HomeMy WebLinkAbout2023-11-15_No 1175_Departmental Agendas CHIEF CLERK AGENDA
November 15, 2023
SPECIAL ORDER OF BUSINESS
No special order of business.
NEW BUSINESS:
Chief Clerk respectfully requests the Commissioners approve the appointment of Adam Petris to
the Hospital Authority Board; and the reappointments of Dennis Dutton and John LaCarte to the
Authority Board; Michael Lusk, Jose Taracido, and Larry Maggi to the Conservation District
Board.
Chief Clerk respectfully requests the Commissioners approve the terms of the Court Order dated
October 26, 2023, reaching a resolution of the lawsuit filed at Docket No. 2023-6170 in the Court
of Common Pleas of Washington County, Pennsylvania, between Peters Township, North Strabane
Township, Michael McLaughlin, Jr., in his individual capacity, and Mark Grimm in his individual
capacity (Plaintiffs) vs. Washington County, Washington County Board of Commissioners, Diana
Irey Vaughan, in her official capacity as Commissioner Chair on the Board; Larry Maggi, in his
official capacity as Commissioner on the Board; Nick Sherman, in his official capacity as
Commissioner on the Board; April Sloane, in her official capacity as the County Controller; and
MRA, Inc.
MEMORANDUM
November 15, 2023
TO: Commissioner Irey Vaughn
Commissioner Maggi
Commissioner Sherman
FROM: Jason E. Theakston, Director
Planning Office
SUBJECT: Agenda Meeting—November 15, 2023
1. Planning—Statewide Local Share Grant
Planning requests authorization to submit a grant request under the Statewide Local Share
Grant Program for the replacement of the Jersey and Guernsey Barns at the Washington
County Fairgrounds. Match will be derived from Fair Gas Lease and Act 13 Greenways
monies. Planning also requests approval of the $100 grant submission fee to the
Commonwealth Finance Authority.
2. Planning—Statewide Local Share Grant
Planning requests authorization to submit a grant request under the Statewide Local Share
Grant Program for Maintenance Building Expansion at Cross Creek County Park. Match
will be derived from the Cross Creek Gas Lease. Planning also requests approval of the
$100 grant submission fee to the Commonwealth Finance Authority.
3. Parks and Recreation—Tunnel#4
The Planning Commission requests approval of a contract with Gibson-Thomas Engineering
Company,Inc.in the amount of$246,278.16 for design of the National Pike Trail Tunnel#4
Project.
The County was awarded$900,000 for construction costs of the Tunnel project through the
PennDOT Transportation-Alternatives Set Aside Grant Program. The County is responsible
for all pre-construction activities as part of grant requirements. Funding would be derived
from the capital fund.
4. Parks and Recreation—Division Orders
Planning recommends approval of an amended division order with Range Resources for
Sanns Frank Unit C (Mingo Creek County Park) with the decimal interest 0.04593713.
5. Washington County 2023 Paving Change Orders
The Planning Commission requests approval of a contract change order with Morgan
Excavating in the amount of$14,458.92 for paving the existing bike challenge course in
Cross Creek Park as well as speed bumps placed in Cross Creek Park.
Funding for this change will be made with Cross Creek Gas Lease Funds.
The Planning Commission requests approval of a contract change order with Morgan
Excavating in the amount of$12,750.00 to correct the pavement approaches at Buffalo Creek
Bridge No. 29 to prevent potential snowplow damage.
Funding for this change will be made with Liquid Fuel account funds.
The total Change Order No. 2 amount is therefore $27,208.92 and the new contract total
will be $566,847.92.
6. Liquid Fuels — Chartiers Bridge No. 58 — Mackin Engineers and Consultants
Supplement
The Planning Commission requests approval of a contract supplement with Mackin
Engineers and Consultants, in the amount of$10,000.00 to provide required construction
inspection and management for the West Wheeling Street Bridge,Chartiers No.58,pending
Pa DOT approval.
The construction contract had been extended due to construction issues until May 24,2024
and the increase is to allow for the required inspection for this extension.
Funding is 100%Federal Funds with no match required.
