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AGENDA THURSDAY, OCTOBER 19, 2023
1. Opening of Meeting
a. Prayer Commissioner Diana Irey Vaughn
b. Pledge of Allegiance Jeff Gallagher, USMC Veteran
2. Approval of Meeting Minutes Minute No. 1173
September 21, 2023
3. Special Order of Business
Proclamation — Domestic Violence Shannon Deely
Awareness Month Domestic Violence Services
Southwestern PA
(RECESS FOR PHOTOS)
4. Public Comments
THE VIEWS AND OPINIONS EXPRESSED BY THE SPEAKERS DURING PUBLIC
COMMENT ARE EXCLUSIVELY THOSE OF THE SPEAKERS AND DO NOT
REFLECT OR REPRESENT THOSE OF THE WASHINGTON COUNTY BOARD OF
COMMISSIONERS AND HAVE NOT BEEN VERIFIED.
5. The Board of Commissioners' Response
6. Old Business
a. RFP/BID— Purchasing
b. RFP/BID— Purchasing
c. RFP/BID— Purchasing
d. RFP/BID— Purchasing
e. RFP/BID— Purchasing
f. Change Orders— Purchasing
g. Change Order— Purchasing
OLD BUSINESS
October 19, 2023
A. RFP/BID AWARD -PURCHASING
Purchasing respectfully requests the Commissioners award the bid for envelopes and
stationery, printing services and printed forms to the following vendors (Blanc Printing
Company, Canonsburg,PA; Consolidated Graphics,Bridgeville PA; Geiger Bros. Lewiston,Maine)
for the period of October 1, 2023 through September 30, 2024, with the option to extend for
two additional two-year periods to the agreed upon vendors. This is the lowest most
responsive and responsible bid received. The bids have been reviewed and recommended for
award by the Purchasing Department.
B. RFP/BID AWARD -PURCHASING
Purchasing, on behalf of Corrections, respectfully requests the Commissioners award the bid
for Flooring for the Correctional Facility Processing area to Allegheny Installations,
Pittsburgh, PA, in the amount of$81,000, to be funded from Act 13. This is the lowest most
responsive and responsible bid received. If approved, the contract will be effective on the
date of agreement. The bids were reviewed and recommended for award by the Correctional
Facility and Purchasing.
Note: This agreement is contingent upon Prison Board approval.
C. RFP/BID AWARD -PURCHASING
Purchasing, on behalf of the Redevelopment Authority of Washington County, respectfully
requests the Commissioners award the bid for the rehabilitation Runway 9-27 Phase II, and
the rehabilitation of Taxiway A for the Base Bid and Add Alternate#2 in the amount of
$3,079,161 to Eurovia Atlantic Coast, LLC dba Northeast Paving, Pittsburgh, PA. This is the
lowest most responsive and responsible bid received. This award is contingent upon the
receipt of the grants from the PermDOT Bureau of Aviation.
D. RFP/BID AWARD -PURCHASING
Purchasing, on behalf of the Redevelopment Authority of Washington County, respectfully
requests the Commissioners award the bid for the Rehabilitate Runway 9-27, rehabilitation
of Runway 9-27, Runway Lighting to Bruce &Merrilee's Electric Company, Pittsburgh, PA,
in the amount of$615,557.26. This is the lowest most responsive and responsible bid
received. This award is contingent upon the receipt of the grants from the PermDOT Bureau
of Aviation.
E. RFP/BID AWARD -PURCHASING
Purchasing, on behalf of the Redevelopment Authority of Washington County, respectfully
requests the Commissioners award the bid for the construction of the Southside Taxiway
project to Cast &Baker, Canonsburg, PA, for the Base Bid in the amount of$3,749,431.00.
This is the lowest most responsive and responsible bid received. This award is contingent
upon the receipt of the grants from the PermDOT Bureau of Aviation.
F. CHANGE ORDERS -PURCHASING
Purchasing, on behalf of the Buildings & Grounds, respectfully requests the Commissioners
approve Change Orders #13 and#14 with StoneMile Group of Canonsburg, PA. These
Change Orders are for additional construction costs in Courtroom 7 for a total cost of
$22,735 for Change Order#13 and$44,571 for Change Order#14. This will result in
changing the amount of the current contract from 2,774,806 to 2,842,112.65. These Change
Orders have been reviewed and recommended by Justin Welsh, Building & Grounds, Pat
Grimm, Courts, MacBracey Corp. and Buchart Horn Architects, Pittsburgh, PA.
G. CHANGE ORDER-PURCHASING
Purchasing, on behalf of the Public Safety, respectfully requests the Commissioners approve
Change Order#1 in the amount of$50,000 to MRA Inc., of Washington, PA. Change Order
#1 is needed to complete necessary municipal permitting for construction occurring at 911
tower sites. Change Order#1 will change the amount of the current contract from
$17,462,682 to $17,512,682. This Change Order has been reviewed and recommended by
Gerald Coleman and Justin Shawley from Public Safety.
NEW BUSINESS
October 19, 2023
A. RESOLUTION—CHIEF CLERK
Chief Clerk respectfully requests the Commissioners approve a resolution authorizing the
extension of a program to provide for a tax exemption under the Local Economic
Revitalization Tax Assistance Act(LERTA).
B. CONTRACT—CHIEF CLERK
Chief Clerk respectfully requests the Commissioners approve a contract between the
County and Community Cremation Services for long-term storage and the cremation of
indigent bodies.
C. GRANT AUTHORIZATION—PLANNING
Planning respectfully requests the Commissioners authorize the submission of a grant
request under the Local Share Account(LSA) grant program for the site plan and
engineering documents for a new Horse Arena at the Washington County Fairgrounds.
D. AUTHORIZATION—PLANNING
Planning respectfully requests the Commissioners authorize a$12,230 payment to replace
heat pumps and add surge protection to Washington County Fairgrounds Hall No. 3, which
was recently damaged during a storm.
E. BID AUTHORIAZTION—PLANNING
Planning respectfully requests the Commissioners authorize a bid for rehabilitation
construction on Hall No.l at the Washington County Fairgrounds. The project will replace
the existing roof,provide for HVAC, and upgrade the restrooms for the facility. Costs are to
be paid through LSA grant funds, as well as Fairgrounds Gas Lease/Greenways funds.
F. AGREEMENT—PLANNING
Planning respectfully requests the Commissioners approve a Reimbursement Agreement
with the Department of Transportation in the amount of$2 million for the rehabilitation of
Pike Run Bridge No. 1. Costs will be 100% federally funded and no local match is required.
Pike Bridge No.1 is a Historic Metal Truss and will be rehabilitated to preserve the structure
and access to Coal Center Borough. This motion authorizes Commission Chair Diana Irey
Vaughan to be the signatory for the agreement, as well as authorizing Commissioner
Vaughan to execute the agreement through the state's ECMS system.
G. CONTRACT—PLANNING
Planning respectfully requests the Commissioners approve a contract with Dawood
Engineering in the amount of$620,487.90 for the design of Raccoon Bridge No. 23 in
Burgettstown Borough. This is 100% federally funded and no local match is required.
H. GRANT—FINANCE
Finance, on behalf of the Redevelopment Authority of the County of Washington, as agent
for the Washington County Airport, respectfully requests the Commissioners approval to
accept a grant from PennDOT Bureau of Aviation in the amount of$3,308,817 for
Rehabilitate of Runway 9-27 Phase, II and Rehabilitate Taxiway A. There will be a 5%
local match required for this grant in the amount of$165,443.
I. GRANT—FINANCE
Finance, on behalf of the Redevelopment Authority of the County of Washington, as agent
for the Washington County Airport, respectfully requests the Commissioners approval to
accept a grant from the PennDot Bureau of Aviation in the amount of$668,966 for the
rehabilitation of Runway 9-27, Runway Lighting. There will be a 5% local match required
for this grant in the amount of$33,449.26.
J. GRANT—FINANCE
Finance, on behalf of the Redevelopment Authority of the County of Washington, as agent
for the Washington County Airport, respectfully requests the Commissioners approval to
accept a grant from PennDOT Bureau of Aviation in the amount of$933,334 for the
construction of the Southside Taxiway, Part B project. There will be a 25% local match
required for this grant in the amount of$233,334.
