May 1, 2023 as Law Day.
Moved by Mr. Maggi; seconded by Mr. Sherman, approving the proclamation.
Roll call vote taken:
Mr. Sherman—Yes;Mr. Maggi—Yes;Mrs. Vaughan—Yes.
Motion carried unanimously.
Accepting the proclamation is Rachel Lozosky, Chair of the Bar Association's Public Relations, and
Services Committee. Ms. Lozosky thanked the Commissioners. She stated that attorneys and members of
the bar, are proud to celebrate the 65`h anniversary this year and the theme is Cornerstones of Democracy.
Law Day celebration is to be held in the Washington County Courthouse on May 1,2023.
Mr. Sherman read a proclamation declaring March as Developmental Disabilities Awareness Month.
Moved by Mr. Sherman; seconded by Mr. Maggi,approving the proclamation.
Roll call vote taken:
Mr. Sherman—Yes;Mr. Maggi—Yes;Mrs. Vaughan—Yes.
Motion carried unanimously.
Accepting the proclamation is Sheila Fullerton,Director of Behavior Health and Developmental
Services. Ms. Fullerton thanked the Commissioners, families, support coordinators,providers, and members
of the community for their support.
RECESS FOR PHOTOS
PUBLIC COMMENT
Mrs. Vaughan stated that the views and opinions expressed by the speakers during public comment
are exclusively those of the speakers and do not reflect or represent those of the Washington County Board
of Commissioners and have not been verified.
The following Washington County residents addressed the Commissioners during public comment:
Paul Lauer, Peters Township manager, thanked the Commissioners for addressing the emergency
radio communication system for Washington County. It's a problem that needs to be addressed,but he is
concerned that the Board isn't following the Public Safety Advisory Board's recommendation.
Sandy Young, a member of the Washington County Veterans Advisory Council and the Washington
County Marine Corps League, discussed the change in staffing at the Veteran's Department and voiced her
concerns about the new direction the office is heading.
John Timney,Director of the Washington County Authority,gave an update on the expansion and
improvements to the Broadband system and explained the many ways this is beneficial to our county. He
thanked the board for their support of phases one and two of the project which included Avella,Beallsville,
Scenery Hill,Bentleyville, and West Finley,and phase three which will include ten (10) unserved projects and
700 miles of fiber that targets 6,000 unserved residents and businesses. He attended this meeting to represent
the first award of this phase which includes Jefferson Township, Canton Township, and Taylorstown.Any
questions and concerns can be directed to broadbandhell2 ,co.washington.pa.us.
Marilyn S. Fisher, the pastor at Payne Chapel A.M.E. in Canonsburg,praised the Furlough Into
Service (F.I.T.S.) Program and the extensive amount of work they did for the church. She thanked the
Commissioners for making it possible to re-open the church after four years of closure. She extended an
invitation to an open house at 4 p.m. on Sunday,May 7, 2023.
Clyde Wilhelm, a member of the Public Safety Advisory Board, asked the Commissioners to table the
vote on the emergency radio communication system. He raised concerns about the bid and said it was
disrespectful not to consult the board before awarding the contract.
R. Eric Graham, Chief of the West Alexander Volunteer Fire Department and a member of the
Public Safety Advisory Committee, thanked the board for looking into the emergency radio communication
system. He is apprehensive about the project being approved because three of the four experts consulted said
it's not possible.
Larry Pollock, a member of the Public Safety Advisory Board, thanked the board for their efforts to
improve the emergency radio communication system. He also discussed the findings of the three experts. He
said that as a growing county,we need more capacity and better coverage, and this isn't the solution. He
asked that the decision be tabled.
Lorenzo Garino,who represented the emergency services community,urged the board to temporarily
suspend consideration on today's vote. He asked the board to exercise due diligence and listen to the experts
who studied the system. He said this is a reckless solution that will set the county back 15 years.
Jonathan Madaras thanked the Commissioners for attempting to solve the emergency radio crisis but
said he was taken aback by the late notice of the vote. He said the current system has failed and is a joke,
therefore he asked that the issue be tabled, and the committee's recommendation be approved.
Annie Shaner commented on the Medically Assisted Treatment (MAT) program that was discussed at
the prison board meeting. She believes the 15 minutes of patient observation is too long. She also urged them
to visit the juvenile facility in Jefferson County, Ohio, and to consider the distance and its effect on family
visits. She also reminded everyone to vote.
Jordan Cramer, Fire Chief of South Strabane Township,is shocked about the quality of the
Washington County emergency radio system. He said they experience issues every day. He said the public
safety system is subpar and it has resulted in a public safety crisis for Washington County. He said that using
the same vendor that created the system is a disservice to the residents,visitors, and first responders. He
asked that the decision be tabled.
Chris Richr, Chief of the City of Washington Fire Department, commended the board for trying to
make improvements to the emergency radio system. He discussed an issue where their department was left
without radio service. He is baffled that the board is awarding a contract to a company that has failed the
county for 20 years. He asked the board to table the matter and take into consideration the committee's
recommendations.
