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Home My WebLink About2024-04-02_Departmental Agendas_Meeting No. 1183 CHIEF CLERK AGENDA April 2, 2024 SPECIAL ORDER OF BUSINESS: Proclamation—Autism Awareness Month Sheila Fullerton Intellectual Disabilities/Autism Dir. Proclamation—Month of the Young Child Jennifer Scott BHDS Administrator Proclamation—National Library Week Diane Ambrose Washington County Library System Proclamation—412Thrive Day Samantha Moatz Founder and Executive Director NEW BUSINESS: Chief Clerk, on behalf of the Redevelopment Authority of the County of Washington, respectfully requests the Commissioners adopt a resolution approving the proposed amendments, for Fiscal Years 2022-2023, to the Community Development Block Grant (CDBG) program which is part of the county's consolidated annual action plan. Chief Clerk respectfully requests the Commissioners approve the appointment of TiAnda Blount to the Southwest Corner Workforce Development Board. Chief Clerk respectfully requests the Commissioners approve a temporary waterline easement agreement with Range Resources, Appalachia, LLC on airport property owned by the County in North Franklin and South Franklin Townships to service the Van Kirk well pad. Chief Clerk respectfully requests the Commissioners approve and ratify an amendment to the Oil and Gas Lease, dated December 9, 2019, with Range Resources, Appalachia, LLC, concerning the Washington County Airport to permit unitization of acreage with a larger drilling unit. MEMORANDUM April 2, 2024 TO: Commissioner Sherman Commissioner Janis Commissioner Maggi FROM: Jason E. Theakston, Planning Director SUBJECT: Agenda Meeting—April 2, 2024 1. Parks and Recreation—Change Order The Planning Commission requests approval of a contract change order with A.Liberoni, Inc. in the amount of $23,994.40 for additional paving, waterline installation, and excavation items not provided for in the original contract at Cross Creek County Park. The increased total contract amount of$2,072,924.58 will be paid with Cross Creek Gas Lease Funds. MEMORANDUM TO: Commissioner Nick Sherman, Chairman Commissioner Electra S.Janis, Vice Chair Commissioner Maggi FROM: Department of Human Services SUBJECT: Agenda Meeting April 2, 2024 1. Children and Youth Services—Provider Agreement Children and Youth Services is requesting the approval of a provider agreement with Beacon Light Behavioral Health System to provide specialized residential treatment for the period of November 1, 2023, through June 30, 2024. The contract authorization amount is $85,000.00 and no additional county funds are required. Indemnification included on page 38. WASHINGTON COUNTY COMMISSIONERS: Randy Vankirk NICK SHERMAN,CHAIRMAN "yam Director of Purchasing ELECTRA JANIS,VICE CHAIR i'i Phone: 724-228-6729 LARRY MAGGI (724)228-6724 WASHINGTON COUNTY COUNTY OF WASHINGTON PURCHASING DEPARTMENT COMMONWEALTH OF PENNSYLVANIA 95 WEST BEAU STREET,SUITE 430 WASHINGTON,PA 15301 TO: BOARD OF COUNTY COMMISSIONERS FROM: RANDY VANKIRK, DIRECTOR OF PURCHASING DATE: MARCH 27,2024 SUBJECT: AGENDA ITEMS FOR APRIL 2,2024 -MIN#1183 I. BIDS/CONTRACT EXTENSIONS/PROPOSALS A. Bid/RFP Awards 1.Bid Award—Tires—Contract#032624-Tires Purchasing,respectfully requests the Board of County Commissioners award the bid for various tires for Washington County vehicles to West Tire,Washington PA,at their"per unit"costs and"percentage discount off list price"as submitted in their bid. If approved,this contract will be effective April 1, 2024,through March 31,2025,with the option to extend for an additional two (2)one(1)year terms unless terminated by providing a thirty-day written notice. This bid is being awarded to the lowest most responsive and responsible bidder meeting the specifications. Bid responses were reviewed and recommended for award by the Build&Grounds(Garage) and the Purchasing Department. 