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FINANCE DEPARTMENT 78'
BOARD OF COMMISSIONERS COMMONWEALTH OF PENNSYLVANIA Adam G. Petris
DIANA IREY VAUGHAN Assistant Finance Director
CHAIR 95 WEST BEAU STREET— SUITE 430
LA A WASHINGTON, PENNSYLVANIA 15301 PHONE:724-228-6894
VICECE CHAIR
NICK SHERMAN FAX:724-228-6941
PHONE:724-228-6724
FINANCE'S AGENDA
November 15, 2023
1. Finance, on behalf of Public Safety, respectfully requests the Commissioners approve and ratify the
submission of a Safety-First Grant application from Norfolk Southern Railroad.
2. Finance, on behalf of Adult Probation, respectfully requests the Commissioners approve a Subgrant for
Improvement of Adult Probation Services.in the amount of$152,589.00. These funds are used to
provide community supervision for both rehabilitative efforts of criminally involved individuals as well
as public safety.
3. Finance, on behalf of the Redevelopment Authority of the County of Washington as agent for the
Washington County Airport, respectfully requests the Commissioners approve a Consent to Assignment
agreement between the County and Aeronational, Inc. for consent to its assignment of the land lease
with AAW Holdings, LLC. All other terms and conditions of the agreement shall remain the same.
4. Finance, on behalf of the Redevelopment Authority of the County of Washington as agent for the
Washington County Airport, respectfully requests the Commissioners approval to amend the Bureau of
Aviation (BOA) Grant ABG-2022 (County of Washington 00022) in the amount of$97,000 for
engineering (construction phase) and administration services. This will be funded by BOA and no
County funds are required.
HUMAN RESOURCES
INTEROFFICE MEMORANDUM
TO: CINDY GRIFFIN
FROM: ANDREA JOHNSTON
DIRECTOR OF HUMA 6RESTUtIRCES
SUBJECT: AGENDA ITEMS FOR 11/15/23 MEETING
DATE: NOVEMBER 3, 2023
Human Resources respectfully requests the Board of Commissioners approve the renewal of
the DOT Drug and Alcohol Testing Consortium with the Washington Hospital Occupational
Medicine Center. The agreement provides drug and alcohol testing services for DOT-regulated
random lottery draws. The rates of the contract will increase as follows and will be effective
January 1, 2024 through December 31, 2024:
• Specimen collection fee— Increase from $20 to $30
Human Resources respectfully requests the Board of Commissioners approve the renewal of
the Share and Ride Program Consortium with the Washington Hospital Occupational Medicine
Center. The agreement provides drug and alcohol testing services for non-regulated random
lottery draws. The rates of the contract will increase as follows and will be effective January 1,
2024 through December 31, 2024:
• Specimen collection fee-- Increase from $20 to $30
Human Resources respectfully requests the Board of Commissioners approve a service
agreement with Inservco Insurance Services, Inc. to provide claims management services for
open Workers' Compensation claims. The agreement will be effective from January 1, 2024
through December 31, 2026 with a yearly flat fee of$13,000.
MEMORANDUM
TO: Commissioner Irey Vaughan, Chair
Commissioner Maggi,Vice Chair
Commissioner Sherman
FROM: Department of Human Services
SUBJECT: Agenda Meeting November 15, 2023
1. Children and Youth Services—Provider Agreement
Children and Youth Services is requesting approval of the following provider agreements for the
period of July 1, 2023—June 30, 2024. No additional county funds are required.
PROVIDER AMOUNT
Adelphoi Village—Family Finding $ 300,000.00
Adelphoi Village—IHPTA $ 500,000.00
Adelphoi Village—MST $ 140,000.00
Adelphoi Village—SO $ 25,000.00
Bair Foundation—Visitation $ 250,000.00
Family Care for Children and Youth,Inc. $ 100,000.00
Formative Outcomes,LLC $ 30,000.00
Justice Works Youth Care—Anger, STOPP,Just Care,NP,NPSA $ 800,000.00
Justice Works Youth Care—FGDM $ 750,000.00
Justice Works Youth Care—VIP $ 160,000.00
Justice Works Youth Care—Visitation $ 250,000.00
Justice Works Youth Care—WhyTry $ 100,000.00
Lifespan Family Services $ 400,000.00
Pathways Adolescent Center $ 450,000.00
The Children's Institute of Pittsburgh—Care Coordination $ 150,000.00
The Children's Institute of Pittsburgh—In Home Family $ 300,000.00
Valley Youth House $ 150,000.00
Wesley Family Services $ 140,000.00
White Deer Run,LLC S 150,000.00
Total $ 5,145,000.00
2. Children and Youth Services—Provider Agreement
Children and Youth Services is requesting the approval of a provider agreement with The Clock
Tower Schools for residential placement services for the period of September 1, 2023 through
June 30, 2024. The contract authorization amount is $100,000 and no additional county funds are
required.
