HomeMy WebLinkAbout2023-07-19_No 1171_Departmental Agendas CHIEF CLERK AGENDA
July 19, 2023
SPECIAL ORDER OF BUSINESS
Certificate of Recognition— Brad Simms
PA American Legion 2023 Fire Fighter of the Year Award
NEW BUSINESS:
Chief Clerk respectfully requests the Commissioners approve the appointment of Scott Slagle to
the Housing Authority Board.
Chief Clerk respectfully requests the Commissioners approve and ratify an agreement between the
County and Debbie Corson in the amount of$35/hour to assist with various tasks while the open
positions of the Chief Clerk's Administrative Assistant and Executive Secretary remain vacant in
the Commissioners' office. The contract will be on an as-needed basis and will not exceed 20 hours
per week.
Chief Clerk, on behalf of the Register of Wills, respectfully requests the Commissioners approve
an agreement with Lane Turturice, Esq. to provide solicitor services for the Register of Wills'
office. The agreement is in the amount of$200/month, is effective July 1, 2023, and shall be
continuous until terminated by either party.
MEMORANDUM
July 19, 2023
TO: Commissioner Irey Vaughn
Commissioner Maggi
Commissioner Sherman
FROM: Vincent P. Ley, Project Engineer
SUBJECT: Agenda Meeting - July 19, 2023
BOC Meeting - July 20, 2023
1. Parks and Recreation—Division Orders
Planning recommends approval of division orders with Range Resources for wells in Somerset
Township associated with the US Natural Resources C Unit, Mingo Park Gas Lease.
Sanns Frank C Unit at 0.04802061 decimal interest
This agreement is an Additional Interest in Unit Agreement that will not affect the interest,or share
of royalty, in the current unit.
2. Mingo Creek Park Hunting 2023
Planning recommends approval of permitting hunting in Mingo Park from Tuesday December 26,
2023 through Monday January 1, 2024. Up to 75 Permits would be issued daily and would be
available only to County residents.The hunting season proposed is during late season Muzzleloader
and Archery.
If there are objections to permitting the hunting during the Holiday Season,an alternate date range of
Tuesday January 2,2024 through Saturday January 13, 2024 is proposed as an alternative.
MEMORANDUM
TO: Commissioner Irey Vaughan, Chair
Commissioner Maggi,Vice Chair
Commissioner Sherman
FROM: Department of Human Services
SUBJECT: Agenda Meeting July 19,2023
1. Children and Youth Services—Provider Agreement
Children and Youth Services is requesting approval of a provider agreement with CSI Corporate
Security and Investigations for locating missing and runaway youths as well as victims of human
trafficking for the period July 1,2023 through June 30,2025. The contract authorization amount
is $200,000 and no additional county funds are required.
2. Children and Youth Services—Provider Agreement
Children and Youth Services is requesting approval of the following provider agreements for the
period of July 1, 2023 —June 30, 2024. No additional county funds are required.
PROVIDER AMOUNT
Alternative Living Solutions $ 500,000.00
Blueprints—Consolidated $ 900,000.00
Blueprints—FGDhI $ 200,000.00
Blueprints —Foster Care $ 3,000,000.00
Blueprints —Parents As Teachers $ 25,000.00
Blueprints —Team Dad $ 10,000.00
Blueprints —Triple P $ 195,000.00
Blueprints —Visitation $ 320,000.00
KidsPeace National Centers, Inc. $ 200,000.00
PA Parent and Family Alliance $ 355,037.00
Southwestern Pennsylvania Legal Services S 165.000.00
Total $ 5,870,037.00
3. Children and Youth Services—Purchase of Service Agreement
Children and Youth Services is requesting approval of a purchase of service agreement with
Anthony Dedola to represent Children and Youth Services in Juvenile Court for dependency
cases for the period of July 1,2023 through June 30,2024. Services will be billed at$150.00 per
hour and no additional county funds are required.
4. Children and Youth Services—Provider Agreement
Children and Youth Services is requesting the approval of a provider agreement with Supernova
Services,LLC for placement services for the period of April 1, 2023 through June 30,2024. The
contract authorization amount is $15,000 and no additional county funds are required.