Rich Yosi, Chief of the North Strabane Fire Department, said the proposed system has holes,with
frequencies that are not guaranteed. He encouraged the board to table the decision and listen to the
recommendations of the appointed radio committee.
Paul Fedure, the Field Program Coordinator for the Center for Coal Field Justice, said they are
tracking the Johnson&Johnson opioid settlement. He said the county received $2.6 million and will receive
$11.5 million over the next 18 years. He asked about the county's plans for the funds already received.
THE BOARD OF COMMISSIONER'S RESPONSE
Chairman Irey Vaughan thanked Sandy Young for her military service and for all she has done for the
veterans in the community. She explained that exit interviews are conducted when employees leave so we can
see what their reasons are for leaving. The Veterans Director retired and has agreed to come back to assist
with the distribution of flags and markers. We were told the Veteran's Advisory Council was okay with the
decision to hire a new director because the previous Veterans Director was part of that hiring process.
Mrs. Vaughan explained to Annie Shaner that the Medically Assisted Treatment (MAT) Program
would provide medical assistance to those who are going through withdrawal when they come through the
doors of the correctional facility,which is an estimation of 30 percent of the jail population. It would cost
taxpayers an estimated$800,000 to $1.3 million to institute this program,which is not mandated by the state.
Regarding the juvenile beds, she explained that it is very difficult to find juvenile detention facilities. She said
we are not equipped in Washington County to house them in our facility,and it requires specific regulations.
The county will make sure someone looks at the new facility that was approved as an option,which was $200
per day as opposed to $750 a day for the current facility we use. She explained that the county has a number
of contracts in place because if one facility is full, they have to look for another.
In reference to the comments about the radio communication system, Mrs.Vaughan said the board
appreciates the first responders very much, and she has heard concerns throughout the years about the need
for a new system. This new board put together a public safety committee to look for ways to improve the
current 911 system to better serve Washington County. She said the board went through a number of
processes to help put together a request for a proposal and a study showed that we had an issue that needed
to be addressed.The only reason we are talking about this is that the county was fortunate enough to receive
American Rescue Plan Act monies that will allow us to invest a significant amount of money into public
safety.
She explained that the board didn't receive a recommendation from the committee, but received
scoring criteria,which did not take into consideration the budget for the new system,which was $20 million.
The county only received two proposals from providers for a new 911 system, one from Motorola and
another from Tait. Tait,who subcontracts with MRA,would be the responsible party in the contract. It was
difficult to compare the two systems because they are different; one was VHF and the other was 800.
Their research and review of the proposals show that the VHF system (if it could be implemented)
would provide higher levels of coverage. However,concerns have been brought up as to whether the VHF
system can be implemented.
She explained that the board met at least seven times to discuss the proposals and the issues, and our
staff has had a minimum of 15 meetings.There was also an analysis of the proposals by our resident expert
Justin Shawley and Public Safety Director Gerald Coleman.
Both proposals exceed the $20 million allocated for the project. The Motorola proposal was $7.695
million more, and the annual maintenance costs for the Motorola proposal are a minimum of$629,000 more.
Tait's proposal would reuse every county-controlled radio site tower and would save an additional $700,000 in
projected costs for leases to the county. Motorola was asked to provide a proposal for VHF, and they would
not. The Motorola proposal also far extends the completion date for spending the ARPA funds,while the
Tait proposal falls within that timeline.What is on the agenda today is not just to award a proposal to Tait,
but to submit the proposal to the treasury, and the treasury must approve the expenditure for Tate, to begin
with a study that would determine if VHF can work. If VHF cannot work,we will pull back. Because
Motorola was more than $7.6 million higher in costs,we are doubtful the treasury would approve that
expenditure.We are trying to determine what to do to help and this is the most logical first step.
Vice Chairman Maggi pointed out that the costs are yearly maintenance fees of about$700,000,which
goes on in perpetuity,while the leasing costs are an additional$500,000 to $600,000 a year, every year. Budget
concerns drove this project,which has to be approved by the Department of Treasury and the general
consensus is that if the county chose the higher proposal,it would probably be rejected.
Mrs. Vaughan said that if the study reveals that the proposal won't work, the board will go to the
treasury and explain that this is our only option. And we will be faced with having Motorola implement a new
system within the timeframe of the ARPA requirements.
Mr. Maggi said the project has to be completed by 2026,which Motorola couldn't commit, and after
that, the money will no longer be available.
OLD BUSINESS
BID AWARD
Solicitor Grimm recommended the Board, on behalf of Purchasing, award the broadband services
proposal, for a unified turnkey solution providing broadband connectivity for 383 residential and commercial
targets in the Jefferson Township, Canton Township, and Taylorstown,PA area, to Aurora by Hickory
Telephone/Advanced Telephone Systems,Hickory,PA, for 47 miles of fiber at a total cost of$4,878,797 of
which Washington County will pay$1,947,507, the remainder will be supplemented by Hickory Telephone.
