HomeMy WebLinkAbout2023-10-16_BOC_Minutes No 1174_APPROVED 2229
MINUTE BOOK
BOARD OF COMMISSIONERS WASHINGTON COUNTY, PENNSYLANIA
MR.1 WILD E1808491 KV
Minute No. 1174 October 19, 2023
The Washington County Commissioners met in regular session in Public Meeting Room G-16,in the
Crossroads Center at 95 West Beau Street,Washington,Pa.,with the following members in attendance:
J Commissioners Diana Irey Vaughan,Larry Maggi, and Nick Sherman. Also present were Solicitor Jana Grimm;
Chief Clerk Cindy Griffin and Administrative Assistant Debbie Corson;Chief of Staff Jim McCune; Executive
Assistants Marie Trossman,Randi Marodi, and Patrick Geho;Financial Analyst Adam Pettis; Controller April
Sloane; Human Resources Assistant Director Andrea Johnston; Human Services Interim Administrator Jason
Bercim,Register of Wills Jim Roman;USMC Veteran Jeff Gallagher; Shannon Deely from Domestic Violence
Services of Southwestern PA;Sean F. Costa and Tyler Pope from WCSD; Deborah Dellorso from the Public
Defender's Office; State Representative Bud Cook;WJPA Radio Reporter Joe Jasek;and citizens Jim Piper,
Harold Close (North Strabane Township Supervisor), and Leslie Lore.
Mrs. Vaughan called the meeting to order at approximately 2 p.m. and announced the meeting was
being video and audio live streamed through YouTube and via the Commissioners' Facebook page.
Commissioner Vaughan led the meeting in prayer.
Commissioner Maggi introduced Jeff Gallagher, USMC veteran from Washington,who led the
Pledge of Allegiance.
Mrs.Vaughan entertained a motion to amend the agenda under Old Business, Item A to include
the vendors.
Moved by Mr. Sherman; seconded by Mr. Maggi, approving the amendment to the agenda.
Roll call vote taken:
Mr. Sherman—Yes;Mr. Maggi—Yes;Mrs.Vaughan—Yes.
Motion carried unanimously.
Mrs.Vaughan entertained a motion to approve Minute No. 1173, dated September 21, 2023.
Moved by Mr. Sherman; seconded by Mr. Maggi,approving Minute No. 1173, as written.
Roll call vote taken:
Mr. Sherman—Yes;Mr. Maggi—Yes;Mrs.Vaughan—Yes.
Motion carried unanimously.
SPECIAL ORDER OF BUSINESS
Mr. Sherman read a proclamation declaring October 2023 as Domestic Violence Awareness Month in
Washington County.
Moved by Mr. Sherman; seconded by Mr. Maggi, to approve the proclamation.
Roll call vote taken:
Mr. Sherman—Yes;Mr. Maggi—Yes;Mrs. Vaughan—Yes.
Motion carried unanimously.
Accepting the proclamation was Shannon Deely representing Domestic Violence Services of
Southwestern PA. She thanked the Board for their support and noted that everyone knows someone who is a
victim of domestic violence. Ms. Deely also asked that everyone share information about the services her
organization offers.
c RECESS FOR PHOTOS
PUBLIC COMMENT
Washington County resident and North Strabane Township Supervisor Harold Close addressed the
Commissioners during public comment.
He commented on his lack of understanding about the MRA contract,which he said was a system
which has failed for many years. He also complained saying it's not all about the money.
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MINUTE BOOK
BOARD OF COMMISSIONERS WASHINGTON COUNTY, PENNSYLANIA
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COMMISSIONERS' RESPONSES
Mr. Maggi thanked Mr. Close, saying Motorola came in after the bids were opened. Motorola knew what
MRA had bid and then came in lower,Maggi said.
Mr. Sherman reiterated the bids had been closed early.
ADDITIONAL PUBLIC COMMENT
Washington County resident and State Representative Bud Cook addressed the Commissioners during
public comment.
Mr. Cook spoke about LSA (Local Share Account) funds, claiming there is $10 million unaccounted for
and demanded the Board address and correct this issue via a forensic audit. He continued saying the Board is
spending excessive amounts of money fighting Right-to-Know requests. In his final comment,Mr. Cook
requested rotating state legislator members, saying it had been rejected by the Board.
ADDITIONAL COMMISSIONER'S RESPONSE
Mrs. Vaughan spoke to Mr. Close, notifying him the 911 system awarded is not the same system
currently being used. Secondly, she continued,ARPA (American Rescue Plan Act) funding is being used to pay
for the system and these funds are for property and equipment upgrades only and won't cover an entirely new
system like the one proposed by Motorola.Thirdly, she stated the proposals, "which Commissioner Sherman
pushed to...award in December," contained a proposal from Motorola for more than $10 million more in up-
front costs. The other proposal,Mrs. Vaughan continued,was received after the award had already been made.
Finally, the annual costs to the 911 budget,with the proposal chosen, are significantly lower due to the use of
existing towers. In this proposal,she said,the Board will be able to provide a great number of radios to
municipalities and public safety departments,which would not have been possible with the Motorola bid.
