HomeMy WebLinkAbout2024-06-04_Departmental Agendas_Meeting No. 1187 CHIEF CLERK'S AGENDA
June 4, 2024
SPECIAL ORDER OF BUSINESS:
No special order of business.
NEW BUSINESS:
Chief Clerk respectfully requests the Commissioners authorize the County Solicitor to issue a Letter of
Interest, from the County to the City of Washington, to purchase the City's parking garage located on
Franklin Street for the appraised value determined by Owen Appraisal Service, LLC dated April 25, 2024.
If accepted, the Solicitor is further authorized to enter into a purchase agreement with the City.
Chief Clerk respectfully requests the Commissioners approve a Pipeline Right of Way Agreement with
Mark West Liberty Mid-Stream & Resources for property, owned by the County, in North
Franklin, South Franklin, and Buffalo Townships to the Range Resources VanKirk well pad that
includes a temporary and permanent access road subject to the terms and conditions negotiated by
the County Solicitor.
Chief Clerk respectfully requests the Commissioners enter into an Intergovernmental Cooperation
Agreement (IGA) and a Memorandum of Understanding (MOU) between the Washington County
Land Bank, the County of Washington, Fallowfield Township and Charleroi School District for the
purpose of participating in the County Land Bank.
Chief Clerk respectfully requests the Commissioners enter into an Intergovernmental Cooperation
Agreement (IGA) and a Memorandum of Understanding (MOU) between the Washington County
Land Bank, the County of Washington, Chartiers Township and the Chartiers-Houston School
District for the purpose of participating in the County Land Bank.
Chief Clerk, on behalf of the Redevelopment Authority of the County of Washington, respectfully
requests the Commissioners approve the Local Government Academy Blight Mitigation Program
Funding request, in the amount of$65,000, for the Local Government Academy Code Enforcement
Training program. Costs will be paid via American Rescue Plan Act (ARPA) funds designated for
the Washington County Blight Mitigation Program.
Chief Clerk, on behalf of the Redevelopment Authority of the County of Washington, respectfully
requests the Commissioners approve the Mon Valley Alliance Foundation Blight Mitigation
Program Funding request, in the amount of$125,000, for the Washington County Blight
Mitigation program. Costs will be paid via American Rescue Plan Act (ARPA) funds designated
for the Washington County Blight Mitigation program.
Chief Clerk, on behalf of the Redevelopment Authority of the County of Washington, respectfully
requests the Commissioners adopt a resolution approving the Washington County FY 2024 Annual
Action Plan and required Subrecipient Agreements for the Community Development Block Grant
(CDBG), Home Investment Partnerships (HOME), and Emergency Solutions Grant (ESG)
Programs.
Griffin, Cindy
From: Theakston, Jason
Sent: Friday, May 31, 2024 12:38 PM
To: Griffin, Cindy; Corson, Debbie
Subject: Agenda Meeting
Hello Cindy and Debbie:
I have no agenda items for the June 4t' meeting. Thank you!
Sincerely,
Jason E. Theakston
Planning Director
Washington County Planning Commission
95 W. Beau St. Suite 115
Washington, PA 15301
(724)228-6811
Fax: (724)250-4110
theoksti@co.washington.pa.us
1
9r4�.N WhfnB�'e
Countp of Waobington
FINANCE DEPARTMENT
BOARD OF COMMISSIONERS COMMONWEALTH OF PENNSYLVANIA Adam G.Petris
NICK SHERMAN Finance Director
CHAIR 95 WEST BEAU STREET— SUITE 430
ELECTRAJANIS WASHINGTON, PENNSYLVANIA 15301 PHONE:724-228-6894
VICE CHAIR FAX:724-228-6941
LARRY MAGGI
PHONE:724-228-6724
FINANCE AGENDA
June 4, 2024
1. Finance, on behalf of Adult Probation, respectfully requests the Commissioners approve a
renewal grant agreement with the Commonwealth of Pennsylvania, Pennsylvania Commission
on Crime and Delinquency (PCCD) for the Intermediate Punishment Treatment program. The
grant is in the amount of$282,007 and will be for the period of July 1, 2024 through June 30,
2025.