2.Bid Award—Outdoor Equipment,Maintenance& Supplies-Contract#032624-OER The Purchasing Department respectfully requests the Board of County Commissioners award the"Outdoor Equipment,Maintenance& Supplies bid to the following vendors and authorize rebidding for equipment purchase discounts and John Deere product maintenance and parts. 1 • Contractors Connection,Washington,PA—Various T&M Rates as Needed,Discounts • Murphy Family Inc.,Washington,PA- $100.00/hourly rate on Kubota Equipment If approved,this contract will be effective April 1,2024,through March 31,2025,with the option to extend for three(3)additional one-year periods unless otherwise terminated pursuant to thirty day written notice. This bid is being awarded to the lowest most responsive and responsible bidders meeting specifications. 3.Vehicle Repairs &Maintenance-032624-Vehicle R-M Purchasing, on behalf of Justin Welsh, Director of Building& Grounds,respectfully requests the Board of County Commissioners partially award the bid for Vehicle Repairs &Maintenance—Body Repair Work,to Powell's Auto Body,Bentleyville PA and authorize rebidding for other maintenance bid sections to provide the County with more options for competitive selection. This award will entail the following bid sections: Powell's Auto Body Inc.,Bentleyville PA ■ III. Body Repairs - $61.00/hr- $44.00/hr material ■ I. General Mechanical Repairs- $90.00/hr- $70.00/hr framework ■ IV.Air Conditioning System Repairs- $90.00/hr If approved,this portion of the bid award will be effective April 1,2024,through March 31, 2026,with the option to extend for one additional year. 4.RFP Award—Permanent Supportive Housing—Contract#031924-SH RFP Purchasing, on behalf of Human Services,respectfully requests the Board of County Commissioners award the RFP for permanent supportive housing for homeless services to the Mental Health Association,Washington PA. If approved,this program will startup in May 2024 and be funded by the U.S. Department of Housing and Urban Development. Total Operating and Personnel expenses are estimated to be $306,474.00. Bid responses were reviewed and recommended for award by Purchasing and Human Services. This bid is being awarded to the lowest most responsive and responsible bidder meeting specifications. Note: MHA is the existing provider of the Case Management portion of the program and will be able to provide continuity. B. Authorization to Bid/Request Proposals 1.Roof Repair Services Purchasing, on behalf of Justin Welsh,Building& Grounds,respectfully requests the Board of County Commissioners authorize the advertising for Roof Repair Services. 2. Sidewalk& Stairs Project Purchasing, on behalf of Justin Welsh, Building& Grounds,respectfully requests the Board of County Commissioners authorize the advertising for an ADA Compliant Sidewalk& Stairs Design/Build Project. 3.Building Demo Purchasing,respectfully requests the Board of County Commissioners authorize the advertising for Building Demo Services. 2 IL AGREEMENTS & CONTRACTS A. Professional Service Agreements 1.Imminger's Auto Sales—Vehicle Procurement,Auction Services Purchasing, on behalf of Justin Welsh, Director of Building& Grounds,respectfully requests the Board of County Commissioners approve an agreement with Isiminger's Auto Sales,Washington,PA, for the purpose of providing Vehicle Procurement&Auction Services on an as needed basis. If approved,this agreement will be effective April 1,2024,through March 31, 2025,with the option to extend for three(3)additional one(1)year periods upon mutual agreement at the following cost criteria. • Auction Fee for purchased vehicle: $150.00/occurrence. • Sellers Fee for purchased vehicle: $250.00/occurrence. 