The total cost will be paid from the American Rescue Plan Act Fund.
Moved by Mr. Sherman, seconded by Mr. Maggi, approving the broadband services proposal to
Aurora by Hickory Telephone/Advanced Telephone Systems.
Roll call vote taken:
Mr. Sherman—Yes;Mr. Maggi—Yes;Mrs. Vaughan—Yes.
Motion carried unanimously.
Solicitor Grimm recommended the Board, on behalf of Purchasing and the Planning Commission,
approve the bid award contract for the demolition and removal of the Raccoon #5 bridge to John T. Subrick,
Inc., Eighty Four,PA. The total amount is $20,000 and will be paid from liquid fuel funds.
Moved by Mr. Sherman, seconded by Mr. Maggi,approving the bid award contract for the demolition
and removal of the Raccoon #5 bridge to John T. Subrick,Inc.
Roll call vote taken:
Mr. Sherman—Yes;Mr. Maggi—Yes;Mrs. Vaughan—Yes.
Motion carried unanimously.
Solicitor Grimm recommended the Board, on behalf of Purchasing, award the Project 25 radio
proposal for the provision of(P25) VHF Radio Communications System to support public safety
communications within the county to Tait/MRA, Inc./PMC Wireless. The total cost is $17,462,682 without
subscribers and the option to add subscribers at a cost of$5,083,008,with an estimated annual maintenance
cost of$284,190. This award is contingent upon the outcome of the frequency coordination and license
modification study and approval of American Rescue Plan Act funding from the United States Treasury. Mr.
Sherman made a motion that the Project 25 radio proposal be tabled for further review. There was no
second motion.
Moved by Mr. Maggi, seconded by Mrs. Vaughan, approving the bid award Project 25 radio proposal
to Tait/MRA, Inc./PMC Wireless.
Roll call vote taken:
Mr. Sherman—No;Mr. Maggi—Yes;Mrs. Vaughan—Yes.
Motion carried.
BID REJECTION
Solicitor Grimm recommended the Board, on behalf of Purchasing and the Planning Commission, of
the rejection of all bids for the Cross Creek docks project and authorize re-bidding. Bids came in over
budget.
Moved by Mr. Sherman, seconded by Mr. Maggi,approving the bid rejection for the Cross Creek
docks project, and authorizing rebidding.
Roll call vote taken:
Mr. Sherman—Yes;Mr. Maggi—Yes;Mrs. Vaughan—Yes.
Motion carried unanimously.
CHANGE ORDER
Solicitor Grimm recommended the Board, on behalf of Purchasing and Building and Grounds,
approve Change Order#3 with Stonemile Group, Inc., Canonsburg, PA. for the Courthouse Courtroom 7
renovation as follows:
• Light fixture changes —Addition in the amount of$1,942
• Delete door 51A—Credit in the amount of$3,198
• Add Built-in Bookcase—Addition in the amount of$5,536
The contact authorization amount will increase from $2,618,051.65 to $2,622,331.65.
Moved by Mr. Sherman, seconded by Mr. Maggi,approving the change order with Stonemile Group,
Inc. for Courthouse Courtroom 7 renovations.
Roll call vote taken:
Mr. Sherman—Yes;Mr. Maggi—Yes;Mrs. Vaughan—Yes.
Motion carried unanimously.
BID CONTRACT EXTENSION
Solicitor Grimm recommended the Board, on behalf of Purchasing and pursuant to Act 142, Senate
Bill 1154, effective February 20, 2001, approve a 30-day extension with the following bid awards/vendors as
additional time is needed to evaluate the bid responses.
• MDJ 27-3-05 Office Space RFP: #111522-MDJ RFP
a. Premier Commercial Real Estate Services,Morgantown,WV
• Courthouse Square Garage and Plaza A/E RFQ: #121322-A/E RFQ
a. Architectural Innovations,Pittsburgh,PA
b. Building Envelope Consultants and Scientists, Pittsburgh, PA
c. Desman Design Management, Pittsburgh,PA
d. Desmone and Associates,Pittsburgh,PA
e. GAI Consultants, Homestead,PA
f. KLH Engineers,Pittsburgh,PA
g. Mimar Architects and Engineers, Columbi,a MD
h. O&S Associates, Columbus, OH
i. Osborne Engineering, Cleveland, OH
j. Walker Consultants, Canonsburg,PA
k. Wiss,Janney, Elstner, and Associates,Pittsburgh,PA
• Broadband RFPIII: #013123-BroadbandRFPIII
a. Armstrong Telephone Company (ATC),Butler, PA
b. Breezeline, Saluda,VA
c. Comcast Communications,Philadelphia, PA
d. DQE Communications,Pittsburgh,PA
e. Aurora by Hickory Telephone Company,Hickory,PA
f. Verizon,Washington,DC
g. Windstream,Little Rock,AR
Moved by Mr. Sherman, seconded by Mr. Maggi, approving the 30-day extension.