Mr. Sherman then stated the Board closed the bids on Wednesday when it was supposed to be on
Friday,not giving Motorola the opportunity to bid.
Mrs.Vaughan rebutted saying Motorola was contacted and no response was received.
Mr. Sherman said Motorola had radios and with MRA they still don't have radios on their bid.
Mrs.Vaughan told Mr. Sherman he was not being accurate with the information he was sharing.
Mr. Sherman disagreed.
Mrs.Vaughan then spoke to the remarks made by Mr. Cook regarding the LSA funds saying this
account was designed to keep politics out of awards. When gaming legislation was put into effect, she stated,
the Board had a very short window to decide how to disperse funds. To keep politics out of funding,Mrs.
Vaughan explained, they tapped an existing economic roundtable committee and later expanded to include
various politically held positions, all of which is monitored by the Department of Community and Economic
Development. This Board, she continued,has never once deviated from the recommendations of the
committee. There is always money sitting in the account,because as projects are awarded entities are not always
immediately ready to move forward.
The Right-to-Know comment is inaccurate,according to Mrs. Vaughan.The one request being referred
to that went to court was one with the Redevelopment Authority of Washington County,which is a separate
independent entity, she said.
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MINUTE BOOK
BOARD OF COMMISSIONERS WASHINGTON COUNTY, PENNSYLANIA
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OLD BUSINESS
BID AWARDS
Solicitor Grimm recommended the Board, on behalf of Purchasing, award the bid for envelopes and
stationery, printing services and printed forms to the following vendors (Blanc Printing Company, Canonsburg,
PA; Consolidated Graphics,Bridgeville PA; Geiger Bros. Lewiston, Maine) for the period of October 1, 2023
through September 30, 2024,with the option to extend for two additional two-year periods to the agreed upon
vendors. This is the lowest most responsive and responsible bid received. Bids have been reviewed and
recommended for award by the Purchasing Department.
Moved by Mr. Sherman, seconded by Mr. Maggi, awarding the envelopes, stationery,printing services
and forms bids to the listed vendors.
Roll call vote taken:
Mr. Sherman—Yes;Mr. Maggi—Yes;Mrs.Vaughan—Yes.
Motion carried unanimously.
Solicitor Grimm recommended the Board, on behalf of Purchasing and Corrections, award the bid for
Flooring for the Correctional Facility Processing area to Allegheny Installations,Pittsburgh,PA,in the amount
of$81,000, to be funded from Act 13. This is the lowest most responsive and responsible bid received. If
approved, the contract will be effective on the date of agreement. The bids were reviewed and recommended
for award by the Correctional Facility and Purchasing.
Note: This agreement is contingent upon Prison Board approval.
Moved by Mr. Maggi, seconded by Mrs.Vaughan, awarding the Correctional Facility's Processing Area
flooring bid to Allegheny Installations,Pittsburgh,PA, for a total cost of$81,000.
Roll call vote taken:
Mr. Sherman—No;Mr. Maggi—Yes;Mrs.Vaughan—Yes.
Motion carried.
Solicitor Grimm recommended the Board, on behalf of Purchasing and the Redevelopment Authority
of Washington County, award the bid for the rehabilitation Runway 9-27 Phase II, and the rehabilitation of
Taxiway A for the Base Bid and Add Alternate#2 in the amount of$3,079,161 to Eurovia Atlantic Coast,LLC
dba Northeast Paving, Pittsburgh,PA.This is the lowest most responsive and responsible bid received. This
award is contingent upon the receipt of the grants from the PennDOT Bureau of Aviation.
Moved by Mr. Sherman, seconded by Mr. Maggi,awarding the runway and taxiway rehabilitation bids to
Eurovia Atlantic Coast for a total cost of$3,079,161.
Roll call vote taken:
Mr. Sherman—Yes; Mr. Maggi—Yes;Mrs.Vaughan—Yes.
Motion carried unanimously.
Solicitor Grimm recommended the Board, on behalf of Purchasing and the Redevelopment Authority
of Washington County, award the bid for the Rehabilitate Runway 9-27,rehabilitation of Runway 9-27,Runway
Lighting to Bruce&Merrilee's Electric Company,Pittsburgh,PA,in the amount of$615,557.26.This is the
lowest most responsive and responsible bid received. This award is contingent upon the receipt of the grants
from the PennDOT Bureau of Aviation.
Moved by Mr. Sherman, seconded by Mt. Maggi, awarding the runway lighting bid to Bruce&
Merrilee's Electric Company for a cost of$615,557.26.
Roll call vote taken:
Mr. Sherman—Yes;Mr. Maggi—Yes;Mrs. Vaughan—Yes.
Motion carried unanimously.
Solicitor Grimm recommended the Board, on behalf of Purchasing and the Redevelopment Authority
of Washington County, award the bid for the construction of the Southside Taxiway project to Cast&Baker,
Canonsburg,PA, for the Base Bid in the amount of$3,749,431. This is the lowest most responsive and
responsible bid received. This award is contingent upon the receipt of the grants from the PennDOT Bureau
of Aviation.