2. Finance, on behalf of Elections, respectfully requests the Commissioners approve an application
and agreement with the Commonwealth of Pennsylvania, Department of State for the 2024
Election Security grant program. The application and agreement is in the amount of$7,303.90
and is for the period of March 24, 2024 through December 31, 2025.
HUMAN RESOURCES
INTEROFFICE MEMORANDUM
TO: CINDY GRIFFIN
FROM: ANDREA JOHNSTO4JA,1L
ASSISTANT DIRECTOR OF HUMAN RESOURCES
SUBJECT: AGENDA ITEMS FOR 6/4/24 MEETING
DATE: MAY 24, 2024
Human Resources respectfully requests the Board of Commissioners approve a professional
services contract with Penn Highlands - Mon Valley Hospital. The purpose of this contract is to
provide multiphasic blood screening services for employees and spouses. The rates are as
follows and will be effective January 1, 2024 through December 31, 2024:
o Screening Rate—Multiphasic (37) Blood Testing per person is $35.00
MEMORANDUM
TO: Commissioner Nick Sherman, Chairman
Commissioner Electra S.Janis,Vice Chair
Commissioner Larry Maggi
FROM: Department of Human Services
SUBJECT: Agenda Meeting June 4, 2024
1. Children and Youth Services—Provider Agreement
Children and Youth Services is requesting approval of the following provider agreement
with FamilyLinks, Inc. to provide residential shelter care for at-risk youth, for the period of
Alay 1, 2024—June 30, 2025. The contract authorization amount is $310,000.00 and no
additional county funds are required. Indemnification included on page 38 of the contract.
2. Children and Youth Services—Provider Agreement
Children and Youth Services is requesting approval of the following provider agreement
with Human Sera-ices Administration Organization (HSAO)to provide direct and indirect
Drug and Alcohol Specialist services for the period of June 1, 2024—June 30,2025. The
contract authorization amount is $93,151.00 and no additional county funds are required.
Indemnification included on page 14 of the contract.
3. Children and Youth Services—Provider Agreement
Children and Youth Services is requesting approval of the following provider agreements for
the period of July, 1, 2024—June 30, 2025. No additional county- funds are required.
Indemnification included on page 16 of the Blueprints contracts. Indemnification included
on page 2 of the Community Family Advocates contract.
PROVIDER AMOUNT
Blueprints —Consolidated $ 900,000.00
Blueprints —FGDM $ 200,000.00
Blueprints —Independent Living Non.adjudicated Youth $ 150,000.00
Blueprints —Independent Living $ 550,000.00
Blueprints —Parents as Teachers $ 25,000.00
Blueprints —Team Dad $ 10,000.00
Blueprints —Transitional Living $ 125,000.00
Blueprints—Triple P $ 195,000.00
Blueprints—Visitation $ 320,000.00
Community-Family Advocates $ 400,000.00
Total $ 2,875,000.00
4. Children and Youth Services —Addendum to Provider Agreement
Children and Youth Services is requesting approval of a provider agreement addendum with
Jefferson County Detention Services for the period of January 1, 2023—December 31, 2023.
Jefferson County Detention Services is contracted for JPO Detention services. The allocation
was increased due to medical expenses being paid. The contract authorization amount-.vill be
increased by $1,000.00 to $293,000.00. No additional county funds are required.
5. Children and Youth Services—Addendum to Provider Agreement
Children and Youth Services is requesting approval of a provider agreement addendum with
Summit School, Inc. d/b/a Summit Academy for the period of July 1, 2023 —June 30, 2024.
The request for allocation increase is due to the increase in service usage by Juvenile Probation.
The contract authorization amount will be increased by $120,000.00 to $300,000.00. No
additional county funds are required.
6. Children and Youth Services—Addendum to Provider Agreement
Children and Youth Services is requesting approval of a provider agreement addendum with
Pressley Ridge — FBT to provide an additional therapist to meet the increase in service
utilization for the period of July 1, 2023—June 30, 2024. The contract authorization amount
will be increased by $12,000.00 to $362,000.00. No additional county- funds are required.
7. Children and Youth Services—School District Memorandum of Understanding
Children and Youth Services is requesting approval to enter into memorandums of
understanding with the following Local Education Agencies to assure educational stability of
youth placed in out-of-home care. This is required under the Every Student Succeeds Act.