Roll call vote taken:
Mr. Sherman—Yes;Mr. Maggi—Yes;Mrs. Vaughan—Yes.
Motion carried unanimously.
NEW BUSINESS
Chief Clerk presented to the Board for their consideration and approval, of the appointments of Lynn
Manning to the Washington County Local Emergency Planning Committee (LEPC) and Will Thomeier to the
SPC Public Participation Panel.
Moved by Mr. Sherman; seconded by Mr. Maggi, approving the board appointments.
Roll call vote taken:
Mr. Sherman—Yes;Mr. Maggi—Yes;Mrs. Vaughan—Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval, on behalf of the Planning
Commission, of a renewal lease agreement with the Pennsylvania Trolley Museum,Inc. for a term of 25 years
commencing March 16,2023 and ending March 16,2048.
Moved by Mr. Sherman; seconded by Mr. Maggi, approving the renewal lease agreement with the
Pennsylvania Trolley Museum,Inc.
Roll call vote taken:
Mr. Sherman—Yes;Mr. Maggi—Yes;Mrs. Vaughan—Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval, on behalf of the Planning
Commission, of a renewal license agreement with the National Pike Trail Council for access to Tunnel#4
from Route 40 in Buffalo Township. The agreement allows access for the construction and maintenance of
the tunnel, drainage, and trail that passes through the tunnel.
Moved by Mr. Sherman; seconded by Mr. Maggi, approving the renewal license agreement with the
National Pike Trail Council for access to Tunnel #4 from Route 40 in Buffalo Township.
Roll call vote taken:
Mr. Sherman—Yes;Mr. Maggi—Yes;Mrs.Vaughan—Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval, on behalf of the Planning
Commission, of a right-of-entry agreement with EQT for plugging a well located in Mingo Creek County
Park. The access road and well area will be restored upon completion of the work.
Moved by Mr. Sherman; seconded by Mr. Maggi, approving a right-of-entry agreement with EQT.
Roll call vote taken:
Mr. Sherman—Yes;Mr. Maggi—Yes;Mrs. Vaughan—Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval, on behalf of Finance and the
Washington County Authority, of an application and grant agreement with the Just Transition Fund and/or
Rockefeller Philanthropy Advisors for the County's proposal to the Appalachian Regional Commission's
POWER Initiative, the USDA's Community Connect Program, and Pennsylvania's Capital Projects Fund
related to the broadband project. The application and agreement are in the amount of$25,000.
Moved by Mr. Sherman; seconded by Mr. Maggi,approving the application and grant agreement with
the Just Transition Fund and/or Rockefeller Philanthropy Advisors.
Roll call vote taken:
Mr. Sherman—Yes;Mr. Maggi—Yes;Mrs. Vaughan—Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval, on behalf of Finance and the
Coroner, of the addition of Sarah Boring and Alana Engleson for diener/autopsy technician services at the
previously approved rates.
Moved by Mr. Sherman; seconded by Mr. Maggi,approving the addition of Sarah Boring and Alana
Engleson for diener/autopsy technician services.
Roll call vote taken:
Mr. Sherman—Yes;Mr. Maggi—Yes;Mrs. Vaughan—Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval, on behalf of Finance and the
Coroner, of a student affiliation agreement with the West Virginia University Board of Governors on behalf
of West Virginia University School of Medicine for the County's affiliation for clinical education or fieldwork
for students. The agreement is at no cost to the County and will be for the period of March 16, 2023 through
March 15, 2028.
Moved by Mr. Sherman; seconded by Mr. Maggi,approving the student affiliation agreement with the
West Virginia University Board of Governors on behalf of West Virginia University School of Medicine.
Roll call vote taken:
Mr. Sherman—Yes;Mr. Maggi—Yes;Mrs. Vaughan—Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval, on behalf of Finance and
Adult Probation, of a personal service agreement with Jonathan Mattozzi for the provision of alcohol
highway safety school instruction. The agreement is in the amount of$500 per 121/2 hour class completion.
Moved by Mr. Sherman; seconded by Mr. Maggi,approving the personal service agreement with
Jonathan Mattozzi.
Roll call vote taken:
Mr. Sherman—Yes;Mr. Maggi—Yes;Mrs. Vaughan—Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval, on behalf of Finance and
Adult Probation, of an amendment with The Payment Group to add the "checks-by-web"payment option
under the existing agreement with all convenience fees being paid by the payor.
Moved by Mr. Sherman; seconded by Mr. Maggi,approving the amendment with The Payment
Group.
Roll call vote taken:
Mr. Sherman—Yes;Mr. Maggi—Yes;Mrs. Vaughan—Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval, on behalf of Finance and
Public Safety, of a renewal grant agreement with the Commonwealth of Pennsylvania,Pennsylvania
Emergency Management Agency for the Radiation Emergency Response Fund program.The grant
agreement is in the amount of$10,329 and will be for the period of July 1, 2023 through June 30, 2024.
