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AGENDA THURSDAY, JANUARY 18, 2024
1. Opening of Meeting
a. Prayer
b. Pledge of Allegiance
2. Approval of Meeting Minutes
3. Special Order of Business
Proclamation
Human Trafficking Awareness Month
(RECESS FOR PHOTOS)
4. Public Comments
Reverend Ken Custer
Grace United Methodist Church
Patrick Garman
US Army Veteran
Minute No. 1177
January 4, 2024
Leslie Ridge
District Attorney's Office
THE VIEWS AND OPINIONS EXPRESSED BY THE SPEAKERS DURING PUBLIC
COMMENT ARE EXCLUSIVELY THOSE OF THE SPEAKERS AND DO NOT
REFLECT OR REPRESENT THOSE OF THE WASHINGTON COUNTY BOARD OF
COMMISSIONERS AND HAVE NOT BEEN VERIFIED.
5. The Board of Commissioners' Response
6. Old Business
a. Change Order— Planning
b. RFP Award — Purchasing
c. RFP Contract Extension — Purchasing
d. Donation — Purchasing
7. New Business
a. Board Appointments — Chief Clerk
b. Agreement — Chief Clerk
C. Resolution — Chief Clerk
d. Training —Chief Clerk
e. Representative Change — Chief Clerk
f. Contract — Planning
g. Contract — Planning
h. Certification of Funds — Planning
i. RFP - Planning
j. Commercial Agreement— Finance
k. Policy Renewal — Finance
I. Grant —Finance
M. Provider Agreement — Children & Youth Services
n. Provider Agreement Addendums — Behavioral Health &
Developmental Services
o. Agreement Addendum — Behavioral Health & Developmental
Services
P. Agreement — Behavioral Health & Developmental Services
q. RFP — Purchasing
r. RFP — Purchasing
S. RFP — Purchasing
t. RFP/Bid — Purchasing
U. Service Agreements — Purchasing
V. Agreement — Purchasing
8. Announcements
An Executive Session to discuss personnel and litigation was held at 10 a.m. on
Wednesday, January 16, 2024, following the Agenda Meeting. The regularly scheduled
Salary Board and Sinking Fund Commission meetings will immediately follow today's
adjournment.
9. Solicitor
Tax refunds in the amount of $4,724.87
10. Adjournment
1/17/2024 9:34 AM
OLD BUSINESS
January 18, 2024
A.
CHANGE ORDER - PLANNING
Planning respectfully requests the Commissioners approve a Change Order with Mackin
Engineering in the amount of $4,757 for additional hours for project closeout activities. The
increased total amount of $130,826.67 is 100% federally funded.
B.
RFP AWARD — PURCHASING
Purchasing, on behalf of Human Services, respectfully requests the Commissioners approve
an RFP Award for Joint Transitional and Rapid Rehousing Program for the Mon -Valley
Region to Union Mission of Latrobe, Inc., Latrobe, PA for the provision of housing support
services for individuals and families experiencing homelessness.
If approved the award will be effective under the terms and conditions of the U.S.
Department of Housing and Urban Development grant and will be valid for a period of one
year. Total grant funding eligible will be $280,000, while the contract amount with Union
Mission of Latrobe, Inc. will be $271,600.
C.
RFP CONTRACT EXTENSION — PURCHASING
Purchasing, on behalf of Adult Probation, respectfully requests the Commissioners approve
the RFP contract extension for Automated Drug Testing via the Thermo Mindray BA800
analyzer with instrument consumables, lab information systems and Reagent Plus service
with Microgenics Corporation/Thermo Fisher Scientific, Fremont, CA.
If approved, the contract extension will be effective January 1, 2024 through December 31,
2028.
D.
DONATION — PURCHASING
Purchasing, as per Section 1805 of the County Code governing the sale or disposition of
personal property of the County, respectfully requests the Commissioners authorize a
resolution for the donation of a 2008 Ford economy van from the Sheriff's Department to the
Washington County Regional SWAT Team, who has formerly requested the donation, has
completed the "Application for Donation," and has met all required criteria.
1/17/2024 9:34 AM
NEW BUSINESS
January 18, 2024
A.