3. Children and Youth Services—Provider Agreement
Children and Youth Services is requesting the approval of a provider agreement with
Harborcreek Youth Services for psychiatric residential placement services for the period of
October 1, 2023 through June 30, 2024. The contract authorization amount is $150,000 and no
additional county funds are required.
4. Children and Youth Services—Provider Agreement
Children and Youth Services is requesting the approval of a provider agreement with National
Mentor Healthcare,LLC for placement services for the period of November 1, 2023 through
June 30, 2024. The contract authorization amount is $150,000 and no additional county funds are
required.
5. Children and Youth Services—Provider Agreement Addendum
Children and Youth Services is requesting the approval of a provider agreement addendum with
Donnelly Boland and Associates to contract for one fiscal tech position. The contract
authorization amount will be increased by$42,500 and no additional county funds are required.
6. Children and Youth Services—2024 Special Budget
Children and Youth Services is requesting approval of its 2024 Special Budget in the amount of
$68,000. This budget will be used to cover supportive client services, child specific expenses,
expenses related to the recruitment and retention of resource families, ancillary court expenses as
well as meeting and event recognition expenses. No additional county funds are required.
7. Behavioral Health and Developmental Services—Provider Agreement
Behavioral Health and Developmental Services is requesting the approval of a provider
agreement with The Care Center,Inc. to implement the Person-Centered Forensics Service
initiative for the period of July 1, 2023 through June 30, 2024. The contract authorization
amount is $49,078 and no additional county funds are required.
8. Behavioral Health and Developmental Services—Provider Agreement
Behavioral Health and Developmental Services is requesting the approval of a provider
agreement with Arc Human Services to implement the Person-Centered Forensics Service
initiative for the period of July 1, 2023 through December 31, 2023. The contract authorization
amount is $45,000 and no additional county funds are required.
9. Behavioral Health and Developmental Services—Agreement Addendum
Behavioral Health and Developmental Services is requesting the approval of an agreement
addendum with the Pennsylvania Commission on Crime and Delinquency for the Prevention and
Diversion Care Manager to extend the term nine months from December 31,2023 to September
30, 2024. All other terms of the original agreement remain unchanged and no county funds are
required.
BOARD OF COUNTY COMMISSIONERS: Randy Vanklrk
DIANA IREY VAUGHAN,CHAIR, Director of Purchasing
L.ARRY MAGGI,VICE CHAIR, i'i
Phone: 724-228-6729
NICK SHERMAN s i-
WASHINGTON COUNTY
(724)228-6724
COUNTY OF WASHINGTON
PURCHASING DEPARTMENT
COMMONWEALTH OF PENNSYLVANIA
95 WEST BEAU STREET,SUITE 430
WASHINGTON,PA 15301
TO: BOARD OF COUNTY COMMISSIONERS
FROM: RANDY VANKIRK, DIRECTOR OF PURCHASING
DATE: NOVEMBER 8, 2023
SUBJECT: AGENDA ITEMS FOR NOVEMBER 15,2023 -MIN#1175 Rev#4
I. BIDS/CONTRACT EXTENSIONS/PROPOSALS
A. Bid/RFP Awards
1.Bid Award-JMPP—Contract#100323-JMPP
Purchasing,respectfully requests the Board of County Commissioners award the bid for
products under the Winter 2023/24 "Joint Municipal Purchasing Program" for
Washington County to the following vendors based on their per unit cost as submitted in their
bid proposals:
• Safety-Kleen Systems Inc.,Norwell MA
• Ligonier Stone &Lime Co. dba/Derry Stone&Lime Co.,Latrobe PA
• Morton Salt,Inc. Chicago IL
• Arcosa Aggregates,Morgantown,WV
All items have been awarded to the lowest most responsive and responsible bidders meeting
specifications. If approved,this contract will be effective date of approval through September
30,2024.
