HomeMy WebLinkAbout2024-08-13_Departmental Agendas_Meeting No. 1190 CHIEF CLERK'S AGENDA
August 13, 2024
SPECIAL ORDER OF BUSINESS:
No special order of business.
NEW BUSINESS:
Chief Clerk respectfully requests the Commissioners approve the appointments of
Lauren Piszczor and Rob Dunn to the Library System Board.
Chief Clerk, on behalf of the Washington County Industrial Development Authority,
respectfully requests the Commissioners adopt a resolution authorizing project financing
with Burgettstown Road Associates, LLC (the "Borrower") and Crane 1 Services, Inc.
(the "Lessee") for the construction of approximately 30,000 square feet of a
manufacturing facility at the Ridge Road Industrial Park, Robinson Township. The
project will be financed through an Industrial Development Revenue Note in the principle
amount of$5 million, and no county funds are required.
Chief Clerk, on behalf of the Redevelopment Authority of the County of Washington,
respectfully requests the Commissioners approve a lease termination between the County
and David R. and Cathy Friend as it relates to the ground lease dated November 1991,
and updated December 2023. The lease is for the airport Hangar located at 325 Airport
Road, South Franklin Township, Washington, PA, and request the Board enter into an
amended Ground Lease and amended Commercial Agreement with Hangar One, LLC,
the buyer. The term of the new lease is 29 years and 6 months from the date of the
agreement, pending approval of the county Solicitor.
Chief Clerk respectfully requests the Commissioners approve an agreement with Peacock
Keller, LLP, Washington, PA, for legal services for the Blight Mitigation and Demolition
Fund Program. The cost will be $200/hr. for attorney's fees and $100/hr. for paralegal
fees. This agreement will be effective August 1, 2024 through December 31, 2025.
MEMORANDUM
TO: Commissioner Nick Sherman, Chairman
Commissioner Electra S.Janis,Vice Chair
Commissioner Larry Maggi
FROM: Department of Human Services
SUBJECT: Agenda Meeting August 13, 2024
1. Children and Youth Services—Provider Agreement
Children and Youth Services is requesting approval of the following provider agreements with the
providers listed below for the period of July 1, 2024—June 30, 2025, to provide preventative and
court ordered services to children,parents, and caregivers. No additional county funds are
required.
PROVIDER INDEMNIFICATION AMOUNT
PAGE
Achieva Support 14 $ 100,000.00
Adoption Connection—Foster Care 38 $1,000,000.00
Adoption Connection—Fostering Relationships 13 $ 94,275.00
Adoption Connection—Visitation 15 $ 50,000.00
Faith Hope & Charity Foster Care Agency 38 $ 120,000.00
Famil Links 38 $ 380,258.00
Lifes an Family Services 38 $ 400,000.00
O portunity Adkinson Project 14 $ 150,000.00
Perseus House 38 $ 150,000.00
Three Rivers Adoption Counsel (TRAC) 38 $ 50,000.00
UPMC—Western Behavioral Health at Mon 38 $ 125,000.00
Valle
Total $2,619,533.00
2. Children and Youth Services—Provider Agreement
Children and Youth Services is requesting approval of the following provider agreement with
Hughes Forensics &Behavioral Consultants,LLC to provide Risk of Harm Assessments for the
period of July 1, 2024—June 30, 2025. The contract authorization amount is $100,000.00 and no
additional county funds are required.
3. Children and Youth Services—Provider Agreement Addendum
Children and Youth Services is requesting approval of a provider agreement addendum with Faith
Hope and Charity Foster Care Agency to provide placement services for the period of July 1, 2023
-June 30, 2024. The contract authorization amount will be increased from$120,000.00 to
$170,000.00 and no additional county funds are required.
4. Children and Youth Services—Provider Agreement Addendum
Children and Youth Services is requesting approval of a provider agreement addendum with Speak
Write to provide transcription services for the period of April 1, 2023 -June 30, 2024. The
contract authorization amount will be increased from $25,000.00 to $50,000.00 and no additional
county funds are required.
5. Children and Youth Services—Provider Agreement Addendum
Children and Youth Services is requesting approval of a provider agreement addendum with CSI
Corporate Security and Investigations, Inc. to provide location services for missing and runaway
youths as well as victims of human trafficking for the period of July 1, 2023 -June 30, 2025. The
contract authorization amount will be increased from $200,000.00 to $500,000.00 and no
additional county funds are required.
6. Children and Youth Services—Provider Agreement Addendum
Children and Youth Services is requesting approval of a provider agreement addendum with
Families United Network,Inc. to provide placement services for the period of June 1, 2023 -June
30, 2024. The contract authorization amount will be increased from$100,000.00 to $110,000.00
and no additional county funds are required.
7. Children and Youth Services—Ratification of the Needs-Based Budget County Assurance
Children&Youth Services is requesting the ratification of the approval to submit the County
Assurance of Financial Commitment and Participation associated with the Needs-Based Plan and
Budget for the period of July 1, 2025, through June 30, 2026. The county match requirement is
approximately$6,000,000.00 which is based on a projected budget of$41,192,962.00.
8. Behavioral Health and Developmental Services—Provider Agreement
Behavioral Health and Developmental Services is requesting approval of the following provider
agreements for the period July 1, 2024, through June 30, 2025. No additional county funds are
required.
PROVIDER AMOUNT
accessAbilities, Inc. $ 280,000.00
Achieva Support $ 75,000.00
Blueprints $ 175,000.00
Center for Community Resources, Inc. —Intellectual Disabilities $ 19,500.00
Center for Community Resources, Inc. —Mental Health $ 940,000.00
Centerville Clinics, Inc. $ 67,800.00
George Junior Republic in Pennsylvania $ 10,000.00
Healing Bridges—Mental Health $ 18,000.00
Healing Bridges—Intellectual Disabilities $ 35,000.00
Pediatric Therapy Professionals, Inc. $ 130,000.00
Positive Steps Therapy,LLC $ 30,000.00
Pressley Ridge $ 6,000.00
Southwest Behavioral Care,Inc. $ 270,830.00
Transitional Employment Consultants S 175,000.00
TOTAL $2,232,130.00
9. Behavioral Health and Developmental Services—Provider Agreement
Behavioral Health and Developmental Services is requesting approval of the following provider
agreements with the providers listed below for the period July 1, 2024 -December 31, 2024, to
provide. No additional county funds are required.
PROVIDER AMOUNT
AMI,Inc. of Washington-Greene Co. $ 231,500.00
The CARE Center, Inc. dba SPHS CARE Center $ 697,000.00
Mental Health Association of Washington County $1,200,000.00
TOTAL $2,128,500.00
10. Human Services—SFPP Program Agreement
Human Services is requesting approval to enter into an agreement with the Greater Pittsburgh
Community Food Bank to administer the State Food Purchase Program for the period of July 1,
2024-June 30, 2025,in an amount up to $300,000.00 and no county funds are required.
11. Human Services—Purchase of Service Agreement
Human Services is requesting approval of a purchase of service agreement with Greater Pittsburgh
Community Food Bank to provide shelf stable food boxes for the food insecure population for
the period of July 1, 2024-June 30, 2025. The contract authorization amount is up to $11,000.00
and no additional county funds are required.
12. Human Services—Human Services Block Grant Application
Human Services is requesting approval of an Assurance of Compliance associated with the Human
Services Block Grant application for the period of July 1, 2024-June 30, 2025. The funds are
provided by the Pennsylvania Department of Human Services and no additional county funds are
required.
13. Human Services—Grant Allocation Agreement
Human Services is requesting approval of a grant allocation agreement with the Pennsylvania
Department of Human Services for the Medical Assistance Transportation Program (MATP) in
the amount of$2,742,622.00 for the period of July 1, 2024, through June 30, 2025, and no county
funds are required.