5. Behavioral Health and Developmental Services —Provider Agreement
Behavioral Health and Developmental Services is requesting approval of the following provider
agreements for the period July 1, 2023,through June 30,2024. No additional county funds are
required.
PROVIDER AMOUNT
accessAbilities, Inc. $ 280,000.00
Achieva Support $ 75,000.00
Blueprints $ 168,000.00
Carelon Health of Pennsylvania, Inc. $ 47,250.00
Center for Community Resources,Inc. $ 940,000.00
Centerville Clinics,Inc. $ 67,800.00
Chartiers Center $ 4,000.00
Diversified Human Services, Inc. $ 49,000.00
George Junior Republic in Pennsylvania $ 4,000.00
JG Early Intervention Specialist, Inc. $ 160,000.00
Mental Health Association of Washington County $2,015,000.00
Pathways of Southwestern Pennsylvania, Inc. $ 450,000.00
Pathways of Southwestern Pennsylvania, Inc. $ 96,749.00
Pediatric Therapy Professionals, Inc. $ 125,000.00
Pressley Ridge $ 10,000.00
Transitional Employment Consultants $ 175,000.00
Washington County'Transit Authority S 1,560.00
TOTAL $4,668,359.00
6. Aging Services—Grant Agreement
Aging Services is requesting approval of a grant agreement with The Henry Hillman Foundation
for a Senior Center Services Planning Grant to develop a comprehensive revitalization plan to
modernize the Washington County senior centers. The grant amount is $160,000 and no county
match is required.
7. Human Services—Provider Agreement
Human Services is requesting approval of a provider agreement with Blueprints to implement an
adult self-sufficiency and 2Gen Programming for the period of July 1,2023 through June 30,
2024. The contract authorization amount is $195,000 and no county funds are required.
8. Children and Youth Services —Purchase of Service Agreement
At the request of the Court,Children and Youth Services is requesting approval of a purchase of
service agreement with Guardian ad Litem Jessica Roberts,Esq. for the provision of legal
service/counsel to children involved with the CYS agency. The agreement will run from July 1,
2023 through June 30, 2024 and the contractor will be paid at a monthly rate of$5,500.00 per
month and no additional county funds are required.
9. Children and Youth Services—Purchase of Service Agreement
At the request of the Court, Children and Youth Services is requesting approval of a purchase of
service agreement with Guardian ad Litem Benita Thompson,Esq. for the provision of legal
service/counsel to children involved with the CYS agency. The agreement will run from July 1,
2023 through June 30,2024 and the contractor will be paid at a monthly rate of$5,500.00 per
month and no additional county funds are required.
10. Children and Youth Services—Purchase of Service Agreement
At the request of the Court,Children and Youth Services is requesting approval of a purchase of
service agreement with Guardian ad Litem Erin Dickerson, Esq. for the provision of legal
service/counsel to children involved with the CYS agency. The agreement will run from July 1,
2023 through June 30, 2024 and the contractor Nvill be paid at a monthly rate of$5,500.00 per
month and no additional county funds are required.
11. Children and Youth Services—Purchase of Service Agreement
At the request of the Court, Children and Youth Services is requesting approval of a purchase of
service agreement with Guardian ad Litem Christina DeMarco-Breeden,Esq. for the provision of
legal service/counsel to children involved with the CYS agency. The agreement will run from
July 1, 2023 through June 30, 2024 and the contractor will be paid at a monthly rate of$4,166.66
per month and no additional county funds are required.
12. Children and Youth Services—Purchase of Service Agreement
At the request of the Court, Children and Youth Services is requesting approval of a purchase of
service agreement with Guardian ad Litem Carrie O'Connell, Esq. for the provision of legal
service/counsel to children involved with the CYS agency. The agreement will run from July 1,
2023 through June 30,2024 and the contractor will be paid at a monthly rate of$4,166.66 per
month and no additional county funds are required.
13. Human Services — Grant Allocation Agreement
Human Services is requesting approval of a grant allocation agreement with the Pennsyh aria
Department of Human Services for the Medical Assistance Transportation Program (1`ZATP) in
the amount of$2,446,454 for the period of July 1, 2023 through June 30,2024 and no county
funds are required.