Local Education Agencies
Canon-McNlillan School District
Charleroi School District
Chartiers-Houston School District
Ringgold School District
Washington School District
8. Behavioral Health and Developmental Services—Addendum to Provider Agreement:
Behavioral Health and Developmental Services is requesting approval of a provider
agreement addendum with Merakey Pennsylvania for the period of July 1, 2023—June 30,
2024. The addendum is to add language specific to the unit rate for the service of Assertive
Community Treatment Team Services to the existing provider agreement. No additional
county- funds are required.
9. Human Services —Purchase of Service Agreement
Human Services is requesting the approval of a purchase of service agreement with Alliance
for Nonprofit Resources, Inc. for the licensing and maintenance of their E-Svstem software
for the period of July 1, 2024, through June 30, 2025. The contract authorization amount is
based on the number of users but will not exceed $23,900 and no additional county funds
are required. Cyber Insurance Liability included on pages 6-7.
WASHINGTON COUNTY COMMISSIONERS: Randy Vanklrk
NICK SHERMAN,CHAIRMAN
ya Director of Purchasing
ELECTRA JANIS,VICE CHAIR
p l Phone: 724-228-6729
LARRY MAGGI
(724)228-6724 WASHINGTON COUNTY
COUNTY OF WASHINGTON
PURCHASING DEPARTMENT
COMMONWEALTH OF PENNSYLVANIA
95 WEST BEAU STREET,SUITE 430
WASHINGTON,PA 15301
TO: BOARD OF COUNTY COMMISSIONERS
FROM: RANDY VANKIRK, DIRECTOR OF PURCHASING
DATE: MAY 30, 2024
SUBJECT: AGENDA ITEMS FOR DUNE 04, 2024 - MIN41187
I. BIDS/CONTRACT EXTENSIONS/PROPOSALS
A. Bid/RFP Awards
1. Bid Award-Portable Toilet Rentals and Vault Pumping—Contract 9041624-Johns-
Pumpinjj
Purchasing, on behalf of Planning and Parks, respectfully requests the Board of County
Commissioners award the bid for Portable Toilet Rentals and Vault Pumping Services to
Johnny on the Spot LLC d/b/a United Site Services,Inc. of Westborough MA,the lowest
most responsive and responsible bidder meeting specifications. The costs associated with this
bid award are on an as needed, as requested basis with the following rates:
■ Portable Toilet Rental - $1 00.00/unit/month
■ ADA Toilet Rental - $140.00/unit/month
■ Vault Pumping- $0.29/gallon
■ Fresh Water, Vault Cleaning- $0.50/gallon
■ Cleaning Chemicals, Truck and Operator Fees Included
If approved,this contract will be effective June 1,2024, through May 31,2025, with the
option to extend for two additional one-year periods unless otherwise terminated pursuant to
the agreement.
1
2. Broadband Services- Contract 9032624-B road band to Unserved—RFP
The Purchasing Department respectfully requests the Board of County Commissioners
reverse the cancellation of the Washington County Broadband Phase IV Proposals. They
were inadvertently canceled and are still under review.
B. Reject Bids
1.Reject Bids—Contract 9050724-Hall 1 Bid
Purchasing, on behalf of Planning, respectfully requests the Board of County Commissioners
reject all bids for the Fairgrounds Exhibit Hall 1 Bid and authorize rebidding.
II. AGREEMENTS & CONTRACTS
A. Professional Service Agreements
1. ALLDATA Automotive Intelligence Upgrade
Purchasing, on behalf of Justin Welsh, Building & Grounds, respectfully requests the Board
of County Commissioners approve an upgrade to our agreement with ALLDATA°
Automotive Intelligence in the prorated amount of$1,900.00. This agreement is for Vehicle
Diagnostics Testing.
If approved, this Agreement will be effective, through Feb 3,2025. The total amount will be
charged to the B&G budget.
2.Professional Services-KB Strategies, LLC.—Human Services
Purchasing, respectfully requests the Board of County Commissioners approve a
Professional Services Consulting Agreement with KB Strategies,LLC.,Pittsburgh,PA,
for the purpose of performing a Childcare Study within Washington County.
