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Home My WebLink About2023-09-20_Prison Board Agenda WASHINGTON COUNTY PRISON BOARD AGENDA Wednesday, September 20, 2023 I. Invocation II. Approval of Minute PB 8-16-23 dated August 16, 2023 III. Public Comment IV. Warden's Report V. Bills VI. Old Business VII. New Business VIII. Adjourn Meeting D. Vaughan J. McCune N. Sherman J. Grimm L. Maggi C. Griffin President Judge DiSalle A. Johnston A. Andronas J. Fewell J. Walsh A. Sloane Minute No. PB 8-16-23 August 16, 2023 The meeting of the Washington County Prison Board was held in Suite G-17 of Crossroads Center at 95 West Beau Street, Washington, Pennsylvania,with the following members being present: Commissioners Diana Irey Vaughan, Larry Maggi, and Nick Sherman; President Judge DiSalle; Sheriff Anthony Andronas; District Attorney Jason Walsh; Controller April Sloane. Also present were: Solicitor Jana Grimm; Chief Clerk Cindy Griffin and Administrative Assistant Debbie Corson; Human Resources Assistant Director Andrea Johnston; Deputy Warden Chris Cain; Human Services Deputy Director Jason Bercini; Interim Director of Financial Analyst Adam Petris; Chief Deputy Sheriff Anthony Mosco; Court Administrator Patrick Grimm; Correctional Facility Representatives Major David Coddington and Chaplin Mike Pierson; and Public Defender Rose Stemple. Mrs. Vaughan called the meeting to order at approximately 11:05 a.m. and Correctional Facility Chaplain Mike Pierson led the meeting with an invocation. Mrs. Vaughan entertained a motion to approve revised Minute No. PB 6-21-23 dated June 21, 2023. It was moved by Mr. Sherman and seconded by Mr. Maggi to approve Minute No. PB 6-21-23 dated June 21, 2023. The motion was carried unanimously with the Board signifying their approval by stating "Aye." Judge DiSalle abstained, as he was not present at the June meeting. Mrs. Vaughan entertained a motion to approve Minute No. PB 7-19-23 dated July 19, 2023. It was moved by Mr. Sherman and seconded by Mr. Maggi to approve Minute No. PB 7-19-23 dated July 19, 2023. The motion was carried with Ms. Sloane casting a"Nay"vote and the remaining Board members signifying their approval by stating"Aye." PUBLIC COMMENT None. BOARD'S RESPONSE None. WARDEN'S REPORT In absence of Warden Fewell, Deputy Warden Chris Cain delivered the Warden's Report. Income from Other Units for the Maintenance of Inmates for July 2023 Administrative Fee $14,254.37 Social Security $0.00 Tylenol $0.00 Monthly sub-total $14,254.37 Year-to-date grand total $113,481.82 Program Fees and Room and Board Income for June 2023 Billed Collected Work Release Inmates -0- -0- Weekend Inmates -0- -0- Monthly sub-total -0- -0- Year-to-date grand total -0- -0- Status of Inmates Confined at the End of June 2023 Male Female Total Full-time Inmates 55 8 61 Work Release Inmates 0 0 0 Weekend Inmates 0 0 0 Male Female Total Inmates Awaiting Trial and/or Sentencing 205 57 262 Total Inmates 260 65 325 Examinations Performed by the Physician 167 New Commitments 61 Dental Extractions 17 Medical Transports Performed by the Sheriff 12 Contracted Housing Fee/Month $46,655.41 Yearly Total $216,224.06 Deputy Warden Cain began by recognizing Officer Timothy Schill as employee of the month for the month of August. Deputy Warden Cain publicly congratulated him for his service and noted that Officer Schill was not present as he was working. Deputy Warden Cain respectfully requested the Prison Board approve the following interviewees for the part-time position of COI in the Washington County Correctional