2.Amended Broadband RFP Award—South Strabane Township,PA—625 Commercial
and Residential Targets
The Purchasing Department respectfully requests the Board of County Commissioners
approve the modifications to our prior Broadband Services proposal award for a unified
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turnkey solution providing Broadband Connectivity from 695 to 625 residential and
commercial targets in the South Strabane Township,PA to Verizon Pennsylvania,LLC and
Verizon North,LLC; Collectively"Verizon" 1300 I Street NW,Washington,DC 20005
for 73 miles of fiber at a total cost of$3,442,926,of which Washington County will pay
$1,996,897.00,the remainder will be supplemented by Verizon.
Washington County's cost will be funded from the American Rescue Plan Act Fund.
3.Bid Award—Plumbing Service—Contract#102423-Plumb
Purchasing,respectfully requests the Board of County Commissioners award the bid for
Plumbing Services to McVehil Inc., of Washington PA at their proposed time and material
rates. McVehil was the most responsive,responsible bidder at the lowest cost to the
County. Supplies for work performed will be received at a 15%discount.
If approved,this contract will be in effect from November 1,2023,through October 31,
2024,with the option to extend for two(2)additional,one (1)year periods.
4.RFP Award(s)—Transition of Age,CRR Home—Contracts#102423-TA Res Home
and#102423-CRR Home
Purchasing, on behalf of Jennifer Scott,BHDS,respectfully requests the Board of County
Commissioners award the RFP(s)for Transition of Age Residential Program and
Community Residential Program to Supportive Concepts for Families of Carnegie PA.
Selecting one vendor for both RFP solutions will represent a total program cost for Transition
of Age and Community Residential Homes of$1,361,542.00 annually. Selection was based
upon evaluations that considered background, experience,mission,care quality and
qualifications as well as budget and total cost. If approved,these contracts will be funded via
Block Grant funds.
5.RFP Award—Supportive Housing—#102423-SHC Provider RFP
Purchasing, on behalf of Jennifer Scott,BHDS,respectfully requests the Board of County
Commissioners award the RFP for Supportive Housing Provider to the following service
providers:
• AMI,Inc.of Washington-Greene Counties,Washington PA
• The Mental Health Association,Washington PA
Startup Costs of$20,600.00 and$230,700.00 Annually. Selection was based upon
evaluations that considered background, experience,mission, care quality and qualifications
as well as budget and total cost. If approved, funding will be provided via Block Grant
funds.
B. Bid Award Extension
1.Bid Award-Thirty Day Extension—Bid Contract#091923-MDJ Security
Pursuant to Act 142, Senate Bill 1154, effective February 20,2001,Purchasing, on behalf of
Courts,respectfully requests the Board of County Commissioners authorize a thirty(30) day
extension of the bid award for"MDJ Security"for Washington County to the following
vendors, as additional time is needed to evaluate the bid responses.
1. Valentis Group Inc.
2. Peak Security Inc.
3. OSA Global LLC
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4. Signal of Central Pittsburgh
5. St. Moritz Security Services Inc.
6. Allied Universal Security Services
C. Bid Contract Extensions
1.Bid Extension-Wiring Services—Contract#100520-Wiring
Purchasing, on behalf of Information Technology,respectfully requests the Board of County
Commissioners approve the Wiring Services contract extensions for the listed vendors on a
"Time&Material"basis per their submitted hourly rates.
• Computec Technical Solutions Inc,Eighty-Four PA
• Information Technologies Services,Carnegie PA
If approved,the contract extensions will be effective January 1,2024,through December 31,
2024. This will be the final renewal per the original agreement and will need re-bid next year.
D. Bid Resections
1.MDJ 27-1-03-#091923
Purchasing, on behalf of Patrick Grimm, Court Administrator,respectfully requests the
Board of County Commissioners approve the rejection of all proposals for MDJ 27-1-03
Office Space(Charleroi) and approve rebidding.
2.#100323-PIO CYS RFP
Purchasing, on behalf of Anne Schlegel, CYS,respectfully requests the Board of County
Commissioners approve the rejection of all proposals received for Parenting Inside Out
services and approve rebidding.