Moved by Mr. Sherman; seconded by Mr. Maggi,approving the renewal grant agreement with the
Commonwealth of Pennsylvania, Pennsylvania Emergency Management Agency for the Radiation Emergency
Response Fund program.
Roll call vote taken:
Mr. Sherman—Yes;Mr. Maggi—Yes; Mrs. Vaughan—Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval, on behalf of Finance and the
Correctional Facility, of an addendum to the current contract with Jefferson County, Ohio for the provision
of five additional detention beds, as available, at a rate of$200 per day to house juveniles charged as adults
under Pennsylvania Direct File Statute.
Moved by Mr. Sherman; seconded by Mr. Maggi,approving the addendum to the current contract
with Jefferson County, Ohio.
Roll call vote taken:
Mr. Sherman—Yes;Mr. Maggi—Yes;Mrs. Vaughan—Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval, on behalf of Finance, of the
County's participation in five new proposed national opioid settlements with Teva,Allergan, CVS,Walgreens,
and Walmart. The participation forms for these settlements will be signed by Diana Irey Vaughan as Chair.
Moved by Mr. Sherman; seconded by Mr. Maggi,approving the participation in five new proposed
national opioid settlements with Teva,Allergan, CVS,Walgreens, and Walmart.
Roll call vote taken:
Mr. Sherman—Yes;Mr. Maggi—Yes;Mrs. Vaughan—Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval, on behalf of Finance, of a
grant application with the Commonwealth of Pennsylvania, Pennsylvania Commission on Crime and
Delinquency for a CJAB grant. The grant application will be up to $2,000 and will be used to facilitate the
work of the County's Criminal Justice Advisory Board.
Moved by Mr. Sherman; seconded by Mr. Maggi,approving the grant application with the
Commonwealth of Pennsylvania, Pennsylvania Commission on Crime and Delinquency for a CJAB grant.
Roll call vote taken:
Mr. Sherman—Yes;Mr. Maggi—Yes;Mrs. Vaughan—Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval, on behalf of Children and
Youth Services, of a provider agreement with Global Wordsmith,LLC for the provision of translation and
interpretation services for the period of March 1, 2023 through June 30, 2024. The contract authorization
amount is $100,000 and no additional county funds are required.
Moved by Mr. Sherman; seconded by Mr. Maggi,approving the provider agreement with Global
Wordsmith,LLC.
Roll call vote taken:
Mr. Sherman—Yes;Mr. Maggi—Yes;Mrs. Vaughan—Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval, on behalf of Children and
Youth Services, of a provider agreement with Jefferson County Juvenile Detention Center for the placement
of youth offenders who are charged as adults for the period of January 1,2023 through December 31,2023.
The contract authorization amount is $292,000 and no additional county funds are required.
Moved by Mr. Sherman; seconded by Mr. Maggi,approving the provider agreement with Jefferson
County Juvenile Detention Center.
Roll call vote taken:
Mr. Sherman—Yes;Mr. Maggi—Yes;Mrs. Vaughan—Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval, on behalf of Children and
Youth Services, of a provider agreement addendum with PA Family Network to extend the program-funded
portion of the contract to June 30, 2023. The contract authorization amount will remain the same and no
additional county funds are required.
Moved by Mr. Sherman; seconded by Mr. Maggi,approving the provider agreement addendum with
PA Family Network.
Roll call vote taken:
Mr. Sherman—Yes;Mr. Maggi—Yes;Mrs. Vaughan—Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval, on behalf of Children and
Youth Services, of a provider agreement addendum with Every Child for placement services for the period of
May 1, 2022 through June 30, 2023. The contract authorization amount will increase by$130,000 and no
additional county funds are required.
Moved by Mr. Sherman; seconded by Mr. Maggi,approving the provider agreement addendum with
Every Child.
Roll call vote taken:
Mr. Sherman—Yes;Mr. Maggi—Yes;Mrs. Vaughan—Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval, on behalf of Behavioral
Health and Developmental Services, of a provider agreement addendum with Beacon Health Options of
Pennsylvania to add the setup and ongoing services of BASE file data for the period of July 1, 2022 through
June 30, 2023. The contract authorization amount will increase by$6,480 to $51,480 and no additional
county funds are required.
Moved by Mr. Sherman; seconded by Mr. Maggi, approving the provider agreement addendum with
Beacon Health Options of Pennsylvania.
Roll call vote taken:
Mr. Sherman—Yes;Mr. Maggi—Yes;Mrs. Vaughan—Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval, on behalf of Behavioral
Health and Developmental Services, of the following provider agreement addendums for a total increase of
$125,000 for the period of July 1,2022 through June 30, 2023. No additional county funds are required.
ORIGINAL ADJUSTED
PROVIDER AMOUNT AMOUNT
Specialized Therapy and Related Services $35,000 $55,000
Therapeutic Early Intervention Service Provider $138,000 $188,000
accessAbilities, Inc. $190,000 $245,000
TOTAL $363,000 $488,000
Moved by Mr. Sherman; seconded by Mr. Maggi, approving the above provider agreement
addendums.
