HomeMy WebLinkAbout2024-01-03_Departmental Agendas_Meeting No. 1177 CHIEF CLERK AGENDA
January 4, 2024
SPECIAL ORDER OF BUSINESS:
No special order of business.
NEW BUSINESS:
Chief Clerk respectfully requests the Commissioners approve the reappointments of William West,
Patrick Geho, and John Rheel to the Tax Assessment Board and Bill Iams as the Chair of the
Farmland Preservation Board.
Chief Clerk, on behalf of the Register of Wills, respectfully requests the Commissioners approve
an agreement with Steve Toprani, Esquire to provide solicitor services for the Register of Wills
office. The agreement is in the amount of$200/month, is effective January 1, 2024, and shall be
continuous until terminated by either party.
MEMORANDUM
January 3, 2024
TO: Commissioner Irey Vaughn
Commissioner Maggi
Commissioner Sherman
FROM: Jason E. Theakston, Director
Planning Office
SUBJECT: Agenda Meeting—January 3, 2024
1. Planning—Farmland Preservation Program Survey Contract Extension
Planning recommends approval of a three-month contract extension with Harshman CE
Group for survey services on farms being preserved under the Farmland Preservation
Program. The original contract expired 1/21/2023, and a one-year addendum was executed
to extend the terms of the original contract to 1/21/2024. Exercising the option to extend
will extend the contract up to 4/21/2024 allowing for continuity on farms currently going
through the easement process. All terms and conditions of the original contract remain in
effect.
2. Parks and Recreation - Change Order
The Planning Commission requests approval of a contract change order with Beavers Marine
Storage LLC in the amount of$10,450.00 for a variance in the ADA accessible access point
on the new fishing pier in Cross Creek Park. The increased total contract amount of
$987,716.00 will be paid with Cross Creek Gas Lease Funds.
BOARD OF COUNTY COMMISSIONERS: Randy Vanklrk
NICK SHERMAN Director of Purchasing
LARRY MAGGI i'i
Phone: 724-228-6729
ELECTRA JANIS s i-
(724)228-6724 WASHINGTON COUNTY
COUNTY OF WASHINGTON
PURCHASING DEPARTMENT
COMMONWEALTH OF PENNSYLVANIA
95 WEST BEAU STREET,SUITE 430
WASHINGTON,PA 15301
TO: BOARD OF COUNTY COMMISSIONERS
FROM: RANDY VANKIRK, DIRECTOR OF PURCHASING
DATE: DECEMBER 29,2023
SUBJECT: AGENDA ITEMS FOR JANUARY 3,2024-MIN#1177
I. BIDS/CONTRACT EXTENSIONS/PROPOSALS
A. Bid/RFP Awards
1.Bid Award-WCCF Milk Furnishing and Delivery-#121923-WCCF Milk
Purchasing, on behalf of the WCCF and Warden Fewell,respectfully requests the Board of
County Commissioners award the bid for Milk to Schneider's Dairy Inc.,Pittsburgh PA
at their bid submitted,minimum pricing standard established by the Milk Marketing
Board.
If approved,this contract will be effective January 1,2024 through December 31,2026
with automatic year to year renewals unless otherwise terminated pursuant to the 30-day
written notice termination clause.
B. Bid Contract Purchases
1.McVehil-Plumbing Services—Contract#102423-PlumbS
Purchasing, on behalf of Building and Grounds,respectfully requests the Board of County
Commissioners authorize payment of$65,907.00 for demo,pipe replacement,inspection,
backfill and concrete repair near the Caldwell Building loading dock and entrance. Service
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will be performed by McVehil Plumbing,Heating& Supply Co.,Inc.,Washington PA.,
our contract of record.
C. Bid Contract Extensions
1. Bid Extension—Veteran's Markers All Quality Memorial:#020723-Markers
Purchasing, on behalf of Veteran's,respectfully requests that the Board of County
Commissioners extend the bid contract for Veteran's Markers with All Quality Memorial
Markers, Smoketown PA at an estimated annual cost of$15,000.00.
If approved,this contract will be effective March 1, 2024,through February 28,2025,
under the same contract terms&conditions.
2. Bid Extension—Law Enforcement Radio Equipment-#020723-LERadio
Purchasing respectfully requests that the Board of County Commissioners extend the bid
contract for provision,installation and repairs of Law Enforcement Radio Equipment with
Crystal Sounds Systems,McMurray PA at submitted rates for 2024/2025, all other bid
conditions remain in full force and effect.
If approved,this contract will be effective March 1,2024, through February 28,2025,
under the same contract terms&conditions.
D. Authorization to Bid/Request Proposals
1. Outdoor Equipment Repairs and Maintenance
Purchasing, on behalf of the Planning and Building and Grounds,respectfully requests the
Board of County Commissioners authorize the advertising for Outdoor Equipment Repairs
and Maintenance as our current agreement term will expire this spring.
II. AGREEMENTS & CONTRACTS/LEASES/ADDENDUM
A. Service Agreements
1.MDJ 27-3-05 Cleaning Services—Arc Human Services
Purchasing, on behalf of Court Administration,respectfully requests the Board of County
Commissioners approve a one-year office cleaning agreement for the new MDJ Office
Space at 3000 Park Place Drive Suite 106 with Arc Human Services,Canonsburg PA.
If approved,this agreement will be effective January 1,2024,through December 31,2024,
at a total estimated cost of$3,900.00/year or$75/cleaning,representing the most cost-
effective quote with cleaning supplies included.
2.Aging Claysville Sr Center Waste Removal/Pickup Services—Waste Management
Purchasing, on behalf of Aging,respectfully requests the Board of County Commissioners
approve a service agreement with Waste Management,Moon Township PA for trash removal
and once weekly pickup service at the Claysville Senior Center.
If approved,the agreement will represent a cost of$233.16/monthly for the first year with 8%
fee increases with each subsequent year until term ends December 31,2028.
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3.MDJ 27-3-05 Waste Removal/Pickup Services—Waste Management
Purchasing, on behalf of Court Administration,respectfully requests the Board of County
Commissioners approve a service agreement with Waste Management,Moon Township PA
for trash removal and once weekly pickup service at the MDJ Office Located at 3000 Park
Place Drive,Washington PA.
If approved,the agreement will represent a cost of$379.27/monthly for the first year with 8%
fee increases with each subsequent year until term ends December 31,2028.
B. Addendum
1. 911 Equipment Maintenance Time Extension#112719-911EguipMaint—MRA Inc.
Purchasing, on behalf of Public Safety,respectfully requests the Board of County
Commissioners approve a sixty(60)day term extension to the agreement dated December 5,
2019 for 9-1-1 Communication Equipment Maintenance with MRA Inc. of Washington PA
under the same terms and conditions of the original agreement.
If approved,this addendum will be effective January 1,2024,through February 29,2024,
and is meant solely to prevent a lapse in maintenance coverage during RFP review.
MIN #1177,Dated O1/03/2024.
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