3.#100323-DVS CYS RFP
Purchasing, on behalf of Anne Schlegel, CYS,respectfully requests the Board of County
Commissioners approve the rejection of all proposals received for Domestic Violence
services and approve rebidding as no proposals were received.
4.#100323-DA CYS RFP
Purchasing, on behalf of Anne Schlegel, CYS,respectfully requests the Board of County
Commissioners approve the rejection of all proposals received for Drug and Alcohol
services and approve rebidding as no proposals were received.
E. Bid Contract Purchases
1.MDJ Access Control System-Wiring Services—Contract#100520-Wiring
Purchasing, on behalf of Information Technology,respectfully requests the Board of County
Commissioners approve the purchase of an Access Control System for MDJ Manfredi,
from Information Technologies Services,Carnegie PA,our contract of record.
The total cost of the Access Control System,Equipment, & System Labor will be $16,970.83
and funded from Act 13.
2.McVehil-Plumbing Services—Contract#101420-1PS
Purchasing, on behalf of Warden Fewell, Correctional Facility, respectfully requests the
Board of County Commissioners approve our contracted vendor,McVehil Plumbing,to
Demo,Remove and Install a New In-Line Commercial Waste Grinder Pump.
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If approved, Service will be performed by McVehil Plumbing,Heating& Supply Co.,Inc.,
Washington PA.,our contract of record. Work includes a New Pump, Piping,Piping
Connections, Bracing and Startup Commissioning. Power to the unit will be connected by Jail
Maintenance. Total Cost is$73,704.00. and Funding to be provided from Actl3 Monies.
NOTE: THIS AGREEMENT FOR THE CORRECTIONAL FACILITY IS
CONTINGENT UPON PRISION BOARD APPROVAL.
F. Authorization to Bid/Reguest Proposals
1. Public Safety
Purchasing, on behalf of Public Safety,respectfully requests the Board of County
Commissioners authorize the advertising for engineering,installation, servicing,repair,
maintenance, and removal of 911 Countywide Communication Equipment.
2.Broadband Service—Phase 4
The Purchasing Department respectfully requests the Board of County Commissioners
authorize the advertising for Proposals (RFP)for Phase 4 Broadband Expansion in
underserved communities.
3.Human Services
The Purchasing Department,on behalf of Human Services,respectfully requests the Board
of County Commissioners authorize the advertising for Proposals (RFP)to Provide a Joint
Transitional and Rapid Rehousing Program in the Mon Valley for individuals and
families experiencing homelessness.
4. Pedestrian Crosswalk
Purchasing, on behalf of Building& Grounds,respectfully requests the Board of County
Commissioners authorize the advertising for a Pedestrian Crosswalk on Beau Street.
5. Oblique Imagery Addendum
Purchasing, on behalf of Information Technology,respectfully requests the Board of County
Commissioners authorize the advertising for Proposals(RFP) for"Digital Referenced
Oblique Aerial Imagery.
G. Change Orders to Bid Contract
Purchasing respectfully requests the Board of County Commissioners approve the following
change order.
1. Change Order#15 Courthouse Courtroom Renovation-Contract#102222
Purchasing, on behalf of Justin Welsh, Building& Grounds,respectfully requests the Board
of County Commissioners approve the following change orders with StoneMile Group,
LLC., Canonsburg,PA.
Change Order#15 includes the following work.
• $2,486-COR 33—Costs associated with supply&installation of a lighting fixture in
Courtroom 7.
Change order 15 will change the amount of their current contract from
$2,797,541.65 to $2,488.492.65. This Change Order has been reviewed and
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recommended by Justin Welsh,Building&Grounds,Pat Grimm, Courts,MacBracey
Corp. &Buchart Horn Architects,Pittsburgh,PA.
II. AGREEMENTS & CONTRACTS/LEASES
A. Professional Service Agreements
1. Professional Services Addendum-Courthouse Renovation -Contract#060618—A/E
Purchasing, on behalf of Justin Welsh,Building& Grounds respectfully requests the Board
of County Commissioners approve an Addendum to our Professional Service Agreement
with Buchart Horn Architects,Pittsburgh,PA,to provide for a time extension for
Architectural/Engineering Administrative and Project Management Services for the
Courthouse Courtroom Project at a cost of$6,135.00.