BOARD APPOINTMENTS — CHIEF CLERK
Chief Clerk respectfully requests the Commissioners approve the follow board
appointments: Andrew Nixon to the Authority Board; Nick Sherman to the Conservation
District Board; Jason Ewart to the Farmland Preservation Board; Dr. John Six to the
Hospital Authority Board; Andy Walz to the Industrial Development Authority Board; Tom
Flickinger to the Planning Commission Board; Dr. Leslie Midla to the Library System
Board; Electra Janis to the Southwest Pennsylvania Commission (SPC); and the
reappointment of William Paxton to the Farmland Preservation Board.
B.
AGREEMENT — CHIEF CLERK
Chief Clerk, on behalf of the Coroner, respectfully requests the Commissioners approve an
agreement with Timothy Uhrich, Esquire to provide solicitor services for the Coroner's
office. The agreement is in the amount of $200/month, is retroactive to October 26, 2023,
and shall be continuous until terminated by either party.
C.
RESOLUTION — CHIEF CLERK
Chief Clerk, on behalf of Public Safety, respectfully requests the Commissioners adopt
a resolution authorizing Nick Sherman, the Chairman of the Board, to electronically sign
all grant documents related to PEMA administered grants, which require an
electronic signature.
D.
TRAINING — CHIEF CLERK
Chief Clerk, on behalf of Information Technology, respectfully requests the Commissioners
approve the cost of training, lodging, and all travel related fees, within the rules of the
County's travel policy, for two employees (Carrie Fundy and Sara Masullo) to attend the
Laserfiche Conference training in Las Vegas, NV, on April 22-25, 2024. The cost will be
approximately $2,500/person and will be paid through IT's Operating Budget.
E.
REPRESENTATIVE CHANGE — CHIEF CLERK
Chief Clerk, on behalf of Public Safety, respectfully requests the Commissioners designate
V-COMM of Edison, New Jersey, as the County Representative and Jerry Coleman, Public
Safety Director, as the alternate County Representative referred to in the contract between
Washington County and MRA, dated August 24, 2023, for the installation of the Public
Safety Radio System, and to further direct V-COMM to conduct an immediate Audit of
equipment purchased by the County to date, and prepare an Assessment and Report to the
Board of Commissioners, concerning the progress of MRA under its contract with the
County and make recommendations to the Board before any further draw requests are
approved. It is the intention that this Motion concerning progress payments requested by
MRA be consistent with the Court Order issued by Judge Gilman, dated October 27, 2023,
in the case of Peters Township, North Strabane Township et al., v. Washington County, et
al. — Case No. 2023-6170.
1/17/2024 9:34 AM
F.
CONTRACT — PLANNING
Planning respectfully requests the Commissioners approve a contract with Kymberly A.
Secreet in the amount of $400/month for animal control services at Mingo Creek, Cross
Creek, Ten Mile Creek parks and the County's portion of the Panhandle Trail. This contract
will be effective January 1, 2024 through December 31, 2024.
G.
CONTRACT — PLANNING
Planning respectfully requests the Commissioners approve a contract with the Pennsylvania
Trolley Museum, Inc., in the amount of $4,000, to provide group tours of the Washington
County Courthouse. This contract will be effective January 1, 2024 to December 31, 2024.
H.
CERTIFICATION OF FUNDS — PLANNING
Planning respectfully requests the Commissioners certify the funds, in the amount of
$100,967.66, collected in 2023 from Clean and Green roll back taxes, and reserve in a
restricted account for Farmland Preservation easement purchases.
I.
RFP - PLANNING
Planning respectfully requests the Commissioners authorize the advertising for proposals
from qualified engineering/planning firms to complete the new application for the
Washington County Fairgrounds NPDES Permit. This permit is required for development
projects at the Fairgrounds.
J.
COMMERCIAL AGREEMENT — FINANCE
Finance, on behalf of the Redevelopment Authority of the County of Washington,
respectfully requests the Commissioners approve a commercial agreement between the
County of Washington and the Beech Group, Inc. for Hangar #11 located at 185 Airport
Road, Suite 200, Washington, PA. This agreement will be for the general services,
protective storage and maintenance of aircrafts and other vehicles, and equipment for the
daily operations of RS Aviation business. The cost for this agreement will be $5,824 per
annum (the total square footage is based on the leased office space of 10,400 square feet).
K.
POLICY RENEWAL — FINANCE
Finance respectfully requests the Commissioners approve and ratify a policy renewal for
workers' compensation coverage with Encova. The policy premium will not exceed
$200,000 and will be effective January 1, 2024 through January 1, 2025. In addition to the
premium, the policy will require the renewal of a letter of credit from Washington
Financial.
L.
GRANT — FINANCE
Finance, on behalf of Public Safety, respectfully requests the Commissioners approve and
ratify a Building Resilient Infrastructure and Communities (BRIC) grant application to
update the Hazard Mitigation Plan for Washington County, as required under federal law.
1/17/2024 9:34 AM
M.
PROVIDER AGREEMENT — CHILDREN & YOUTH SERVICES
Children & Youth Services respectfully requests the Commissioners approve a provider
agreement with Children's Hospital of Pittsburgh for comprehensive evaluations for
children who are suspected victims of physical or sexual abuse or human trafficking. The
agreement authorization amount is $100,000 and will be for the period of July 1, 2023
through June 30, 2024. No additional county funds are required.
N.
PROVIDER AGREEMENT ADDENDUMS — BHDS
Behavioral Health & Developmental Services respectfully requests the Commissioners
approve the recommended provider agreement addendums for a total increase of $121,457
for the period July 1, 2022 through June 30, 2023. No additional county funds are required.
Providers include: Center for Community Resources, Inc. (MH and ID); Healing Bridges;
Positive Steps Therapy, LLC.
O.
AGREEMENT ADDENDUM — BHDS
Behavioral Health & Developmental Services respectfully requests the Commissioners
approve an agreement addendum with the BHC Advanced Services, Inc. to remove ARC
Human Services as a subcontractor and add the Mental Health Association and AMI, Inc. as
subcontractors for supportive housing services. All other terms of the original agreement
remain unchanged, and no county funds are required.
P.
AGREEMENT — BHDS
Behavioral Health & Developmental Services respectfully requests the Commissioners
approve an agreement with Southwest Behavioral Health Management, Inc. for the
implementation of a Community -Based Care Management program for the period of
January 1, 2024 through December 31, 2024. The contract authorization amount is
$215,553, and no county funds are required.
Q'
RFP — PURCHASING
Purchasing respectfully requests the Commissioners authorize the advertising for proposals
for Auditing Services.
R.
RFP — PURCHASING
Purchasing, on behalf of Buildings & Grounds, respectfully requests the Commissioners
authorize the advertising for proposals for temporary beam shoring.
S.
RFP — PURCHASING
Purchasing, on behalf of Public Safety, respectfully requests the Commissioners authorize
the advertising for proposals for a Land/Mobile Radio Network.
T.
RFP/BID — PURCHASING
Purchasing, on behalf of Buildings & Grounds, respectfully requests the Commissioners
authorize the advertising for bids for the courthouse dome leak repair.
1/17/2024 9:34 AM
U.
SERVICE AGREEMENTS — PURCHASING
Purchasing, on behalf of Information Technology, respectfully requests the Commissioners
approve payment, in the amount of $31,902.75, to RBA for the annual software and
maintenance renewal services effective January 1, 2023 through December 31, 2024.
• Systems and new software upgrades at a cost of $23,016
• GUI Client Software Maintenance at a cost of $4,677.75
• Tax Assessment Maintenance at a cost of $4,209
V.
AGREEMENT — PURCHASING
Purchasing, on behalf of the Correctional Facility, respectfully requests the Commissioners
approve emergency rehabilitative treatment for an inmate with PAM Long-term
Rehabilitative Hospital of Pittsburgh at a rate of $2,200/day.
Minute No. 1177 January 04, 2024
The Washington County Commissioners met in regular session in Public Meeting Room G-16, in the
Crossroads Center at 95 West Beau Street, Washington, Pa., with the following members in attendance:
Commissioners Nick Sherman, Electra Janis and Larry Maggi. Also present were Solicitor Gary Sweat; Chief
Clerk Cindy Griffin and Administrative Assistant Debbie Corson; Chief of Staff Daryl Price; Executive
Assistants Patrick Geho, and Randi Marodi; Clerk of Courts Ray Phillips; Controller April Sloane; Register of
Wills James Roman; Human Resources Assistant Director Andrea Johnston; Financial Analyst Adam Petris;
Pastor Linda Mankey, East Buffalo Church; US Army Veteran Jessica Lockett; Dia Hoffrage, Washington
County Authority; Michael Pierce, Veteran's Affairs; Jodi Borello, The Center for Coalfield Justice; Mike Jones,
Observer -Reporter; and resident Katy Spara.