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MINUTE BOOK
BOARD OF COMMISSIONERS WASHINGTON COUNTY, PENNSYLANIA
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Moved by Mr. Sherman, seconded by Mr. Maggi,awarding the bid for the construction of the Southside
Taxiway project to Cast&Baker for a cost of$3,749,431.
Roll call vote taken:
Mr. Sherman—Yes;Mr. Maggi—Yes;Mrs.Vaughan—Yes.
Motion carried unanimously.
CHANGE ORDERS
Solicitor Grimm recommended the Board, on behalf of Purchasing and Buildings & Grounds, approve
Change Orders #13 and#14 with StoneMile Group of Canonsburg,PA. These Change Orders are for
additional construction costs in Courtroom 7 for a total cost of$22,735 for Change Order#13 and$44,571 for
Change Order#14. This will result in changing the amount of the current contract from $2,774,806.65 to
$2,842,112.65. These Change Orders have been reviewed and recommended by Justin Welsh,Building&
Grounds,Pat Grimm, Courts, MacBracey Corp. and Buchan Horn Architects,Pittsburgh,PA.
Moved by Mr. Sherman, seconded by Mr. Maggi, approving Change Orders #13 and#14,changing the
current contract amount to $2,842,112.65.
Roll call vote taken:
Mr. Sherman—Yes;Mr. Maggi—Yes;Mrs. Vaughan—Yes.
Motion carried unanimously.
Solicitor Grimm recommended the Board, on behalf of Purchasing and Public Safety,approve Change
Order#1 in the amount of$50,000 to MRA Inc., of Washington,PA. Change Order #1 is needed to complete
necessary municipal permitting for construction occurring at 911 tower sites. Change Order#1 will change the
amount of the current contract from$17,462,682 to $17,512,682. This Change Order has been reviewed and
recommended by Gerald Coleman and Justin Shawley from Public Safety.
Moved by Mr. Maggi, seconded by Mrs. Vaughan, approving Change Order#1,in the amount of
$50,000.
Roll call vote taken:
Before casting his vote,Mr. Sherman stated, "We don't have a shovel in the ground or turned a screw
on the project and already we have a $50,000 change order."
Mr. Sherman—No;Mr. Maggi—Yes;Mrs.Vaughan—Yes.
Motion carried.
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M I N U T E B O 0 K
BOARD OF COMMISSIONERS WASHINGTON COUNTY, PENNSYLANIA
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NEW BUSINESS
Chief Clerk presented to the Board for their consideration and approval, a resolution authorizing the
extension of a program to provide for a tax exemption under the Local Economic Revitalization Tax Assistance
Act (LERTA).
Moved by Mr. Sherman, seconded by Mr. Maggi, approving a resolution authorizing a tax exemption
program as defined under LERTA.
Roll call vote taken:
Mr. Sherman—Yes;Mr. Maggi—Yes;Mrs. Vaughan—Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for theirconsideration nd approval, a con tract between the Count
y
and Community Cremation Services for long-term storage and the cremation of indigent bodies.
Moved by Mr. Sherman, seconded by Mr. Maggi,approving a contract with Community Cremation
Services for long-term storage and cremation of indigent remains.
Roll call vote taken:
Mr. Sherman—Yes;Mr. Maggi—Yes;Mrs.Vaughan—Yes.
Motion carried unanimously.
Chief Clerk, on behalf of Planning, presented to the Board for their consideration and approval, the
authorization to submit a grant request under the Local Share Account (LSA) grant program for the site plan
and engineering documents for a new horse arena at the Washington County Fairgrounds.
Moved by Mr. Sherman, seconded by Mr. Maggi, authorizing the submission of a LSA grant request for
a new horse arena at the Washington County Fairgrounds.
Roll call vote taken:
Mr. Sherman—Yes;Mr. Maggi—Yes;Mrs. Vaughan—Yes.
Motion carried unanimously.
Chief Clerk, on behalf of Planning,presented to the Board for their consideration and approval, a
$12,230 payment to replace heat pumps and add surge protection to Washington County Fairgrounds
Hall No. 3,which was recently damaged during a storm.
Moved by Mr. Sherman, seconded by Mr. Maggi, approving a$12,230 payment for heat pump
replacements and surge protection for Hall No. 3 at the Washington County Fairgrounds.
Roll call vote taken:
Mr. Sherman—Yes;Mr. Maggi—Yes; Mrs.Vaughan—Yes.
Motion carried unanimously.
Chief Clerk, on behalf of Planning,presented to the Board for their consideration and approval, a bid
for rehabilitation construction on Hall No.1 at the Washington County Fairgrounds. The project will replace the
existing roof,provide for HVAC, and upgrade the restrooms for the facility. Costs are to be paid through LSA
grant funds, as well as Fairgrounds Gas Lease/Greenways funds.
Moved by Mr. Sherman, seconded by Mr. Maggi,approving a bid for rehabilitation construction on Hall
No. 1 at the Washington County Fairgrounds.
Roll call vote taken:
Mr. Sherman—Yes;Mr. Maggi—Yes;Mrs.Vaughan—Yes.