14. Human Services—Opioid Settlement RFP Approval
Human Services is requesting approval to enter into Opioid Settlement Funding Agreements with
the following providers. Subject to the approval of the solicitor.
PROVIDER AMOUNT
Police Social Worker—Peters Twp $42,500.00
Police Social Worker- Countywide $42,500.00
Abstinent Living at the Turning Point
(address the needs of pregnant&parenting women& their families) $75,000.00
Avella opioid recovery pilot program wellness center targeting:
Independence Township
Hopewell Township
Crosscreek Township $65,000.00
TOTAL $225,000.00
WASHINGTON COUNTY COMMISSIONERS: Randy Vankirk
NICK SHERMAN,CHAIRMAN "yam Director of Purchasing
ELECTRA JANIS,VICE CHAIR i'i
Phone: 724-228-6729
LARRY MAGGI
(724)228-6724 WASHINGTON COUNTY
COUNTY OF WASHINGTON
PURCHASING DEPARTMENT
COMMONWEALTH OF PENNSYLVANIA
95 WEST BEAU STREET,SUITE 430
WASHINGTON,PA 15301
TO: BOARD OF COUNTY COMMISSIONERS
FROM: RANDY VANKIRK, DIRECTOR OF PURCHASING
DATE: AUGUST 08,2024
SUBJECT: AGENDA ITEMS FOR AUGUST 13, 2024-MIN#1190 Rev#1
I. BIDS/CONTRACT EXTENSIONS/PROPOSALS
A. Bid/RFP Awards
1. Project 25 Radio Proposal: #062524-Radio RFP Public Safety Radio System
The Purchasing Department respectfully requests the Board of County Commissioners award
the Project 25 Radio Proposal System to support the Public Safety Communications
within the County to Motorola Solutions,Inc., Chicago,IL.
This award is contingent upon an agreed upon contract.
2. Outdoor Equipment,Maintenance& Supplies—Contract#071624-OER
The Purchasing Department respectfully requests the Board of County Commissioners award
the"Outdoor Equipment,Maintenance& Supplies rebid for John Deere Service to the
following vendor:
• Middletown Tractor Sales,Washington PA
o $105.00/hour Service Rate: John Deere
0 5%Purchase Discount: John Deere,Ventrac
0 10%Purchase Discount: Stihl
If approved,this contract will be effective August 1, 2024,through August 31,2025,with
the option to extend for three(3) additional one-year periods unless otherwise terminated
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pursuant to thirty day written notice. This bid is being awarded to the lowest most
responsive and responsible bidders meeting specifications.
3.Vehicle Repairs &Maintenance-061124-Vehicle R-M Rebid
Purchasing, on behalf of Justin Welsh,Director of Building& Grounds,respectfully
requests the Board of County Commissioners award the bid for Vehicle Repairs&
Maintenance,to the lowest,most responsive, and responsible bidders within the County
below:
• Washington Ford,Washington PA
■ Sections I,II,IV,VI- $140.00/hour
■ Section X- $113.00/hour
■ All Manufacturer Part/Supply Discount: 25%
• Star Lake Ford,Burgettstown PA
■ Sections I,II,IV,VI- $130.00/hour
■ Section V- $150.00/detail
■ All Manufacturer Part/Supply Discount: 15%
If approved,this bid award will be effective August 1,2024,through July 31,2026,with the
option to extend for one additional year. Section III,body repairs was previously awarded.
B. Bid Contract Extensions
1. Coffee& Equipment—Contract#062420-Coffee
The Purchasing Department respectfully requests the Board of County Commissioners
extend the bid award for Coffee&Equipment to Belfiore's Coffee Company,
Washington,PA,at the following costs.
a. Coffee Ground 241bs/cs- $106.98
b. Columbian Coffee—Regular—24/2.5oz/cs - $30.10/cs
c. Columbian Coffee FP—Regular—39/2oz/cs - $37.18/cs
d. Columbian Coffee—decaf-42/1.75oz/cs - $37.20/cs
If approved,this contract will be effective August 1st,2024,through July 31st,2025,under the
same contract terms and conditions,with no remaining options to extend.