Mr. Sherman called the meeting to order at approximately 2:01 p.m. and announced the meeting was
being video and audio live streamed through YouTube and via the Commissioners' Facebook page.
Mr. Sherman introduced Pastor Linda Mankey from East Buffalo Church, who led the meeting in
prayer.
Mr. Maggi introduced US Army veteran Jessica Lockett, who led the meeting with the Pledge
of Allegiance.
Mr. Sherman entertained a motion to approve Minute No. 1176, dated December 14, 2023.
Moved by Ms. Janis; seconded by Mr. Maggi, approving Minute No. 1176, as written.
Roll call vote taken:
Mr. Maggi — Yes; Ms. Janis — Yes; Mr. Sherman — Yes.
Motion carried unanimously.
SPECIAL ORDER OF BUSINESS
None.
RECESS FOR PHOTOS
PUBLIC COMMENT
The following Washington County residents provided public comment:
Jodi Borello from The Center for Coalfield Justice asked if a company named Tenaska had approached
Commissioners to discuss the tri-state CCS Oak Grove injection well for carbon capture.
COMMISSIONERS' RESPONSES
Mr. Sherman responded asking Ms. Borello to make an appointment with his Executive Assistant, as
the public meetings do not have a question and answer forum.
OLD BUSINESS
CONTRACT EXTENSION
Solicitor Sweat recommended the Board, on behalf of Planning, approve a three-month contract
extension with Harshman CE Group for survey services on farms being preserved under the Farmland
Preservation Program. The original contract expired January 21, 2023, and a one-year addendum was executed
to extend the terms of the original contract to January 21, 2024. This will extend the contract up to
April 21, 2024 allowing for continuity on farms currently going through the easement process. All terms
and conditions of the original contract remain in effect.
Moved by Ms. Janis, seconded by Mr. Maggi, approving a three-month contract extension with
Harshman CE Group, effective through April 21, 2024.
Roll call vote taken:
Ms. Janis — Yes; Mr. Maggi — Yes; Mr. Sherman — Yes.
Motion carried unanimously.
CHANGE ORDER
Solicitor Sweat recommended the Board, on behalf of Planning, approve a contract Change Order with
Beavers Marine Storage, LLC in the amount of $10,450 for a variance for the ADA accessible access point on
the new fishing pier in Cross Creek Park. The increased total contract amount of $987,716 will be paid with
Cross Creek Gas Lease Funds.
Moved by Ms. Janis, seconded by Mr. Maggi, approving a Change Order with Beavers Marine Storage,
LLC in the amount of $10,450.
Roll call vote taken:
Ms. Janis — Yes; Mr. Maggi — Yes; Mr. Sherman — Yes.
Motion carried unanimously.
BID AWARD
Solicitor Sweat recommended the Board, on behalf of Purchasing and the Correctional Facility, award
the bid for milk to Schneider's Dairy Inc., Pittsburgh, PA, as their submitted bid met with minimum pricing
standards established by the Milk Marketing Board. The contract will be effective January 1, 2024 through
December 31, 2026, with automatic year-to-year renewals unless otherwise terminated pursuant to the 30-day
written notice termination clause.
Moved by Ms. Janis, seconded by Mr. Maggi, awarding the bid for milk to Schneider's Dairy Inc.,
effective January 1, 2024 through December 31, 2026.
Roll call vote taken:
Ms. Janis — Yes; Mr. Maggi — Yes; Mr. Sherman — Yes.
Motion carried unanimously.
BID CONTRACT PURCHASE
Solicitor Sweat recommended the Board, on behalf of Purchasing and Buildings & Grounds, authorize
payment of $65,907 for demo, pipe replacement, inspection, backfill and concrete repair near the Caldwell
Building loading dock and entrance. Service will be performed by McVehil Plumbing, Heating & Supply Co.,
Inc., Washington PA, our contract of record.