MIN#1187,Dated 06/06/2024.
2
REDEVELOPMENT AUTHORITY
�A C w OF THE COUNTY OF WASHINGTON
n. f 100 WEST BEAU STREET,SUITE 603,WASHINGTON,PENNSYLVANIA 15301
[n 1956
PHONE 724-228-6875 -
TOLL FREE 1-888-731-2154
FAX 724-228-6829
STEPHEN T.JOHNSON www.raew.net COUNTY COMMISSIONERS
DARYL W.PRICE redevelopmentgram.net NICK SHERMAN,CHAIRMAN
LAURAL ZIEMBA ELECTRA S.JANIS,VICE CHAIR
PAUL SCARMAZZI ROBERT C.GRIFFIN LARRY MAGGI
JEFFREY JONES EXECUTIVE DIRECTOR
PROJECT ACTIVITY REPORT
DATE: June 4, 2024
TO: Washington County Board of Commissioners
FROM: Redevelopment Authority of the County of Washington
Fiscal Year 2024 Action Plan
RACW requests that the Board of Commissioners adopt a resolution to approve the Washington County
FY 2024 Annual Action Plan and required Subrecipient Agreements. The Plan serves as a funding
application that is submitted to the U.S. Department of Housing and Urban Development for three
formula grant programs including the Community Development Block Grant (CDBG) Program at
$3,412,152, the Home Investment Partnerships (HOME) Program at $530,780, and the Emergency
Solutions Grant(ESG) Program at$304,971.
The Plan was on public display from May 1-30 and a public hearing was held on May 21. No comments
were received during the public comment period. RACW administers the CDBG and HOME Programs
while the County Department of Human Services administers the ESG Program. The overall goal of the
community planning and development programs covered by the Action Plan is to develop viable urban
communities by providing decent housing, a suitable living environment and expanding economic
opportunities,principally for low- and moderate-income persons.
FY 2024 Action Plan Resolution attached
Hanover and Long Branch Street Reconstruction Proiect Nos. CD 23-08 & CD 23-11
This project involves the following improvements:
Hanover Townshi
Reconstruction of Maxwell Road from State Route 18 to Meadow Road (approximately 2,000 If)
_Long Branch Borough
Reconstruction of Lower Crow Street from intersection with Walnut Street and Crow Street to
terminus (approximately 7001f) including storm sewer improvements as needed.
Project Activity Report-June 4, 2024 Page 2
Estimated Project Cost: $149,500
Funding: $ 74,750 Hanover Community Development Block Grant Funds
$ 74,750 Long Branch Community Development Block Grant Funds
Bid Opening: June 4, 2024
Chartiers, Independence Robinson and Smith Demolition Project Nos. CD 21-05,CD 23-10, CD
23-15 & CD 23-16
This project involves the demolition and site clearance of the following blighted residential structures
located in Chartiers, Independence, Robinson and Smith Townships.
_Chartiers Township Independence Townshi
351 Sprowls Avenue 9 Deer Lane
Robinson Township Smith Townshit�
1425 Robinson Highway 673 Joffre-Bulger Road
Contractor: J.R. Moran Contracting, Inc.
Contract Award: $31,000
Funding: $ 3,750 Chartiers Community Development Block Grant Funds
$ 9,750 Independence Community Development Block Grant Funds
$ 9,000 Robinson Community Development Block Grant Funds
$ 8,500 Smith Community Development Block Grant Funds
Award Date: June 12, 2024
Signature
RESOLUTION OF THE BOARD OF COMMISSIONERS OF THE COUNTY OF
WASHINGTON APPROVING THE FY 2024 ACTION PLAN FOR THE
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG)PROGRAM,
HOME INVESTMENT PARTNERSHIPS (HOME) PROGRAM, AND
EMERGENCY SOLUTIONS GRANTS (ESG) PROGRAM
WHEREAS, under Title I of the Housing and Community Development Act of 1974, as amended,
the Secretary of the U.S. Department of Housing and Urban Development is authorized to extend
financial assistance to communities in the elimination or prevention of slums or urban blight, or
activities which will benefit low- and moderate-income persons or other urgent community
development needs; and
WHEREAS,under the Home Investment Partnerships Program created by the National Affordable
Housing Act of 1990 (NAHA) as amended by the Housing and Community Development Act of
1992, the Secretary of the U.S. Department of Housing and Urban Development is authorized to
extend financial assistance to participating jurisdictions to expand the supply of decent, safe,
sanitary and affordable housing; and
WHEREAS, under the Emergency Solutions Grants Program (ESG) contained in the Stewart B.
