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Home My WebLink About2024-10-01_Departmental Agendas_Meeting No. 1193 CHIEF CLERK'S AGENDA October 3, 2024 SPECIAL ORDER OF BUSINESS: Proclamation—Domestic Violence Awareness Month Alexandra Brooks DVSSP MEMORANDUM October 1, 2024 TO: Commissioner Sherman Commissioner Janis Commissioner Maggi FROM: Jason E. Theakston, Planning Director SUBJECT: Agenda Meeting—October 1, 2024 1. Liquid Fuels—Cross Creek#33 Reimbursement Agreement Planning Commission recommends approval of a reimbursement agreement with PADOT providing $2,750,000.00 reimbursement to Washington County for the rehabilitation of the Cross Creek#33 bridge in Cross Creek Township. The costs are to be 100% Federal Funding and no local match is required for the project. The approval also designates signature authority to the Chairman of County Commissioners. 2. Liquid Fuels—Chartiers Creek#42 Reimbursement Agreement Planning Commission recommends approval of a reimbursement agreement with PADOT providing $2,900,000.00 reimbursement to Washington County for the rehabilitation of the Chartiers Creek#42 bridge in Chartiers Township. The costs are to be 100% Federal Funding and no local match is required for the project. The approval also designates signature authority to the Chairman of County Commissioners. 3. Planning—Grant Authorization Planning Commission respectfully requests authorization to submit an equipment voucher request to the Department of Energy in the amount of up to $233,750.00 to purchase electric vehicles and charging stations for Sherriff's use in the County Parks. Approval authorizes the grant submission and the Chair of the Board of Commissioners to sign relative documents. 4. Planning—Fairgrounds Local Share Grant Planning Commission respectfully requests authorization to submit a grant request in the amount of$1,000,000 under the Local Share Account Grant Program for the continued rehabilitation of Exhibit Hall 1 at the Washington County Fairgrounds. The total project cost is estimated to be $1,200,000 which will require a $200,000 match from Fair Gas Lease and Act 13 Greenways monies. Waanyga Count of Vag;binqton Ual FINANCE DEPARTMENT BOARD OF COMMISSIONERS COMMONWEALTH OF PENNSYLVANIA Adam G.Petris NICK SHERMAN Finance Director CHAIR 95 WEST BEAU STREET— SUITE 430 ELECTR JANIS WASHINGTON, PENNSYLVANIA 15301 PHONE:724-228-6894 VICE CHAIR HAIR LARRY MAGGI FAX:724-228-6941 PHONE:724-228-6724 FINANCE AGENDA October 1st, 2024 1. Finance on behalf of the District Attorney, respectfully requests the Board of Commissioners approve a PCCD Subgrant Award in the amount of$100,500 for the Washington County Drug Task Force NIBRS Compliance project. The project period is from 10/1/2024-9/30/2026 and no county funds will be required. HUMAN RESOURCES INTEROFFICE MEMORANDUM TO: CINDY GRIFFIN e. FROM: ANDREA JOHNSTO DIRECTOR OF HUMAN RESOURCES SUBJECT: AGENDA ITEMS FOR 10/1/24 MEETING DATE: SEPTEMBER 26, 2024 Human Resources respectfully requests the Board of Commissioners approve the renewal of the Opt-Out rate for 2025 health insurance to remain the same at a monthly rate of$200.00. Human Resources respectfully requests the Board of Commissioners approve the renewal of the annual contract with Highmark Blue Cross Blue Shield for the Highmark HRA Plan and Performance Blue Plan for medical coverage effective January 1, 2025 through December 31, 2025. The premiums will increase by 10%. Human Resources respectfully requests the Board of Commissioners approve the renewal of the Highmark Freedom PPO Blue contract for retirees over 65 effective January 1, 2025 through December 31, 2025. The premiums will increase by 8%. Human Resources respectfully requests the Board of Commissioners approve the renewal of the annual contract with Highmark Blue Cross Blue Shield for vision coverage effective January 1, 2025 through December 31, 2025. The premiums will increase by 15%. Human Resources respectfully requests the Board of Commissioners approve the renewal of the annual contract with United Concordia for dental coverage effective January 1, 2025 through December 31, 2025. The premiums will increase by 6%. Human Resources respectfully requests the Board of Commissioners approve the renewal of the annual contract with The Standard for life, AD&D, and long-term disability insurance. The following rates will be effective January 1, 2025 through December 31, 2025: • Life Insurance (The Standard) o Group Life - $.37 per$1,000 of benefit o Accidental Death & Dismemberment - $.02 per$1,000 of benefit • Long Term Disability o $.25 per$100 of covered benefit Human Resources respectfully requests the Board of Commissioners