Moved by Ms. Janis, seconded by Mr. Maggi, authorizing payment of $65,907 for Caldwell Building
repair work performed by McVehil Plumbing, Heating & Supply Co.
Roll call vote taken:
Ms. Janis — Yes; Mr. Maggi — Yes; Mr. Sherman — Yes.
Motion carried unanimously.
BID EXTENSIONS
Solicitor Sweat recommended the Board, on behalf of Purchasing and Veteran's Affairs, extend the bid
contract for Veterans' markers with All Quality Memorial Markers, Smoketown, PA, at an estimated annual
cost of $15,000. The contract will be effective March 1, 2024 through February 28, 2025, under the same
contract terms and conditions.
Moved by Ms. Janis, seconded by Mr. Maggi, extending the bid contract with All Quality Memorial
Markers for $15,000/year, effective March 1, 2024 through February 28, 2025.
Roll call vote taken:
Ms. Janis — Yes; Mr. Maggi — Yes; Mr. Sherman — Yes.
Motion carried unanimously.
Solicitor Sweat recommended the Board, on behalf of Purchasing, extend the bid contract for
provision, installation and repairs of law enforcement radio equipment with Crystal Sounds Systems,
McMurray, PA, at the submitted rates for 2024/2025. All other bid conditions remain in full force and effect.
This contract will be effective March 1, 2024 through February 28, 2025, under the same contract terms and
conditions.
Moved by Ms. Janis, seconded by Mr. Maggi, extending the bid contract with Crystal Sounds Systems,
effective March 1, 2024 through February 28, 2025.
Roll call vote taken:
Ms. Janis — Yes; Mr. Maggi — Yes; Mr. Sherman — Yes.
Motion carried unanimously.
RFP/BID AUTHORIZATION
Solicitor Sweat recommended the Board, on behalf of Purchasing and Buildings & Grounds, authorize
the advertising for outdoor equipment repairs and maintenance as the current agreement will expire this
Spring.
Moved by Ms. Janis, seconded by Mr. Maggi, authorizing the advertising for outdoor equipment repairs
and maintenance.
Roll call vote taken:
Ms. Janis — Yes; Mr. Maggi — Yes; Mr. Sherman — Yes.
Motion carried unanimously.
NEW BUSINESS
Chief Clerk presented to the Board for their consideration and approval, the reappointments of
William West, Patrick Geho, and John Rheel to the Tax Assessment Board and the appointment of Bill Iams
as the Chair of the Farmland Preservation Board.
Moved by Ms. Janis, seconded by Mr. Maggi, approving the board reappointments and Chair
appointment.
Roll call vote taken:
Ms. Janis — Yes; Mr. Maggi — Yes; Mr. Sherman — Yes.
Motion carried unanimously.
Chief Clerk, on behalf of the Register of Wills, presented to the Board for their consideration and
approval, an agreement with Steve Toprani, Esquire to provide solicitor services for the Register of Wills
office. The agreement is in the amount of $200/month, is effective January 1, 2024, and shall be continuous
until terminated by either party.
Moved by Ms. Janis, seconded by Mr. Maggi, approving the $200/month agreement with Steve
Toprani, Esquire, effective January 1, 2024.
Roll call vote taken:
Ms. Janis — Yes; Mr. Maggi — Yes; Mr. Sherman — Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval, an agreement with Sweat Law
Offices as the County solicitor. The agreement is in the amount of $165,000/year, will be effective
January 4, 2024, and shall be continuous until terminated by either party.
Moved by Ms. Janis, seconded by Mr. Maggi, approving an agreement with Sweat Law Offices in the
amount of $165,000/year, effective January 4, 2024.
Roll call vote taken:
Ms. Janis — Yes; Mr. Maggi — Yes; Mr. Sherman — Yes.
Motion carried unanimously.
Chief Clerk, on behalf of Purchasing and Court Administration, presented to the Board for their
consideration and approval, a one-year office cleaning agreement with ARC Human Services for the new
MDJ office space at 3000 Park Place Drive, in Washington. This agreement will be effective January 1, 2024
through December 31, 2024, at an estimated cost of $3,900/year or $75/cleaning.