Roll call vote taken:
Mr. Sherman—Yes;Mr. Maggi—Yes;Mrs.Vaughan—Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval, on behalf of Behavioral
Health and Developmental Services, of out-of-state travel for Scott Berry to attend a Crisis Intervention
Team training in Utah from May 7-12,2023. The training and all related travel expenses will be
approximately$6,000 and no additional county funds are required.
Moved by Mr. Sherman; seconded by Mr. Maggi,approving out-of-state travel for Scott Berry to
attend a Crisis Intervention Team training in Utah.
Roll call vote taken:
Mr. Sherman—Yes;Mr. Maggi—Yes;Mrs. Vaughan—Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval, on behalf of Human
Services, of an agreement addendum with Blueprints for the Emergency Shelter grant to extend the period of
the agreement three months to June 30, 2023. The contract authorization amount will remain the same and
no additional county funds are required.
Moved by Mr. Sherman; seconded by Mr. Maggi,approving the agreement addendum with
Blueprints.
Roll call vote taken:
Mr. Sherman—Yes;Mr. Maggi—Yes;Mrs. Vaughan—Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval, on behalf of Purchasing and
the Redevelopment Authority, of authorization to advertise for the rehabilitation of Taxiway A at the
Washington County airport.
Moved by Mr. Sherman; seconded by Mr. Maggi, approving authorization to advertise for the
rehabilitation of Taxiway A at the Washington County airport.
Roll call vote taken:
Mr. Sherman—Yes;Mr. Maggi—Yes;Mrs. Vaughan—Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval, on behalf of Purchasing and
the Redevelopment Authority, of authorization to advertise for the rehabilitation of Runway 9-27,lighting at
the Washington County airport.
Moved by Mr. Sherman; seconded by Mr. Maggi, approving authorization to advertise for the
rehabilitation of Runway 9-27,lighting at the Washington County airport.
Roll call vote taken:
Mr. Sherman—Yes;Mr. Maggi—Yes;Mrs. Vaughan—Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval, on behalf of Purchasing and
the Redevelopment Authority, of authorization to advertise for the construction of the Southside Taxiway at
the Washington County airport.
Moved by Mr. Sherman; seconded by Mr. Maggi, approving authorization to advertise for the
construction of the Southside Taxiway at the Washington County airport.
Roll call vote taken:
Mr. Sherman—Yes;Mr. Maggi—Yes; Mrs. Vaughan—Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval, on behalf of Purchasing, of
an addendum to our current broadband project management agreement between Washington County and the
Washington County Authority to include project management, construction management,marketing, funding
research and application,budget, audit and filing of paperwork. This agreement will be effective April 1, 2023
and shall extend through project completion unless sooner terminated in accordance with the terms and
conditions of the agreement. The monthly management fees will increase by$5,000 per month for a total
monthly cost of$30,000 and costs will be funded from the American Rescue Plan Act Fund.
Moved by Mr. Sherman; seconded by Mr. Maggi, approving the addendum to our current broadband
project management agreement between Washington County and the Washington County Authority.
Roll call vote taken:
Mr. Sherman—Yes;Mr. Maggi—Yes;Mrs. Vaughan—Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval, on behalf of Purchasing, of a
sublease agreement to our current lease agreement between Washington County and the Washington County
Redevelopment Authority for office space,rent,and parking in Courthouse Square. This agreement will
commence retroactively to May 1, 2022, on a month-to-month basis at the annual rate of$131,253.34/year
payable in monthly installments of$10,937.78. This sublease agreement supersedes the previously approved
sublease agreement approved August 18,2022,Minute No. 1156, and addendum #4, approved on
December 15, 2022,Minute No. 1163.
Moved by Mr. Sherman; seconded by Mr. Maggi,approving the sublease agreement between
Washington County and the Washington County Redevelopment Authority.
Roll call vote taken:
Mr. Sherman—Yes;Mr. Maggi—Yes;Mrs. Vaughan—Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval, on behalf of Purchasing, of
the 2023-2024 rent schedule for office space in Courthouse Square. The total cost per square foot is $14.50,
which includes $6.50 for rent and$8.00 maintenance cost and will be effective March 1, 2023 through
February 28, 2024.
Moved by Mr. Sherman; seconded by Mr. Maggi, approving the 2023-2024 rent schedule for office
space in Courthouse Square.
Roll call vote taken:
Mr. Sherman—Yes;Mr. Maggi—Yes;Mrs. Vaughan—Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval, on behalf of Purchasing and
Public Safety, to enter into a ten-year lease agreement with Mark W. Bash for a parcel of land (Instrument
No. 020-003-00-00-0003-00) for the purpose of installation, construction, operation,repair, replace and
removal of communication towers. This lease will be effective April 1, 2023 through March 31, 2032, at an
annual rental of$4,800 for years one through five and $5,000 per year for years six through ten.