Facility: Hailey Bedillion Francisco Berumen William Blakley Kevin Brown Evan Dreucci Robert Lemus Nathaniel Menzer Alexandra Meyer Austin Nardozi Mark Noel Tasha Scott Jacquise Simmons Clifford Smith Levi Thomas Austin Waltz Lydia Warnick Nicolas White The start date for the cadet class will be Monday, September 11, 2023. All above will be scheduled for new hire orientation on Monday, September 18, 2023 starting at 9 a.m. in the Human Resources Department, located in the Crossroads Building, Suite 400. COMMENTS Mr. Sherman made the motion to accept the Warden's report as presented. Mr. Maggi seconded the motion. The motion was carried unanimously with the Board signifying their approval by stating "Aye." BILLS Ms. Sloane presented to the Board for their consideration and approval of the bills dated August 16, 2023, in the amount of$350,252.65. A motion was made by Ms. Sloane and seconded by Mr. Sherman, approving the bills dated August 16, 2023. The motion was carried unanimously with the Board signifying their approval by stating"Aye." (See the list of bills attached hereto and made a part hereof.) OLD BUSINESS Ms. Sloane requested an executive session to get updates regarding ongoing litigation. NEW BUSINESS None. There being no further business, Mr. Sherman made a motion to adjourn the meeting. Mr. Maggi seconded it at approximately 11:06 a.m. THE FOREGOING MINUTES SUBMITTED FOR APPROVAL: 2023 ATTEST: SECRETARY Warden's Agenda September 20, 2023 AGENDA A. Employee of the Month recognition B. Stats C. Facility Audits and Inspections D. Proposals for approval PROPOSAL #1---Promotion to Captain-funded I, Warden Fewell, respectfully requests the Prison Board approve the promotion of Sergeant Kimberly Reed from Correctional Officer II to Captain. PROPOSAL #2---Lateral Transfer--funded I, Warden Fewell, respectfully requests the Prison Board approve the lateral transfer of Paul Schmidt from Correctional Officer I to Alternate Sentencing/PREA Coordinator position. PROPOSAL #3---Legal Research Agreement-Lexis Nexis I, Warden Fewell, respectfully requests the Prison Board approve the following renewal agreement for legal research: Lexis Nexis -to provide legal research for the inmates Law Library at a cost of$6,492 per year (three years) funded from Correctional Facilities Operating Budget. If approved, this agreement will be effective November I st, 2023, through October 31 st, 2026. This is a stand-alone system. There are no books or CD's. NOTE: THIS AGREEMENT FOR THE CORRECTIONAL FACILITY IS CONTINGENT UPON BOARD OF COMMISSIONERS APPROVAL. PROPOSAL #4---Professional Services - Hobart Service Agreement-WCCF I, Warden Fewell, respectfully requests the Prison Board approve the Annual Service Agreement with Hobart Service, for the provision of on call service to provide all parts and labor necessary for the maintenance of the dish machine in WCCF. If approved this service agreement will cost $2,603.00 and be effective through September 9, 2024. NOTE: THIS AGREEMENT FOR THE CORRECTIONAL FACILITY IS CONTINGENT UPON BOARD OF COMMISSIONERS APPROVAL. PROPOSAL #5—Host On-site Professional Seminars with BenchMark Professional Seminars I, Warden Fewell, respectfully request the Prison to authorize BenchMark Professional Seminar,NC to train our staff. We are only required to provide classroom space and AVI. The first two seminars we are requesting are: "Moving up to Supervision"on January 22- 23, 2024 and"First Line Supervision" on February 19-20, 2024. Washington County Correctional Facility Invoices - September 20, 2023 *84 Lumber Lumber Bid $ 43.44 *A Z Janitorial Services LLC Housekeeping Supplies Bid $ 9,963.89 *Access Information Protected Secure Waste Removal Service $ 68.19 *Air Filter Systems Air Filters $ 617.48 AIS Commercial Parts & Services Contracted Repairs $ 47.25 Albano's Produce Bid $ 4,811.08 Belfiore's Coffee & Food Service Co. Coffee Bid $ 1,024.80 Bimbo's Bakery USA Inc. Bread Bid $ 3,783.00 *Cisko, Shane Employee Travel $ 78.60 *Columbia Gas of PA Fuel Utility Service $ 2,725.02 *County of Lehigh Inmate Housing $ 14,550.00 *FBM Capital LLC Cost per Copy Bid $ 281.22 *Fewell, Jeffrey Employee Travel $ 524.65 *George Junior Republic CYS Contracted Services $ 46,565.10 *Grainger W W Inc. Industrial Commodities Bid $ 5,069.43 *HiTouch Business Services Office Supplies Bid $ 25.28 Ideal Investigations & Security Group K9 Sweeps $ 400.00 Jack Frye Sales and Service Housekeeping Bid $ 1,204.00 *Kenyon, Kyrie Employee Travel $ 625.51 *Krajacik, Paul Employee Travel $ 701.38 Lawrence County Inmate Holding $ 10,600.00 *Lexis Nexis Law Library $ 1,698.00 *McKean Plumbing and Heating Plumbing Bid $ 113.24 McKesson Medical-Surgical Medical Supplies Bid $ 678.90 *Motto Philadelphia Employee Travel $ 716.00 *MSC Industrial Supply Industrial Commodities Bid $ 159.02 *PA State Police Employee Background Checks $ 22.00 *Pennsylvania American Water Water Utility Service $ 17,779.84 *PESI Inc. Employee Training $ 249.99 *Primecare Medical Inc. Contracted Medical Services $ 178,175.24 *Ricoh USA Inc. Cost Per Copy Bid $ 711.86 *Scalise Industries General Contracting Bid $ 7,846.42 Schneider's Dairy Milk Bid $ 2,260.62 *Sprague Operating Resources Liquid Fuels Utility Service $ 1,426.93 *Sysco Pittsburgh LLC COSTARS Food Contract $ 11,703.59 *Trapuzzano's Uniforms Uniforms Bid $ 641.00 *US Foods Inc. Food Bid $ 14,897.34 *Verizon Wireless Telecommunication Utility $ 160.04 *W B Mason Co. Inc. Office Supplies Bid $ 806.21 *Washington E Washington Joint Authority Sewage Utility Service $ 15,592.50 *Washington Physicians Group Employment Screenings $ 25.00 *West Penn Power Power Utility $ 10,916.75 Total 9/20/23 Meeting $ 370,289.81 *Paid as required by due date WASHINGTON COUNTY PRISON BOARD Continued Verizon Wireless 160.04 W B Mason Co. Inc. 806.21 Washington E Washington Joint Auth. 15,592.50 Washington Physicians Group 25.00 West Penn Power 10,916.75 Bills Presented for Approval September 20, 2023 84 Lumber 43.44 A Z Janitorial Services LLC 9,963.89 Access Information Protected 68.19 Air Filter Systems 617.48 AIS Commercial Parts &Services 47.25 Albano's 4,811.08 Belfiore's Coffee & Food Service Co. 1,024.80 Bimbo's Bakery USA Inc. 3,783.00 Cisko, Shane 78.60 Columbia Gas of PA 2,725.02 County of Lehigh 14,550.00 FBM Capital LLC 281.22 Fewell,Jeffrey 524.65 George Junior Republic 46,565.10 Grainger W W Inc. 5,069.43 HiTouch Business Services 25.28 TOTAL $370,289.81 Ideal Investigations &Security Group 400.00 Approved for Payment Jack Frye Sales and Service 1,204.00 Kenyon, Kyrie 625.51 Krajacik, Paul 701.38 Lawrence County 10,600.00 Lexis Nexis 1,698.00 Chairman McKean Plumbing and Heating 113.24 McKesson Medical-Surgical 678.90 Motto Philadelphia 716.00 MSC Industrial Supply 159.02 PA State Police 22.00 Secretary Pennsylvania American Water 17,779.84 PESI Inc. 249.99 Primecare Medical Inc. 178,175.24 Ricoh USA Inc. 711.86 Scalise Industries 7,846.42 Controller Schneider's Dairy 2,260.62 Sprague Operating Resources 1,426.93 Sysco Pittsburgh LLC 11,703.59 Trapuzzano's Uniforms 641.00 US Foods Inc. 14,897.34 Certified Correct