Moved by Ms. Janis, seconded by Mr. Maggi, approving an office cleaning agreement with ARC
Human Services at an estimated cost of $3,900/year or $75/cleaning, effective January 1, 2024 through
December 31, 2024.
Roll call vote taken:
Ms. Janis — Yes; Mr. Maggi — Yes; Mr. Sherman — Yes.
Motion carried unanimously.
Chief Clerk, on behalf of Purchasing and Aging Services, presented to the Board for their
consideration and approval, a service agreement with Waste Management for weekly trash removal at the
Claysville Senior Center. This agreement will be $233.16/month for the first year, with an 8% fee increase each
subsequent year until the term ends on December 31, 2028.
Moved by Ms. Janis, seconded by Mr. Maggi, approving a service agreement with Waste Management
$233.16/month for the first year, with an 8% fee increase each subsequent year, effective through
December 31, 2028.
Roll call vote taken:
Ms. Janis — Yes; Mr. Maggi — Yes; Mr. Sherman — Yes.
Motion carried unanimously.
Chief Clerk, on behalf of Purchasing and Court Administration, presented to the Board for their
consideration and approval, a service agreement with Waste Management weekly trash removal at the MDJ
office located at 3000 Park Place Drive, in Washington. This agreement will be $379.27/month for the first
year, with an 8% fee increase each subsequent year until the term ends on December 31, 2028.
Moved by Ms. Janis, seconded by Mr. Maggi, approving a service agreement with Waste Management
$379.27/month for the first year, with an 8% fee increase each subsequent year, effective through December
31, 2028.
Roll call vote taken:
Ms. Janis — Yes; Mr. Maggi — Yes; Mr. Sherman — Yes.
Motion carried unanimously.
Chief Clerk, on behalf of Purchasing and Public Safety, presented to the Board for their consideration
and approval, a 60-day term extension to the agreement with MRA, Inc. dated December 5, 2019, to prevent a
lapse in maintenance coverage on the 911 communication equipment during RFP review. The agreement will
be effective January 1, 2024 through February 29, 2024, and the terms and conditions are the same as the
original agreement.
Moved by Ms. Janis, seconded by Mr. Maggi, approving a 60-day term extension to the agreement with
MRA, Inc., effective January 1, 2024 through February 29, 2024.
Roll call vote taken:
Ms. Janis — Yes; Mr. Maggi — Yes; Mr. Sherman — Yes.
Motion carried unanimously.
ANNOUNCEMENTS
An Executive Session to discuss personnel and litigation was held at 10 a.m. on Wednesday, January 3,
2024, following the Agenda Meeting. The regularly scheduled Salary Board meeting will be immediately
following today's adjournment. All county offices will be closed on Monday, January 15, 2024 in observance of
Martin Luther King, Jr. Day.
SOLICITOR
Solicitor Sweat presented to the Board for their consideration and approval tax refunds in the
amount of $10,933.98.
Moved by Ms. Janis; seconded by Mr. Maggi, approving the above tax refunds.
Roll call vote taken:
Ms. Janis — Yes; Mr. Maggi — Yes; Mr. Sherman — Yes.
Motion carried unanimously.
Cycle K Tax Refunds - 1 /4/24 - Meeting No 1177
AddressYear Amount Date Name
2023 $175.35 12/7/2023 DENNIS 244 N MAIN HOUSTON PA 15342 CANTON 120-011-07-
DEANNA STREET 02-0051-00
2023
$150.92
12/7/2023
PANKIEWICZ
23 CRAVEN
CHARLEROI
PA
15022
CARROLL
130-011-03-
STANLEY R
DR
04-0015-00
2023
$10,479.59
12/7/2023
MYLAN INC
1000 MYL.AN
CANONSBURG
PA
15317
CECIL
140-015-00-
BLVD
00-0011-22
EBERT
JOCELYN
522 CLINTON
340-025-00-
2023
$128.12
12/7/2023
GRECKO &
FRANKFURT
CLINTON
PA
15026
HANOVER
00-0003-02
STEVEN
RD
MATTH
TOTAL $10,933.98
There being no further business, Chairman Sherman declared the meeting adjourned at approximately
2:16 p.m.
THE FOREGOING MINUTES WERE SUBMITTED FOR APPROVAL:
ATTEST:
CHIEF CLERK
C
2023