approve the renewal of the current contract with Colonial Supplemental Insurance for 2025 voluntary benefits effective January 1, 2025 through December 31, 2025. MEMORANDUM TO: Commissioner Nick Sherman, Chairman Commissioner Electra S.Janis,Vice Chair Commissioner Larry Maggi FROM: Department of Human Services SUBJECT: Agenda Meeting October 1, 2024 1. Children and Youth Services—Ratification of a Provider Agreement (new) Children and Youth Services is respectfully requesting the ratification approval of a provider agreement with Diversified Treatment Alternative Centers,LLC to provide rehabilitation services in the amount of$100,000.00 for the period of July 1, 2024—June 30, 2025. No additional county funds are required. 2. Children and Youth Services—Provider Agreement Children and Youth Services is respectfully requesting approval of the following provider agreements for the period of July 1, 2024—June 30, 2025. No additional county funds are required. PROVIDER SERVICES AMOUNT Adelphoi Village Family Relationship Coaching $250,000.00 Pressley Ridge Homebuilders—In-home preservation services $600,000.00 TOTAL $850,000.00 3. Human Services—Ratification of a Continuum of Care Program Grant Agreement Human Services is respectfully requesting the ratification of the approval to enter into a master grant agreement with the United States Department of Housing and Urban Development ("HUD") to provide housing and supportive services for individuals and families in Washington County experiencing homelessness in the amount of$2,209,675.00. The contract is for the period of May 1, 2024—September 30, 2025, and no additional county funds are required. 4. Human Services—Ratification of a Provider Agreement Human Services is respectfully requesting the ratification of the approval of the following provider agreement with The Mental Health Association of Washington County for the period of May 1, 2024—April 30, 2025, to provide permanent supportive housing services for families and individuals experiencing homelessness in Washington County.The contract authorization amount is $242,737.00 and no additional county funds are required. 5. Human Services—Provider Agreements Human Services is respectfully requesting approval to enter into agreements with the following providers for housing and supportive services to homeless individuals and families and no additional county funds are required. PROVIDER AMOUNT GRANT YEAR Connect, Inc. $725,686.00 7/1/2024—6/30/2025 Connect, Inc. $889,965.00 5/1/2024—4/30/2025 The Union Mission $286,144.00 10/1/2024—9/30/2025 TOTAL $1,901,795.00 6. Human Services—Homeless Assistance Program (HAP)Agreement Human Services is respectfully requesting approval to enter into an agreement with SPHS Connect, Inc. to provide homeless assistance services in the form of emergency shelter for the period of July 1, 2024, through June 30, 2025. The contract authorization amount is $79,700.00 and no additional county funds are required. 7. Human Services—Emergency Shelter Grant Agreement Human Services is respectfully requesting approval of a provider agreement with SPHS Connect, Inc. for emergency shelter services for the period of July 1, 2024, through December 31, 2025. The contract authorization amount is $129,562.00.The funds are provided by the U.S. Department of Housing and Urban Development (HUD) and no county funds are required. WASHINGTON COUNTY COMMISSIONERS: Randy Vankirk NICK SHERMAN,CHAIRMAN "yam Director of Purchasing ELECTRA JANIS,VICE CHAIR i'i Phone: 724-228-6729 LARRY MAGGI (724)228-6724 WASHINGTON COUNTY COUNTY OF WASHINGTON PURCHASING DEPARTMENT COMMONWEALTH OF PENNSYLVANIA 95 WEST BEAU STREET,SUITE 430 WASHINGTON,PA 15301 TO: BOARD OF COUNTY COMMISSIONERS FROM: RANDY VANKIRK, DIRECTOR OF PURCHASING DATE: SEPTEMBER 26,2024 SUBJECT: AGENDA ITEMS FOR OCTOBER 1, 2024-MIN#1193 I. CHANGE ORDER/AUTHORIZATION TO BID A. Change Order to Bid Contract Purchasing respectfully requests the Board of County Commissioners approve the following change orders. 1. Change Order-Airport Southside Taxiway-Contract#072523—South TW Purchasing, on behalf of Bob Griffin,Director of Redevelopment Authority respectfully requests the Board of County Commissioners approve the listed change order for the Airport Southside Taxiway Project. This Change Order was reviewed and recommended by the Redevelopment Authority& Gannett Fleming TranSystems. Cast and Baker Change Order No. 1 Change Order No. 1 is a deduct of$9,850.00.This change order includes increased electrical item costs,the reduction of waterline laterals quantities, and adding additional calendar days as previously agreed upon. B. Authorization to Bid/Request Proposals 1.Radio Tower Site Development Services 1 Purchasing, on behalf of Public Safety,respectfully requests the Board of County Commissioners authorize the advertising for Radio Tower Site Development Services. II. AGREEMENTS/CONTRACTS/ADDENDUM/PURCHASES A. Professional Service Agreements 1. Professional Services—KLH Consulting/Engineering Services Purchasing, on behalf of Building& Grounds & Public Safety,respectfully requests the Board of County Commissioners approve an agreement with KLH Consulting& Engineering Services at their 2024 hourly rates. If approved the contract will be effective DOA,2024,for a period of one year with options to extend. 