HomeMy WebLinkAbout2023-08-14_No 1172_Departmental Agendas CHIEF CLERK AGENDA
August 14, 2023
SPECIAL ORDER OF BUSINESS
No special order of business.
NEW BUSINESS:
Chief Clerk, on behalf of the Washington County Council on Economic Development (DCED),
respectfully requests the Commissioners adopt a resolution for the sale of Lot 17B, 8.108 acres of
land, located at Starpointe Business Park in Hanover and Smith Townships, to Hormann Flexon,
LLC for the purchase price of Four Hundred Ninety One Thousand Eight Hundred and Eighty-
Eight 00/100 Dollars ($491,880) with all proceeds to be used to offset outstanding debt on the
property.
Chief Clerk respectfully requests the Commissioners approve an agreement between the County of
Washington and the Washington County Chamber of Commerce in the amount of$140,000/year
for years 2023 and 2024 and a 3% raise annually thereafter. This agreement will be effective the
date of agreement through December 31, 2033.
Chief Clerk respectfully requests the Commissioners adopt a resolution to the agreement with
Alta Vista Business Park, located in Fallowfield Township, extending the term of exemptions,
deductions, abatements, and credits for real property, earned income tax, net profits, mercantile,
and business privilege taxes within a specific geographic area in Washington County designated as
a Keystone Opportunity Expansion Zone (KOEZ) or Keystone Opportunity Improvement Zone
(KOIZ).
Chief Clerk, on behalf of Public Safety, respectfully requests the Commissioners adopt a resolution
authorizing the Chair of the Board, Diana Irey Vaughan, to electronically sign all grant documents
related to PEMA administered grants which require an electronic signature.
Chief Clerk, on behalf of Elections, respectfully requests the Commissioners approve the
ratification of a grant application with the Commonwealth of Pennsylvania, Department of
Community and Economic Development (DCED) for the election integrity grant program as
established under Act 88 of 2022. The application is in the amount of$750,758.97 which is the
amount allocated to Washington County.
Chief Clerk, on behalf of Elections, respectfully requests the Commissioners approve a grant
agreement with the Commonwealth of Pennsylvania, Department of Community and Economic
Development (DCED) for the election integrity grant program. The agreement is in the amount of
$750,758.97 and will be for the period of July 1, 2023 through June 30, 2024.
Chief Clerk, on behalf of the Redevelopment Authority of the County of Washington, respectfully
requests the Commissioners adopt a resolution authorizing the execution of a conditional award of
funds and grant agreement with the Pennsylvania Housing Finance Agency for the 2023
Pennsylvania Housing Affordability and Rehabilitation Enhancement (PHARE) Fund.
Chief Clerk, on behalf of the Sheriff's Office, respectfully request the Commissioners' approval to
submit a grant application to the Pennsylvania Attorney General's Office for a Community Drug
Abuse Prevention grant in the amount of$2,000 to create a challenge coin outreach program for
individuals experiencing a substance use disorder crisis. The one-time grant application does not
have a match requirement, so no additional county funds are required.
Chief Clerk, on behalf of Juvenile Probation, respectfully requests the Commissioners approve a
grant agreement and attachments with the Commonwealth of Pennsylvania, Juvenile Court Judges'
Commission for the juvenile probation services grant program. The agreement is in the amount of
$250,889 and will be for the period of July 1, 2023 through June 30, 2024.
Chief Clerk, on behalf of Children and Youth Services, respectfully request the Commissioners approve a
Memorandum of Understanding (MOU) with the Washington County Court of Common Pleas for the
provision of the Leader Program for the period of July 1, 2023 through June 30, 2024. The total amount is
$907,960 and no county funds are required.
Chief Clerk, on behalf of Children and Youth Services, respectfully request the Commissioners approve a
Memorandum of Understanding (MOU) with the Washington County Court of Common Pleas for the
provision of the Jobs Program for the period of July 1, 2023 through June 30, 2024. The total amount is
$340,400 and no county funds are required.
MEMORANDUM
August 14, 2023
TO: Commissioner Irey Vaughn
Commissioner Maggi
Commissioner Sherman
FROM: Vincent P. Ley, Project Engineer
SUBJECT: Agenda Meeting—Monday, August 14, 2023
BOC Meeting — Wednesday, August 16, 2023
1. Liquid Fuels—Chartiers Bridge No. 64 Design Contract
The Planning Commission recommends approval of a contract with Gibson-Thomas Engineering
Company,Inc. in the amount of$494,502.49 for replacement of Chartiers Creek Bridge No. 64.
In North Franklin Township. The total cost is being paid for with 100%Federal Funds and no
match is required.
MEMORANDUM
TO: Commissioner Irey Vaughan, Chair
Commissioner Maggi,Vice Chair
Commissioner Sherman
FROM: Department of Human Services
SUBJECT: Agenda Meeting August 14, 2023
1. Children and Youth Services—Provider Agreement
Children and Youth Services is requesting approval of the following provider agreements for the
period of July 1, 2023—June 30, 2024. No additional county funds are required.
PROVIDER AMOUNT
Achieva $ 100,000.00
Adoption Connection PA—Foster Care $ 1,000,000.00
Adoption Connection PA—Visitation $ 50,000.00
A Child's Place $ 250,000.00
CASA for Kids, Inc. $ 25,000.00
Community Family Advocates $ 200,000.00
Drug and Alcohol Rehabilitation Services,Inc. $ 100,000.00
Hope's Haven Residential Services,LLC $ 150,000.00
Pentz Run Youth Services,Inc $ 60,000.00
Pressley Ridge—Crisis Stabilization $ 600,000.00
Pressley Ridge—Family Behavioral Therapy $ 350,000.00
Pressley Ridge—Homebuilders $ 600,000.00
Sarah A. Reed Children's Center $ 100,000.00
Three Rivers Adoption Council $ 120,000.00
Washington Drug and Alcohol Commission $ 125,000.00
Total $ 3,830,000.00
2. Children and Youth Services—Provider Agreement
Children and Youth Services is requesting the approval of a provider agreement with Dr. Eric
Bernstein for the provision of psychological evaluations for the period of July 1, 2023 through
June 30, 2024. The contract authorization amount is $100,000 and no additional county funds are
required.
3 Children and Youth Services—Provider Agreement
Children and Youth Services is requesting the approval of a provider agreement with Dr. Terry
O'Hara for the provision of psychological evaluations for the period of July 1, 2023 through June
30, 2024. The contract authorization amount is $100,000 and no additional county funds are
required.
4. Children and Youth Services—Provider Agreement
Children and Youth Services is requesting the approval of a provider agreement with Dr. Neal
Rosenblum for the provision of psychological evaluations for the period of July 1, 2023 through
June 30, 2024. The contract authorization amount is $200,000 and no additional county funds are
required.
5. Children and Youth Services—Provider Agreement
Children and Youth Services is requesting the approval of a provider agreement with Washington
Psychological Services for the provision of psychological evaluations for the period of July 1,
2023 through June 30, 2024. The contract authorization amount is $100,000 and no additional
county funds are required.
6. Children and Youth Services—Provider Agreement
Children and Youth Services is requesting the approval of a provider agreement with Hughes
Forensics and Behavioral Consultants,LLC for the provision of risk of harm assessments and
non-offending parenting interventions for the period of July 1, 2023 through June 30, 2024. The
contract authorization amount is $100,000 and no additional county funds are required.
7. Children and Youth Services—Provider Agreement Addendum
Children and Youth Services is requesting approval of a provider agreement addendum with
Keystone Adolescent for placement services for the period July 1, 2022 through June 30, 2023.
The contract authorization amount will be increased by$20,000 to $620,000 and no additional
county funds are required.
8. Children and Youth Services—Provider Agreement Addendum
Children and Youth Services is requesting approval of a provider agreement addendum with
Invisawear for safety devices for caseworkers for the period May 1, 2023 through June 30, 2024.
The contract authorization amount will be increased by$2,500 to $7,500 and no additional county
funds are required.
9. Children and Youth Services—Ratification of the Needs-Based Budget County Assurance
Children and Youth Services is requesting the ratification of the approval to submit the County
Assurance of Financial Commitment and Participation associated with the Needs-Based Plan and
Budget for the period of July 1, 2024 through June 30, 2025. The county match requirement is
approximately$5,800,000 which is based on a projected budget of$37,760,560.
10. Behavioral Health and Developmental Services—Provider Agreement
Behavioral Health and Developmental Services is requesting approval of the following provider
agreements for the period July 1, 2023, through June 30, 2024. No additional county funds are
required.
PROVIDER AMOUNT
Arc Human Services, Inc. (Intellectual Disabilities) $ 131,000.00
Crossroads Speech &Hearing, Inc. $ 12,000.00
TOTAL $ 143,000.00
11. Behavioral Health and Developmental Services—Provider Agreement
Behavioral Health and Developmental Services is requesting the approval of a provider
agreement with Arc Human Services for residential services for the period of June 1, 2023
through December 31, 2023. The contract authorization amount is $685,500 and no additional
county funds are required.
12. Human Services—Human Services Block Grant Application
Human Services is requesting approval of an Assurance of Compliance associated with the
Human Services Block Grant application for the period of July 1, 2023 through June 30, 2024.
The funds are provided by the Pennsylvania Department of Human Services and no additional
county funds are required.
13. Human Services—Purchase of Service Agreement Addendum
Human Services is requesting the approval of a purchase of service agreement addendum with
Aunt Bertha for the provision of their Enterprise Platform that provides a comprehensive
network of community resources, a referral and tracking system and support services to extend
the term one year from September 24, 2023 through September 23, 2024. The contract
authorization amount is $56,389 and no additional county funds are required.
14. Human Services—Emergency Shelter Grant Agreements
Human Services is requesting approval to enter into agreements with the following providers for
emergency shelter services for the period of July 1, 2023 through December 31, 2024. The funds
are provided by the U.S. Department of Housing and Urban Development and no county funds
are required.
PROVIDER AMOUNT
Connect, Inc. $134,000
Domestic Violence Services of Southwestern PA 48,000
Blueprints 111,000
Total $ 293,000
15. Human Services—SFPP Program Agreement
Human Services is requesting approval to enter into an agreement with the Greater Pittsburgh
Community Food Bank to administer the State Food Purchase Program for the period of July 1,
2023 through June 30, 2024 in an amount up to $300,000.00. No county funds are required.
16. Human Services—TEFAP Program Agreement
Human Services is requesting approval to enter into an agreement with the Greater Pittsburgh
Community Food Bank administer the Temporary Emergency Food Assistance Program for the
period of October 1, 2023 through September 30, 2024 in an amount up to $50,000.00 and no
county funds are required.
BOARD OF COUNTY COMMISSIONERS: Randy Vanklrk
DIANA IREY VAUGHAN,CHAIR, Director of Purchasing
L.ARRY MAGGI,VICE CHAIR, i'i
Phone: 724-228-6729
NICK SHERMAN s i-
WASHINGTON COUNTY
(724)228-6724
COUNTY OF WASHINGTON
PURCHASING DEPARTMENT
COMMONWEALTH OF PENNSYLVANIA
95 WEST BEAU STREET,SUITE 430
WASHINGTON,PA 15301
TO: BOARD OF COUNTY COMMISSIONERS
FROM: RANDY VANKIRK, DIRECTOR OF PURCHASING
DATE: AUGUST 9, 2023
SUBJECT: AGENDA ITEMS FOR AUGUST 14, 2023 -MIN#1172
I. BIDS/CONTRACT EXTENSIONS/PROPOSALS
A. Bid/RFP Awards
1. Cost Correction-Broadband Services-East Finley Township, Donegal Township,and
Ten Mile Creek—2,600 Commercial and Residential Targets-Contract#013123-
Broadband-RFP
The Purchasing Department respectfully requests the Board of County Commissioners
award the Broadband Services proposal,contingent upon funding, for a unified
turnkey solution providing Broadband Connectivity for 2,600 residential and commercial
targets in the East Finley Township,Donegal Township,and the Ten Mile Creek Areas
to Comcast Cable Communications,LLC,of Philadelphia,PA for 392 miles of fiber at
a total cost of$27,814,387 of which Washington County will pay$18,841,175 with the
remainder of$8,973,212 being supplemented by Comcast.
Portions of this award are stipulated upon the award of either ARC POWER and/or PA
Capital Projects Fund.
Washington County's cost will be funded from the American Rescue Plan Act Fund.
Areas include Hopewell Twp.,Blaine Twp.,Buffalo Twp., South Franklin Twp.,Morris
Twp.,Amwell Twp.,Marianna Boro, and West Bethlehem Twp.
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B. Bid Contract Extensions
1.Bid Extension-Industrial Commodities—Contract#071818-IC
Purchasing,respectfully requests the Board of County Commissioners approve an extension
of the bid contract for Industrial Commodities to the following vendors based on their
percentage discount from their catalog/website unit cost:
a. W.W.Grainger,Lake Forest,IL through local Pittsburgh office.
b. Sherwin Williams Co.,Washington PA.
If approved,this extension will be effective through August 3Pt,2024. All other terms and
conditions of the current agreement remain in full force.
2. Coffee& Equipment—Contract#062420-Coffee
The Purchasing Department,respectfully requests the Board of County Commissioners
approve an addendum to our current Coffee&Equipment agreement with J.D.Marra
Hotel& Restaurant Service,Washington,PA,to transfer ownership to Belfiore Coffee
&Food Service Company,LLC.,Canonsburg,PA.
If approved,this agreement will continue through August 31St,2024,under the same contract
terms and conditions,with an option to extend for one additional year.
C. Bid Award Extension-Thirty Day Extension—Bid Contract#072523-ParksMP (Parks
Master Site Plan RFP)
1. Pursuant to Act 142, Senate Bill 1154,effective February 20,2001,Purchasing
respectfully requests the Board of County Commissioners authorize a thirty(30) day
extension of the bid proposal award for the"Parks Master Site Plan'for Washington
County, as additional time is needed to evaluate the bid responses.
D. Authorization to Bid/Reguest Proposals
1. Plumbing Supplies
Purchasing, on behalf of Building& Grounds,respectfully requests the Board of County
Commissioners authorize the advertising for Plumbing Supplies.
2.Milk Products
Purchasing, on behalf of the Correctional Facility,respectfully requests the Board of
County Commissioners authorize the advertising for Milk Products.
3.JMPP—Joint Municipal Purchasing Program
Purchasing,respectfully requests the Board of County Commissioners authorize the
advertising for the Winter"Joint Municipal Purchasing Program"for Washington
County.
E. Reiect All Proposals
1.#121322-A/E RFO-Courthouse Square Garage and Plaza Engineering
Purchasing,respectfully requests the Board of County Commissioners reject all
submissions for Engineering Services,Consulting&Bid Specs for Washington County's
Courthouse Square Parking Garage and Plaza.
F. Change Orders to Bid Contract
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Purchasing respectfully requests the Board of County Commissioners approve the following
change orders.
1. Change Order#10 Courthouse Courtroom Renovation-Contract#102222
Purchasing, on behalf of Justin Welsh, Building& Grounds,respectfully requests the Board
of County Commissioners approve the following change order in the amount of $9,628.00
with Stonemile Group,Inc.,Canonsburg,PA.
Change Order#10 includes the following work.
• $3,043 -COR 22 to provide additional flooring preparation and replacement/new
substrate in the Judge's Chambers in order to level the existing subfloor for the new
carpet installation.
• $1,208 - COR 23 to change the millwork stain color. This cost is necessary as the
originally approved stain color was already purchased and can not be returned.
0 $5,377—COR 25 to provide ceiling medallions at light fixtures in the Judge's
Chambers which will allow SMG to install the new fixtures and conceal the new
boxes.
Change order 10 will change the amount of their current contract from$2,734,659.65 to
$2,744,287.65. This Change Order has been reviewed and recommended by Justin Welsh,
Building& Grounds,Pat Grimm, Courts,Macbracey Corp. &Buchart Horn Architects,
Pittsburgh,PA.
2. Change Order#2—Caldwell Building-Contract#051618-GC
Purchasing, on behalf of Justin Welsh, Building& Grounds,respectfully requests the Board
of County Commissioners approve the following change order with MacBracey
Corporation,Washington,PA.,for the Caldwell Building Project.
Change Order#2,Add in the amount of$5,200.00,including prevailing wage rates for
Supply and install Judges Bench and Witness Stand. Change order 2 will change the
amount of their current contract from$713,879.00 to$719,079.00. This Change Order has
been reviewed and recommended by Justin Welsh,Building&Grounds &Pat Grimm,
Courts.
II. DONATION
A. Donation Resolution-Center for Community Resources,Inc.
1.Donation of Furniture
The Purchasing Department,as per Section 1805 of the County Code governing the sale or
disposition of personal property of the County,respectfully requests the Board of County
Commissioners authorize the resolution for the donation of Furniture Items from the
Center for Community Resources,Inc.to the Washington County Human Services,who
has formerly requested the donation&have completed the"Application for Donation"
application and have met all required criteria.
III. AGREEMENTS & CONTRACTS/LEASES
A. Professional Service Agreements
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1.Bakers Waterproofing—Courthouse
Purchasing, on behalf of Justin Welsh, Director of Building& Grounds,respectfully
requests the Board of County Commissioners approve an agreement with Baker
Waterproofing, for a Sump Pump,AquaStop Wall Seal,FreezeGuard, Sitework Labor
&Materials for the Courthouse.
If approved,the total cost of$8,143.98 will be paid from ARPA Funds.
Note: This is the Right side facing the Courthouse and part of the ongoing Courtroom
Project.
2. Sheriff—Canine Training
Purchasing, on behalf of the Sheriffs Department,respectfully requests the Board of
County Commissioners approve an agreement with Garrow Canine Training,LLC.,
Charleroi,PA,for the provision of Weekly Canine Training.
If approved,this agreement will be retro to December 1,2022 for a period of one(1)year
with automatic renewals unless terminated earlier by either party. Total weekly training cost
is $40.00, ($10/hr.)to be paid from the Canine Fund.
3. Cloud Phone System-Addendum-Contract#120121-Cloud Phone-RFP
The Purchasing Department, on behalf of Ryan Anderson, Information Technology,
respectfully requests the Board of County Commissioners approve a contract Addendum
with Full Service Network LP,Pittsburgh,PA,for our Cloud Phone hosted System to
add MDJ Stewart to the new phone system.
Total cost will be $299.99 for activation and $149.99 monthly, funded from their Operating
Budget.
4. Guardians of the Memorial Garden—Indemnity Agreement
Purchasing,respectfully requests the Board of County Commissioners approve an
Indemnity agreement with Guardians of the Memorial Garden, for contracted work to be
performed on the Crime Victims Memorial Garden.
If approved,their will be NO cost to the County.
MIN#1172,Dated 08/16/2023
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