Motion carried unanimously.
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MINUTE BOOK
BOARD OF COMMISSIONERS WASHINGTON COUNTY, PENNSYLANIA
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Chief Clerk, on behalf of Planning,presented to the Board for their consideration and approval,a
Reimbursement Agreement with the Department of Transportation in the amount of$2 million for the
rehabilitation of Pike Run Bridge No. 1. Costs will be 100% federally funded and no local match is required.
Pike Run Bridge No.1 is a Historic Metal Truss and will be rehabilitated to preserve the structure and access
to Coal Center Borough.This motion authorizes Commissioner Chair Diana Irey Vaughan to be the signatory
for the agreement, as well as authorizing Commission Vaughan to execute the agreement through the state's
ECMS system.
Moved by Mr. Sherman, seconded by Mr. Maggi, approving a reimbursement agreement with the
Department of Transportation for the rehabilitation of Pike Run Bridge No. 1 for a total cost of$2 million.
Roll call vote taken:
Mr. Sherman—Yes; Mr. Maggi—Yes;Mrs. Vaughan—Yes.
Motion carried unanimously.
Chief Clerk, on behalf of Planning,presented to the Board for their consideration and approval,a
contract with Dawood Engineering in the amount of$620,487.90 for the design of Raccoon Bridge No. 23 in
Burgettstown Borough. This is 100% federally funded and no local match is required.
Moved by Mr. Sherman, seconded by Mr. Maggi, approving a contract with Dawood Engineering in the
amount of$620,487.90 for the design of Raccoon Bridge No. 23.
Roll call vote taken:
Mr. Sherman—Yes;Mr. Maggi—Yes;Mrs.Vaughan—Yes.
Motion carried unanimously.
Chief Clerk, on behalf of Finance and the Redevelopment Authority of Washington County, as agent
for the Washington County Airport,presented to the Board for their consideration and approval,a grant from
PennDOT Bureau of Aviation in the amount of$3,308,817 for Rehabilitate of Runway 9-27 Phase, Il and
Rehabilitate Taxiway A. There will be a 5% local match required for this grant in the amount of$165,443.
Moved by Mr. Sherman, seconded by Mr. Maggi,approving a PennDOT Bureau of Aviation grant in
the amount of$3,308,817,with a local match of$165,443 for the rehabilitation of Runway 9-27 and Taxiway A.
Roll call vote taken:
Mr. Sherman—Yes;Mr. Maggi—Yes;Mrs. Vaughan—Yes.
Motion carried unanimously.
Chief Clerk, on behalf of Finance and the Redevelopment Authority of Washington County, as agent
for the Washington County Airport,presented to the Board for their consideration and approval,a grant from
the PennDot Bureau of Aviation in the amount of$668,966 for the rehabilitation of Runway 9-27, runway
lighting.There will be a 5%local match required for this grant in the amount of$33,449.26.
Moved by Mr. Sherman, seconded by Mr. Maggi,approving a PennDOT Bureau of Aviation grant in
the amount of$668,966,with a local match of$33,449.26 for the rehabilitation of Runway 9-27's lighting.
Roll call vote taken:
Mr. Sherman—Yes;Mr. Maggi—Yes;Mrs. Vaughan—Yes.
Motion carried unanimously.
Chief Clerk,on behalf of Finance and the Redevelopment Authority of Washington County, as agent
for the Washington County Airport, presented to the Board for their consideration and approval,a grant from
PennDOT Bureau of Aviation in the amount of$933,334 for the construction of the Southside Taxiway, Part B
project. There will be a 25% local match required for this grant in the amount of$233,334.
Moved by Mr. Sherman, seconded by Mr. Maggi,approving a PennDOT Bureau of Aviation grant in
the amount of$933,334,with a local match of$233,334 for construction of the Southside Taxiway,Part B.
Roll call vote taken:
Mr. Sherman—Yes;Mr. Maggi—Yes;Mrs. Vaughan—Yes.
Motion carried unanimously.
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MINUTE BOOK
BOARD OF COMMISSIONERS WASHINGTON COUNTY, PENNSYLANIA
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Chief Clerk, on behalf of Finance and the Redevelopment Authority of Washington County, as agent
for the Washington County Airport, presented to the Board for their consideration and approval,a grant from
PennDOT Bureau of Aviation in the amount of$1.5 million for the construction of the Southside Taxiway,
Part C project. There will be a 25%local match required for this grant in the amount of$375,000.
Moved by Mr. Sherman, seconded by Mr. Maggi,approving a PennDOT Bureau of Aviation grant in
` the amount of$1.5 million,with a local match of$375,000 for construction of the Southside Taxiway,Part C.
Roll call vote taken:
Mr. Sherman—Yes;Mr. Maggi—Yes;Mrs.Vaughan—Yes.
Motion carried unanimously.
Chief Clerk, on behalf of Finance and the Redevelopment Authority of Washington County, as agent
for the Washington County Airport,presented to the Board for their consideration and approval,a grant from
PennDOT Bureau of Aviation in the amount of$652,223 for the construction of the Southside Taxiway, Part
D (Hangar Apron and Access Road Pavement), (ADP) project. There will be a 25% local match required for
this grant in the amount of$163,055.75.
Moved by Mr. Sherman, seconded by Mr. Maggi,approving a PennDOT Bureau of Aviation grant in
the amount of$652,223,with a local match of$163,055.75 for construction of the Southside Taxiway,Part D.
Roll call vote taken:
Mr. Sherman—Yes;Mr. Maggi—Yes;Mrs.Vaughan—Yes.
Motion carried unanimously.
Chief Clerk, on behalf of Human Resources,presented to the Board for their consideration and
approval,a renewal of the professional services contract with The Cameron Wellness Center of the Washington
Health System. The purpose of this contract is to provide employee wellness services. The rates of the contract
will remain the same and will be effective January 1,2024 through December 31, 2024.
Moved by Mr. Sherman, seconded by Mr. Maggi, approving a professional services contract with The
Cameron Wellness Center effective January 1, 2024 through December 31, 2024.
Roll call vote taken:
Mr. Sherman—Yes;Mr. Maggi—Yes;Mrs. Vaughan—Yes.
Motion carried unanimously.
Chief Clerk, on behalf of Human Resources,presented to the Board for their consideration and
approval,a renewal of the Employee Assistance Program (EAP) agreement with Gateway Rehabilitation Center
dba Washington EAP Services. This agreement provides services to all full-time employees and eligible family
members. EAP Services will be compensated at an annual contract fee of$16,143.The monthly fee per
employee remains the same at$1.69. The effective date is January 1, 2024 through December 31, 2024.
Moved by Mr. Sherman, seconded by Mr. Maggi, approving the renewal agreement with Washington
EAP Services, effective January 1, 2024 through December 31, 2024.
Roll call vote taken:
Mr. Sherman—Yes;Mr. Maggi—Yes;Mrs. Vaughan—Yes.
Motion carried unanimously.
Chief Clerk, on behalf of Human Resources,presented to the Board for their consideration and
approval,a renewal of the general services agreement with the Washington Health System Occupational
Medicine Center (OMC) dba Washington Physicians Group. This agreement provides pre-employment
exams and related testing for all County employees in job categories subject to PADOT regulations. Rates
of the contract will increase, as previously listed and will be effective January 1, 2024 through
December 31, 2024.
Moved by Mr. Sherman, seconded by Mr. Maggi, approving the renewal agreement with Washington
Physicians Group, effective January 1, 2024 through December 31, 2024.
Roll call vote taken:
Mr. Sherman—Yes;Mr. Maggi—Yes;Mrs. Vaughan—Yes.
Motion carried unanimously.
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MINUTE BOOK
BOARD OF COMMISSIONERS WASHINGTON COUNTY, PENNSYLANIA
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Chief Clerk, on behalf of Human Resources,presented to the Board for their consideration and
approval,a renewal of the Drug&Alcohol Testing agreement with the Washington Health Systems
Occupational Medicine Center (OMC). This agreement provides general drug and alcohol testing services for all
County employees in job categories subject to PADOT regulations. Rates of the contract will increase as
previously listed and will be effective January 1,2024 through December 31,2024.
Moved by Mr. Sherman, seconded by Mr. Maggi, approving the renewal agreement with Washington
Health Systems Occupational Medicine Center, effective January 1, 2024 through December 31,2024.
Roll call vote taken:
Mr. Sherman—Yes;Mr. Maggi—Yes;Mrs. Vaughan—Yes.
Motion carried unanimously.
Chief Clerk, on behalf of Children&Youth Services,presented to the Board for their consideration and
approval,the agreed upon provider agreements for the period of July 1, 2023 through June 30, 2024. No
additional county funds are required.
Moved by Mr. Sherman, seconded by Mr. Maggi,approving the agreed upon provider agreements for
the period of July 1,2023 through June 30, 2024.
Roll call vote taken:
Mr. Sherman—Yes;Mr. Maggi—Yes; Mrs.Vaughan—Yes.
Motion carried unanimously.
Chief Clerk, on behalf of Children&Youth Services,presented to the Board for their consideration and
approval,the provider agreement with Dr. Beth Bliss, Psv.D. to complete psychological and risk of harm
assessments for the period of July 1, 2023 through June 30,2024.The contract authorization amount is
$100,000.No additional county funds are required.
Moved by Mr. Sherman, seconded by Mr. Maggi,approving the provider agreement with Dr. Beth Bliss
for the period of July 1, 2023 through June 30, 2024,in the amount of$100,000.
Roll call vote taken:
Mr. Sherman—Yes;Mr. Maggi—Yes;Mrs.Vaughan—Yes.
Motion carried unanimously.
Chief Clerk, on behalf of Children&Youth Services,presented to the Board for their consideration and
approval,the submission of a grant application to the Statewide Adoption and Permanency Network (SWAN)
in the amount of$1,300 to assist with costs associated with National Adoption Day. The one-time grant
application does not have a match requirement, and no additional county funds are required.
Moved by Mr. Sherman, seconded by Mr. Maggi,approving the submission of a SWAN grant
application in the amount of$1,300.
Roll call vote taken:
Mr. Sherman—Yes;Mr. Maggi—Yes;Mrs. Vaughan—Yes.
Motion carried unanimously.
Chief Clerk, on behalf of Behavioral Health &Developmental Services,presented to the Board for their
consideration and approval,a provider agreement with Behavioral Health Corporation to implement the
Person-Centered Forensics Service Initiative for the period of July 1,2023 through June 30,2024. The contract
authorization amount is $233,703. No additional county funds are required.
Moved by Mr. Sherman, seconded by Mr. Maggi,approving a provider agreement with Behavioral
Health Corporation for the period of July 1, 2023 through June 30, 2024,in the amount of$233,703.
Roll call vote taken:
Mr. Sherman—Yes;Mr. Maggi—Yes;Mrs. Vaughan—Yes.
Motion carried unanimously.
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MINUTE BOOK
BOARD OF COMMISSIONERS WASHINGTON COUNTY, PENNSYLANIA
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Chief Clerk, on behalf of Human Services, presented to the Board for their consideration and approval,
the provider agreement addendum with Blueprints for the 2022 HUD Emergency Shelter Grant to extend the
} term six months from December 31, 2023 to June 30, 2024. All other terms of the agreement remain
11 unchanged. No county funds are required.
Moved by Mr. Sherman, seconded by Mr. Maggi, approving the provider agreement addendum with
Blueprints to extend the term six months from December 31, 2023 to June 30, 2024.
Roll call vote taken:
Mr. Sherman—Yes;Mr. Maggi—Yes;Mrs. Vaughan—Yes.
Motion carried unanimously.
Chief Clerk, on behalf of Human Services, presented to the Board for their consideration and approval,
the provider agreement addendum with the Washington County Transportation Authority to administer the
Medical Assistance Transportation Program (MATP) for the period of July 1, 2022 through June 30, 2023. The
contract authorization amount will be increased by$35,101 to $2,150,000. No county funds are required.
Moved by Mr. Sherman, seconded by Mr. Maggi, approving the provider agreement addendum with the
Washington County Transportation Authority for MATP for the period of July 1, 2022 through June 30, 2023
for a total cost of$2,150,000.
Roll call vote taken:
Mr. Sherman—Yes;Mr. Maggi—Yes;Mrs. Vaughan—Yes.
Motion carried unanimously.
Chief Clerk, on behalf of Human Services, presented to the Board for their consideration and approval,
a request for permission to enter into an agreement with the Washington County Transportation Authority for
one-time funding provided by the Pennsylvania Department of Human Services for a driver retention program
for the MATP program in the amount of$235,713.24 for the period of July 1, 2022 through June 30, 2023. No
county funds are required.
Moved by Mr. Sherman, seconded by Mr. Maggi, approving the agreement with the Washington County
Transportation Authority for MATP for the period of July 1, 2022 through June 30, 2023 for a total cost of
$235,713.24.
Roll call vote taken:
Mr. Sherman—Yes;Mr. Maggi—Yes;Mrs. Vaughan—Yes.
Motion carried unanimously.
Chief Clerk, on behalf of Human Services, presented to the Board for their consideration and approval,
a purchase of service agreement with Alliance for Nonprofit Resources, Inc. for the licensing and maintenance
of their eSystem software for the period of July 1, 2023 through June 30, 2024. The contract authorization
amount is based on the number of users but will not exceed$23,900. No county funds are required.
Moved by Mr. Sherman, seconded by Mr. Maggi, approving the agreement with Alliance for Nonprofit
Resources for the period of July 1, 2023 through June 30, 2024 for fees not to exceed$23,900.
Roll call vote taken:
Mr. Sherman—Yes;Mr. Maggi—Yes;Mrs. Vaughan—Yes.
Motion carried unanimously.
Chief Clerk, on behalf of Purchasing and the Treasurer, presented to the Board for their consideration
and approval, the advertising for real estate tax notices.
Moved by Mr. Sherman, seconded by Mr. Maggi, approving the advertising of real estate tax notices.
Roll call vote taken:
Mr. Sherman—Yes;Mr. Maggi—Yes;Mrs. Vaughan—Yes.
Motion carried unanimously.
2238
MINUTE BO0K
BOARD OF COMMISSIONERS WASHINGTON COUNTY, PENNSYLANIA
1114t�.LIMI,Z.E4_Elb9&�9.1}t�
Chief Clerk, on behalf of Purchasing,presented to the Board for their consideration and approval, the
advertising for qualifications (RFQ) for an energy savings company.
Moved by Mr. Sherman, seconded by Mr. Maggi,approving advertising for an energy savings company.
Roll call vote taken:
Mr. Sherman—Yes;Mr. Maggi—Yes;Mrs. Vaughan—Yes.
Motion carried unanimously.
Chief Clerk, on behalf of Purchasing and Planning,presented to the Board for their consideration and
approval,payment of$21,787 to run a water line to the new shelter at Mingo Creek Park. Service will be
performed by McVehil Plumbing,Heating& Supply Co. Inc., the contract of record. Funding to be provided
from oil and gas lease monies.
Moved by Mr. Sherman, seconded by Mr. Maggi,approving the payment of$21,787 to McVehil
Plumbing, Heating& Supply Co. Inc.
Roll call vote taken:
Mr. Sherman—Yes;Mr. Maggi—Yes;Mrs.Vaughan—Yes.
Motion carried unanimously.
Chief Clerk, on behalf of Purchasing and Elections,presented to the Board for their consideration and
approval,payment of listed invoices for 2023 Election Support. For a total cost of$58,350 to be paid from their
Operating Budget.
• Election Systems & Software, Chicago, IL, for 2023 Election Support (Project management day
tabulation) at a cost of$47,400,
• Election Systems &Software,Chicago,IL, for the 2023 Primary Election Support (On-site
election support event tabulation) at a cost of$10,950.
Moved by Mr. Sherman, seconded by Mr. Maggi, approving payments of invoices totaling$58,350 to
Election Systems & Software.
Roll call vote taken:
Mr. Sherman—Yes;Mr. Maggi—Yes;Mrs.Vaughan—Yes.
Motion carried unanimously.
Chief Clerk, on behalf of Purchasing and Buildings& Grounds,presented to the Board for their
consideration and approval, an addendum to the professional services agreement with MacBracey Corporation,
to extend the construction management services for the Courthouse Courtroom project at a cost of
$2,300/month until project completion and $76/day for the final month of the project. Costs will come from
American Rescue Plan Act (ARPA) Funds.
Moved by Mr. Sherman, seconded by Mr. Maggi,approving an addendum with MacBracey Corporation
to extend the term of the Courthouse Courtroom project for$2,300/month until project completion and
$76/day for the final month.
Roll call vote taken:
Mr. Sherman—Yes;Mr. Maggi—Yes;Mrs.Vaughan—Yes.
Motion carried unanimously.
Chief Clerk, on behalf of Purchasing and Buildings&Grounds,presented to the Board for their
consideration and approval,Addendum 1 to the GAI Master Services Agreement to extend the previous
PSA Agreement through December 31, 2024. Costs will come from American Rescue Plan Act (ARPA) Funds.
.Moved by Mr. Sherman, seconded by Mr. Maggi, approving Addendum 1 to extend the previous
PSA Agreement through December 31,2024.
Roll call vote taken:
Mr. Sherman—Yes;Mr. Maggi—Yes;Mrs. Vaughan—Yes.
Motion carried unanimously.
2239
MINUTE BOOK
BOARD OF COMMISSIONERS WASHINGTON COUNTY, PENNSYLANIA
IMR IMl -n -19QA49114V
Chief Clerk, on behalf of Purchasing and Aging Services,presented to the Board for their consideration
and approval, an agreement with Cogeco US (Penn),LLC. dba Breezeline to provide high-speed internet access
to the Bentleyville Senior Center. The cost is $144.98/month for a thirty-six- (36-) month period and will be
funded from their Operating Budget.
Moved by Mr. Sherman, seconded by Mr. Maggi,approving a thirty-six- (36-) month agreement with
Breezeline for internet access at the Bentleyville Senior Center at a cost of$144.98/month.
Roll call vote taken:
Mr. Sherman—Yes;Mr. Maggi—Yes;Firs. Vaughan—Yes.
Motion carried unanimously.
Chief Clerk, on behalf of Purchasing and Corrections,presented to the Board for their consideration
and approval, an addendum to the Lawrence County agreement for the provision of housing Washington
County's juvenile inmates on an as-needed basis, as per the contract conditions,including a reduction in cost
from$800 to $600/day/juvenile,plus transports and medical expenses to be paid from their Operating Budget.
Note: This agreement is contingent upon Prison Board approval.
Moved by Mr. Sherman, seconded by Mr. Maggi,approving an addendum to the Lawrence County
agreement for housing juvenile inmates for$600/day plus transports and medical expenses.
Roll call vote taken:
Mr. Sherman—Yes;Mr. Maggi—Yes;Mrs. Vaughan—Yes.
Motion carried unanimously.
Chief Clerk, on behalf of Purchasing and Public Safety,presented to the Board for their consideration
and approval, for the renewal of the maintenance agreement for the CAD System from Hexagon Intergraph
Corporation.The agreement will be effective January 1, 2024 through December 31, 2024, at a total amount of
$310,112.88, and the cost of this maintenance will be paid from their Operating Budget.
Moved by Mr. Sherman, seconded by Mr. Maggi,approving an agreement renewal with Hexagon
Intergraph Corporation, effective January 1, 2024 through December 31, 2024 for a total cost of$310,112.88.
Roll call vote taken:
Mr. Sherman—Yes;Mr. Maggi—Yes;Mrs.Vaughan—Yes.
Motion carried unanimously.
Chief Clerk, on behalf of Purchasing and the Courts,presented to the Board for their consideration
and approval, of a monthly maintenance and service agreement with ComDoc, Inc., for parts and labor to
Judge Lucas'VersaLink printing machine.The total maintenance cost will be $16/month and shall continue for
12 months from the date of approval and will automatically renew year-to-year,unless canceled by either party.