2. Paint& Plaster—Contract#072523-Plaster Re-Bid
Purchasing, on behalf of Justin Welsh, Building& Grounds,respectfully requests the Board
of County Commissioners award the bid for the Paint& Plaster repairs for all County
buildings on an as needed,time and material basis to the following vendors:
■ Steel City Plastering,Inc,Cheswick,PA
■ MacBracey Corporation,Washington PA
If approved,this contract will be effective October 1st,2024,through September 30,2025,
with the option to extend for one(1)additional one(1)year term.
C. Authorization to Bid/Reguest Proposals
1. Parking Lot Expansion—Crossroads Building
Purchasing,respectfully requests the Board of County Commissioners authorize the
advertising for Proposals for the Parking Lot Expansion Project for the Crossroads
Building.
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2.Industrial Commodities
Purchasing,respectfully requests the Board of County Commissioners authorize the
advertising for Industrial Commodities for Washington County.
3.Bread—Correctional Facility
Purchasing,respectfully requests the Board of County Commissioners authorize the
advertising for Bread for the Washington County Correctional Facility.
4. Childcare Center Operator(Feasibility Study)—Request for Applications
Purchasing, on behalf of Human Services,respectfully requests the Board of County
Commissioners authorize the advertising of a request for applications(RFA)for Childcare
Center Operators.
IL AGREEMENTS/CONTRACTS/ADDENDUM/PURCHASES
A. Professional Service Agreements
1.Washington County—Washington County Authority Project Management Agreement
The Purchasing Department respectfully requests that the Board of County Commissioners
approve a modification to the existing Agreement between Washington County and the
Washington County Authority to provide Broadband Project Management services.
Specifically,we propose to convert the monthly project fee of$30,000.00(effective June 1,
2024)into equal monthly payments that will be applied to reduce the outstanding liability of
$776,337.06 from 1998,associated with the Justice Center Construction Project. This change
will replace the previously agreed-upon funding from the American Rescue Plan Act Fund.
If approved,this modified Agreement will take effect on June 1,2024, and will remain in
force until the project's completion,unless terminated earlier in accordance with the
established terms and conditions.
2. Scanning-Prothonotary and Register of Wills
Purchasing, on behalf of Jamie Knizner, Courts,respectfully requests the Board of County
Commissioners approve a proposal for Scanning and Indexing Project of Tri-Fold
Packets&Larger Format Books with Scantek,Inc.,Willow Grove,PA,our contract of
record, at the listed costs for both the Prothonotary and Register of Wills.Project expenses
will be satisfied using American Rescue Plan Act Funds.
• Prothonotary Tri-Fold Packets Total$394,750.70
• Register of Wills Tri-Fold Packets Total$359,028.90
• Large Format Books Total$44,245.00
Note: All billing is based on Actual Files Received
3. Prime Care Medical Agreement-Correctional Facility
The Purchasing Department,on behalf of Warden Fewell,Correctional Facility,respectfully
requests the Board of County Commissioners approve a Business Associate and Qualified
Service Organization Agreement with Prime Care Medical,Harrisburg,PA,for the
purpose of protecting medical information.
If approved,this agreement will be effective July 8,2024.
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4.Easy Pass Corporate Account
Purchasing,respectfully requests the Board of County Commissioners approve setting up an
Easy Pass Corporate Account for Washington County.
5.Dam Inspections-Gannett Fleming,Inc.
Purchasing, on behalf of Planning,respectfully requests the Board of County Commissioners
approve an extension to our agreement with Gannett Fleming,Inc.,Pittsburgh,PA,for the
purpose of yearly inspections of ten(10)Washington County Dams at their submitted
2024 rate,to be completed by December 15,2024.
If approved,this agreement will be effective August 1,2024 with available extensions for(2)
additional(1)year terms to be funded from their Operating Budget.
6. Single Fiber Use Agreement-DOE Communications,LLC
Purchasing, on behalf of Public Safety,respectfully requests the Board of County
Commissioners enter into a Fiber Use Agreement with DQE Communications LLC,of
Pittsburgh,PA for the Mount Wheeler site, connecting it to the Washington County PSAP.
The monthly rate will be$400.00. If approved,this agreement will be in effect Date of
Completion for a period of three years.
7.Fiber Ring Addendum-DOE Communications,LLC
Purchasing, on behalf of Public Safety,respectfully requests the Board of County
Commissioners approve an addendum to our current Master Services agreement with DQE
Communications LLC,of Pittsburgh,PA,for the purpose of providing a five-site dark fiber
ring, a-line circuit and four internet circuits. This addendum will increase redundancy,
reliability,and connectivity for the Washington County Department of Public Safety. The new
monthly rate for service will be $10,350.00/month,to be effective following completed
installation for a period of 60-months.
8. Temporary Dumpster Service(Caldwell,Courthouse Square)—Waste Management
Purchasing, on behalf of Building and Grounds,respectfully requests the Board of County
Commissioners approve two dumpster service agreements with Waste Management,Moon
Township PA for temporary delivery and pick-ups for the purpose of cleaning up the
Caldwell and Courthouse Square Buildings. Pickups will be performed upon department
request for both locations.
If approved,the agreement will represent a cost of$335.00/each for the delivery and$242.64
per pick up with additional costs of$41.76/ton disposal.
III. PA STATE CONTRACT/COSTARS
A. COSTARS/DGS
Purchasing respectfully requests the Board of County Commissioners approve the following
purchases from the PA State Contract.All items are being purchased from the PA State.
Contract/Costars.
1. COSTARS 3—NOKIA IT Hardware/Software
Purchasing, on behalf of Public Safety,respectfully requests the Board of County
Commissioners approve the purchase of Hardware/Software via NOKIA of America
Corporation,from PA State Contract, COSTARS 3.If approved,the estimated cost of
$50,000.00 will be paid from the Public Safety Operating Budget.
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Note: Per MCP,this purchase is for necessary equipment to remove the existing microwave
tower at the Courthouse Square Building.
MIN#1190,Dated 08/15/2024.
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REDEVELOPMENT AUTHORITY
R A C w, OF THE COUNTY OF WASHINGTON R A C W,
100 WEST BEAU STREET,SUITE 603,WASHINGTON,PENNSYLVANIA 15301
PHONE 724-228-6875
TOLL FREE 1-888-731-2154
FAX 724-228-6829
STEPHEN T.JOHNSON www.ramnet COUNTY COMMISSIONERS
DARYL W.PRICE redevelopmentQraew,net NICK SHERAIAN,CHAIRMAN
LAURAL ZIEINIBA ELECTRA S.JANIS,VICE CHAIR
PAUL SCARINIAZZI ROBERT C.GRIFFIN LARRY XIAGGI
JEFFREY JONES EXECUTIVE DIRECTOR
PROJECT ACTIVITY REPORT
DATE: August 13, 2024
TO: Washington County Board of Commissioners
FROM: Redevelopment Authority of the County of Washington
Washington 7t"Ward Park Improvements Proiect Nos. CD 23-20 & LS 23-17
This project involves improvements to 7th Ward Park in the City of Washington,including repaving the
existing basketball court and play area, new main and back gates, replacement of fencing, and tree
removal.
Contractor: El Grande Industries, Inc.
Contract Award: $76,482.00
Funding: $26,482.00 Washington Community Development Block Grant Funds
$50,000.00 Local Share Account Funds
Award Date: August 8, 2024
Washington Street(Twist Way) Reconstruction Proiect No. CD 23-21
This project involves the reconstruction of approximately 3,500 LF of Twist Way from Log Cabin
Drive to terminus located in Washington Park.
Estimated Project Cost: $100,000.00
Funding: Washington Community Development Block Grant Funds
Bid Opening: August 1, 2024
Signature