2.Kronos Support Services Purchasing, on behalf of Carrie Fundy,Director of Information Technology,respectfully requests the Board of County Commissioners approve an upgrade to our timekeeping, accruals, and workforce management software agreement with UKG Kronos Systems, LLC. There will be a one-time migration fee of$56,000.00 with an ongoing monthly subscription cost of$5,775. If approved,this Agreement will be effective DOA and continue for 60 months. The total amount will be charged to the IT budget. Note: Our current Kronos is at end of life and this upgrade will eliminate the need for Tyler's Executime software which could not handle our demands with our multiple unions&24-hour departments. 3. Professional Services Consulting Agreement—Treasurer's Office Purchasing, on behalf of Tom Flickinger, Treasurer respectfully requests the Board of County Commissioners approve a Professional Services Consulting Agreement with Chris Johns, for the purpose of providing Consulting Services for the Treasurer's Office.If approved,this agreement will be effective DOA for a period of one year with options to extend at a rate of $25/hr. not to exceed 400 hours per calendar year. 4. Professional Services Consulting Agreement—Sheriffs Office Purchasing, on behalf of Tony Andronas, Sheriff,respectfully requests the Board of County Commissioners approve a Professional Services Consulting Agreement with Tami Sedunov, for the purpose of providing Consulting Services for the Sheriff's Office. If approved,this agreement will be effective DOA for a period of one year with options to extend at a rate of$25/hr. not to exceed 400 hours per calendar year and will be paid from the Sheriff's Budget. MIN#1193,Dated 10/03/2024. 2 REDEVELOPMENT AUTHORITY R A C W OF THE COUNTY OF WASHINGTON RAC W 100 WEST BEAU STREET,SUITE 603,WASHINGTON,PENNSYLVANIA 15301 PHONE 724-228-6875 % TOLL FREE 1-888-731-2154 FAX 724-228-6829 STEPHEN T.JOHNSON II•ww.racw.net COUNTY C0'N1Di1SSIONERS DARYL W.PRICE redevelopment@racw.net NICK SHERINIAN,CHAIMMAN LAURAL ZIEMBA ELECTRA S.JANIS,VICE CHAIR PAUL SCARMAZZI ROBERT C.GRIFFIN LARRY MAGGI JEFFREY JONES EXECUTIVE DIRECTOR PROJECT ACTIVITY REPORT DATE: October 1, 2024 TO: Washington County Board of Commissioners FROM: Redevelopment Authority of the County of Washington Washington County FY 2024 Annual Action Plan The Washington County FY 2024 Annual Action Plan was approved by the U.S.Department of Housing and Urban Development on September 20. The Action Plan includes the $3,412,152 Community Development Block Grant Program and the$530,799.98 Home Investment Partnerships Program,which are administered by RACW as well as the $304,971 Emergency Solutions Grants Program, which is administered by the County Department of Human Services. Monongahela Sidewalk Reconstruction Project No. CD 22-11 This project involves the following items along Railroad Street and Second Street: • Construction of new sidewalks along the southwest side of Railroad Street from Second Street to Fourth Street with ADA curb cuts where necessary • Sidewalk reconstruction along both sides of Second Street from Main Street to Railroad Street with ADA curb cuts where necessary • 6 light posts along Second Street to match the lights on Main Street • 6 approximately 4-inch diameter deciduous trees along Second Street Estimated Project Cost: $318,300.00 Funding: $103,300.00 Monongahela Community Development Block Grant Funds $115,000.00 Keystone Communities Program Grant $100,000.00 Monongahela Local Funds Bid Opening: October 3, 2024 Project Activity Report—October 1, 2024 Page 2 Washington Demolition Proiect No. CD 21-25B This project involves the demolition and site clearance of the following blighted residential structures that have been condemned under the City's Code Enforcement Program. 989 Arch Street 45 Burton Avenue 493 Ewing Street 916 Addison Street 801.5 East Maiden Street Estimated Project Cost: $60,000.00 Funding: Washington Community Development Block Grant Funds Bid Opening: October 8, 2024 Signature