14. Human Services—MATP Provider Agreement
Human Services is requesting approval to enter into an agreement with the Washington County
Transportation Authority for management of the MATP program in the amount of$2,446,454
for the period of July 1, 2023 through June 30, 2024 and no county funds are required.
BOARD OF COUNTY COMMISSIONERS: Randy\lankjr]{
DIANA IREY VAUGHAN,CHAIR, Director of Purchasing
LARRY MAGGI,VICE CHAIR,
Phone:724-228-6729
NICK SHERMAN -All
WASHINGTON COUNTY
(724)228-6724
COUNTY OF WASHINGTON
PURCHASING DEPARTMENT
COMMONWEALTH OF PENNSYLVANIA
95 WEST BEAU STREET,SUITE 430
WASHINGTON,PA 15301
TO: BOARD OF COUNTY COMMISSIONERS
FROM: RANDY VANKIRK,DIRECTOR OF PURCHASING
DATE: DULY 14, 2023
SUBJECT: AGENDA ITEMS FOR DULY 19,2023 -MIN#I 171
I. BIDS/CONTRACT EXTENSIONS/PROPOSALS
A. Bid/RFP Awards
1.Broadband Services-East Finley Township,Donegal Township,and Ten Mile
Creek—2,600 Commercial and Residential Tareets-Contract#013123-Broadband-
RFP
The Purchasing Department respectfully requests the Board of County Commissioners
award the Broadband Services proposal,contingent upon funding, for a unified
turnkey solution providing Broadband Connectivity for 2,600 residential and commercial
targets in the East Finley Township,Donegal Township,and the Ten Mile Creek Areas
to Comcast Cable Communications,LLC,of Philadelphia,PA for 392 miles of fiber at
a total cost of$27,814,387 of which Washington County will pay$8,973,212 the remainder
will be supplemented by Comcast.
Portions of this award are stipulated upon the award of either ARC POWER and/or PA
Capital Projects Fund.
Washington County's cost will be funded from the American Rescue Plan Act Fund.
Areas include Hopewell Twp.,Blaine Twp.,Buffalo Twp., South Franklin Twp.,Morris
Twp.,Amwell Twp.,Marianna Boro, and West Bethlehem Twp.
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2.FCC Boiler Room Re-Roof(s)-Contract#062723-Roof
Purchasing, on behalf of Justin Welsh,Building and Grounds,respectfully requests the
Board of County Commissioners award the bid for the FCC Boiler Room Re-Roof(s)to
Eneix Enterprises,Washington PA,the lowest most responsive and responsible bidder in
the amount of$45,100.00 for the removal and disposal of existing roofing material and
exhausts as well as the installation of new rubber roofs warrantied for 15 years.The total cost
will be funded from Act 13.
B. Bid Contract Extensions
1.HVAC Maintenance—Family Court Center—Building Control Svstems,Inc.
Purchasing, on behalf of Justin Welsh,Director of Building&Grounds,respectfully
requests the Board of County Commissioners extend our current contract with Building
Control Systems Inc., for preventative maintenance for the HVAC Temperature Control
System for the Family Court Center.
If approved,this contract extension will be effective through July 31, 2024,with an option to
extend year to year at a yearly cost of$4,435.00. All repairs will be done"as needed"at the
rate of$130/hr.regular time. This contract extension is under the same terms and conditions
as the original contract.
C. Bid Contract Purchases
1. PDK Access Control Svstem-Wiring Services—Contract#100520-Wirin2
Purchasing, on behalf of Information Technology Services,respectfully requests the Board
of County Commissioners approve the following PDK Access Control System Purchase,
from Information Technologies Services,Carnegie PA, our contract of record.The total
cost will be funded from Act 13.
➢ Courthouse PDK Access Control System, Equipment, & System Labor$47,336.92.
II. AGREEMENTS & CONTRACTS/LEASES
A. Professional Service Agreements
1.Guardian RFID Renewal Agreement
Purchasing on behalf of Warden Fewell, Correctional Facility,respectfully requests the
Board of County Commissioners approve a three year Renewal Agreement with Guardian
RFID,Maple Grove MN,for the provision of software,hardware, support services and web-
based software for inmate management, monitoring and tracking.
The yearly renewal fee of$3,500.00 per year will be in effect for three years. The yearly fee
covers maintenance, software updates, data backup, customer service and technical support
and will be paid from the WCCF Operating Budget.
This agreement has been reviewed and recommended for approval by Ryan Anderson,
Information Technology.
NOTE: THIS RENEWAL AGREEMENT IS CONTINGENT UPON PRISION
BOARD APPROVAL.
2.Washington Countv Correctional Facility—Cambria County Agreement
Purchasing, on behalf of Warden Fewell,respectfully requests the Board of County
Commissioners enter into an agreement with Cambria County for the provision of housing
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Washington County's Juvenile inmates on an as needed basis as per the contract
conditions including, $150.00 per Juvenile inmate,per day,$37.83 per hour/per officer for
transports plus any medical expenses to be paid from their Operating budget.
NOTE: THIS RENEWAL AGREEMENT IS CONTINGENT UPON PRISION
BOARD APPROVAL.
3. Washington Country Correctional Facilih,—Lawrence Count),A'areement
Purchasing,on behalf of Warden Fewell,respectfully requests the Board of County
Commissioners enter into an agreement with Lawrence County for the provision of
housing Washington County's Juvenile inmates on an as needed basis as per the contract
conditions including, $800.00 per Juvenile inmate,per day,plus transports and medical
expenses to be paid from their Operating budget.
NOTE: THIS RENEWAL AGREEMENT IS CONTINGENT UPON PRISION
BOARD APPROVAL.
4.For The Record Agreement
Purchasing on behalf of Patrick Grimm, Court Administrator,respectfully requests the
Board of County Commissioners approve an agreement with For The Record,Denver,
CO,for for 33 licenses for annotation software for the Court's digital recording software. The
total cost is $5,445.00 and will be funded from Act 13.
Note: We recently purchased upgraded licenses for the recording software, which are in the
process of being installed by the Information Technology department. The annotation
software is used by the judges, court reporters, and other staff to playback the recordings and
make extensive notes during proceedings. We are currently on Version 6.2;this purchase is to
update all 33 licensed users to Version 7.6.
5.Ninjio Prodim,Pro
Purchasing, on behalf of Ryan Anderson,Director of Information Technology,respectfully
requests the Board of County Commissioners approve an agreement with Ninjio Prodigy
Pro,Westlake Village, CA, for the provision of Security Awareness training for users
(900)to identify phishing emails. This product uses real-world cases to relay the information
and the information is updated on a monthly basis.
The monthly cost of$1,346.00 will be in effect for three years. The fee includes Ninjio
Prodigy(30%Discount)Ninjio DOJO Security Awareness Platform and Certification and
will be paid from Act 13 Funds.
6.The Hill Group—Senior Center PlanninE
Purchasing, on behalf of Human(Aging) Services,respectfully requests the Board of County
Commissioners enter into an agreement with The Hill Group,Carnegie,PA for four phase
Strategic Planning for twelve Senior Centers.Total cost of$115K to be funded from the
Henry L. Hillman Foundation Grant.
7. SiteLoOO
Purchasing,respectfully requests the Board of County Commissioners authorize a
professional services agreement with SiteLogiQ,Oakmont, PA for the purpose of providing
Construction Management Services for the Washington County Parking Garage&Plaza
Project. Costs are estimated at $34,500 per month for full construction phase staffing which
can be reduced during slow points during the project.Close out costs of$19,700 per month
(approx.. 2 months)and$45,000 (if needed)lump sum Preconstruction Bid phase services.
III. FUNDING REQUEST
1.Washington Countv—Pennsvlvania Capital Pro*ects Fund(CPF) Program
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Purchasing, on behalf of Finance, respectfully requests the Board of County Commissioners
approve a Letter of Intent(LOI)to be submitted to PA Capital Projects Fund(CPF)
Program to support Comcast to apply for additional funding of$9.3M for a grant for
broadband services to be matched by funds from ARPA and Comcast themselves to further
extend broadband services for the Unserved of Washington County for a total $27.9M.
Portions of the final three projects in broadband program phase three are dependent on
receiving this funding grant.
Note: Any fiber and/or internet service providers will have already completed a competitive
RFP which these engineering design and construction costs were provided on 01/31/23.