If approved,this Addendum will continue until project completion or February 1,2024,
whichever comes first. Funding will be from the American Rescue Plan Act Fund.
2. GAI Consultants,Inc.—Professional Services
Purchasing, on behalf of Justin Welsh,Director of Building& Grounds,respectfully
requests the Board of County Commissioners approve a work order for Professional
Services with our contracted vendor, GAI Consultants,Inc. This work order is for the WC
Courthouse Square Parking Garage Drawings& Construction Consultation at a total
estimated cost of$58,885.00.
This work has been approved for Act 13 Funding.
• GAI Scope of Services: GAI will perform the following services under this Work Order.
Update the existing Courthouse Square Plaza and Garage Renovations drawing set in
accordance with the Required Drawing Changes Report that GAI previously submitted.
3.Digital Staff Training-Emerge Career for Digital(tablet)CDL training
The Purchasing Department, on behalf of Warden Fewell, Correctional Facility,
respectfully requests the Board of County Commissioners approve an agreement with
Emerge Career for digital(tablet)CDL training to our incarcerated population. Each
month,Emerge Career will enroll a cohort of 10 incarcerated persons into its program, at its
Washington,PA location. There is No cost to the County.
NOTE: THIS AGREEMENT FOR THE CORRECTIONAL FACILITY IS
CONTINGENT UPON PRISION BOARD APPROVAL.
4.Legal Research Agreement-Lexis Nexis
Purchasing, on behalf of Warden Fewell, Correctional Facility,respectfully requests the
Board of County Commissioners approve the following renewal service agreement for the
backup electronic drive(law library) for legal research:
• Lexis Nexis - to provide legal research for the inmates Law Library at a cost of
$75.00 per month (three years) funded from Correctional Facilities Operating
Budget. If approved, this agreement will be effective November 1, 2023, through
October 31,2026. This is a stand-alone system. There are no books or CD's.
NOTE: THIS AGREEMENT FOR THE CORRECTIONAL FACILITY IS
CONTINGENT UPON PRISION BOARD APPROVAL.
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5. Seua Internet Agreement
Purchasing, on behalf of Ryan Anderson,Information Technology,respectfully requests the
Board of County Commissioners approve a 3-year agreement with Segra,dba Lumos
Networks,Inc.,for the new North Strabane MDJ(Manfredi)Location to provide
Broadband Internet Connection and Managed Services at a total monthly cost of$525.00
from the IT Operating budget.
Note: Per Ryan, "The cost includes the Sd-Wan so they can connect back to us,which
reduces the access control,phones,and security cameras cost.
6.Addendum-Cloud Phone System-Contract#120121-Cloud Phone-RFP
The Purchasing Department,on behalf of Ryan Anderson,Information Technology,
respectfully requests the Board of County Commissioners approve a contract Addendum
with Full-Service Network LP,Pittsburgh,PA,for our Cloud Phone hosted System to
add MDJ Manfredi to the new phone system.
Total cost will be $299.99 for activation and$179.99 monthly,funded from their Operating
Budget.
7.IT- Scantek Infomanagement Solutions—Contract#009-E22-090,Exp 12/14/2024
Purchasing, on behalf of Ryan Anderson,Information Technology,respectfully requests the
Board of County Commissioners approve the renewal Agreement with Scantek
Infomanagement Solutions,Willow Grove,PA,for the Laserfiche Document
Management Licenses including support&Maintenance at a total cost of$73,820.00,
which includes both the County&Courts Systems and Project management.
If approved,this will be a 12-Month Subscription and will be paid from their Operating
budget.
Note: This is the County's Electronic records software with 72 Full Named User Licenses—
Business Tier and 200 Participant User Licenses.
8.Radio Console System Preventative Maintenance/Software Agreement
Purchasing, on behalf of Public Safety,respectfully requests the Board of County
Commissioners approve the Maintenance agreement on the Software for the Radio Console
purchased on the GSA Contract from Avtec. Maintenance& Support are now provided by
MRA Incorporated,Washington,PA.
If approved,this maintenance agreement will be effective January 1,2024,through December
31,2024,at a total amount of$73,487.93. The total cost of this maintenance will be paid
from the Public Safety State Collected Surcharge Funds.