Moved by Mr. Sherman; seconded by Mr. Maggi, approving the lease agreement with Mark W. Bash.
Roll call vote taken:
Mr. Sherman—Yes;Mr. Maggi—Yes;Mrs. Vaughan—Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval, on behalf of Purchasing and
Information Technology, of an agreement with Scantek, Inc.,Willow Grove,PA, our contract of record to
move the existing Electronic Records Library (ERS) documents to a Laserfiche portal for use by external
users. The total cost is $8,000.00 and will be paid using American Rescue Plan Act Funds.
Moved by Mr. Sherman; seconded by Mr. Maggi, approving the agreement with Scantek, Inc.
Roll call vote taken:
Mr. Sherman—Yes;Mr. Maggi—Yes;Mrs. Vaughan—Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for the consideration and approval, on behalf of Purchasing and
Information and Technology, approving payment to Environmental Systems Research Institute (ESRI),
Redlands, CA in the amount of$48,184.16 for software maintenance and to update the GIS software utilized
by Public Safety,Tax Assessment, and Planning.The maps developed through this software are the
foundation of the computer-aided dispatch system. Costs will be charged to Public Safety,Tax Assessment,
and Planning departments. The proposed purchase is in accordance with the pricing on the PA State contract
and therefore does not require bidding.
Moved by Mr. Sherman; seconded by Mr. Maggi, approving payment for software maintenance to
Environmental Systems Research Institute.
Roll call vote taken:
Mr. Sherman—Yes;Mr. Maggi—Yes;Mrs. Vaughan—Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval, on behalf of Purchasing and
the Planning Commission, of the purchase of a 2-tier 60' octagonal pavilion from Pete Jeffrey&Associates,
Indianola, PA. to be installed at Mingo Creek Park. The total cost is $166,702 for the shelter kit and $69,800
for installation which will be paid with oil and gas funds. The proposed purchase would be placed via
CoStars 14 and therefore does not require bidding.
Moved by Mr. Sherman; seconded by Mr. Maggi,approving the purchase of a 2-tier 60' octagonal
pavilion from Pete Jeffrey&Associates.
Roll call vote taken:
Mr. Sherman—Yes;Mr. Maggi—Yes;Mrs. Vaughan—Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval, on behalf of Purchasing and
the Planning Commission, of the purchase of a custom playground configuration from Snider Recreation,
Inc., North Royalton, CH. to be installed at Ten Mile Park. The total cost is $36,537 which will be paid with
oil and gas funds. The proposed purchase would be placed via CoStars 14 and therefore does not require
bidding.
Moved by Mr. Sherman; seconded by Mr. Maggi,approving the purchase of a custom playground
configuration from Snider Recreation, Inc.
Roll call vote taken:
Mr. Sherman—Yes;Mr. Maggi—Yes;Mrs. Vaughan—Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval, on behalf of Purchasing and
the Planning Commission, of the purchase of a Rocky Mountain double vault bathroom building from CXT
Concrete Buildings to be installed at Mingo Creek Park. The total cost is $73,160 which will be paid with oil
and gas funds. The proposed purchase would be placed via PA CoStars 14 and therefore does not require
bidding.
Moved by Mr. Sherman; seconded by Mr. Maggi,approving the purchase of a Rocky Mountain
double vault bathroom building from CXT Concrete Buildings.
Roll call vote taken:
Mr. Sherman—Yes;Mr. Maggi—Yes;Mrs. Vaughan—Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval, on behalf of Purchasing and
the Sheriff's office, of the purchase of a Cloud Based Report Management System from Cody Systems,
Pottstown, PA. for 44 user licenses and 80 hours of remote implementation and training. The total cost is
$,87,950,including an annual subscription rate of$18,807 for years one through year three, and will be paid
with Act 13 funds. This purchase would be placed via PA CoStars 6 and therefore does not require bidding.
Moved by Mr. Sherman; seconded by Mr. Maggi,approving the purchase of a Cloud Based Report
Management System from Cody Systems.
Roll call vote taken:
Mr. Sherman—Yes;Mr. Maggi—Yes;Mrs. Vaughan—Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval, on behalf of Purchasing, of
an updated application for new designees in the Federal Surplus Property Program.This program allows the
County to purchase new or used surplus federal property.
Moved by Mr. Sherman; seconded by Mr. Maggi,approving the updated application for new
designees in the Federal Surplus Property Program.
Roll call vote taken:
Mr. Sherman—Yes;Mr. Maggi—Yes;Mrs. Vaughan—Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval, on behalf of Purchasing, of
travel for Judge Costanzo to attend a conference for"Handling Capital Cases" sponsored by the National
Judicial College in Ft. Lauderdale, FL. The total estimated cost including travel,lodging, and training is
approximately$4,000 and will be paid from the Judges' respective operating budget.
Moved by Mr. Sherman; seconded by Mr. Maggi,approving travel for Judge Costanzo to attend a
conference in Ft. Lauderdale, FL.
Roll call vote taken:
Mr. Sherman—Yes;Mr. Maggi—Yes;Mrs. Vaughan—Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval, on behalf of the
Redevelopment Authority of the County of Washington (RACW), to adopt a resolution approving a
substantial amendment to the fiscal year 2021 Action Plan and the HOME-ARP Allocation Plan.
Moved by Mr. Sherman; seconded by Mr. Maggi,approving the resolution.
Roll call vote taken:
Mr. Sherman—Yes;Mr. Maggi—Yes;Mrs. Vaughan—Yes.
Motion carried unanimously.
ANNOUNCEMENTS
An Executive Session was held at 10 a.m. on Wednesday,March 15, 2023, following the agenda
meeting to discuss personnel and litigation. The regularly scheduled Salary Board meeting will be immediately
following today's meeting. All county offices will be closed on Friday,April 7,2023,in observance of Good
Friday.
SOLICITOR
Solicitor Grimm presented to the Board for their consideration and approval of tax refunds in the
amount of$3,217.99
HILLEN FRANK LEECH WAYNE D.&KATHLEEN L. RITENOUR JAMES L.&MARY M.
641 GARFIELD AVENUE 1350 S.BRIDGE ROAD 228 BEALLSVILLE ROAD
CARNEGIE,PA 15106 WASHINGTON,PA 15301 BENTLEYVILLE,PA 15314
Tax Year: 2022 Tax Year: 2023 Tax Year: 2023
District: CECIL District: AMWELL District: BENTLEYVILLE
Parcel: 140-006-01-04-0006-00 Parcel: 020-003-00-00-0016-00 Parcel: 040-005-00-00-0023-00
Amount: $423.89 Amount: $46.44 Amount: $8.58
NEVALA DAVID J.&MATTHEW& ALDERSON JUDITH HOOKS THOMAS F.
NATHANIE 322 N CENTRAL 60 LEANING OAK ROAD
169 CRAWFORD LANE CANONSBURG,PA 15317 BOONES MILL,VA 24065
ROSTRAVER TWP.,PA 15012 Tax Year: 2023 Tax Year: 2023
Tax Year: 2023 District: CANONSBURG 3M W District: CHARTIERS
District: CALIFORNIA Parcel: 110-027-00-00-0033-00 Parcel: 170-008-00-00-0010-10
Parcel: 080-040-00-00-0015-00 Amount: $115.97 Amount: $264.34
Amount: $5
MORGAN CHRISTOPHER J. OWENS THOMAS A&KATHLEEN A PAGE DIANE DONALD
122 BUCK RUN ROAD 199 BIRCH AVENUE CONDRE
CLAYSVILLE,PA 15323 PITTSBURGH,PA 15228 751 WATERDAM ROAD
Tax Year: 2023 Tax Year: 2023 MCMURRAY,PA 15317
District: DONEGAL District: NORTH STRABANE Tax Year: 2023
Parcel: 230-019-00-00-0010-00 Parcel: 520-001-16-00-0011-00 District: NORTH STRABANE
Amount: $228.61 Amount: $10.48 Parcel: 520-003-00-00-0052-00
Amount: $106.68
AUMAN SCOTT&BIANCO JILL SCHWOTZER OWEN C&LINDSAY R SCHREYER BRADY&SARAH
527 HARVEST VIEW DRIVE 174 PLEASANTVIEW DRIVE 545 FLORAL HILL DRIVE
VENETIA,PA 15367 CANONSBURG,PA 15317 WASHINGTON,PA 15301
Tax Year: 2023 Tax Year: 2023 Tax Year: 2023
District: PETERS TOWNSHIP District: PETERS TOWNSHIP District: SOUTH STRABANE
Parcel: 540-006-25-00-0018-00 Parcel: 540-007-00-00-0035-03 Parcel: 600-007-00-00-0006-01
Amount: $231.48 Amount: $1,475.04 Amount: $270.29
ROBISON ROBERT C. WASHINGTON&JEFFERSON
321 LOVER LANE COLLEGE
COAL CENTER,PA 15423 60 S.LINCOLN STREET
Tax Year: 2023 WASHINGTON,PA 15301
District: WEST PIKE RUN Tax Year: 2023
Parcel: 700-001-00-00-0024-00 District: WASHINGTON 3'm W
Amount: $9.76 Parcel: 730-004-00-02-0008-00
Amount: $21.43
Moved by Mr. Sherman; seconded by Mr. Maggi, approving the following tax refunds.
Roll call vote taken:
Mr. Sherman—Yes;Mr. Maggi—Yes;Mrs. Vaughan—Yes.
Motion carried unanimously.
There being no further business, Chairman Vaughan declared the meeting adjourned at approximately
3:27 p.m.
THE FOREGOING MINUTES WERE SUBMITTED FOR APPROVAL:
12023
ATTEST:
CHIEF CLERK