McKinney Homeless Assistance Act of 1988, as amended through the Homeless Emergency
Assistance and Rapid Transition to Housing Act of 2009 (HEARTH Act),the Secretary of the U.S.
Department of Housing and Urban Development is authorized to extend financial assistance to
grantees and non-profit agencies which provide essential services, operations, street outreach,
homeless prevention, rapid re-housing, and shelter rehabilitation for homeless persons and persons
at-risk of becoming homeless; and
WHEREAS, the U.S. Department of Housing and Urban Development has advised the County
that for FY 2024 it is eligible to receive the following entitlement amounts: $3,412,152 for the
CDBG Program; $530,780 for the HOME Program; and $304,971 for the ESG Program; and
WHEREAS, in addition to the entitlement funds, the County anticipates receiving $30,000 in
program income; and
WHEREAS, the Redevelopment Authority of the County of Washington has prepared an Annual
Action Plan for FY 2024 which addresses the housing and community development needs of
County residents, especially extremely low- and low-income households, homeless families and
individuals, and others with special needs; and
WHEREAS, a draft of the County's FY 2024 Action Plan was on display from May 1 —30, 2024,
and the County has held public hearings on said Action Plan and the comments of various agencies,
groups and citizens were taken into consideration in the preparation of the final document.
1
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF THE
COUNTY OF WASHINGTON:
1. That the FY 2024 Annual Action Plan for the CDBG, HOME, and ESG Programs are
hereby in all respects approved and the Chief Clerk is hereby directed to file a copy of said
Annual Action Plan with the minutes of this meeting.
2. That it is cognizant of the conditions that are imposed in the undertaking and carrying out
of community development, affordable housing, and emergency homeless activities with
federal financial assistance, including those relating to (a) the relocation of site occupants
and, (b) the prohibition of discrimination because of race, color, age, religion, sex,
disability, familial status, or national origin, and other assurances as set forth under the
certifications.
3. That the Chairman of the Board of Commissioners of the County of Washington,on behalf
of the Board of Commissioners, is authorized to file an application for financial assistance
with the U.S. Department of Housing and Urban Development which has indicated its
willingness to make available a $3,412,152 grant to carry out the CDBG Program; a
$530,780 grant to carry out the HOME Program; and a$304,971 grant to carry out the ESG
Program.
4. That the Chairman of the Board of Commissioners of the County of Washington,on behalf
of the Board of Commissioners, is hereby authorized to provide such assurances and/or
certifications as required by the Housing and Community Development Act of 1974, as
Amended, the National Affordable Housing Act of 1990, and the Stewart B. McKinney
Homeless Assistance Act of 1988, as amended, and also any supplemental or revised data
which HUD may request in connection with the review of this Application.
5. That the Chairman of the Board of Commissioners is authorized to execute on behalf of
the County the formal grant contracts and other documents relating to the County's FY
2024 CDBG Program, FY 2024 HOME Program, and FY 2024 ESG Program.
6. That the County Department of Human Services will administer the ESG Program.
7. That the County hereby designates the Redevelopment Authority of the County of
Washington as its agent for administration of the CDBG and HOME Programs and
authorizes execution of Subrecipient Agreements for both programs.
8. That the Redevelopment Authority of the County of Washington is authorized to execute
all required environmental review documents as the responsible entity agency on behalf of
the County.
2
Resolved and adopted this 6rh day of June 2024.
Nick Sherman, Chairman
Electra S. Janis, Vice Chair
Larry Maggi, Commissioner
Legality and Form:
Cynthia B. Griffin, Chief Clerk Sweat Law Offices
Per minute # _ Gary Sweat, Esq.
Washington County Solicitor
Dated
3