Note: This agreement covers the Systems at both the Primary&Airport Locations.
9. Time Savers Inc.
Purchasing on behalf of Human Resources,respectfully requests the Board
of County Commissioners extend our agreement with Time Savers Inc, of Waynesburg
PA, for the purpose of providing after hours drug and alcohol screening of employees on
an as needed basis. If approved,this renewal will be effective January 1,2024,through
December 31,2024.
10.Real Estate Tax Notices-Master's Touch
The Purchasing Department respectfully requests the Board of County Commissioners
approve an agreement for"Providing,Printing&Mailing of Real Estate Tax Notices for
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the Washington County Treasurer to The Master's Touch LLC, Spokane WA.If
approved,this contract will be in effect from November 1,2023,through October 31,2024,
at an annual cost of approximately$18,368.15,plus postage.
This was the most responsive and cost-effective quote received. Due to the rising costs of
printing services,this service will be re-bid following contract term.
11. Global Payments Integrated
Purchasing, on behalf of IT,respectfully requests the Board of County Commissioners
approve an agreement with Global Payments Integrated for all credit card transactions in
the Parks&Rec Department. This will include all Washington County Parks, including,
online pavilion rentals, online class registrations,payments in office and on the phone for
rentals and permits.
If approved,this agreement will be effective DOA for 1-year with automatic renewals and/or
30 day termination notice,at a total discounted rate of 3.5000% (passed onto customer)and
associated fees as noted on page 2 of the agreement. Additional $45 rental fee for four(4)Pin
Pads.
Note:We are implementing Tyler Parks&Rec software.Our go live date is November 29.This new
software does not work with MSB/Nexus which is their current credit card vendor.Tyler software had
two options that integrate with their software: Global Payments/OpenEdge and Tyler Payments. Tyler
Payments did not work with online payments so for the Parks Department,we were down to one option
which is Global Payments/Open Edge.
III. STATE CONTRACT/COSTARS PURCHASES
1.Amended Cost-COSTARS 14—Standard Pavilions—Exy. 5/23/24 Cross Creek Park
Pavilions
Purchasing, on behalf of Planning,respectfully requests the Board of County Commissioners
approve the amended purchase price of two(2)RigidPly 30x60 Standard Pavilions&
installation to be installed at Cross Creek Park. Total Pavilion cost of$45,703.00 each and
Ancillary Services&Inground Mount at a cost of$23,360.00 each for a total cost of
$138,126.00. The proposed vendor is Pete Jeffrey&Associates,of Indianola,PA.
The proposed purchase would be placed via CoStars 14, and therefore does not require
bidding. The proposed expenditure would be paid via Oil and Gas Funds.
2. Community Services Vehicle—CoStars 26
Purchasing, on behalf of Cliff Warrick, Community Services,respectfully requests the
Board of County Commissioners approve the purchase of the following vehicle:
• 2024 Chevy 3500 Passenger Van in the amount$44,351.18
The proposed vendor is TriStar Chevy,Blairsville,PA. The purchase would be made via
CoStars 26,and therefore does not require bidding. Proposed funding will be from Capital.
Note: Community Services will be replacing a 2005 Dodge Caravan with mileage over
122,000. This purchase has been recommended by Pat Grimm, Court Administrator.
3. COSTARS 6—Exp 11/30/2024-Abnormal Inbound Email Security&Abnormal
Platform
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Purchasing, on behalf of Ryan Anderson,Information Technology,respectfully requests the
Board of County Commissioners approve the Purchase of Abnormal Inbound Email
Security(850) &Abnormal Platform.
The total cost is$47,622.93, and the proposed vendor is CDW-G,Inc.of Vernon Hills,IL.
The proposed purchase is in accordance with the pricing on PA State Contract/CoStars 6 and
therefore does not require bidding. The funding source will be Act 13.
Note: This product will allow the County IT Department to act quickly when an end user gets
phished,it will automatically remove suspected spam from the user mailbox to help mitigate
a user from interacting with it. The renewal in the future,will be funded from the IT
Operating Budget.
