HomeMy WebLinkAbout2023-08-16_Prison Board Agenda WASHINGTON COUNTY
PRISON BOARD AGENDA
Wednesday, August 16, 2023
I. Invocation
II. Approval of Minute PB 6-21-23 dated June 21, 2023
III. Approval of Minute PG 7-19-23 dated July 19, 2023
IV. Public Comment
V. Warden's Report
VI. Bills
VII. Old Business
VIII. New Business
IX. Adjourn Meeting
D. Vaughan J. McCune
N. Sherman J. Grimm
L. Maggi C. Griffin
President Judge DiSalle A. Johnston
A. Andronas J. Fewell
J. Walsh
A. Sloane
Minute No. PB 6-21-23 June 21, 2023
The meeting of the Washington County Prison Board was held in Suite G-17 of Crossroads Center,
95 West Beau Street, Washington, Pennsylvania,with the following members being present:
Commissioners Diana Irey Vaughan, Larry Maggi, and Nick Sherman (via phone); Sheriff Anthony
Andronas; District Attorney Jason Walsh and Controller April Sloane. Also present were: Chief of Staff
Mike Namie; Solicitor Jana Grimm; Human Resources Assistant Director Andrea Johnston; Finance
Director Josh Hatfield; Warden Jeffrey Fewell; Chief Clerk Cindy Griffin; Human Services Director Kim
Rogers; Chief Deputy Sheriff Anthony Mosco; Court Administrator, Patrick Grimm; Executive Assistants
Marie Trossman, Randi Marodi and Patrick Geho; Correctional Facility Representatives Jackie Cisko and
Chaplin Mike Pierson; and concerned citizens Jim McCune, Anne K. Shaner and Susan Petritis.
Mrs. Vaughan called the meeting to order at approximately 11:00 a.m., and Correctional Facility
Chaplain Mike Pierson led the meeting with an invocation.
Mrs. Vaughan entertained a motion to approve Minute No. PB 5-17-23 dated May 17, 2023.
It was moved by Mr. Maggi and seconded by Ms. Sloane to approve Minute No. PB 5-17-23 dated
May 17, 2023. The motion was carried unanimously with the Board signifying their approval by stating
'Aye".
PUBLIC COMMENT
Reverend Susan Petritis, wife of inmate, spoke about the need for a Frequently Asked Questions
page on the Correctional Facility's website; asked there be a designated need for health matters for family
members, medically necessary shoes, a doctor's visit, medical accommodations, in-person visitation from
his pastor to receive communion.
Ms. Anne Shaner then commented on the topic of juvenile placements by the facility and stated her
support for the County to look into finding a way for incarcerated youths to maintain family relationships in
a more meaningful way.
BOARD'S RESPONSE
Mrs. Vaughan confirmed the items Rev. Petritis requested: an FAQ section on the website,
designated need for health matters for family members, medical shoes, a doctor's visit, medical
accommodations, an in-person visitation from his pastor to receive communion.
WARDEN'S REPORT
Income from Other Units for the Maintenance of Inmates for June 2023
Administrative Fee $14,462.30
Social Security $1,400.00
Tylenol $0.00
Monthly sub-total $15,862.30
Year-to-date grand total $84,400.15
Program Fees and Room and Board Income for June 2023
Billed Collected
Work Release Inmates -0- -0-
Weekend Inmates -0- -0-
Monthly sub-total -0- -0-
Year-to-date grand total -0- -0-
Status of Inmates Confined at the End of June 2023
Male Female Total
Full-time Inmates 52 9 61
Work Release Inmates 0 0 0
Weekend Inmates 0 0 0
Male Female Total
Inmates Awaiting Trial and/or Sentencing 202 48 250
Total Inmates 254 57 311
Examinations Performed by the Physician 95
New Commitments 129
Dental Extractions 12
Medical Transports Performed by the Sheriff 15
Contracted Housing Fee/Month $15,087.00
Yearly Total $30,504.40
Warden Fewell began by recognizing Officer Chelsey Fine as employee of the month for the month
of June. Warden Fewell publicly congratulated her for her service and noted that Officer Fine was not
present as she was working.