K. GRANT—FINANCE
Finance,on behalf of the Redevelopment Authority of the County of Washington, as agent
for the Washington County Airport, respectfully requests the Commissioners approval to
accept a grant from PennDOT Bureau of Aviation in the amount of$1.5 million for the
construction of the Southside Taxiway, Part C project. There will be a 25% local match
required for this grant in the amount of$375,000.
L. GRANT—FINANCE
Finance, on behalf of the Redevelopment Authority of the County of Washington, as agent
for the Washington County Airport, respectfully requests the Commissioners approval to
accept a grant from PennDOT Bureau of Aviation in the amount of$652,223 for the
construction of the Southside Taxiway, Part D (Hangar Apron and Access Road Pavement),
(ADP)project. There will be a 25% local match required for this grant in the amount of
$163,055.75.
M. CONTRACT RENEWAL—HUMAN RESOURCES
Human Resources respectfully requests the Commissioners approve a renewal of the
professional services contract with The Cameron Wellness Center of the Washington Health
System. The purpose of this contract is to provide employee wellness services. The rates of
the contract will remain the same and will be effective January 1, 2024 through
December 31, 2024.
N. AGREEMENT RENEWAL—HUMAN RESOURCES
Human Resources respectfully requests the Commissioners approve a renewal of the
Employee Assistance Program (EAP) agreement with Gateway Rehabilitation Center d/b/a
Washington EAP Services. This agreement provides services to all full-time employees and
eligible family members. EAP Services will be compensated at an annual contract fee of
$16,143, the monthly fee per employee remains the same at$1.69, the effective date is
January 1, 2024 through December 31, 2024.
O. AGREEMENT RENEWAL—HUMAN RESOURCES
Human Resources respectfully requests the Commissioners approve a renewal of the
general services agreement with the Washington Health System Occupational Medicine
Center(OMC) dba Washington Physicians Group. This agreement provides pre-
employment exams and related testing for all County employees in job categories subject to
PADOT regulations. Rates of the contract will increase, as previously listed and will be
effective January 1, 2024 through December 31, 2024.
P. AGREEMENT RENEWAL—HUMAN RESOURCES
Human Resources respectfully requests the Commissioners approve a renewal of the
Drug & Alcohol Testing agreement with the Washington Health Systems Occupational
Medicine Center(OMC). This agreement provides general drug and alcohol testing services
for all County employees in job categories subject to PADOT regulations. Rates of the
contract will increase as previously listed and will be effective January 1, 2024 through
December 31, 2024.
Q. PROVIDER AGREEMENTS—CHILDREN &YOUTH SERVICES
Children&Youth Services respectfully requests the Commissioners approve the agreed
upon provider agreements for the period of July 1, 2023 through June 30, 2024. No
additional county funds are required.
R. PROVIDER AGREEMENT—CHILDREN &YOUTH SERVICES
Children&Youth Services respectfully requests the Commissioners approve the provider
agreement with Dr. Beth Bliss, Psy.D. to complete psychological and risk of harm
assessments for the period of July 1, 2023 through June 30, 2024. The contract
authorization amount is $100,000. No additional county funds are required.
S. GRANT APPLICATION—CHILDREN &YOUTH SERVICES
Children&Youth Services respectfully requests the Commissioners approval to submit a
grant application to the Statewide Adoption and Permanency Network(SWAN) in the
amount of$1,300 to assist with costs associated with National Adoption Day. The one-time
grant application does not have a match requirement, and no additional county funds are
required.
T. PROVIDER AGREEMENT—BEHAVIORAL HEALTH&DEVELOPMENTAL SERVICES
Behavioral Health& Developmental Services respectfully requests the Commissioners
approve a provider agreement with Behavioral Health Corporation to implement the Person
Centered Forensics Service Initiative for the period of July 1, 2023 through June 30, 2024.
The contract authorization amount is $233,703. No additional county funds are required.
U. PROVIDER AGREEMENT ADDENDUM—HUMAN SERVICES
Human Services respectfully requests the Commissioners approve the provider agreement
addendum with Blueprints for the 2022 HUD Emergency Shelter Grant to extend the term
six months from December 31, 2023 to June 30, 2024. All other terms of the agreement
remain unchanged. No county funds are required.
V. PROVIDER AGREEMENT ADDENDUM—HUMAN SERVICES
Human Services respectfully requests the Commissioners approve the provider agreement
addendum with the Washington County Transportation Authority to administer the Medical
Assistance Transportation Program(MATP) for the period of July 1, 2022 through June 30,
2023. The contract authorization amount will be increased by $35,101 to $2,150,000. No
county funds are required.
W. PROVIDER AGREEMENT—HUMAN SERVICES
Human Services respectfully requests the Commissioners approval to enter into an
agreement with the Washington County Transportation Authority for one-time funding
provided by the Pennsylvania Department of Human Services for a driver retention program
for the MATP program in the amount of$235,713.24 for the period of July 1, 2022 through
June 30, 2023. No county funds are required.
X. PURCHASE OF SERVICE AGREEMENT—HUMAN SERVICES
Human Services respectfully requests the Commissioners approve a purchase of service
agreement with Alliance for Nonprofit Resources, Inc. for the licensing and maintenance of
their eSystem software for the period of July 1, 2023 through June 30, 2024. The contract
authorization amount is based on the number of users but will not exceed $23,900. No
county funds are required.
Y. BID AUTHORIZATION -PURCHASING
Purchasing, on behalf of the Treasurer, respectfully requests the Commissioners authorize
the advertising for real estate tax notices.
Z. REQUEST FOR QUALIFICATIONS (RFQ) -PURCHASING
Purchasing, on behalf of the Board of Commissioners, respectfully requests the
Commissioners authorize the advertising for qualifications (RFQ) for an Energy Savings
Company.
AA. PAYMENT -PURCHASING
Purchasing, on behalf of Planning, respectfully requests the Commissioners authorize
payment of$21,787 to run a water line to the new shelter at Mingo Creek Park. Service will
be performed by McVehil Plumbing, Heating & Supply Co., Inc., the contract of record.
Funding to be provided from oil & gas lease monies.
BB. INVOICES -PURCHASING
Purchasing, on behalf of Elections, respectfully requests the Commissioners approve the
listed invoices for 2023 Election Support, and the cost will be paid from their Operating
budget.
• Election Systems & Software, Chicago, IL, for 2023 Election Support(Project
management day tabulation) at a cost of$47,400.
• Election Systems & Software, Chicago, IL, for the 2023 Primary Election Support
(On-site election support event tabulation) at a cost of$10,950.
For a total of$58,350.
CC. AGREEMENT ADDENDUM- PURCHASING
Purchasing, on behalf of Buildings & Grounds, respectfully requests the Commissioners
approve an addendum to the professional service agreement with MacBracey Corporation,
to extend the construction management services for the Courthouse Courtroom project at a
cost of$2,300/month until project completion and $76/day for the final month of the
project. Costs will come from American Rescue Plan Act(ARPA) Funds.
DD. AGREEMENT ADDENDUM- PURCHASING
Purchasing, on behalf of Buildings & Grounds, respectfully requests the Commissioners
approve Addendum 1 to the GAI Master Services Agreement to extend the previous PSA
Agreement through December 31, 2024. Costs will come from American Rescue Plan Act
ARPA Funds.
EE. AGREEMENT - PURCHASING
Purchasing, on behalf of Aging Services, respectfully requests the Commissioners approve
an agreement with Cogeco US (Penn), LLC. dba Breezeline to provide high-speed internet
access to the Bentleyville Senior Center. The cost is $144.98/month for a thirty six- (36-)
month period and will be funded from their Operating Budget.
FF. AGREEMENT ADDENDUM-PURCHASING
Purchasing, on behalf of Corrections, respectfully requests the Commissioners approve an
addendum to the Lawrence County agreement for the provision of housing Washington
County's juvenile inmates on an as-needed basis as per the contract conditions, including a
reduction in cost from $800 to $600/day/juvenile,plus transports and medical expenses to
be paid from their Operating Budget.
Note: This agreement is contingent upon Prison Board approval.
GG. RENEWAL AGREEMENT - PURCHASING
Purchasing, on behalf of Public Safety, respectfully requests the Commissioners approve
renewal of the maintenance agreement for the CAD System from Hexagon Intergraph
Corporation.The agreement will be effective January 1, 2024 through December 31, 2024,
at a total amount of$310,112.88, and the cost of this maintenance will be paid from their
Operating Budget.
HH. AGREEMENT - PURCHASING
Purchasing, on behalf of the Courts, respectfully requests the Commissioners approve a
monthly maintenance and service agreement with ComDoc, Inc., for parts and labor to
Judge Lucas' VersaLink printing machine. The total maintenance cost will be $16/month
and shall continue for 12 months from the date of approval and will automatically renew
year-to-year, unless canceled by either party.
IL CONTRACT PURCHASE - PURCHASING
Purchasing, on behalf of Planning, respectfully requests the Commissioners approve the
purchase of two Rocky Mountain Double-Vault Bathroom Buildings for Cross Creek Park,
at a total cost of$78,860 each from CXT Concrete Buildings. The cost will be paid with oil
and gas funds.
JJ. CONTRACT PURCHASE - PURCHASING
Purchasing, on behalf of Planning, respectfully requests the Commissioners approve the
purchase of two (2) RigidPly 30x60 Standard Pavilions,plus installation for Cross Creek
Park, at a total cost of$45,703 each from Pete Jeffrey&Associates. The cost would be paid
with oil and gas funds.
KK. CONTRACT PURCHASE - PURCHASING
Purchasing, on behalf of Public Safety, respectfully requests the Commissioners approve
the purchase of FirstNet data service for 600 Cradlepoint R1900 modems to be installed in
County First Responder vehicles and 911 tower sites. Activations will occur on a rolling
basis with all installations completed by March 15, 2024.
Monthly service charges will not exceed $36.99/unit/month and will be paid from the 911
Operating Budget.
LL. POLICY & PROCEDURES - PURCHASING
Purchasing respectfully requests the Commissioners approve the revised Purchasing Policy
&Procedures Manual.
7. New Business
a. Resolution —Chief Clerk
b. Contract—Chief Clerk
C. Grant Authorization — Planning
d. Authorization — Planning
e. Bid Authorization — Planning
f. Agreement— Planning
g. Contract— Planning
h. Grant— Finance
i. Grant— Finance
j. Grant— Finance
k. Grant— Finance
I. Grant— Finance
M. Contract Renewal— Human Resources
n. Agreement Renewal — Human Resources
o. Agreement Renewal — Human Resources
P. Agreement Renewal — Human Resources
q. Provider Agreements—Children &Youth Services
r. Provider Agreement—Children & Youth Services
S. Grant Application —Children &Youth Services
t. Provider Agreement— Behavioral Health & Developmental
Services
U. Provider Agreement Addendum — Human Services
V. Provider Agreement Addendum — Human Services
W. Provider Agreement— Human Services
X. Purchase of Service Agreement— Human Services
Y. Bid Authorization — Purchasing
Z. Request for Qualifications (RFQ)— Purchasing
aa. Payment— Purchasing
bb. Invoices— Purchasing
cc. Agreement Addendum— Purchasing
dd. Agreement Addendum— Purchasing
ee. Agreement— Purchasing
ff. Agreement Addendum— Purchasing
gg. Renewal Agreement— Purchasing
hh. Agreement— Purchasing
ii. Contract Purchase— Purchasing
jj. Contract Purchase— Purchasing
kk. Contract Purchase— Purchasing
II. Policies & Procedures- Purchasing
8. Announcements
An Executive Session to discuss personnel and litigation was held at 10 a.m. on
Wednesday, October 18, 2023, following the Agenda Meeting. The regularly scheduled
Salary Board meeting will be immediately following today's meeting. All county offices
will be closed on Friday, November 10, 2023, in observance of Veterans Day.
9. Solicitor
Tax refunds in the amount of$341.74
10. Adjournment