4. Costars 1—Copiers
Purchasing, on behalf of Jason Theakston,Director Planning Commission,respectfully
requests the Board of County Commissioners authorize a sixty(60)month lease for a Canon
Image Press V800—from Canon Business Solutions Inc. The monthly cost is $1880.00,
$0.037 per copy for color and$0.0084 for black&white copies. Lease amount includes
maintenance,toner&service.
Note: There is no charge for images until we exceed 18,000 color& 15,000 black&white.
IV. DONATION
A. Donation Resolution
1.Donation of Portraits
The Purchasing Department,as per Section 1805 of the County Code governing the sale or
disposition of personal property of the County,respectfully requests the Board of County
Commissioners authorize the resolution for the donation of a desk from the Social Security
Office,who has formerly requested making the donation&have completed the"Application
for Donation"application and have met all required criteria.
MIN #1175,Dated 11/16/2023.
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REDEVELOPMENT AUTHORITY
w OF THE COUNTY OF WASHINGTON
RAC R,4 C w
100 WEST BEAU STREET,SUITE 603,WASHINGTON,PENNSYLVANIA 15301
PHONE 724-228-6875
TOLL FREE 1-888-731-2154
FAX 724-228-6829
STEPHEN T.JOHNSON Wwwxamnet COUNTY COINIMISSIONERS
DARYL W.PRICE redevelopment@ram.net DIANA IREY VAUGHAN,CHAIR
LAURAL ZIEMBA LARRY rVIAGGI,VICE CHAIR
PAUL SCARMAZZI ROBERT C.GRIFFIN NICK SHERMAN
JEFFREY JONES EXECUTIVE DIRECTOR
PROJECT ACTIVITY REPORT
DATE: November 15, 2023
TO: Washington County Commissioners
FROM: Redevelopment Authority of the County of Washington
Washington County Local Share Account Program
Requests for funding under the 2024 LSA Program year were due on October 25. We received 94
applications requesting approximately $28.1 million. The applications were reviewed by our staff for
completeness. The requesting entities had an opportunity to submit any missing documentation by
November 3. All application information received will be converted to PDF files and copied to USB
flash drives for distribution to the LSA Review Committee Members.
The Review Committee will begin their review and evaluation of the applications in November. It is
anticipated that the Public Briefing Sessions will be held in January and the Board of Commissioners
will take action on the projects recommended in February. Projects will be submitted to DCED before
the March 31, 2024 deadline.
East Bethlehem Front Street Park Improvements Proiect No. CD 20-12 & LS 22-50
This project involves recreation improvements to the Fredericktown Front Street Gateway Project along
the Monongahela River. The improvements will include the installation of approximately 4001f of ADA
accessible walking trail, accessible access, parking and related site improvements. The focus of the
Gateway project is to provide residents of the area and visitors a welcoming and attractive access to East
Bethlehem Township's most valuable resource,the Monongahela River. Completion of this project will
be the culmination of a much-needed community resource for the Township.
Estimated Project Cost: $273,894
Funding: $250,000 East Bethlehem Community Development Block Grant Funds
$ 23,894 Local Share Account Funds
Bid Opening: November 8, 2023
Washington Environmental Remediation and Demolition Project No. LS 22-17
Environmental remediation and demolition of the structures located at 26 West Chestnut Street and 87
North Main Street in the City of Washington.
Estimated Project Cost: $300,000
Funding: Local Share Account Funds
Bid Opening: November 16, 2023
Monongahela Recreation Improvements Project Nos. CV 20-14 & CD 21-18
This project involves installation of two pavilions in the playground area of Mounds Park.
Contractor: Jeider, Inc.
Contract Award: $121,114
Funding: $ 79,079 Community Development Block Grant Coronavirus Funds
$ 42,035 Community Development Block Grant Funds
Award Date: November 7, 2023
Chartiers Demolition Project No. CD 21-05
This project involves the demolition and site clearance of the following blighted residential structures
which have been condemned under the Township's Code Enforcement Program:
• 235 Sprowls Avenue
• 603 Railroad Street
• 317'/2 Reed Avenue
Contractor: David J. Woodhouse
Contract Award: $ 22,700
Funding: Community Development Block Grant Funds
Award Date: November 15, 2023
Board Meetings
Our December board meetings will be Tuesday, December 12, 2023 starting at 4:00pm at the Hilton
Garden Inn Pittsburgh/Southpointe.
SIGNED: