HomeMy WebLinkAbout2024-01-16_Departmental Agendas_Meeting No. 1178 CHIEF CLERK AGENDA
January 16, 2024
SPECIAL ORDER OF BUSINESS:
Proclamation—Human Trafficking Awareness Month Leslie Ridge
District Atty's Office
NEW BUSINESS:
Chief Clerk respectfully requests the Commissioners approve the follow board appointments:
Andrew Nixon to the Authority Board; Nick Sherman to the Conservation District Board;
Jason Ewart to the Farmland Preservation Board; Dr. John Six to the Hospital Authority Board;
Andy Walz to the Industrial Development Authority Board; Tom Flickinger to the Planning
Commission Board; Dr. Leslie Midla to the Library System Board; Electra Janis to the SPC
Commission; and the reappointment of William Paxton to the Farmland Preservation Board.
Chief Clerk, on behalf of the Coroner, respectfully requests the Commissioners approve an
agreement with Timothy Uhrich, Esquire to provide solicitor services for the Coroner's office. The
agreement is in the amount of$200/month, is retroactive to October 26, 2023, and shall be
continuous until terminated by either parry.
Chief Clerk, on behalf of Public Safety, respectfully requests the Commissioners adopt a resolution
authorizing Nick Sherman, the Chairman of the Board, to electronically sign all grant documents
related to PEMA administered grants which require an electronic signature.
Chief Clerk, on behalf of Information Technology, respectfully requests the Commissioners
approve the cost of training, lodging, and all travel related fees, within the rules of the County's
travel policy, for two employees (Carrie Fundy and Sara Masullo) to attend the Laserfiche
Conference training in Las Vegas, NV, on April 22-25, 2024. The cost will be approximately
$2,500/person and will be paid through IT's Operating Budget.
MEMORANDUM
January 16, 2024
TO: Commissioner Sherman
Commissioner Janis
Commissioner Maggi
FROM: Jason E. Theakston, Director
Planning Office
SUBJECT: Agenda Meeting—January 16, 2024
1. Parks and Recreation—Animal Control Services
Planning recommends approval of a contract with Kymberly A. Secreet in the amount of
$400 per month during the term of January 1,2024,through December 31,2024,for animal
control services in Mingo Park, Cross Creek Park, Ten Mile Park and the Panhandle Trail.
2. Planning—Courthouse Tours
Planning recommends approval of a contract with the PA Trolley Museum, Inc. to provide
group tours of the Washington County Courthouse from January 1, 2024, to December 31,
2024, at a cost of$4,000.
3. Planning—Certification of County Funds for Farmland Preservation
Planning recommends certification of the funds collected in 2023 from Clean and Green roll
back taxes and reserved in a restricted account for Farmland Preservation easement
purchases in the amount of$100,967.66.
4. Planning—Request for Proposals
Planning respectfully requests authorization to advertise for proposals from qualified
engineering/planning firms to complete the new application for the Washington County
Fairgrounds NPDES Permit. This permit is required for any development projects at the
Fairgrounds.
5. Liquid Fuels—Chartiers #58 Change Order
Planning recommends approval of a change order with Mackin Engineering in the amount of
$4,757.00 for additional hours for project closeout activities. The increased total amount of
$130,826.67 is 100% Federally Funded.
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FINANCE DEPARTMENT 78'
BOARD OF COMMISSIONERS COMMONWEALTH OF PENNSYLVANIA Adam G.Petris
NICK SHERMAN Assistant Finance Director
CHAIRMAN 95 WEST BEAU STREET— SUITE 430
ELEICECHAIR V WASHINGTON, PENNSYLVANIA 15301 PHONE:724-228-6894
VICE CHAIR
LARRY MAGGI FAX:724-228-6941
PHONE:724-228-6724
FINANCE DEPARTMENT'S AGENDA
January 16, 2024
1. Finance, on behalf of the Redevelopment Authority of the County of Washington,respectfully requests the
Commissioners approve a commercial agreement between the County of Washington and the Beech Group Inc
for Hangar#11 located at 185 Airport Road, Suite 200,Washington PA 15301.This agreement will be for the
general services which include but not limited to parking,tie-down service,protective storage and maintenance
for aircrafts and other vehicles, and equipment for the daily operations of RS Aviation business. The cost for this
agreement will be $5,824 per annum(the total square footage is based on the leased office space of 10,400 square
feet).
2. Finance respectfully requests the Commissioners approve and ratify a policy renewal for workers'
compensation coverage with Encova. The policy premium will not exceed $300,000 and will be
effective January 1, 2024 through January 1, 2025. In addition to the premium, the policy renewal will
require the renewal of the letter of credit from Washington Financial.
3. Finance, on behalf of Public Safety, respectfully requests the Commissioners approve and ratify a
Building Resilient Infrastructure and Communities (BRIC) grant application to update the County's
Hazard Mitigation Plan for Washington County as required under federal law.
MEMORANDUM
TO: Commissioner Nick Sherman, Chairman
Commissioner Electra S.Janis,Vice Chair
Commissioner Maggi
FROM: Department of Human Services
SUBJECT: Agenda Meeting January 16, 2024
1. Children and Youth Services —Provider Agreement
Children and Youth Services is requesting the approval of a provider agreement with Children's
Hospital of Pittsburgh for comprehensive evaluations for children who are suspected victims of
physical or sexual abuse or human trafficking for the period of July 1, 2023, through June 30,
2024. The contract authorization amount is $100,000 and no additional county funds are
required.
2. Behavioral Health and Developmental Services—Provider Agreement Addendums
Behavioral Health and Developmental Services is requesting approval of the following provider
agreement addendums for a total increase of$121,457 for the period July 1, 2022, through June
30, 2023. No additional county funds are required.
ORIGINAL ADJUSTED
PROVIDER AMOUNT AMOUNT
Center for Community Resources,Inc. (ID) $ 19,500.00 $ 20,429.00
Center for Community Resources,Inc. (MH) $ 940,000.00 $1,045,084.00
Healing Bridges $ 18,000.00 $ 21,677.00
Positive Steps Therapy,LLC $ 25,000.00 $ 36,767.00
3. Behavioral Health and Developmental Services—Agreement Addendum
Behavioral Health and Developmental Services is requesting the approval of an agreement
addendum with the BHC Advanced Services, Inc. to remove ARC Human Services as a
subcontractor and add the Mental Health Association and AMI, Inc. as subcontractors for
supportive housing services. All other terms of the original agreement remain unchanged, and no
county funds are required.
4. Behavioral Health and Developmental Services—Community Based Care Management
Agreement
Behavioral Health and Developmental Services is requesting approval to enter into an agreement
with Southwest Behavioral Health Management,Inc. for the implementation of a Community
Based Care Management program for the period of January 1, 2024, through December 31,
2024. The contract authorization amount is $215,553 and no county funds are required.
WASHINGTON COUNTY COMMISSIONERS: Randy Vankirk
NICK SHERMAN,CHAIRMAN "yam Director of Purchasing
ELECTRA JANIS,VICE CHAIR i'i
Phone: 724-228-6729
LARRY MAGGI
WASHINGTON COUNTY
(724)228-6724
COUNTY OF WASHINGTON
PURCHASING DEPARTMENT
COMMONWEALTH OF PENNSYLVANIA
95 WEST BEAU STREET,SUITE 430
WASHINGTON,PA 15301
TO: BOARD OF COUNTY COMMISSIONERS Rev#2
FROM: RANDY VANKIRK, DIRECTOR OF PURCHASING
DATE: JANUARY 12,2024
SUBJECT: AGENDA ITEMS FOR JANUARY 16, 2023 -MIN#1178
I. BIDS/CONTRACT EXTENSIONS/PROPOSALS
A. Bid/RFP Awards
1.RFP Award-Contract#010224-TH-RRH Mon-Valley RFP-Regional Joint
Transitional and Rapid Rehousing Program for the Mon-Valley
Purchasing, on behalf of Jason Bercini,Human Services,respectfully requests the Board of
Commissioners approve an RFP Award for Joint Transitional and Rapid Rehousing
Program for the Mon-Valley Region to Union Mission of Latrobe,Inc. of Latrobe PA for
the provision of housing support services for individuals and families experiencing
homelessness.
If approved, and contingent upon contract negotiations with the provider,this award will be
effective under the terms and conditions of the U.S. Department of Housing and Urban
Development grant,valid for a period of one-year. The total grant funding eligible will be
$280,000.00 while the contract amount with Union Mission of Latrobe,Inc.will be
$271,600.00 according to their RFP proposal.
B. Bid Contract Extensions
1.RFP Extension—APO Automated Drug Testing—Contract#013118-ADTS RFP
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WASHINGTON COUNTY COMMISSIONERS: Randy Vankirk
NICK SHERMAN,CHAIRMAN "yam Director of Purchasing
ELECTRA JANIS,VICE CHAIR i'i
Phone: 724-228-6729
LARRY MAGGI
WASHINGTON COUNTY
(724)228-6724
COUNTY OF WASHINGTON
PURCHASING DEPARTMENT
COMMONWEALTH OF PENNSYLVANIA
95 WEST BEAU STREET,SUITE 430
WASHINGTON,PA 15301
TO: BOARD OF COUNTY COMMISSIONERS Rev#3
FROM: RANDY VANKIRK, DIRECTOR OF PURCHASING
DATE: JANUARY 12,2024
SUBJECT: AGENDA ITEMS FOR JANUARY 16, 2023 -MIN#1178
I. BIDS/CONTRACT EXTENSIONS/PROPOSALS
A. Bid/RFP Awards
1.RFP Award-Contract#010224-TH-RRH Mon-Valley RFP-Regional Joint
Transitional and Rapid Rehousing Program for the Mon-Valley
Purchasing, on behalf of Jason Bercini,Human Services,respectfully requests the Board of
Commissioners approve an RFP Award for Joint Transitional and Rapid Rehousing
Program for the Mon-Valley Region to Union Mission of Latrobe,Inc. of Latrobe PA for
the provision of housing support services for individuals and families experiencing
homelessness.
If approved, and contingent upon contract negotiations with the provider,this award will be
effective under the terms and conditions of the U.S. Department of Housing and Urban
Development grant,valid for a period of one-year. The total grant funding eligible will be
$280,000.00 while the contract amount with Union Mission of Latrobe,Inc.will be
$271,600.00 according to their RFP proposal.
B. Bid Contract Extensions
1.RFP Extension—APO Automated Drug Testing—Contract#013118-ADTS RFP
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Purchasing, on behalf of Jon Ridge,Adult Probation,respectfully requests the Board of
County Commissioners approve the RFP contract extension for Automated Drug
Testing via the Thermo Mindray BA800 analyzer with instrument consumables, lab
information systems and Reagent Plus service with Microgenics Corporation/Thermo
Fisher Scientific,Fremont, CA.
If approved,this renewal will be effective for a term of 60-months,January 1,2024,
through December 31,2028. Annual purchase commitment is estimated to be $134,764.02
with testing committed for the 60-month term being estimated at 2,403,360 tests.
C. Authorization to Bid/Request Proposals
1.Auditing Services
Purchasing,respectfully requests the Board of County Commissioners authorize the
advertising for proposals for Auditing Services.
2.Beam Shoring
Purchasing, on behalf of Justin Welsh, Director of Building& Grounds,respectfully
requests the Board of County Commissioners authorize the advertising for bids for
Temporary Beam Shoring.
3. Public Safety-Land/Mobil Radio Network
Purchasing, on behalf of Public Safety,respectfully requests the Board of County
Commissioners authorize the advertising for proposals for a Land/Mobil Radio Network.
4. Courthouse Dome Leak Repair
Purchasing, on behalf of Justin Welsh,Director of Building& Grounds,respectfully
requests the Board of County Commissioners authorize the advertising for bids for the
Courthouse Dome Leak Repair.
II. DONATION
A. Donation Resolution-Vehicle for the Washington County Regional SWAT Team
1.Donation of Van
The Purchasing Department,as per Section 1805 of the County Code governing the sale or
disposition of personal property of the County,respectfully requests the Board of County
Commissioners authorize the resolution for the donation of 2008 Ford Economy Van from
the Sheriffs Department to the Washington County Regional SWAT Team,who has
formerly requested the donation&have completed the"Application for Donation"
application and have met all required criteria.
II. AGREEMENTS & CONTRACTS/LEASES
A. Professional Service Agreements
1. Software Support&Maintenance
Purchasing, on behalf of the Ryan Anderson, IT,respectfully requests the Board of County
Commissioners approve the following RBA payments for Annual Software Maintenance
Renewals and Services.
• RBA Professional Data-Systems and new software upgrades- $23,016.00,
Information Technology uses this software for Informix and RBA software. If approved,this
agreement will be effective January 1,2023,through December 31, 2024.
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• RBA Professional Data Systems—GUI Client Software Maintenance$4,677.75,
Information Technology uses this software for Informix and RBA software. If approved,this
agreement will be effective January 1,2023,through December 31,2024.
• RBA Professional Data Systems- $4,209.00, Tax Assessment Maintenance,
Information Technology uses this software for Informix and RBA software. If approved,this
agreement will be effective January 1,2023,through December 31,2024.
2.WCCF—WCCF—Inmate-Long-term treatment
Purchasing, on behalf of Warden Fewell,respectfully requests the Board of County
Commissioners approve emergency rehabilitative treatment for a WCCF Inmate with
PAM Long-term Rehabilitative Hospital of Pittsburgh at a rate of$2,200 per day.
Note: This inmate requires additional in-patient care at a rehabilitation facility.
MIN#1178,Dated 01/17/2024.
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