Moved by lair. Sherman, seconded by Mr. Maggi, approving an agreement with ComDoc for
$16/month for 12 months and automatically renewing until canceled.
Roll call vote taken:
Mr. Sherman—Yes; Mr. Maggi—Yes;Mrs.Vaughan—Yes.
Motion carried unanimously.
Chief Clerk, on behalf of Purchasing and Planning, presented to the Board for their consideration and
approval, the purchase of two Rocky Mountain Double-Vault Bathroom Buildings for Cross Creek Park,at a
h total cost of$78,860 each from CXT Concrete Buildings. The cost will be paid with oil and gas funds.
Moved by Mr. Sherman, seconded by Mr. Maggi,approving the purchase of two bathroom buildings for
Cross Creek Park from CXT Concrete for a total cost of$78,860.
Roll call vote taken:
Mr. Sherman—Yes;Mr. Maggi—Yes;Mrs.Vaughan—Yes.
Motion carried unanimously.
2240
MINUTE BOOK
BOARD OF COMMISSIONERS WASHINGTON COUNTY, PENNSYLANIA
IMS L1M a�_EI] F1flafi9glKV.
Chief Clerk, on behalf of Purchasing and Planning,presented to the Board for their consideration and
approval, the purchase of two (2) RigidPly 30x60 Standard Pavilions, plus installation for Cross Creek Park, at a
total cost of$45,703 each from Pete Jeffrey&Associates. The cost would be paid with oil and gas funds.
Moved by Mr. Sherman, seconded by Mr. Maggi,approving the purchase of two pavilions for Cross
Creek Park from Pete Jeffrey&Associates for a total cost of$45,703.
Roll call vote taken:
Mr. Sherman—Yes;Mr. Maggi—Yes; Mrs.Vaughan—Yes.
Motion carried unanimously.
Chief Clerk, on behalf of Purchasing and Public Safety,presented to the Board for their consideration
and approval, the purchase of FirstNet data service for 600 Cradlepoint R1900 modems to be installed in
County First Responder vehicles and 911 tower sites. Activations will occur on a rolling basis with all
installations completed by March 15, 2024. Monthly service charges will not exceed$36.99/unit/month and will
be paid from the 911 Operating Budget..
Moved by Mr. Sherman, seconded by Mr. Maggi,approving the purchase of FirstNet data service for
first responder vehicle and 911 tower sites at a monthly cost of$36.99/unit.
Roll call vote taken:
Before casting his vote,Mr. Sherman noted with 600 users, this is another$266,400,plus the MRA
totaling$316,000 in change orders before the project is started. He continued saying he was reluctantly voting
"yes"because he wants first responders to have this,but it would not have been needed with Motorola because
the equipment was there.
Mrs. Vaughan responded saying, this agenda item was not a change order and the yearly cost to the
County would have been much greater under the Motorola bid.
Mr. Sherman—Yes;Mr. Maggi—Yes;
Mrs. Vaughan—Yes.
Motion carried unanimously.
Chief Clerk, on behalf of Purchasing, presented to the Board for their consideration and approval,
the revised Purchasing Policy&Procedures Manual.
Moved by Mr. Sherman, seconded by Mr. Maggi,approving the revised Purchasing Policy
&Procedures Manual.
Roll call vote taken:
Mr. Sherman—Yes;Mr. Maggi—Yes;Mrs.Vaughan—Yes.
Motion carried unanimously.
ANNOUNCEMENTS
An Executive Session was held at 10 a.m. on Wednesday, October 18, 2023, following the agenda
meeting to discuss personnel and litigation. The regularly scheduled Salary Board meeting will be held
immediately follow today's meeting.All county offices closed on Friday,November 10,2023 in observance
of Veteran's Day.
SOLICITOR
Solicitor Grimm presented to the Board for their consideration and approval tax refunds in the
amount of$341.74.
Moved by Mr. Sherman; seconded by Mr. Maggi, approving the above tax refunds.
Roll call vote taken:
Mr. Sherman—Yes;Mr. Maggi—Yes;Mrs. Vaughan—Yes.
Motion carried unanimously.
2241
MINUTE BOOK
BOARD OF COMMISSIONERS WASHINGTON COUNTY, PENNSYLANIA
1MR LIMITED E18014al.{y_
Cycle I Tax Refunds 10/19/23
q Y Ygs City Mte0
KING 1119 600-005-
2023 132.18 10/3/2023 JENNIFER RIGGS WASHINGTON PA 15301 S STRABANE 16-00-
&WILLIAM COURT 0015-00
JR
PIDCURICH T W& r500 320-010-
2023 209.56 10/3/2023 CUR I V& RTE CHARLEROI PA 15022 FALLOWFIELD 02-02-
DA
CURTIS 481 0012-00
TOTAL 341.74
There being no further business,Chairman Vaughan declared the meeting adjourned at approximately
2:50 p.m.
THE FOREGOING MIN 'TES WERE SUBMITTED FOR APPROVAL:
2023
ATTEST:
CHIEF 'LER
f