IV. STATE CONTRACT/COSTARS PURCHASES
1. State Contract#4400028019 Exp. 1/31/2028
Purchasing, on behalf of Warden Fewell, Correctional Facility,respectfully requests the
Board of County Commissioners approve the purchase of Toilet Flush Valves for the
Correctional Facility from I-CON Systems,Inc.,Oviedo,FL, for the total amount of
$56,112.62.
This purchase will be funded from Inmate Welfare Funds and is being made from the PA
State Contract,therefore it does not require bidding.
NOTE: This is the first batch of four batches (each batch will fix 40 toilets with a total of 160
toilets)and will provide the inmate population with cell flood prevention. These values
restrict flushing to two or three flushes per hour per toilet thus preventing the persons from
continuously flushing the toilets creating floods,preventing severe property damage and
protecting overall health. PK, our building engineer,and his folks will install these valves.
NOTE: THIS PURCHASE IS CONTINGENT UPON PRISON BOARD APPROVAL.
2. COSTARS—Contract#003-E22-603-Dell Marketing Services Exa. 11/03/23
Purchasing, on behalf of Ryan Anderson,Information Technology,respectfully requests the
Board of County Commissioners approve an agreement with Dell Financial Services for the
purpose of leasing equipment on an as needed basis in effort to benefit user departments
with budget constraints. This will also bring the County IT Team to a more"unified"
platform with all county tech being certified as Dell repair technicians further improving
"down"time or repair times/Costs.
The proposed purchase would be placed via Costars,and therefore does not require bidding
and would be paid via individual department operating budgets.
MIN#1171,Dated 07/20/2023
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REDEVELOPMENT AUTHORITY
RACW OF THE COUNTY OF WASHINGTON it C W
A u / 100 WEST BEAU STREET,SUITE 603,WASHINGTON,PENNSYLVANIA 15301 W
PHONE 724-228-6875
TOLL FREE 1-888-731-2154
FAX 724-228-6829
JEAN P.WATSON,CHAIRPERSON ,, --iL COUNTY COMMISSIONERS
STEPHEN T.JOHNSON redevelopment(a)raetiv.net DIANA IREY VAUGHAN,CHAIR
DARYL W.PRICE LARRY MAGGI,VICE CHAIR
LAURAL ZIEMBA ROBERT C.GRIFFIN NICK SHERMAN
PAUL SCARMAZZI EXECVFJVE DIRECTOR
PROJECT ACTIVITY REPORT
DATE: July 19,2023
TO: Washington County Commissioners
FROM: Redevelopment Authority of the County of Washington
Washington County Consolidated Entitlement Program
RACW requests that the County Commissioners adopt a resolution approving the proposed 2016-2021
Action Plan revisions to the Community Development Block Grant(CDBG)Program.
Proposed Revisions&Resolution attached
California,Cokeburg,Marianna and West Brownsville Recreation Improvements Proiect Nos.
CV 20-08,CV 20-10,CV 20-13 AND CV 20-16
INS project involves the following recreation improvements:
California BorouQll
Construction of an ADA compliant walking trail at Mechanics Street Park(approximately 500 If).
Cokeburg Borough
Construction of an ADA compliant walking trail at Cokeburg Park(approximately 1,000 If).
Marianna Borouell
Construction of an ADA compliant walking trail at Mine Road,former mine site(approximately 5,000
M.
West Brownsville Borough
Construction of an ADA compliant walking trail at West Brownsville Community Park
(approximately 2,5001f).
Contractor: El Grande Industries, Inc.
Contract Award: $394,872.50
Funding: Community Development Block Grant Coronavirus,Funds
Award Date: July 13,2023
Project Activity Report—July 19, 2023
Mononeahela Fire Station Sidewalk Improvements No. CD 22-13
This project involves replacement of the existing entrance sidewalk and steps to the fire station,
which is located at 451 West Main Street. The project will also include the replacement of the two
railings going up the steps.
Contractor: Piccolomini Development, LLC
Contract Award: $25,496.81
Funding: Community Development Block Funds
Award Date: July 18,2023
Board Meetines
Our July board meetings will be Tuesday,July 25,2023 starting at 4:OOpm at the Hilton Garden Inn
Pittsburgh/Southpointe.
SIGNED:
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