2. PERMITIUM—Gun Permits Purchasing, on behalf of the Sheriffs Department,respectfully requests the Board of County Commissioners approve an agreement with PERMITIUM,LLC., Charlotte,NC, for the provision of a Cloud-Based SaaS Solution for processing Gun Permit Applications. If approved,this system will be entirely supported by a$5 service fee per application that the citizen opts into, so it will be a net-zero cost to the County/Sheriff s Office. This agreement will be valid from May 1,2024,through April 30,2025. 3. Courts-For the Record Digital Court Recording Agreement Purchasing, on behalf of Patrick Grimm, Court Administrator,respectfully requests the Board of County Commissioners approve an Agreement with For the Record("FTR"), Denver,CO,to renew our software for the courtrooms and hearing rooms for digital monitoring support from FTR for the Courts' 15 recording stations at a cost of$11,925.00. If approved,this purchase will be funded from Act 13 Funds and be effective May 8,2024, through May 8,2025. Note: This quote provides for software support for the courtrooms and hearing rooms, upgraded licenses for the monitoring software, and support from FTR. 4.Beacon Software Solutions—Jail Management System Maintenance Agreement Purchasing, on behalf of Warden Fewell of the Correctional Facility,respectfully requests the Board of County Commissioners approve a Software& Service Agreement for Jail Management Software System Maintenance with Beacon Software Solutions,Inc., Ocala,FL. Beacon Software Solutions System has been paid off and will now require a maintenance agreement on our jail management software system. Cost will be paid in the amount of $23,720.00 to be paid on July Pt each year of the maintenance agreement. If approved,this contract shall remain in effect July 1,2024,through July 1,2027,with optional renewals thereafter unless otherwise terminated pursuant to a 30-day notice. 3 III. STATE CONTRACT/COSTARS PURCHASES 1. COSTARS 14—Playground Equipment—Contract#014-E23-305Exp. 1/17/25 Purchasing, on behalf of Jason Theakston,Director of Planning,respectfully requests the Board of County Commissioners approve the purchase of ASTM Standard Wood Chips for all County Parks, at a total delivered cost of$14,835.00. The proposed vendor is Pete Jeffrey&Associates,of Indianola,PA. The proposed purchase would be placed via CoStars 14, and therefore does not require bidding. The proposed expenditure would be paid via Oil and Gas Funds. 2. State Contract#4400022588 ArcGIS Software Maintenance Exy. 6/30/24 Purchasing, on behalf of Ryan Anderson,Information Technology,respectfully requests the Board of County Commissioners approve the payment of software maintenance from Environmental Systems Research Institute(ESRI),Redlands,CA in the amount of $59,455.00. This maintenance is for the software to maintain and update the GIS software utilized by Public Safety, Tax Assessment, and Planning. The maps developed through this software are the foundation of the computer aided dispatch system. Funding for this support is paid at a split between Public Safety, Tax Assessment, and Planning. The proposed purchase is in accordance with the pricing on the PA State Contract and therefore does not require bidding. MIN#1183,Dated 04/04/2024. 4 V REDEVELOPMENT AUTHORITY VCW OF THE COUNTY OF WASHINGTON RAC w 100 WEST BEAU STREET,SUITE 603,WASHINGTON,PENNSYLVANIA 15301 93f � Sf PHONE 724-228-6875 TOLL FREE 1-888-731-2154 FAX 724-228-6829 STEPHEN T.JOHNSON wimracw.net COUNTY COMMISSIONERS DARYL W.PRICE redevelopment@racw.net NICK SHERMAN,CHAHMAN LAURAL ZIEMBA ELECTRA S.JANIS,VICE CHAIR PAUL SCARMAZZI ROBERT C.GRIFFIN LARRY MAGGI JEFFREY JONES EXECUTIVE DIRECTOR PROJECT ACTIVITY REPORT DATE: April 2, 2024 TO: Washington County Commissioners FROM: Redevelopment Authority of the County of Washington WASHINGTON COUNTY CONSOLIDATED ENTITLEMENT PROGRAM RACW requests that the County Board of Commissioners adopt a resolution approving proposed Amendments for Fiscal Years 2022—2023 of the Community Development Block Grant Program which are part of the County's Annual Action Plans. Proposed Resolution attached SIGNED: