HomeMy WebLinkAbout2024-04-30_Departmental Agendas_Meeting No. 1185 CHIEF CLERK'S AGENDA
April 30, 2024
SPECIAL ORDER OF BUSINESS:
Proclamation— Older Americans Month Mary Lynn Spilak, Director
Washington County
Aging Services
Proclamation—National Corrections Officers Week Jeff Fewell, Warden
Washington County
Correctional Facility
NEW BUSINESS:
Chief Clerk, on behalf of the Coroner, respectfully requests the Commissioners approve
the cost of training and all travel related fees, within the rules of the County's travel
policy, for six deputy coroners (S. Timothy Warco II, Rodney Bush, Aubrey Onorato,
Luke Webeck, James Hughes, Jr., and Becca Mlinek) to attend the Cambria County
Coroner's continuing education seminar on May 3, 2024, in Johnstown, Pennsylvania.
The registration fee is $80/person, and costs will be paid from the Coroner's operating
budget.
Chief Clerk, on behalf of the Redevelopment Authority of the County of Washington,
respectfully requests the Commissioners approve a Cooperation Agreement between the
County and the Redevelopment Authority for the Washington County Mitigation
Project at 15 North Main Street, Washington, Pennsylvania.
Chief Clerk respectfully requests the Commissioners adopt a resolution certifying the
provision of a local match for state operation financial assistance for the Washington
County Transportation Authority. The resolution obligates $190,000 in County match
for FY 2024-2025.
Chief Clerk respectfully requests the Commissioners adopt a resolution waiving
additional charges to the tax collector in possession of the claim within 12 months of a
qualifying event pursuant to Act 57 of 2022.
MEMORANDUM
April 30, 2024
TO: Commissioner Sherman
Commissioner Janis
Commissioner Maggi
FROM: Jason E. Theakston, Planning Director
SUBJECT: Agenda Meeting—April 30, 2024
1. Planning—Change Order
The Planning Commission recommends ratification of a Change Order in the amount of
$67,081.77 for additional work on the Chartiers #58 Bridge on Wheeling Street in the
City of Washington. The project is 100%Federally Funded. The new contract total will
be $1,191,494.21.
2. Planning—PA Trolley Museum Land Dedication
Planning Commission recommends sale of a strip of land to the Pennsylvania Trolley
Museum. The property is adjacent to the Trolley Museum's Records Building, at 320
Reliance Drive, Washington, PA, 15301. The purpose of the acquisition is to connect
the Trolley Museum's properties,which are separated by said strip of land. The existing
utility rights-of-way that use that strip of land would retain access to service their
facilities, as needed.
Waanyga
Count of Vag;binqton
Ual
FINANCE DEPARTMENT
BOARD OF COMMISSIONERS COMMONWEALTH OF PENNSYLVANIA Adam G.Petris
NICK SHERMAN Assistant Finance Director
CHAIR 95 WEST BEAU STREET— SUITE 430
ELECTR JANIS
WASHINGTON, PENNSYLVANIA 15301 PHONE:724-228-6894
VICE CHAIR HAIR
LARRY MAGGI FAX:724-228-6941
PHONE:724-228-6724
FINANCE AGENDA
April 30, 2024
1. Finance, on behalf of Public Safety,respectfully requests the Board of Commissioners approve and
ratify the application for an Emergency Management Performance Grant (EMPG) through Pennsylvania
Emergency Management Agency(PEMA). This grant will pay the partial salaries for four(4)positions in the
department.
HUMAN RESOURCES
INTEROFFICE MEMORANDUM
TO: CINDY GRIFFIN 1
FROM: ANDREA JOHNSTON1J
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ASSISTANT DIRECTOR OF HUMAN RESOURCES
SUBJECT: AGENDA ITEMS FOR 4/30/24 MEETING
DATE: APRIL 25, 2024
Human Resources respectfully requests the Board of Commissioners approve a revision to the
Dress Code Policy. The policy has been updated to allow employees of the Information
Technology Department to wear clothing with the Washington County logo. All other provisions
of the policy will remain the same.
MEMORANDUM
TO: Commissioner Nick Sherman, Chairman
Commissioner Electra S.Janis,Vice Chair
Commissioner Larry Maggi
FROM: Department of Human Services
SUBJECT: Agenda Meeting April 30, 2024
1. Children and Youth Services—Provider Agreement
Children and Youth Services is requesting the approval of a provider agreement with George
Junior Republic Preventative Aftercare, Inc. for the Parenting Inside Out (PIO) program
that focuses on building parenting skills for inmates for the period of April 1, 2024, through
June 30, 2025. The contract authorization amount is $144,922.75 and no additional county
funds are required. Indemnification included on page 14.
2. Children and Youth Services—Memorandum of Understanding
Children and Youth Services is requesting the approval of a Memorandum of Understanding
with the Washington County Court of Common Pleas for the provision of the Leaders
Program for the period of July 1, 2024, through June 30, 2025,in the amount of$907,960.00
and no additional county funds are required.
3. Children and Youth Services—Memorandum of Understanding
Children and Youth Services is requesting the approval of a Memorandum of Understanding
with the Washington County Court of Common Pleas for the provision of the Jobs Program
for the period of July 1, 2024, through June 30, 2025,in the amount of$340,400.00 and no
additional county funds are required.
4. Children and Youth Services—Provider Agreement Addendum
Children and Youth Services is requesting the approval of a provider agreement addendum
with UPMC Western Psychiatric Hospital for the period of October 1,2022,through June 30,
2024. The contract authorization amount will be increased by $40,495.60 to $234,605.60 and
no county funds are required.
5. Human Services—Provider Agreement Addendum
Human Services is requesting the approval of a provider agreement addendum with
Blueprints for the post—ERAP Transition Grant to extend the term from the original
period of July 1, 2023, through June 30, 2024, to July 1, 2023, through June 30, 2025. The
contract authorization amount is $195,000.00 and no additional county funds are required.
WASHINGTON COUNTY COMMISSIONERS: Randy Vankirk
NICK SHERMAN,CHAIRMAN "yam Director of Purchasing
ELECTRA JANIS,VICE CHAIR i'i
Phone: 724-228-6729
LARRY MAGGI
(724)228-6724 WASHINGTON COUNTY
COUNTY OF WASHINGTON
PURCHASING DEPARTMENT
COMMONWEALTH OF PENNSYLVANIA
95 WEST BEAU STREET,SUITE 430
WASHINGTON,PA 15301
TO: BOARD OF COUNTY COMMISSIONERS
FROM: RANDY VANKIRK, DIRECTOR OF PURCHASING
DATE: APRIL 25,2024
SUBJECT: AGENDA ITEMS FOR APRIL 30,2024 -MIN#1185
I. BIDS/CONTRACT EXTENSIONS/PROPOSALS
A. Bid/RFP Awards
1.RFP Award—Washington County Fairgrounds Environmental Permit—Contract
#032624-WCFGP RFP
Purchasing, on behalf of Planning,respectfully requests the Board of County Commissioners
award the RFP for the Washington County Fairgrounds Environmental Permit under
Contract#032624-WCFGP to Skelly and Loy,Inc.,Pittsburgh PA.
If approved,this permitting agreement will start on the Date of final execution upon
negotiations and final scope of work definition,through the date of completion. RFP
responses were reviewed and recommended for award by Planning and Purchasing.
2.Bid Award—Dam Diagnostics and Repairs—Contract#041624-Dam Repairs
Purchasing, on behalf of Planning,respectfully requests the Board of County Commissioners
award the bid for the Washington County Dam Diagnostics and Repairs Bid under
Contract#041624-Dam Repairs to ENVIROSCIENCE Inc. of Stow,Ohio.
If approved,this agreement will be effective May 1,2024,through April 30,2025 with
options to extend for an additional(4) four(1)one year periods unless otherwise terminated
pursuant to the agreement. Hourly time and material rate for repairs will be $426.00.
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B. Bid Contract Extensions
1.Bid Extension—Office Supplies—Contract#032421-OS
Purchasing,respectfully requests the Board of County Commissioners extend our current bid
contract for Office Supplies according to their catalog rates and submitted discounts to the
following vendors:
■ WB Mason Co,Inc.,North Versailles PA
■ HiTouch Business Services LLC,LaVergne TN
If approved,this contract will be effective May 1,2024,through April,2025,with one
remaining one year extension. This extension is in accordance with the terms and conditions
of the original contract.
2.Bid Extension—General Construction—Contract#042121-GC
Purchasing, on behalf of Building and Grounds,respectfully requests the Board of County
Commissioners extend our current bid contract for General Construction Services to
Waller Corporation,Washington PA.All work is to be done based on a"Time&Material"
rate on an"as needed-as requested"basis.
If approved,this contract will be effective May 1,2024,through April 30,2025,with one
remaining automatic(1) one year extension. This extension is in accordance with the terms
and conditions of the original contract.
3.Bid Extension—Kitchen Equipment Repairs WCCF—Contract#042121-KER
Purchasing, on behalf of the Correctional Facility,respectfully requests the Board of County
Commissioners extend our current bid contract for Kitchen and Laundry Equipment
Repairs to the following vendors on a time and material basis:
■ AIS Commercial Parts& Service,Pittsburgh PA
■ Hobart Service,Troy OH
If approved,this contract will be effective May 1,2024,through April 30,2025,with no
remaining options to extend further. This extension is in accordance with the terms and
conditions of the original contract.
NOTE: THIS AWARD IS CONTINGENT UPON PRISON BOARD APPROVAL.
4.Bid Extension—Flooring—Contract#051722-Flooring
Purchasing, on behalf of Building and Grounds,respectfully requests the Board of County
Commissioners extend our current bid contract for Flooring furnishing and installation to
Don Greer's Fashion Floors,Washington PA.All work is to be done based on a"Time&
Material"rate on an"as needed as requested"basis.
If approved,this contract will be effective June 1,2024,through May 31,2025,with one
remaining(1)one year extension. This extension is in accordance with the terms and
conditions of the original contract.
C. Authorization to Bid/Request Proposals
1.Firearms
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Purchasing,respectfully requests the Board of County Commissioners authorize the
advertising for Firearms bids as our current agreements will be out of term.
2.WCCF Bread
Purchasing,respectfully requests the Board of County Commissioners authorize the
advertising for Bread furnishing and delivery as our current agreements will be out of
term.
3.Industrial Commodities
Purchasing,respectfully requests the Board of County Commissioners authorize the
advertising for Industrial Commodities as our current agreements will be out of term.
D. Reiect All Bids/Proposals
1. 031224-CH Sg. Shoring Bid
Purchasing,respectfully requests the Board of County Commissioners reject all bids for
Courthouse Square Temporary Shoring.
2. 032624-Broadband RFP IV
Purchasing,respectfully requests the Board of County Commissioners reject all proposals for
Broadband Services RFP Phase IV.
3. 041624-ADD Locksmith Bid
Purchasing,respectfully requests the Board of County Commissioners reject all bids for
Additional Locksmith Services and approve rebidding as necessary.
E. Bid Contract Purchases
1.HVAC Software Upgrades WCCF-#011023-HVAC—Scalise Industries Corp.
Purchasing, on behalf of the Correctional Facility,respectfully requests the Board of
County Commissioners approve the purchase of HVAC Software Updates, including
programming, controls,connectivity,and software support for one year from our contracted
HVAC vendor,EMCOR Services dba Scalise Industries of Lawerence PA. The total cost
of associated upgrades will be a one-time price of$23,950.00.
If approved,this purchase will be invoiced under contract#011023-HVAC and be subject to
Prison Board Approval.
IL AGREEMENTS & CONTRACTS
A. Professional Service Agreements
1. Pitney Bowes—Mail Machine Lease—MDJ Offices Cost Savings,Add Locations
Purchasing, on behalf of Court Administration,respectfully requests the Board of County
Commissioners approve a Lease Addendum for two MDJ offices with Pitney Bowes
Inc., for the purpose of providing cost savings of$40.00/month on two MDJ Location mail
machines.
If approved,this agreement will be effective DOA, for 60-months and will cost
$127.90/month per location.
2.Remington &Vernick Engineers
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Purchasing,respectfully requests the Board of County Commissioners approve a
Professional Service Agreement with Remington&Vernick Engineers for engineering
services according to their hourly rates submitted with an initial agreement supplement for
an environmental assessment.
If approved,this agreement will be effective May 1,2024,through April 30,2025 with the
option to renew upon mutual approval year to year unless otherwise terminated pursuant to
the agreement.
3.A.C. Coy Company—Employment Consulting Professional Service
Purchasing,respectfully requests the Board of County Commissioners approve a
Professional Service Agreement for employment consulting with A.C. Coy Company of
Canonsburg PA. This agreement will be held contingent upon contract negotiations and the
submission of an agreeable 2024/2025 rate sheet.
If approved,this agreement will be effective DOA and continue year to year unless otherwise
terminated pursuant to a 30-day written notice.
4.Richardson Communications—Inventory Management and Communications
Purchasing,respectfully requests the Board of County Commissioners approve a
Professional Service Agreement for Inventory Management Consulting Services with
Richardson Communications of Bethel Park PA. This agreement will be held contingent
upon contract negotiations and the submission of an agreeable 2024/2025 rate sheet.
If approved,this agreement will be effective DOA and continue year to year unless otherwise
terminated pursuant to a 30-day written notice.
5.We Guide,You Grow LLC—Employment Consulting Professional Service
Purchasing,respectfully requests the Board of County Commissioners approve a
Professional Service Agreement for employment consulting with We Guide,You Grow
LLC. of Canonsburg PA. This agreement will be held contingent upon contract negotiations
and the submission of an agreeable 2024/2025 rates.
If approved,this agreement will be effective DOA and continue year to year unless otherwise
terminated pursuant to a 30-day written notice.
MIN#1185,Dated 05/02/2024.
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