Warden Fewell notified the Board the Pennsylvania Department of Corrections will conduct its
annual audit of the Corrections Facility in accordance with Pennsylvania Title 37 Chapter 95, on July 12,
2023. Reports to follow.
Warden Fewell notified the Board the American Correctional Association's Congress of
Corrections will be hosted in Philadelphia, August 10-13, 2023. Building Engineer Paul Krajacic and Major
David Coddington plan to attend.
Warden Fewell notified the Board the American Correctional Association's Congress of
Corrections will be hosted in Philadelphia, August 10-13, 2023. Building Engineer Paul Krajacic and Major
David Coddington plan to attend.
Warden Fewell notified the Board that Kitchen Manager Georgia Dovshek was selected by the
Pennsylvania Prison Society as their Correctional Employee of the Year for 2023. She will be honored in a
ceremony this September in Philadelphia.
Warden Fewell notified the Board the National PREA Resource Center, Washington, D.C. will send
10-15 auditors to conduct mock PREA audits of this facility October 22-26, 2023.
Warden Fewell updated the Board about the retention and recruiting negotiations with the union and
how they are going well and he his hopeful the outcome will be beneficial to all.
Warden Fewell respectfully requested the Prison Board approve the Correctional Facility Ductwork
Covering Repair project, including a new coverboard, EPDM on top and sides of duct work, with
associated flashings and trims. The proposed vendor is R.A.M.E. Inc., Washington, PA, and the total
project cost is $72,000, including labor, material, and equipment. The work will be done under the roof
repair services contract currently in place with R.A.M.E. Inc., and therefore does not require bidding. The
cost of this project will be paid through Act 13 funding.
Note: The work for the Correctional Facility is contingent upon approval at the Board of Commissioners
meeting held June 22, 2023, Minute No. 1170.
Warden Fewell respectfully requested the Prison Board approve the advertising for proposals for
flooring for the Correctional Facility's Processing Area.
Warden Fewell respectfully requested the Prison Board approve a professional services agreement
with Language Solutions Team, Pittsburgh, PA, for sign language/hearing impaired services at a rate of
$225/week,plus mileage and parking for a three (3)hour visit. This agreement will be effective May 31,
2023, and will be utilized on an as-needed basis. The total cost will be charged to their budget.
Note: The agreement is contingent upon approval at the Board of Commissioners meeting held June 22,
2023, Minute No. 1170.
Warden Fewell respectfully requested the Prison Board approve an addendum to the agreement with
Keefe Supply Company for commissary services. This agreement will be effective from the date of the
agreement through December 31, 2026, with a one-time payment of$45,000 and agreed-upon terms and
conditions. Note: The agreement is contingent upon approval at the Board of Commissioners meeting held
June 22, 2023, Minute No. 1170.
Warden Fewell respectfully requested to amend his report to include a request for the Prison Board
to hire the following Recruits:
Thomas Donahoo
Kevin Glasure
Dominick Valentine
It was moved by Mr. Maggi and seconded by Ms. Sloane to accept the Warden's report as
presented. The motion was carried unanimously with the Board signifying their approval by stating "Aye."
BILLS
Ms. Sloane presented to the Board for their consideration and approval of the bills dated June 21,
2023, in the amount of$403,688.10.
It was moved by Ms. Sloane and seconded by Mr. Maggi, approving the bills dated June 21, 2023.
The motion was carried unanimously with the Board signifying their approval by stating "Aye." (See the list
of bills attached hereto and made a part hereof.)
OLD BUSINESS
None.
NEW BUSINESS
None.
Warden Fewell presented shadow boxes to retiring Chief of Staff Mike Namie and Finance Director
Josh Hatfield and retiring Human Services Director Kim Rogers in recognition in appreciation of all they
have done for the county.
There being no further business, Mrs. Vaughan declared the meeting adjourned at approximately
11:27 a.m.
THE FOREGOING MINUTES SUBMITTED FOR APPROVAL:
2023
ATTEST:
SECRETARY
Minute No. PB 7-19-23 July 19, 2023
The meeting of the Washington County Prison Board was held in Suite G-17 of Crossroads Center,
95 West Beau Street, Washington, Pennsylvania,with the following members being present:
Commissioners Diana Irey Vaughan and Nick Sherman; President Judge DiSalle; Sheriff Anthony
Andronas; District Attorney Jason Walsh and Controller April Sloane (via phone) and Heather Sheatler,
Deputy Controller. Also present were: Chief of Staff Jim McCune; Solicitor Jana Grimm; Human Resources
Assistant Director Andrea Johnston; Warden Jeffrey Fewell; Chief Clerk Cindy Griffin; Human Services
Deputy Director Jason Bercini; Chief Deputy Sheriff Anthony Mosco; Court Administrator, Patrick Grimm;
Executive Assistants Marie Trossman and Patrick Geho; Correctional Facility Representative Chris Cain
and Chaplin Mike Pierson; and Adult Probation Representative, Stacey Stapleton.
Mrs. Vaughan called the meeting to order at approximately 11:05 a.m. and Correctional Facility
Chaplain Mike Pierson led the meeting with an invocation.
Mrs. Vaughan entertained a motion to approve Minute No. PB 6-21-23 dated June 21, 2023, adding
that the record would need to be amended to say that Warden Fewell, not Gerald Coleman presented shadow
boxes to retiring board members. The motion did not receive a second.
It was moved by Ms. Sloane and seconded by Mr. Sherman to hold Minute No. PB 6-21-23 dated
June 21, 2023 in abeyance. The motion was carried unanimously with the Board signifying their approval by
stating "Aye."
Judge DiSalle abstained, as he was not present at the June meeting.
PUBLIC COMMENT
None.
BOARD'S RESPONSE
None.
WARDEN'S REPORT
Income from Other Units for the Maintenance of Inmates for July 2023
Administrative Fee $14,027.30
Social Security $800.00
Tylenol $0.00
Monthly sub-total $14,827.30
Year-to-date grand total $99,227.45
Program Fees and Room and Board Income for June 2023
Billed Collected
Work Release Inmates -0- -0-
Weekend Inmates -0- -0-
Monthly sub-total -0- -0-
Year-to-date grand total -0- -0-
Status of Inmates Confined at the End of June 2023
Male Female Total
Full-time Inmates 56 5 61
Work Release Inmates 0 0 0
Weekend Inmates 0 0 0
Male Female Total
Inmates Awaiting Trial and/or Sentencing 195 51 246
Totallnmates 251 56 307
Examinations Performed by the Physician 179
New Commitments 133
Dental Extractions 20
Medical Transports Performed by the Sheriff 21
Contracted Housing Fee/Month $5,550.00
Yearly Total $36,504.40
Warden Fewell began by recognizing Officer Elizabeth Doyle as employee of the month for the
month of June. Warden Fewell publically congratulated her for her service and noted that Officer Doyle
was not present as she was working.
Warden Fewell notified the Board the Pennsylvania Department of Corrections has conduct its
annual audit of the Corrections Facility in accordance with Pennsylvania Title 37 Chapter 95, on July 12,
2023. Report to follow. Expecting a report with 30 days to comply with an action plan. If the action plan is
approved, county will be exempt until 2025.
Warden Fewell notified the Board the American Correctional Association's Congress of
Corrections will be hosted in Philadelphia, August 10-13, 2023. Building Engineer Paul Krajacic and Major
David Coddington plan to attend.
Warden Fewell notified the Board that Kitchen Manager Georgia Dovshek was selected by the
Pennsylvania Prison Society as their Correctional Employee of the Year for 2023. She will be honored in a
ceremony this September in Philadelphia.
Warden Fewell notified the Board the National PREA Resource Center, Washington, D.C. will send
10-15 auditors to conduct mock PREA audits of this facility October 22-26, 2023. Expected to give the
County an extensive view of what can be done to become 100% PREA compliant.
Warden Fewell updated the Board on the 2023 budget, stating that it was 3% over budget with
current expenditures of$165,169.66 for juvenile housing and having a budgeted amount of$46.655.41
under line item 428. This is due to the increasing expense to house juveniles.
Warden Fewell informed the Board that his staff and Human Resources are currently processing
340 applications for the position of Corrections Officer in an effort to resolve staffing issues. He noted that
starting pay is the biggest issue. Commissioner Vaughan advised him that the Commissioners are getting
that same input from every department including Public Safety.
Warden Fewell respectfully requested the Prison Board approve travel and per diem expenses for
four(4) individuals (Warden Fewell, Deputy Warden Chris Cain, Major David Coddington and Georgia
Dovshek)to attend the Pennsylvania Prison Society's Employee of the Year ceremony honoring county
employee Georgia Dovshek in Philadelphia on September 27, 2023. Travel will be September 27-28, 2023.
Warden Fewell respectfully requested the Prison Board approve a three- (3-) year Renewal
Agreement with Guardian RFID, Maple Grove MN, for the provision of software, hardware, support
services and web-based software for inmate management, monitoring and tracking.
The yearly renewal fee of$3,500/year will be in effect for three years. The yearly fee covers
maintenance, software updates, data backup, customer service and technical support and will be paid from
the WCCF Operating Budget.
Note: This agreement has been reviewed and recommended for approval by Ryan Anderson,
Information Technology.
Note: The agreement is contingent upon approval at the Board of Commissioners meeting held
July 19, 2023, Minute No. 1171.
Warden Fewell respectfully requested the Prison Board approve the purchase of Toilet Flush Valves
for the Correctional Facility from I-CON Systems, Inc., Oviedo, FL, for the total amount of$56,112.62.
This purchase will be funded from Inmate Welfare Funds and is being made from the PA State Contract,
therefore it does not require bidding.
Note: This is the first of four batches (each batch will fix 40 toilets with a total of 160 toilets) and
will provide the inmate population with cell flood prevention. The county's building engineering group will
install these valves.
Note: The agreement is contingent upon approval at the Board of Commissioners meeting held
July 19, 2023, Minute No. 1171.
Warden Fewell respectfully requested the Prison Board enter into an agreement with Cambria
County for the provision of housing Washington County's juvenile inmates on an as-needed basis as per
the contract conditions including, $150/juvenile inmate, per day, $37.83/hour/per officer for transports and
medical expenses to be paid from their Operating Budget.
Note: The agreement is contingent upon approval at the Board of Commissioners meeting held
July 19, 2023, Minute No. 1171.
Warden Fewell respectfully requested the Prison Board enter into an agreement with Lawrence
County for the provision of housing Washington County's juvenile inmates on an as-needed basis as per
the contract conditions including, $800/juvenile inmate, per day, plus transports and medical expenses to be
paid from their Operating Budget.
Note: The agreement is contingent upon approval at the Board of Commissioners meeting held
July 19, 2023, Minute No. 1171.
COMMENTS
Ms. Sloane asked if the hotel stays were booked through the government employee site. Warden
Fewell said they had been. Mrs. Vaughan said she was estimating around$1,000 for gas, food and hotel.
Warden Fewell agreed.
Mr. Sherman made the motion to accept the Warden's report as presented. Mr. Andronas seconded
it. The motion was carried unanimously with the Board signifying their approval by stating "Aye."
BILLS
Ms. Sloane presented to the Board for their consideration and approval of the bills dated July 19,
2023, in the amount of$255,339.42.
A motion was made by Ms. Sloane and seconded by Mr. Sherman, approving the bills dated July 19,
2023. The motion was carried unanimously with the Board signifying their approval by stating "Aye." (See
the list of bills attached hereto and made a part hereof.)
OLD BUSINESS
None.
NEW BUSINESS
None.
There being no further business, Mr. Sherman made a motion to adjourn the meeting. Mrs. Vaughan
seconded it at approximately 11:27 a.m.
THE FOREGOING MINUTES SUBMITTED FOR APPROVAL:
, 2023
ATTEST:
SECRETARY
Warden's Agenda
August 16, 2023
AGENDA
A. Employee of the Month recognition
B. Stats
C. Special Notes
D. Proposals for approval
SPECIAL NOTES:
////////////////////////////////////////////////////////////////////////////////////////////////////////////////////////////////////////////
PROPOSAL #1---Authorize 17 funded part-time C01 positions
I, Warden Fewell, respectfully requests the Prison Board approve the following interviewees for
the part-time position of COI in the Washington County Correctional Facility:
Hailey Bedillion
Francisco Berumen
William Blakley
Kevin Brown
Evan Dreucci
Robert Lemus
Nathaniel Menzer
Alexandra Meyer
Austin Nardozi
Mark Noel
Tasha Scott
Jacquise Simmons
Clifford Smith
Levi Thomas
Austin Waltz
Lydia Warnick
Nicolas White
The start date for the cadet class will be Monday, September 11, 2023. All above will be
scheduled for new hire orientation on Monday, September 18, 2023 starting at 9:00 a.m. in the
Human Resources Department, located in the Crossroads Building, Suite 400.
OF REPORT//////////////////////////////////////////////////////////////////////////////
Washington County Correctional Facility
Invoices - August 16, 2023
*A Z Janitorial Services LLC Housekeeping Supplies Bid $ 1,981.33
*Access Information Protected Secure Waste Removal Service $ 154.38
AIS Commercial Parts & Services Contracted Repairs $ 745.60
*American Correctional Association Employee Training $ 260.00
Belfiore's Coffee & Food Service Co. Coffee Bid $ 1,844.64
*Big's Sanitation Inc. Waste Removal $ 820.00
Bimbo's Bakery USA Inc. Bread Bid $ 2,595.34
*CDW-G Computer Hardware $ 842.95
*Columbia Gas of PA Fuel Utility Service $ 3,498.04
*George Junior Republic CYS Contracted Services $ 45,063.00
*Grainger W W Inc. Industrial Commodities Bid $ 1,074.47
*The Hite Company Electrical Supplies $ 283.76
*I-Con Systems Inc. Repairs $ 2,898.80
*Ideal Investigations &Security Group K9 Sweeps $ 400.00
Jack Frye Sales and Service Housekeeping Bid $ 1,510.00
Lawrence County Inmate Holding $ 13,150.00
*Lexis Nexis Law Library $ 150.00
McVehil Plumbing and Heating Plumbing Bid $ 3,157.00
*MSC Industrial Supply Industrial Commodities Bid $ 971.81
*Novacare Outpatient Employment Screening $ 250.00
*Otis Elevator Company Elevator Maintenance $ 18,000.00
*Pennsylvania American Water Water Utility Service $ 8,379.76
Primecare Medical Inc. Contracted Medical Services $ 166,882.42
*Residence Inn Philadelphia Employee Travel $ 1,666.00
*Ricoh USA Inc. Cost Per Copy Bid $ 687.25
Schneider's Dairy Milk Bid $ 3,477.94
*Sprague Operating Resources Liquid Fuels Utility Service $ 2,079.30
*Sysco Pittsburgh LLC COSTARS Food Contract $ 17,344.94
*US Foods Inc. Food Bid $ 22,233.66
*Verizon Wireless Telecommunication Utility $ 160.04
Victory Supply LLC Linen Bid $ 235.60
*W B Mason Co. Inc. Office Supplies Bid $ 29.87
*Washington E Washington Joint Authority Sewage Utility Service $ 14,227.50
*Washington Health System Guard Meals and Employee Training $ 514.00
*Washington Physicians Group Employment Screenings $ 300.00
*West Penn Power Power Utility $ 12,383.25
Total $ 350,252.65
*Paid as required by due date